Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: That the minutes of the meeting of the Informal Meeting of the Overview and Scrutiny Committee Chairs and Vice-Chairs held on 6 January 2025 be noted.
RESOLVED: a) That the Leader and Chief Executive be requested to write to the First Minister asking for a strategic review of Local Government funding. b) That the Leader and Chief Executive be requested to write to the appropriate Welsh Government Minister inviting them to attend a meeting with all Conwy County Borough Council Members, or if more appropriate, Political Group Leaders, in order to discuss Local Government funding. c) That representatives of Carmarthenshire County Council be invited to provide a presentation to Conwy County Borough Council on their approach to service transformation. d) That an invitation be extended to the Strategic Director – Finance and Resources and the Cabinet Member for Housing, Homelessness and Service Change to attend a meeting with Members to consider the robustness and pace of change within the Council’s resilience plan.
RESOLVED: That progress made in respect of the Corporate Procurement Strategy during the reporting period 2023/2024 be noted.
Apologies for absence were received from Councillors Frank Bradfield, Sharon Doleman, Emily Owen, John Roberts, Geoff Stewart and Aaron Wynne.
None.
The Chair extended her thanks to Council staff, volunteers and engineers, who had worked tirelessly during the recent water outage. The Chair suggested that an inquiry take place into the Welsh Water emergency response, especially the setting up of water stations and assisting those on the priority list. The Leader echoed the thanks extended by the Chair and also extended his thanks to the public for their support. The response to the crisis would be reviewed in conjunction with the Welsh Government and Welsh Water in respect of any future response. The Chief Executive advised that meetings of the Strategic Coordination Group were ongoing. Officers had provided an excellent response to the incident, especially in ensuring that vulnerable residents were catered for. The Local Authority would lead on the recovery phase and updates would be provided to Members. The Cabinet Member for Infrastructure, Transport and Facilities advised that water stations would cease once it was ensured that water supplies were resilient.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That the minutes of the meeting of the Informal Meeting of the Overview and Scrutiny Committee Chairs and Vice-Chairs held on 6 January 2025 be noted.
The minutes of the Informal Meeting of the Overview and Scrutiny Committee Chairs and Vice-Chairs meeting held on 6 January 2025 were submitted. RESOLVED: That the minutes of the meeting of the Informal Meeting of the Overview and Scrutiny Committee Chairs and Vice-Chairs held on 6 January 2025 be noted.
None.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: a) That the Leader and Chief Executive be requested to write to the First Minister asking for a strategic review of Local Government funding. b) That the Leader and Chief Executive be requested to write to the appropriate Welsh Government Minister inviting them to attend a meeting with all Conwy County Borough Council Members, or if more appropriate, Political Group Leaders, in order to discuss Local Government funding. c) That representatives of Carmarthenshire County Council be invited to provide a presentation to Conwy County Borough Council on their approach to service transformation. d) That an invitation be extended to the Strategic Director – Finance and Resources and the Cabinet Member for Housing, Homelessness and Service Change to attend a meeting with Members to consider the robustness and pace of change within the Council’s resilience plan.
The Leader introduced the Audit Wales local and national Financial Sustainability reports and the Strategic Director, Finance and Resources highlighted key points from within those reports. The local report made one recommendation pertaining to the development of arrangements to identify savings. The reports would also be shared with the Governance and Audit Committee to provide assurance around the Council’s management of audit actions. In scrutinising the reports, Members discussed the following: · Whilst examples of good practice in respect of transformational change had been requested from Audit Wales, none had been provided. - Service delivery and the reallocation of resources would be considered. - A range of activities were taking place, which included the work of the Strategic Schools Group, the Asset Management Plan, an administrative review and work in relation to artificial intelligence. - Progress would be shared as part of the Performance Self-Assessment report. · It was suggested that Social Care should be considered on a national level and that consideration be given to shared resources. - Benchmarking of social care spend had previously been raised with Audit Wales and would be followed up. · The Welsh Local Government Association’s (WLGA) response to the reports indicated that they were too simplistic. · Audit Wales officers would be available to answer questions at the Governance and Audit Committee. · Whilst a request to review the funding formula could be made to Audit Wales, it was not in their remit to determine the policy of how the Welsh Government (WG) distributed their funding. However, that is not to say that there wasn’t other useful commentary that they could make, which did fall into their remit. - Cabinet Members continued to lobby WG in respect of the funding formula. · It was confirmed that WG made an annual capital direction which allowedcapital receipts to be used for revenue purposes that achieve efficiencies. Decisions to allocate funding in this way would be made in accordance with the financial regulations: - Spend up to £100k required Section151 officer approval, Spend over £100k required Cabinet approval and spend over £500k required a Council decision. - The quarterly monitoring report would detail budget virements approved by the Section 151 Officer. Virements above this level would be subject to a separate democratic report. - Details of any additional investment of resources to assist in the delivery of the resilience plan could be included within a report detailing the implementation of the resilience plan. · Whilst it was suggested that a more realistic budget should be set, it was advised that areas of overspend were demand led and difficult to estimate. - WG Settlement timescales were challenging. - Unexpected events such as storms had an impact on the budget. · It was confirmed that the average Council Tax increase of 66% for a band D property between 1999-2000 and 2023-2024 was a national figure. · Discussions were taking place with neighbouring authorities in respect of joint working. - Corporate Joint Committees would consider joint working for some functions. - Joint working would not necessarily realise savings. · Whilst the Leader and Chief Executive attended a significant number of external meetings, it was imperative that CCBC in full was represented. · Recognition of Audit Wales’ assessment of Carmarthenshire County Council’s long term planning, service transformation and resilience. · It was suggested that a more inclusive approach, involving all Members was required, in respect of the budget setting process. · It was also suggested that the Council’s resilience plan be re-examined and that the Financial Sustainability report findings be considered. The following proposals were made: · That a letter be sent to the First Minister requesting a strategic review of Local Government funding. · That an invitation be sent to Local Government Ministers to attend a meeting with CCBC Councillors in respect of the funding formula. · That representatives from Carmarthenshire County Council be invited to provide a presentation to CCBC on their approach to service transformation. · That a meeting be arranged with the Strategic Director – Finance and Resources and the Cabinet Member for Housing, Homelessness and Service Change for Members to consider the robustness of CCBC’s resilience plan. RESOLVED: a) That the Leader and Chief Executive be requested to write to the First Minister asking for a strategic review of Local Government funding. b) That the Leader and Chief Executive be requested to write to the appropriate Welsh Government Minister inviting them to attend a meeting with all Conwy County Borough Council Members, or if more appropriate, Political Group Leaders, in order to discuss Local Government funding. c) That representatives of Carmarthenshire County Council be invited to provide a presentation to Conwy County Borough Council on their approach to service transformation. d) That an invitation be extended to the Strategic Director – Finance and Resources and the Cabinet Member for Housing, Homelessness and Service Change to attend a meeting with Members to consider the robustness and pace of change within the Council’s resilience plan.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: That progress made in respect of the Corporate Procurement Strategy during the reporting period 2023/2024 be noted.
The Cabinet Member for Audit, Policy and Performance introduced a report on the delivery of the Corporate Procurement Strategy and the Head of Audit and Procurement Services highlighted key points from within the report. The report provided a summary of the work undertaken by Conwy County Borough Council’s Corporate Procurement Service during 2023/2024 and progress made in delivering the Corporate Procurement Strategy 2023 – 2028. In scrutinising the report, Members discussed the following: · Schools were encouraged and supported to procure food and drink from local suppliers. · Issues around procurement of school transport had been addressed. - The procurement of school transport by Environment, Roads and Facilities (ERF) was an historical arrangement. · The Head of Audit and Procurement Services confirmed that the service had the full support of the Senior Leadership Team and the Senior Management Team. · Biannual training was offered to relevant officers. - The contracts module was not mandatory. - Recording of training would be discussed with Human Resources. - Newly appointed procurement staff had undertaken training and would be enrolled on the next possible Chartered Institute of Procurement and Supply (CIPS) training. · The Procurement and Contracts Forum had been resurrected and would meet regularly to share good practice. · The contracts management section of the technology one system was being tested and would be rolled out once all contract data had been received. · The new Procurement Act 2023 Delivery Plan was a live document, which would be updated as new legislation was implemented. · Issues extrapolating data when moving over to the new financial system had been resolved. · The excellent facility at Bron y Nant, which was included as a case study within the Annual Report was recognised. RESOLVED: That progress made in respect of the Corporate Procurement Strategy during the reporting period 2023/2024 be noted.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
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