Wrthi'n llwytho
Y penderfyniadau fel y mae cofnodion y cyngor yn eu cofnodi. Bydd crynodeb mewn iaith glir yn dilyn pan fydd wedi'i ysgrifennu.
RESOLVED: to note the work of Glamorgan Archives for the period 1st September 2024 to 30th November 2024.
RESOLVED: To note the projected full year outturn position for 2024/25 as detailed in the report.
RESOLVED to: a) Note the current position of the General Reserve balance and the proposed Medium Term Financial Plan. b) Note that a potential annual or in year increase to Local Authority contributions may be required moving forward upon approval from S151 Officers.
RESOLVED: To agree the draft budget proposals for 2025/26, as presented in paragraphs 5 to 33 of the report.
RESOLVED: to agree the proposed scale of Fees and Charges for 2025-26.
Apologies had been received from Cllrs M Jones, G Jones and Birch.
Cllr Winstanley declared a personal interest as she is employed by the Arwen Cultural Trust who run the Bridgend libraries and are mentioned in the report at Item 4.
The minutes of the meeting held on 20 September 2024 were agreed as a correct record. There were no matters arising from the minutes.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: to note the work of Glamorgan Archives for the period 1st September 2024 to 30th November 2024.
The Archivist presented the quarterly report describing the work of Glamorgan Archives for the period 1st September 2024 to 30th November 2024, highlighting the following key points: Newsletter Launch: The Archivist highlighted the launch of a new quarterly newsletter in September, with two issues already released. She encouraged members to email her if they hadn't received it to ensure they are on the mailing list. Digital Preservation: The Archivist discussed the Welsh consortium's three-year agreement with Preservica for digital preservation software, funded by the Welsh Government for the first year. The consortium includes eight members across Wales, covering local authority and university archive services. Clip Corner: The Archivist mentioned the launch of a clip corner linked to the National Broadcast Archive at the National Library of Wales in October. It features two terminals for viewing BBC Wales, ITV Wales, S4C, and other archival footage, along with a big screen displaying local area clips. Cardiff Library Consultation: The Archivist highlighted the response to the Cardiff Library consultation, expressing interest in taking the remainder of the manuscript collection and Bute Manuscripts. Cardiff Council is expected to discuss the future of these collections in March. Digital Preservation: The Archivist discussed the Welsh consortium's three-year agreement with Preservica for digital preservation software, funded by the Welsh Government for the first year. The consortium includes eight members across Wales, covering local authority and university archive services. Consortium Agreement: The Archivist explained that the Welsh consortium, led by their service, signed a three-year agreement with Preservica for digital preservation software. This cloud-based system benefits eight members across Wales, including local authority and university archive services. Funding and Benefits: The first year of the system is funded by the Welsh Government, and the consortium has reclaimed the money. All partners have committed to funding it for a further two years, allowing access to a higher level of software at a lower cost due to the consortium's collective bargaining power. Implementation: The Archivist mentioned that they are in the process of implementing the system, with meetings already held to discuss the implementation process. A further funding application to the Welsh Government was submitted in December, and they have since received the funding. Cardiff Library Consultation: The Archivist highlighted the response to the Cardiff Library consultation, expressing interest in taking the remainder of the manuscript collection and Bute Manuscripts. Cardiff Council is expected to discuss the future of these collections in March. Aberfan Disaster Project: The Archivist mentioned the ongoing project with Merthyr Tydfil colleagues to bring together records related to the Aberfan disaster for its 60th anniversary in October 2026. The project aims to virtually consolidate collections from various institutions. Court Records: The Archivist reported the receipt of a significant amount of court records from Cardiff, Bridgend, and Barry, totaling over 750 boxes. These records are required to be transferred to the archives after 20 years under the Public Records Act. Record Transfer: The Archivist reported the receipt of over 750 boxes of court records from Cardiff, Bridgend, and Barry. These records are required to be transferred to the archives after 20 years under the Public Records Act. Funding and Timing: The Archivist mentioned that they were keen to receive the records before the end of December to claim new burdens funding from the National Archives. This funding is significant as it has no strings attached and helps cover various costs. National Manuscripts Conservation Trust Projects: The Archivist provided updates on the Burgess drawings and plans from Cardiff Castle project, which is 70-80% complete, and the recently completed Carmarthenshire project. She also mentioned a funding application for cataloguing Principality Building Society records. Staffing Updates: The Archivist announced the recruitment of a new archivist starting in April and the appointment of a corporate trainee funded by Cardiff Council, who started in January. Crowd Cymru Project: The Archivist discussed the ongoing Crowd Cymru project, which received additional funding from the Welsh Government. The project involves crowdsourcing materials for transcription, indexing, and tagging, with new partners recruited. Archive Service Accreditation: The Archivist reported the successful review of the archive service accreditation, with two of the four required actions already completed. The remaining actions are ongoing and related to digital preservation and service provision. Capital Transformation Grant: The Archivist mentioned the second stage application to the Welsh Government's transformation capital grant scheme, which includes major building work such as replacing the chiller, lighting, boilers, and solar panel installation. Electrical Safety Work: The Archivist highlighted the ongoing electrical safety work, with about half of the required tasks completed. Some work needs to be done out of office hours, and electricians are scheduled to continue the work. CCTV Replacement: The Archivist reported the recent replacement of the outdated CCTV system in the building, ensuring full coverage and improved security. RESOLVED: to note the work of Glamorgan Archives for the period 1st September 2024 to 30th November 2024.
Rhan o fater a ddilynwyd ar draws 2 cyfarfod
Y penderfyniad fel y'i cofnodwyd
RESOLVED: To note the projected full year outturn position for 2024/25 as detailed in the report.
Joint Committee members were presented with the report which provided details of actual expenditure and income as at the 31st October 2024 (Month 7), against the approved 2024/25 Budget and projections for the full year outturn position. Officers provided a comprehensive overview of the report which projected a small underspend for the financial year and a contribution to the reserves. The joint committee discussed the impact of increased NNDR charges and the overspend on transport due to moving magistrates' records. Members and Officers considered that they could investigate the possibility of making the archives a trust to potentially reduce NNDR costs and provide a future report on the findings. RESOLVED: To note the projected full year outturn position for 2024/25 as detailed in the report.
Y penderfyniad fel y'i cofnodwyd
RESOLVED to: a) Note the current position of the General Reserve balance and the proposed Medium Term Financial Plan. b) Note that a potential annual or in year increase to Local Authority contributions may be required moving forward upon approval from S151 Officers.
This item provided the Glamorgan Archives Joint Committee with a draft Medium Term Financial Plan (MTFP) for the next 4 years, providing a revised budget proposal in a time of ever increasing budgetary constraints. Joint Committee members were presented with the report which outlined the medium term financial plan, highlighting the impact of increased National Insurance costs, NNDR charges, and energy prices. Officers advised that the plan includes a one-off charge for match funding building improvements and assumes a steady increase in costs and income. RESOLVED to: a) Note the current position of the General Reserve balance and the proposed Medium Term Financial Plan. b) Note that a potential annual or in year increase to Local Authority contributions may be required moving forward upon approval from S151 Officers.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: To agree the draft budget proposals for 2025/26, as presented in paragraphs 5 to 33 of the report.
This report provided the Glamorgan Archives Joint Committee with details of the proposed revenue budget for 2025/26. Members were reminded that Joint Committee approved the 2024/25 budget in December 2023; that the budget is funded from local authority revenue contributions, apportioned on the relative populations and that the current General Reserve balance as at 31 March 2024 is £173,546, with a projected contribution to the reserve of £17,826 in 2024/25. Officers presented the budget for 2025-26, detailing the increases in employee costs, premises costs, and income targets. Joint Committee members were advised that the budget includes a drawdown from the general reserve and a slight decrease in local authority contributions. RESOLVED: To agree the draft budget proposals for 2025/26, as presented in paragraphs 5 to 33 of the report.
Y penderfyniad fel y'i cofnodwyd
RESOLVED: to agree the proposed scale of Fees and Charges for 2025-26.
This report presented to the Joint Committee the proposed scale of fees and charges to be implemented from 1st April 2025. The Archivist proposed increases in fees and charges for 2025-26, with most charges now exclusive of VAT. The hourly rate for various services will increase from £45 to £50, and repository rental charges have been adjusted. RESOLVED: to agree the proposed scale of Fees and Charges for 2025-26.
14th March 2025, 2.00pm.
Rhaid i gynghorwyr ddweud pan fydd ganddyn nhw gysylltiad personol â rhywbeth sy'n cael ei drafod, fel swydd, eiddo neu aelod o'r teulu. Mae buddiant sy'n rhagfarnu yn ddigon cryf i'r cynghorydd adael yr ystafell fel arfer a pheidio â chymryd rhan.
Caiff datganiadau eu darllen o'r cofnodion unwaith y byddan nhw wedi'u cyhoeddi.
Yn rhestru cynghorwyr presennol y cyngor yn unig. Nid yw aelodau cyfetholedig, swyddogion a chyn-gynghorwyr yn cael eu dangos.