Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: The Committee AGREED to: · Note the contents of the report and its Appendices. · Approve the PPA Scrutiny Action Plan and the progress monitoring arrangements.
RESOLVED: The Committee AGREED to: · Note views on the Draft Outline Member Induction Programme 2027 (Appendix A) and reflect these in an updated version of the programme. · Approve the proposed development of the Induction programme · An updated version of the induction programme to be provided at its next meeting
RESOLVED: The Committee AGREED to: · Note the information set out in the report. · Approve the promotion future Democratic Engagement activities to all Elected Members. Encourage all Elected Members to participate in these activities and promote engagement opportunities and social media channels within their communities.
RESOLVED: The Committee AGREED to: Note the information set out in the report.
RESOLVED: The Committee AGREED to: · Note the proposed Work Programme appended as Appendix A to this report · Approve its Work Programme.
Apologies for absence were received from Cllr Dilwar Ali.
The Chairperson reminded Members of their responsibility under Part III of the Members’ Code of Conduct to declare any interest in general terms and to complete personal interest forms at the start of the meeting and then, prior to the commencement of the discussion of the item in question, specify whether it is a personal or prejudicial interest. If the interest is prejudicial, Members would be asked to leave the meeting and if the interest is personal, Members would be invited to stay, speak and vote. No declarations of interest were received.
The minutes of the meeting held on 12th January 2026 were approved by the Committee as a correct record and were signed by the Chairperson.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: The Committee AGREED to: · Note the contents of the report and its Appendices. · Approve the PPA Scrutiny Action Plan and the progress monitoring arrangements.
This item provided Members with an opportunity to receive an update on the outcomes of the Peer Performance Assessment (PPA) Workshops held in March 2026, consider the proposals by Centre for Governance & Scrutiny (CfGS) to assist in addressing the Scrutiny PPA recommendations and to seek approval for the proposed Action Plan to address the Scrutiny PPA recommendations. The Chair welcomed the Head of Democratic Services – Gary Jones – to introduce this item, after which the Chair opened the floor to questions from the Committee. Members provided mixed feedback on the workshops delivered by CfGS and were pleased with the draft plan as it showed the work being done in Cardiff in a positive light. Cardiff had also been identified as an exemplar of good practice by CfGS and been requested to support other Local Authorities and Officers in England. The Committee congratulated Scrutiny Services on the effective delivery of the service and thanked them for their hard work. Members queried whether the Leader of the Council would be responsible for Cabinet Members engaging with Scrutiny. Officers confirmed that the initial drivers for this are Officers but that a meeting is planned with Scrutiny Chairs and the Leader in June which could be used to agreed how this will work going forward. The Chief Executive is also keen to ensure that the PPA recommendations are delivered during this administration so actively monitoring the progress of the Action Plan. RESOLVED: The Committee AGREED to: · Note the contents of the report and its Appendices. · Approve the PPA Scrutiny Action Plan and the progress monitoring arrangements.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: The Committee AGREED to: · Note views on the Draft Outline Member Induction Programme 2027 (Appendix A) and reflect these in an updated version of the programme. · Approve the proposed development of the Induction programme · An updated version of the induction programme to be provided at its next meeting
This item provided Members with an opportunity to provide direction on the plans for the Council’s Elected Member Induction Programme following the Local Government Elections in 2027. The Chair welcomed the Head of Democratic Services – Gary Jones – to introduce this item, who requested feedback from Members on whether existing planned training in Appendix A was still required and if any additional training was wanted or needed or if any of the topics were not required.. The Chair opened the floor to questions, comments and feedback from the Committee. Members provided positive feedback on the Marketplace event Induction Workshop. They were happy with how this was set up and run last time and that there was an option of daytime or early evening attendance, which helped those who are working during the day or had other commitments. It is also useful for new Councillors to meet colleagues and Officers at an early stage. Members identified that potentially there may a requirement to provide additional information to political groups to mitigate institutional information and knowledge which may be lost as a result of the 2027 Local Government Elections. The Committee proposed having additional support from Officers for new Councillors and groups if new Councillors and groups did not have Members in their own group provide this support, requested for this to be considered as part of Induction Plan. Feedback from Members on the role of the 21st Century Councillor training was less positive. Members felt this was a repacking of training already available and not necessary. It was also proposed that the provision of external support was not needed. This inclusion this Induction plan assessment could be delivered with cross party co-ordination via the Whips or through direct engagement with the Democratic Services team. Members suggested the following changes to planned training or additional training: · Bespoke training on Standing Orders and what is involved in and the running of Council meetings. · Managing Case Work/Members Enquiries System and what areas fall under the remit of a Councillor including where to sign post citizens for other issues to be looked at. This would include ICT access and could be possible after ICT equipment is issued. · Social Housing and Section 106 to be included with Planning and understand how this works together. · What areas are devolved and what is not so areas of case work are clearer for new Councillors. · Removal of the training on Recovery following the Pandemic. Members agreed that it was a good idea to publish the required training pre-election, so potential candidates could see the key dates and were aware of what would be required. Officers will consider all the feedback and include this in the plan and bring an updated version to the next meeting. RESOLVED: The Committee AGREED to: · Note views on the Draft Outline Member Induction Programme 2027 (Appendix A) and reflect these in an updated version of the programme. · Approve the proposed development of the Induction programme · An updated version of the induction programme to be provided at its next meeting
Y penderfyniad fel y'i cofnodwyd
RESOLVED: The Committee AGREED to: · Note the information set out in the report. · Approve the promotion future Democratic Engagement activities to all Elected Members. Encourage all Elected Members to participate in these activities and promote engagement opportunities and social media channels within their communities.
This item provided Members with an update on the progress in the public engagement activities that have been undertaken across the Democratic Services Team and the plans for future engagement opportunities. The Chair welcomed the Head of Democratic Services – Gary Jones – to introduce this item, after which the Chair opened the floor to questions from the Committee. Members congratulated Officers on the work that has been done and asked whether there was anything that could be done about the current ‘X ‘handle attached to the democratic services account, as this may have caused some difficulties as it contains an under score which can be difficult to see and if another option was available, which may increase the reach it has. Officers will keep this under review. RESOLVED: The Committee AGREED to: · Note the information set out in the report. · Approve the promotion future Democratic Engagement activities to all Elected Members. Encourage all Elected Members to participate in these activities and promote engagement opportunities and social media channels within their communities.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: The Committee AGREED to: Note the information set out in the report.
This item provided Members with an update on the progress and the performance of the Council’s Democratic Services since the last meeting on 12 January 2026. The Chair welcomed the Head of Democratic Services – Gary Jones – to introduce this item. Th Officer apologised to the Committee for not having updated information on the Members Enquiry system, as more work was needed to be done on this due to changes as a result of Management appointments and structures in some teams, leading to changes in the HALO system needing to be made. This will be done in time for the meeting in September and will include feedback from Members. The Chair opened the floor to questions or comments from the Committee and there were none. RESOLVED: The Committee AGREED to: Note the information set out in the report.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: The Committee AGREED to: · Note the proposed Work Programme appended as Appendix A to this report · Approve its Work Programme.
This item provided Members with proposed topics for inclusion on the Democratic Services Committee Forward Work Programme. The Chair welcomed the Head of Democratic Services – Gary Jones – to introduce this item, after which the Chair opened the floor to questions from the Committee. Members had no questions or comments. RESOLVED: The Committee AGREED to: · Note the proposed Work Programme appended as Appendix A to this report · Approve its Work Programme.
There were no urgent items.
The next meeting is Tuesday 1st September at 4pm.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.