Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED that the minutes of the Partneriaeth meeting held on 18th October, 2024 be signed as a correct record.
RESOLVED that the letter be received.
RESOLVED that the response to Audit Wales for 2023-24, as contained within the report, be approved.
RESOLVED that the Audit Wales 2024 Audit Plan be approved.
RESOLVED that :- 9.1 the contents of the report be noted. 9.2 the Draft Budget for 2025-26 be approved ‘in principle’, subject to chance once confirmation of funding is received. 9.3 the SLAs for 2025-26 be approved. 9.4 the contribution from reserve for 2025-26, in lieu of Local Authority contributions be approved.
RESOLVED that the report and update be accepted.
RESOLVED that the report and risk profile be accepted.
Apologies for absence were received from Councillor Darren Price (Carmarthenshire County Council), Councillor Rob Stewart (Swansea City Council), Councillor Jon Harvey (Pembrokeshire County Council), William Bramble (Chief Executive, Pembrokeshire County Council).
There were no declarations of personal interest.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that the minutes of the Partneriaeth meeting held on 18th October, 2024 be signed as a correct record.
UNANIMOUSLY RESOLVED that the minutes of the Partneriaeth meeting held on 18th October, 2024 be signed as a correct record.
There were no matters arising.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that the letter be received.
The Joint Committee received a letter from the Chair of Scrutiny Councillor Group, reflecting on the views following the last meeting of the Partneriaeth Scrutiny Councillor Group held on the 18th November 2024. The Committee wished to note their thanks to the Partneriaeth Scrutiny Councillor Group for their regular contribution and assistance. UNANIMOUSLY RESOLVED that the letter be received.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that the response to Audit Wales for 2023-24, as contained within the report, be approved.
The Joint Committee considered the response to Audit Wales in respect of the Audit Enquiries to those charged with governance and management for 2023-24. Audit Wales are required to conduct their financial audit in accordance with the requirements set out in International Standards on Auditing on an annual basis. The considerations are relevant to both Partneriaeth senior management and those charged with governance which for the purpose of the audit of the financial statements is deemed to be the Partneriaeth Joint Committee. UNANIMOUSLY RESOLVED that the response to Audit Wales for 2023-24, as contained within the report, be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that the Audit Wales 2024 Audit Plan be approved.
The Joint Committee received the Audit Wales 2024 Audit Plan for Partneriaeth, outlining the work to be undertaken by Audit Wales in discharging their statutory duties. The plan detailed: • Financial statemetents’ materiality • Significant financial statements’ risks • Areas of focus • Financial statements audit timetable • Statutory audit functions • Fee and audit team • Audit quality It was noted that audit planning had identified a significant financial statement risk – Management override of controls. Other areas of audit focus were identified as Related party disclosures and senior officer renumeration and ensuring the accuracy of expenditure cut-off in relation to Business Plan Objectives. UNANIMOUSLY RESOLVED that the Audit Wales 2024 Audit Plan be approved.
The Joint Committee received a report updating of the financial position of Partneriaeth as at 31st December 2024 (Quarter 3 2024-25). UNANIMOUSLYRESOLVED 8.1 That the financial report as at December 2024 and the projected outturn for 2024-25 be noted. 8.2 To note the increase of funding required from Reserve as part of the additional spend to cover the additional staff exit cost due to payment of outstanding accrued leave to date of termination.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that :- 9.1 the contents of the report be noted. 9.2 the Draft Budget for 2025-26 be approved ‘in principle’, subject to chance once confirmation of funding is received. 9.3 the SLAs for 2025-26 be approved. 9.4 the contribution from reserve for 2025-26, in lieu of Local Authority contributions be approved.
The Joint Committee received for consideration and endorsement ‘in principle’ of the Partneriaeth revised draft budget for 2025-26. The Partneriaeth revised draft budget for 2025-26, included: · Assumptions and Estimates · Local Authority Contributions · Service Level Agreements (SLA’s) · Revised Draft Budget for 2025-26 · Working Balance and Reserves · MTFP 2025-26 to 2028-29 · Risks and Opportunities In response to queries, the Joint Committee was advised that the budget was complicated due to the setup of the new National Body for Professional Learning, which would cover some aspects of work currently undertaken by Partneriaeth. The full extent of the National function and how the function would run are yet to be determined. This is further complicated by the reduction to the Local Authority Education Grant to each of the three Local Authorities which would in turn impact on funding. It was noted that work was still ongoing however it was acknowledged that there would be a reduction in funding and that the three Chief Executives would need to ensure that future budgets would be financially sustainable. It was reiterated that the Joint Committee would only be approving the draft budget in principle and that the final budget would be approved under the new collaborative agreement once confirmation of funding from Welsh Government and member Local Authorities had been received. It was noted that this was the final meeting for the Joint Committee however a further meeting may be required later in the year to approve the statement of accounts. UNANIMOUSLY RESOLVED that :- 9.1 the contents of the report be noted. 9.2 the Draft Budget for 2025-26 be approved ‘in principle’, subject to chance once confirmation of funding is received. 9.3 the SLAs for 2025-26 be approved. 9.4 the contribution from reserve for 2025-26, in lieu of Local Authority contributions be approved.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that the report and update be accepted.
The Joint Committee received a report updating them on the current provision in Partneriaeth. This is to ensure delivery of regional priorities in line with LAEG funding expectations. The report summarised the support currently offered by Partneriaeth across the business plan in operation since September 2024. It was noted that Partneriaeth was offering a strong range of support in line with expectation from Local Authority partners and had provided a range of high-quality professional learning through specific PL events and bespoke support across the two priority areas (Curriculum Support & Career Pathways). It was noted that the business plan was being monitored quarterly and that Partneriaeth was on track to deliver on all areas. UNANIMOUSLY RESOLVED that the report and update be accepted.
Y penderfyniad fel y'i cofnodwyd
RESOLVED that the report and risk profile be accepted.
The Joint Committee received the overall risk profile of the region. The report outlined the overall risk profile of the region which had been updated for September 2024 in line with the delivery of the new business plan linked to the delegated LAEG funding. The Joint Committee noted that the heat map indicated the risk scoring as: · Medium Probability and High Impact due to the lack of clarity regarding functions of Partneriaeth and · Medium Probability and Very High Impact due to Local Authorities providing insufficient funding to meet the running costs of Partneriaeth. It was highlighted that Partneriaeth Governance would be updated in the Risk Register from April 1st to reflect the collaboration agreement moving forward. UNANIMOUSLY RESOLVED that the report and risk profile be accepted.
The Chair noted that there were no items of business that should be considered as a matter of urgency.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.