Schools, school places and buildings, additional learning needs and Welsh-medium education.
What councils do
Councils run community schools, fund every state school, provide school transport and support pupils with additional learning needs. They plan school places, including Welsh-medium places under a ten-year plan.
Who decides
The Cabinet decides on school changes, such as opening, closing or merging schools, after a formal consultation. Head teachers and governing bodies run each school day to day.
Having a say
Proposals to change a school must be consulted on, and anyone can respond. Parents can also become school governors.
In numbers
Welsh councils plan to spend £1,307 per person on this in 2026-27.
It ranges from £1,099 in Monmouthshire to £1,475 in Merthyr Tydfil.
Year 1 pupils taught in Welsh: 25% across Wales (2025-26).
RESOLVED – T H A T the Statement of Licensing Principles for 2025- 2028, as
detailed be approved.
Reason for decision
Having regard to there having been no consultation responses received, and to
ensure that the Council fulfilled its statutory duty as a Licensing Authority.
FINAL DRAFT VALE OF GLAMORGAN ANNUAL SELF-ASSESSMENT REPORT 2024/25 (REF)
The Leader presented the report, and highlighted that Members would be aware of
this as it had been shared in draft in a number of areas including a joint Scrutiny
session in July, where recommendations were made, and Governance and Audit
Committee, which recommended the evidence and insight assessment changed
from “Good” to “Fair”, and that it was the role of Council to approve the final report.
Councillor Carroll reflected that considerable improvement needed to be made within
the Council as demonstrated by the change in approach to car parking, and the
change in decision based upon its impact which had generated media attention,
alongside an impact to residents. He believed this was not an isolated incident and
that there needed to be more honesty over performance and believed the report did
not reflect residents’ experiences.
Councillor Dr. Johnson noted that the process had been different this year due to
changes in Scrutiny arrangements, which would need longer to consider its impact,
but reflected that during the Joint Scrutiny session, it was difficult to get into the
detail of approximately 500 RAG ratings. He also shared that during the session, he
had questioned the methodology and moderation, as the achievement was exactly
the same as the target for “Good”, and that despite several indicators being Red, the
assessment remained the same, which supported the feeling of this report being the
Council marking its own homework. He felt that external statistics, such as Welsh
Index of Multiple Deprivation, proved the impact of working, and noted an increased
in the number of LSOAs in the most deprived areas.
A recorded vote was undertaken as below:
Member For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion √
Amelia Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Robert Fisher
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Member For Against Abstain
Ewan Goodjohn √
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Ian Johnson √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Elliot Penn √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Member For Against Abstain
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
Total 29 20 1
RESOLVED – T H A T the Final Draft Vale of Glamorgan Annual Self-Assessment
2024/25 be approved.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
VALE OF GLAMORGAN REPLACEMENT LOCAL DEVELOPMENT PLAN (RLDP) 2021-2026 – HOUSING GROWTH IN BARRY CONSULTATION REPORT (REF)
Councillor Sivagnanam presented the report and noted this was a critical stage in
ensuring there was an up-to-date planning framework which met the needs of
communities. She advised that Members would be aware that the strategy for the
Replacement Local Development Plan was agreed by Full Council in September last
year, and that due to concerns around deliverability, sites at Northwest Barry, land at
Neptune Road and Hayes Lane were being consulted upon. She shared that there
had been 159 individuals and organisations who had made representations, less
than the number when consulting upon Northeast Barry, but still valid concerns.
She reflected that at Place Scrutiny previously residents made powerful and relevant
objections about these sites, and that she recognised concerns surrounding
infrastructure, with specific concerns around increased traffic at Weycock Cross, but
that developers would be required to fund highways improvements to deal with traffic
issues, and that this would be part of the planning process moving forward. She also
noted that there would need to be an increase in school places, and access to health
care, which they were working on the Health Board to explore.
She noted that Barry was the largest and most sustainable settlement in the Vale,
identified as a key settlement in in the RLDP hierarchy and that it was a national
growth area, alongside the need for affordable housing was critical, as there were
around 7,000 households on the Council's housing register with 4,000 expressing a
preference to live in Barry alongside nearly 900 people living in inappropriate
housing in Barry.
Councillor Dr. Johnson indicated that they were not present during the Scrutiny
meeting, but upon review, agreed with Councillor Hooper’s assessments during the
meeting, in supporting the scheme for Neptune Road and noting the lack of facilities
and public transport in the Bendricks. He reflected upon the Weycock Cross
proposal, which he believed to be the most controversial, and shared that the
Conservative Party had previously built around 700 houses into the prospective
Local Development Plan in this area in 2012, and that the Labour Group opposed
this in local media and sought to redistribute this across the Vale. He shared that the
Plaid Cymru Group had concerns about the site for a number of reasons, including
the loss of the green belt, traffic problems, the lack of public transport and likely over-
reliance on cars, so would propose an amendment to remove this scheme from the
proposals. He further noted that the number of people on the housing list was not a
core evidence basis, queried how this would address the 900 individuals in
unsuitable housing in Barry, and why other areas where planning already existed
such as the college site on Colcot Road or Western Gateway were not part of this
proposed scheme.
Councillor Collins shared that they acknowledged the need for housing, there was a
concern over the lack of community facilities, such as shops, doctors and dentists as
a remote part of Barry which was not as well connected, with no buses on a Sunday
or between 7.30am and 4.30pm, meaning people would need to use cars.
Councillor Campbell noted the Cabinet Member’s comments around developers
funding infrastructure improvement, and how Section 106 monies as part of the
development of Golwg Y Mor in Rhoose had been put forward for infrastructure
improvements had been used but were not enough and the Council needed to also
do more to improve this moving forward. She further expressed that Council needed
to take a role in improving active travel and public transport, particularly in the
Western Vale area, as there needed to be consideration as to how these proposals
would impact upon these residents.
Councillor Carroll agreed that the proposed development at Weycock Cross was
problematic and would have an impact upon traffic, which was at capacity, busy all
day and worsened by increasing the number of dwellings. He commented that of 129
representations, all bar 3 signalled opposition to the plan, which he felt they were
right to do so as it was clearly unsuitable for development, and that despite being
less than other sites representations, this still represented a considerable number of
people who the Council should listen to.
Councillor Franks shared that he felt this was being considered due to the failure to
properly assess the Northeast Barry proposal, which included 900 houses, which
failed and had to be withdrawn. He noted that the Labour Party had previously
opposed this site, whilst the Conservative Party had supported it, and believed this
reflected chaos by Cabinet, and that the proposal should be withdrawn.
Councillor Perry raised that at Place Scrutiny Committee, a resident raised concern
about flood water at Weycock Cross and expressed doubt over the robustness of
modelling in terms of flood risk assessment and drainage, and that he felt the
planning system was flawed if the building of more houses resulted in increased
flooding. He further reflected that there would be the need to own cars, and that
there was a need to reduce the dependence on cars to support the climate
emergency and that active travel needed to be properly considered. He finally
commented that increasing developments were seeing more delays and congestion
and that current approaches to mitigation do not work.
Councillor Goodjohn emphasised the need to consider future generations who would
need affordable housing. He reflected that this proposal did not address the need in
the best way possible and that the original proposal did, but this was reduced based
upon representations. He agreed around the need to increase active travel and
public transport but reflected the plan could not address everything right now and
that there was a desperate need for housing in Barry.
Councillor Wilson stated the belief that no-one wanted new homes next to them, and
that a lot of other homes in the area were modern, but that the Council need to
evolve as households and their needs changed. He reflected upon changing
attitudes to transport, including increased usage of electric cars and active travel,
both of which needed to be considered. He shared that the Vale of Glamorgan was a
popular place to live, with demand exceeding supply, and house prices increasing at
rates greater than inflation, and that there was increasing deprivation, and a need to
supply affordable housing. He felt that no viable alternatives had been proposed, so
would support inclusion of this site.
Councillor Sivagnanam responded that this proposal was about the delivery of
affordable homes, with mitigations identified in the report and considered as part of
the ongoing planning process. She reflected that there was a need to balance
housing with the needs of the environment and transport, and felt this proposal
achieved the right balance. She indicated that previous opposition from the Labour
Party was due to the deliverability of the proposal, which she felt to be addressed in
the report, and that whilst there had been representations, there would still be
numerous in Barry who had not been heard who would support the development.
A Recorded Vote was taken to consider the removal of the Weycock Cross site from
the proposals as below:
Member For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Member For Against Abstain
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion √
Amelia Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Robert Fisher
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Member For Against Abstain
Catherine Iannucci-Williams √
Gwyn John √
Ian Johnson √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Elliot Penn √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
Member For Against Abstain
Total 23 24 2
The amendment was not carried and the debate returned to discussing the original
proposals.
Councillor Mahoney acknowledged the need for housing but felt that building
housing in high density areas with no access to services such as Doctors and
Schools, which had not increased in recent times. He shared that he had lived in the
Bendricks area for 13 years, there were no facilities excluding a café, and a bus
service subsidised by Section 106 monies and that Sully School had not been
upgraded in several years, despite recently losing a significant part of its budget. He
noted that the Bendricks area was cut off from the rest of the area and without
transport apart from walking, which did not suit all situations and urged the Council to
stop building housing in concentrated places without enough services and
infrastructure.
Councillor Ernest stated that very little had changed in Sully in a number of years
apart from increased housing and noted that the development of Sully Hospital had
been beneficial in providing several new homes, but that there was limited public
transport, which tended to run infrequently. He added that building more housing on
Hayes Road would not lead to the services needed such as medical facilities,
doctors and shops, and that if residents did not own a car, they would struggle with
everyday tasks.
The Leader acknowledged that in relation to infrastructure, there were things that the
Council was responsible for and things it was not responsible for, and that the role of
Council was to often lobby and negotiate on behalf of people, as demonstrated by
the Health hub at Western Gate and the lobbying of the health board for Eagleswell
in Llantwit Major. She also noted that whilst the Council had limited funding for bus
services, there were two services which covered the Bendricks (88 and 94), and that
when she used the bus, residents often commented positively on the Council
housing which had been built in the area. She further stated that the area did not
have an abundance of green fields to be built upon, so sites were invited to be
considered as part of the LDP, with the Council considering most appropriate based
upon the agreed strategy. The Leader emphasised that today’s proposals were
about supporting people into the right accommodation, supporting people in looking
towards their futures, and made no apologies in allocating these sites as they
supported people with affordable housing.
Councillor Perkes shared that they felt the Bendricks was becoming more of a
community, with a development planned in partnership with Cardiff Council and
Lovell Homes, containing affordable homes which were built to Welsh Housing
Quality Standards. She noted concerns around lack of services but shared that
services would grow as the population grew.
Councillor Perry noted that increasing house prices were global issue, with housing
becoming an investment which profited few people, and that the problem was not
about the supply of housing, but the financing of housing. He reflected that building
costs had increased alongside labour so there was inflation built into the system
impacting upon their affordability. He sought clarification as to what was meant by
inappropriate housing as he felt no definition was provided and would welcome
similar detail surrounding the housing waiting list. He also challenged Members to
further consider the environmental impacts upon the increased housing, as climate
risks were increasing, and re-emphasised the point to invest in the transport network
and subsidise public transport to be accessible and reduce the dependent on cars.
Councillor Wilson stated that the Replacement Local Development Plan went
through a detailed process with planning professionals, with sites tested upon their
viability. He reflected that Transport for Wales were spending approximately £1
billion on electrification and new stations in Wales, and that the Council were bidding
for stations. He noted that he felt the area was a great place to live, an amazing
destination, and that he was a product of Council housing. He shared that the
Council needed a legal basis to defend things which were outside of the RLDP, and
that when it came to looking at the viability for these sites, it was essential that
facilities were considered.
Councillor John acknowledged the need for housing, particularly in the Western
Vale, and welcomed the Leader’s work in lobbying the Health Board to improve
medical services in the area which were oversubscribed, but suggested Welsh
Government needed to intervene to push the development of health care provision,
as the Council needed to consider facilities when trying to develop and build
communities.
Councillor Hodges indicated that the Weycock Cross development was not about
social housing, but a commercial venture, and that when considering the Bendricks
area, he did not believe the view that facilities would follow housing as services were
reducing generally. He reflected on the Waterfront development, which was
previously proposed as a potential hotel, and believed this to be a failure of the
Council to promote Barry as a tourist destination, which would have a broader
economic benefit. He also noted that he believed that developers had shafted the
Council for a number of years and that it needed to be better in standing up to big
business.
Councillor Sivagnanam responded that the Housing Development team were holding
pre-application consultations and invited Members and residents to participate in
these moving forward to make their views clear. She emphasised that this was
national growth area and there was a need for housing, particularly affordable homes
in Barry, and failure to agree could leave the Council vulnerable to speculative
applications.
A further Recorded Vote took place on all three of the original recommendations as
presented within the report:
Member For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion √
Amelia Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Robert Fisher
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Member For Against Abstain
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Ian Johnson √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Elliot Penn √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas
Member For Against Abstain
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
Total 26 22 1
RESOLVED –
(1) T H A T the contents of the report be noted.
(2) T H A T the actions set out in the Consultation Report be endorsed.
(3) T H A T the inclusion of the three potential housing sites as allocations in the
Deposit Replacement Local Development Plan (RLDP) be approved.
Reasons for decisions
(1&2) To outline to Members the issues raised during the public consultation
exercise on Housing Growth in Barry.
(3 ) To allow officers to progress with the preparation of the Deposit RLDP.
TREASURY MANAGEMENT MID-YEAR REPORT 2025/26 (REF)
The Leader presented the regular update of the Council’s Treasury Management
approach and highlighted that the report noted economic factors driving the UK
economy alongside forecasts, and that there were no policy changes as of 30th
September, 2025. She further noted the Council’s capital expenditure and prudential
indicators were included in Appendix A, and that the investment portfolio listed the
investments as £51.775 million as of 30th September, 2025, up from £17.19 million in
April 2025. She shared that there was an average interest rate of 4.22% this year,
which meant there was approximately £1.19 million interest accrued that the new
external borrowing was at £6 million at an average rate of 4.56%, and that this was
borrowed at shorter terms of up to 7 years, so it could be reborrowed if rates were to
decrease. She further noted that the Council were prudent in terms of borrowing and
investments and had not considered any debt rescheduling opportunities this year to
date due to current interest rates.
RESOLVED – T H A T the Treasury Management Annual Report for the period
2025/26 be approved
Reason for decision
To update Council surrounding the Council’s approach to Treasury Management.
REVIEW OF THE VALE OF GLAMORGAN COUNCIL’S PETITION SCHEME (REF)
The Leader presented the report and advised that the previous Petition Scheme had
been considered by Council in 2022, and that this was a requirement under the Local
Government and Elections (Wales) Act 2021 to produce a scheme which considered
how a petition could be submitted, who could submit a petition, how and by when the
Council acknowledged receipt and how the Council responded.
Councillor Dr. Johnson stated that he felt the petitions process was quite difficult for
ordinary members of the public to use, and that awareness needed to be raised as
only 3 petitions had been submitted in 3 years, with only 1 reaching the threshold,
and shared how it had worked positively when looking at School crossings. He noted
that the Council needed to ensure that that there was an need to promoted
awareness of this process to the public as to how they could get involved, to which
the Leader responded that there was a need to ensure Vale residents were
signatories, and as outlined within the report, the platform for this was being
reviewed to be more user friendly as it was important to engage more effectively and
through the most appropriate means.
RESOLVED – T H A T the revised Vale of Glamorgan Council’s Petition Scheme be
approved.
Reason for decision
To update the Council’s approach to fulfilling statutory legislation relating to petitions
from the public.
VALE OF GLAMORGAN REPLACEMENT LOCAL DEVELOPMENT PLAN (RLDP) 2021-2026 – HOUSING GROWTH IN BARRY CONSULTATION REPORT (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C69, 17th July, 2025 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RESOLVED –
(1) T H A T a zero-tolerance approach to gender-based violence across all
policies and public spaces be adopted.
(2) T H A T training be strengthened so staff can identify and respond to abusive
behaviour and coercive control.
(3) T H A T education on consent, healthy relationships and gender equality be
supported, ensuring safe and accessible reporting routes.
(4) T H A T the Council calls for sustainable national funding for VAWG support
services.
(5) T H A T the White Ribbon accreditation to demonstrate commitment to
positive change, supporting gender equality and ending gender-based violence be
renewed.
Reason for decisions
(1-5) Having regard to the vote being carried on the Motion.
RESOLVED –
(1) T H A T Katy Williams be appointed to the post of Head of Additional
October 27 Minutes and DN (JLT)
Learning Needs.
(2) T H A T residual appointment details be delegated, as appropriate, to the
Chief Executive, in consultation with the Director of Learning and Skills.
Reasons for decisions
(1) Following the interviews of the candidates by the Committee.
(2) To ensure that all Council functions were met within this area.
October 27 Minutes and DN (JLT)
RESOLVED –
(1) T H A T interviews be undertaken under Part II of the agenda in relation to
the post of Head of Additional Learning Needs and for Elected Members of the
Committee to make a final determination to appoint a suitable candidate.
(2) T H A T residual appointment details be delegated, as appropriate, to the
Chief Executive, in consultation with the Director of Learning and Skills, should a
suitable applicant be confirmed by Elected Members of the Committee.
Reasons for decisions
(1) To ensure an appointment to the post was conducted in accordance with
the Council's Constitution.
(2) To ensure that all Council functions were met within this area.
RESOLVED – T H A T the recruitment and selection arrangements as described
for the position in the body of the report be approved for
a. advertising the positions;
b. progressing the necessary arrangements for long-listing and any necessary
assessment of candidates in advance of shortlisting;
c. drawing up a final short-list for interviews, the interviews of which would be
undertaken by future meetings of this Committee, and to;
d. agree costings and resource requirements relating to the processes
required to pursue the recruitment and selection processes.
Reasons for decision
(1) To ensure the appointments were progressed in accordance with the
requirements of the Council's Constitution.
(2) To allow matters to be progressed in advance of the final stage of
recruitment.
RESOLVED – T H A T the dispensations as set out in the schedule below be
granted up to the date of the next Local Government Elections:
Member Requesting Paragraph(s) of the Decision
Dispensation Standards
Committee (Grant
of Dispensations)
(Wales) Regulations
2001 Under Which
Dispensation is
Granted and as
applied for
Councillor B. Loveluck- (d) Dispensation to speak only, in
Edwards meetings where issues are
raised at meetings of the
Council in respect of the Vale
of Glamorgan Council ‘Visit
The Vale’ Service.
Councillor B. Loveluck- (d), (f) and (g) To speak, vote and remain in
Edwards Vale of Glamorgan Council
meetings when general
matters relating to the Vale of
Glamorgan Coastlands
Foodbank are raised, and to
speak only when matters
regarding financial
remuneration for Mr Loveluck-
Edwards are to be considered
at Vale of Glamorgan Council
meetings in respect of the
Vale of Glamorgan Coastlands
Foodbank..
September 25 Minutes and DN (AR)
Councillor W.A. Hennessy (d), (f) and (g) Dispensation to speak, vote
and remain in meetings of the
Vale of Glamorgan Council and
Barry Town Council meetings
when matters relating to the
organisation SACRE (Standing
Advisory Council on Religious
Education) are to be
discussed.
Reason for decision
Having regard to the applications submitted and discussions held at the meeting.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the
following applications be determined as indicated and any other necessary action be
taken.
2024/00846/FUL Received on 19 September 2024
(P. 31)
APPLICANT: Mr J McQuade The Retreat, Penyturnpike Road, CF64 4HG
AGENT: Mr Richard Whitaker 43 Plas Saint Andresse, Penarth Haven, Penarth,
CF64 1BW
Hillcroft, Heol-y-cawl, Dinas Powys
Proposed subdivision of single dwelling to three dwellings with extensions to rear.
The application was required to be determined by Planning Committee under the
Council’s approved scheme of delegation because the application had been called in
for determination by Councillor Cowpe for the following summarised reasons:
• Access road was narrow and parking difficult,
• Access to existing garage would be restricted,
• Neighbours had raised concerns, and
• Impact on wildlife.
Following the matter being addressed at the meeting, a Member put forward a
Motion to refuse the officer’s recommendations and the application which was duly
seconded. Subsequently, a request was made by another Member for a Recorded
Vote on the Motion, with the vote having taken place as follows:
July 10 Minutes and DN (MT)
Members For Against Abstain
Julie Aviet √
Gillian Bruce √
Ian Buckley √
Christine Cave √
Janice Charles √
Marianne Cowpe √
Pamela Drake √
Anthony Ernest √
Wendy Gilligan √
Nic Hodges √
Helen Payne √
Ian Perry √
Carys Stallard √
Neil Thomas √
Eddie Williams √
Mark Wilson √
TOTAL 7 7 2
Due to the vote being tied, the Chair used his casting vote against the Motion and
therefore the Motion was not carried.
Subsequently, a Motion was put forward to approve the officer’s recommendations
and to approve the application. A request was made for a Recorded Vote on the
Motion, with the vote having taken place as follows:
Members For Against Abstain
Julie Aviet √
Gillian Bruce √
July 10 Minutes and DN (MT)
Ian Buckley √
Christine Cave √
Janice Charles √
Marianne Cowpe √
Pamela Drake √
Anthony Ernest √
Wendy Gilligan √
Nic Hodges √
Helen Payne √
Ian Perry √
Carys Stallard √
Neil Thomas √
Eddie Williams √
Mark Wilson √
TOTAL 7 7 2
Due to the vote being tied, the Chair used his casting vote for the Motion and
therefore the Motion was carried.
Councillor Cowpe wanted it noted that she felt she had not been given the
opportunity to come back in, as part of the Committee’s discussions and following
her previous questions and comments on this matter and wanted to object to this.
She had wished to provide additional valid reasons why the application should be
refused (following those raised by Councillor Cave and others). The Chair
apologised for this oversight and noted her objection but also stated that there had
been a lengthy debate on this single application, which had included contributions
from the Member concerned, and therefore it was time to move to the vote.
APPROVED subject to the following condition(s):
1. The development shall begin no later than twenty four months from the date of
this decision.
July 10 Minutes and DN (MT)
Reason:
To comply with the requirements of Section 91 of the Town and Country
Planning Act 1990.
2. The development shall be carried out in accordance with the following
approved plans and documents unless otherwise required by any other
condition relating to this permission:
Hillcroft Location Plan
541-P08 Rev E Proposed Site Plan
541-P09 Rev A Proposed Ground Floor Plan
541-P10 Rev B Proposed First Floor Plan
541-P11 Rev B Proposed Roof Plan
541-P12 Rev E Proposed Elevations (Sheet 01)
541-P13 Rev C Proposed Elevations (Sheet 02)
541-P14 Rev B Proposed Site Sections
541-P15 Rev A Demolitions Ground Floor Plan
541-P16 Rev A Demolitions First Floor Plan
541-P17 Rev A Demolition Roof Plan
541-SK01 Verge Detail Bat Access
Green Infrastructure Statement (By TDA October 2024)
Design and Access Statement and Heritage Impact Assessment Revision B
(18th September 2024)
Predevelopment Tree Survey & Assessment (by TDA and dated December
2022)
Tree Constraints Plan (by TDA and dated December 2022)
Preliminary Ecological Appraisal V2 by Acer Ecology (February 2023)
Dusk Emergence Bat Surveys (By Grounded Trees & Ecology conducted
August and September 2023)
Letter titled Biodiversity Mitigation & Enhancement Strategy (By Soltys
Brewster Ecology and dated 29th August 2024)
Development Viability by CTD Consult November 2024
Reason:
For the avoidance of doubt as to the approved development and to accord
with Circular 016:2014 on The Use of Planning Conditions for Development
Management.
3. Each dwelling hereby permitted shall be used for a residential dwelling (C3
Use Class) and for no other purpose (including any other purpose in the
schedule to the Town and Country Planning (Use Classes) Order 1987 (or in
any provision equivalent to that class in any statutory instrument revoking and
re-enacting that order with or without modification).
Reason:
To control the precise nature of the use of the site, and to ensure compliance
July 10 Minutes and DN (MT)
with the terms of Policies SP1 (Delivering the Strategy) of the Local
Development Plan.
4. Notwithstanding the provisions of schedule 2, Part 1, classes A, B, C, D, E
and H and Part 2, class A of the Town and Country Planning (General
Permitted Development) Order 1995 (as amended for Wales) (or any order
revoking and re-enacting that order with or without modification), the
development hereby approved shall not be altered in any way other than
those expressly authorised by this permission.
Reason:
To enable the Local Planning Authority to control the scale of development
and to ensure compliance with Policy MD2 (Design of New Developments)
and MD8 (Historical Environment) of the Local Development Plan.
5. No works to which this consent relates shall commence until an appropriate
programme of historic building recording and analysis (level 2) has been
secured and implemented in accordance with a written scheme of
investigation which has been submitted to and approved in writing by the local
planning authority.
Reason:
As the building is of architectural and cultural significance the specified
records are required to mitigate impact in accordance with Policy MD8-
Historical Environment of the Local Development Plan.
6. Notwithstanding the submitted details, the following details and samples to be
used in the construction of the development hereby approved shall be
submitted to and approved in writing by the Local Planning Authority.
i.) stone covering for parking area (including delineation of parking spaces)
ii.) natural slate and ridge tiles for roofs
iii) windows, flush fitting rooflights, doors and gates including opening
surrounds
iv) render (including colour)
v) finishing materials for adjacent garage following demolition of garage on
site.
vi) Details of the proposed dormers at 1:10 scale
vii) Details of new stone boundary wall (to plot 03) including sample panel.
viii) Finishing details for elevation of adjacent garage wall following demolition.
ix) Boundary Treatments
x) wall adjacent Heol y Cawl at the junction of the access and adjacent
property.
The development shall be completed in accordance with the approved details
prior to the first occupation of any dwelling hereby approved.
July 10 Minutes and DN (MT)
Reason:
To safeguard local visual amenities, as required by Policies SP1 (Delivering
the Strategy), MD2 (Design of New Development), SP10 (Built and Natural
Environment) and MD8 (Historic Environment) of the Local Development Plan.
7. Any part of the bedroom window (room 04) of plot 01 that is below 1.7m in
height above the level of the floor in the room that it serves shall be obscurely
glazed to a minimum of level 3 of the "Pilkington" scale of obscuration and
fixed pane at the time of installation and so retained at all times thereafter.
Reason:
To ensure that the privacy and amenities of adjoining occupiers are
safeguarded, and to ensure compliance with Policy MD2 (Design of New
Developments) of the Local Development Plan.
8. No part of any flat roof area shall be used as a storage area, balcony, roof
garden or similar amenity area.
Reason:
To ensure that the privacy and amenities of adjoining occupiers are
safeguarded, and to ensure compliance with Policy MD2 Design of New
Developments of the Local Development Plan.
9. Notwithstanding the submitted details no development or site clearance shall
take place until there has been submitted to and approved in writing by the
Local Planning Authority a scheme of landscaping, to include details of
replacement trees The scheme shall include indications of all existing trees
(including spread and species) and hedgerows on the land, identify those to
be retained and set out measures for their protection throughout the course of
development.
Reason:
To safeguard local visual amenities, and to ensure compliance with the terms
of Policies SP1 (Delivering the Strategy), MD2 (Design of New
Developments) and MD8 (Historic Environment) ] of the Local Development
Plan.
10. All planting, seeding or turfing comprised in the approved details of
landscaping shall be carried out in the first planting and seeding seasons
following the occupation of the buildings or the completion of the
development, whichever is the sooner; and any trees or plants which within a
period of 5 years from the completion of the development die, are removed or
become seriously damaged or diseased shall be replaced in the next planting
season with others of similar size and species.
July 10 Minutes and DN (MT)
Reason:
To safeguard local visual amenities, and to ensure compliance with the terms
of Policies SP1 (Delivering the Strategy), MD2 (Design of New
Developments) and MD8 (Historic Environment) ] of the Local Development
Plan.
11. Prior to the first beneficial occupation of the development, a Biodiversity
Enhancement Strategy addressing enhancement measures shall be
submitted to and approved in writing by the Local Planning Authority. The
development shall thereafter be carried out in accordance with the approved
strategy and timings set out within and thereafter retained in accordance with
the approved details whilst the development remains in existence. The
Strategy shall include the following:
a) Details of any bird/bat box provision
b) Details of any landscaping features
c) Details of any additional ecological enhancements
Reason:
In the interests of ecology and to ensure compliance with Policies SP1
(Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local
Development Plan.
12. The parking spaces identified on plan number 541-P08 Rev E Proposed Site
Plan shall be allocated to each dwelling in accordance with a scheme to be
submitted to and approved in writing by the Local Planning Authority. A
minimum of 2no. spaces shall be provided to each dwelling and spaces
number 6 and 7 on the above plan shall be allocated to one of the dwellings
(and including another space). Thereafter, the parking shall be adhered to in
perpetuity.
Reason:
To ensure each dwelling has an adequate level of off-street parking in
accordance with Policy MD2 of the Vale of Glamorgan Local Development
Plan.
13. Prior to the first beneficial occupation of each dwelling hereby permitted, the
cycle parking identified on plan number 541-P08 Rev E Proposed Site Plan
shall have been provided. Thereafter it shall be maintained as such in
perpetuity.
Reason:
In the interest of promoting sustainable modes of transport in accordance with
Policies MD1-Location of New Development and MD2-Design of New
Development of the Local Development Plan.
July 10 Minutes and DN (MT)
14. No development shall commence, including any works of demolition, until a
Construction Environment Management Plan (CEMP) has been submitted to,
and approved in writing by, the Local Planning Authority. The CEMP shall
include the following details:
i) the parking of vehicles of site operatives and visitors;
ii) loading and unloading of plant and materials;
iii) storage of plant and materials used in constructing the development;
iv) the erection and maintenance of security hoarding including decorative
displays and facilities for public viewing, where appropriate;
v) wheel washing facilities;
vi) measures to control and mitigate the emission of dust, smoke, other
airborne pollutants and dirt during construction;
vii) a scheme for recycling/disposing of waste resulting from demolition and
construction works.
viii) hours of construction;
ix) lighting;
x) management, control and mitigation of noise and vibration;
xi) odour management and mitigation;
xii) diesel and oil tank storage areas and bunds;
xiii) how the developer proposes to accord with the Considerate Constructors
Scheme (www.considerateconstructorsscheme.org.uk) during the course of
the construction of the development; and
xiii) a system for the management of complaints from local residents which will
incorporate a reporting system.
The construction of the development shall be undertaken in accordance with
the approved CEMP.
Reason:
To ensure that the construction of the development is undertaken in a
neighbourly manner and in the interests of the protection of amenity and the
environment and to ensure compliance with the terms of Policy MD7
(Environmental Protection) of the Local Development Plan.
2024/00899/CAC Received on 19 September 2024
(P. 80)
APPLICANT: Mr J McQuade The Retreat, Penyturnpike Road, Dinas Powys,
CF64 4HG
AGENT: Mr Richard Whitaker 43 Plas Saint Andresse, Penarth Haven, Penarth,
CF64 1BW
Hillcroft, Heol-y-cawl, Dinas Powys
Proposed subdivision of single dwelling to three dwellings with extensions to rear.
July 10 Minutes and DN (MT)
APPROVED subject to the following condition(s):
1. The demolition works hereby permitted shall begin no later than five years
from the date of this decision.
Reason:
To comply with the requirements of the Historic Environment (Wales) Act
2023.
2. The demolition works only relate to the garage identified on the following
approved plans and documents:
Location Plan
541-P15 Rev A Demolitions Ground Floor Plan.
Reason:
For the avoidance of doubt as to the approved development and to accord
with Circular 016:2014 on The Use of Planning Conditions for Development
Management.
2025/00033/FUL Received on 17 April 2025
(P. 96)
APPLICANT: Mr George Martin & Family C/o Agent,
AGENT: Mr Andrew Vaughan-Harries The Planning Studio, Hayston Bridge,
Johnston, Haverfordwest, SA62 3HJ
Existing yard, opposite April Cottage, Drope Terrace, Drope, St Georges Super
Ely
The provision of one gypsy traveller pitch incorporating one static caravan, one
touring caravan and day/utility room, two parking spaces, retention of boundary
fencing, installation of private treatment plant and ecological enhancements (partly
retrospective).
The application was required to be determined by Planning Committee under the
Council’s approved scheme of delegation because the application was of a nature
that was not covered by the scheme of delegation.
APPROVED subject to the following condition(s):
1. The development shall be carried out in accordance with the following
approved plans and documents unless otherwise required by another
condition on this permission:
02e - Existing Location and Block Plans
03e - Overall Site Plan
04d - Site Plan
July 10 Minutes and DN (MT)
05a Utility Room Details
06 Aerial Photograph
07 Treatment Plant Details
08a - Foul Drainage and Location of Site Plan Percolation Test Holes
Planning Statement and Justification Report REV A (8th May 2025)
Appendix A – Supporting letter from Travelling Ahead
Gypsy, Roma and Traveller Advice and Advocacy Service dated 20th August
2024 - Confidential
Appendix B – Appeal Decisions
Appendix C Rev A - Green Infrastructure Statement
Appendix D - Preliminary Ecological Appraisal
Noise Assessment by inacoustics 31st March 2025
Site Infiltration Results
Herringbone Soakaway Size v2 dated 12/06/2025
Soakaway system for Bespoke Treatment Plant
Options for Soakaways from Private Treatment Plant
Brochure Tricel Novo Wastewater Treatment
Reason:
For the avoidance of doubt as to the approved development and to accord
with Circular 016:2014 on The Use of Planning Conditions for Development
Management.
2. The site shall not be occupied by any persons other than gypsies and
travellers as defined by Welsh Government Circular 005/2018 - "Planning for
Gypsy, Traveller and Showpeople Sites" or subsequent guidance that
supersedes this Circular.
Reason:
The residential use of the site in this rural location would not be permitted
unless occupied by a Gypsy or Traveller, and in order to ensure that the site is
kept available to meet the needs of other Gypsies or Travellers, in accordance
with Policies SP1-Delivering the Strategy, SP10-Built and Natural
Environment, MD1-Location of New Development and MD18-Gypsy and
Traveller Accommodation of the Local Development Plan.
3. When the land ceases to be occupied by a gypsy or traveller person, the use
shall cease and all caravans, structures, materials and equipment brought on
to or erected on the land or works undertaken to it in connection with the use,
shall be removed and the land shall be restored to its condition before the
development took place within 6 calendar months of that date.
Reason:
To reflect the circumstances that justify the grant of planning permission and
in accordance with Policies SP10-Built and Natural Environment, MD1-
July 10 Minutes and DN (MT)
Location of New Development and MD2-Design of New Development of the
Local Development Plan.
4. No more than 2 caravans, as defined in the Caravan Sites and Control of
Development Act 1960 and the Caravan Sites Act 1968, comprising of 1 static
caravan and 1 touring caravan shall be stationed on the site at any time. Any
caravans positioned on the site shall be capable of being lawfully moved on
the public highway, without division into separate parts.
Reason:
To define the scope of the permission and in the interests of visual amenity in
accordance with Policy MD2 (Design of New Development) of the Vale of
Glamorgan Local Development Plan.
5. Within three months of the date of this permission the approved foul drainage
system with a soakaway based on the submitted "Herringbone Soakaway
Size v2 dated 12/06/2025" shall have been provided on site in accordance
with the full details hereby approved.
Thereafter the site shall only be occupied by 6no. people maximum unless
alternative details of a foul drainage scheme for the site have been submitted
to and approved in writing by the Local Planning Authority. Thereafter the
approved system shall be provided on site prior to any increase in occupancy
and maintained as such in perpetuity.
Reason:
To ensure no detriment to the environment and to comply with the terms of
Policy MD7 (Environmental Protection) of the Local Development Plan.
6. No commercial or business activities shall take place on the land, including
the storage of materials, nor shall any vehicle over 3.5 tonnes be stationed,
parked or stored on the site.
Reason:
In the interests of the character and appearance of the site and conserving the
rural character and appearance of the area, in accordance with Policies MG17
and MD1 of the Vale of Glamorgan Local Development Plan.
7. No further ground breaking works shall commence until the Local Planning
Authority have been informed in writing of the name of a professionally
qualified archaeologist who is to be present during the undertaking of any
excavations in the development area so that a watching brief can be
conducted. No work shall commence until the Local Planning Authority has
confirmed in writing that the proposed archaeologist is suitable. A copy of the
watching brief report shall be submitted to the Local Planning Authority within
two months of the archaeological fieldwork being completed.
July 10 Minutes and DN (MT)
Reason:
To identify and record any features of archaeological interest discovered
during the works, in order to mitigate the impact of the works on the
archaeological resource, and to ensure compliance with Policies SP1
(Delivering the Strategy), SP10 (Built and Natural Environment) and MD8
(Historic Environment) of the Local Development Plan.
8. Notwithstanding the submitted plans and details, within 56 days of the date of
this permission, Ecological Mitigation Measures for both construction and
operation of the approved development and based on all areas identified in
section 5.3 and 5.4 of the submitted Preliminary Ecological Appraisal including
a timetable for their implementation shall be submitted to the Local Planning
Authority for their approval in writing. The development and further
construction works shall thereafter be carried out in accordance with the
approved strategy and timings set out within and thereafter retained in
accordance with the approved details whilst the development remains in
existence.
Reason:
In the interests of ecology and biodiversity and to ensure compliance with
Policies SP1 (Delivering the Strategy), MD7 (Environmental Protection) and
MD9 (Promoting Biodiversity) of the Local Development Plan.
9. All planting, seeding or turfing comprised in the approved details of
landscaping on plans 03e - Overall Site Plan and 04d Site Plan shall be
carried out in the first planting and seeding seasons following the occupation
of the buildings or the completion of the development, whichever is the
sooner; and any trees or plants which within a period of 5 years from the
completion of the development die, are removed or become seriously
damaged or diseased shall be replaced in the next planting season with
others of similar size and species.
Reason:
To ensure satisfactory maintenance of the landscaped area to ensure
compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and
Natural Environment), MG17 (Special Landscape Areas), MD1 (Location of
New Development), MD2 (Design of New Developments) and MD9
(Promoting Biodiversity) of the Local Development Plan.
10. The 2m high wooden boarded fence erected on the eastern boundary of the
site adjacent the boundary with the A4232 road shall be maintained and
retained as such as long as the site is being used as a gypsy/traveller pitch.
Reason:
In the interest of the amenity of the occupiers in accordance with Policy MD2-
Design of New Development and MD7-Environmental Protection in the Local
July 10 Minutes and DN (MT)
Development Plan.
11. Within 56 days of the date of this permission an assessment of the nature and
extent of contamination shall be submitted to and approved in writing by the
Local Planning Authority. This assessment must be carried out by or under
the direction of a suitably qualified competent person * in accordance with
BS10175 (2011) Code of Practice for the Investigation of Potentially
Contaminated Sites and shall assess any contamination on the site, whether
or not it originates on the site.
The report of the findings shall include:
(i) a desk top study to identify all previous uses at the site and potential
contaminants associated with those uses and the impacts from those
contaminants on land and controlled waters. The desk study shall establish a
‘conceptual site model’ (CSM) which identifies and assesses all identified
potential source, pathway, and receptor linkages;
(ii) an intrusive investigation to assess the extent, scale and nature of
contamination and monitor the site for the presence of gases** which may be
present.
(iii) an assessment of the potential risks to:
- human health,
- groundwaters and surface waters
- adjoining land,
- property (existing or proposed) including buildings, crops, livestock, pets,
woodland and service lines and pipes,
- ecological systems,
- archaeological sites and ancient monuments; and
- any other receptors identified at (i)
(iv) an appraisal of remedial options, and justification for the preferred
remedial option(s).
All work and submissions carried out for the purposes of this condition must
be conducted in accordance with DEFRA and the Environment Agency’s
‘Model procedures for the Management of Land Contamination, CLR 11’
(September 2004) and the WLGA / WG / NRW guidance document ‘Land
Contamination: A guide for Developers’ (2023), unless the Local Planning
Authority agrees to any variation.
* A ‘suitably qualified competent person’ would normally be expected to be a
chartered member of an appropriate professional body (such as the Institution
of Civil Engineers, Geological Society of London, Royal Institution of
Chartered Surveyors, Institution of Environmental Management) and also
have relevant experience of investigating contaminated sites.
** ‘Gases’ include landfill gases, vapours from contaminated land sites, and
naturally occurring methane and carbon dioxide, but does not include radon
July 10 Minutes and DN (MT)
gas. Gas Monitoring programmes should be designed in line with current best
practice as detailed in CIRIA 665 and or BS8485 year 2007 Code of Practice
for the Characterization and Remediation from Ground Gas in Affected
Developments.
Reason:
To ensure that any unacceptable risks from land contamination to the future
users of the land, neighbouring land, controlled waters, property and
ecological systems are minimised, and to ensure that the development can be
carried out safely without unacceptable risks to workers, neighbours and other
offsite receptors in accordance with Policies SP1 (Delivering the Strategy) and
MD7 (Environmental Protection) of the Local Development Plan.
12. Within 72 days of the date of this permission a detailed remediation scheme
and verification plan to bring the site to a condition suitable for the intended
use by removing any unacceptable risks to human health, controlled waters,
buildings, other property and the natural and historical environment shall be
submitted to and approved in writing by the Local Planning Authority. The
scheme shall include all works to be undertaken, proposed remediation
objectives and remediation criteria, a timetable of works and site management
procedures. The scheme must ensure that the site will not qualify as
contaminated land under Part 2A of the Environmental Protection Act 1990 in
relation to the intended use of the land after remediation.
All work and submissions carried out for the purposes of this condition must
be conducted in accordance with the Environment Agency’s ‘Land
contamination: risk management (LCRM)’ (October 2020) and the WLGA /
WG / NRW guidance document ‘Land Contamination: A guide for Developers’
(2023) unless the Local Planning Authority agrees to any variation.
Reason:
To ensure that any unacceptable risks from land contamination to the future
users of the land, neighbouring land, controlled waters, property and
ecological systems are minimised, and to ensure that the development can be
carried out safely without unacceptable risks to workers, neighbours and other
offsite receptors in accordance with policy MD7 of the Vale of Glamorgan
Local Development Plan.
13. The remediation scheme approved by condition 12 above must be fully
undertaken in accordance with its terms. The Local Planning Authority must
be given two weeks written notification of commencement of the remediation
scheme works.
On the completion of the measures identified in the approved remediation
scheme and prior to the occupation of any part of the development unless
otherwise agreed in writing by the Local Planning Authority, a verification
report that demonstrates the effectiveness of the remediation carried out must
be submitted to and approved in writing by the Local Planning Authority.
July 10 Minutes and DN (MT)
All work and submissions carried out for the purposes of this condition must
be conducted in accordance with the Environment Agency’s ‘Land
contamination: risk management (LCRM)’ (October 2020) and the WLGA /
WG / NRW guidance document ‘Land Contamination: A guide for Developers’
(2023) unless the Local Planning Authority agrees to any variation.
Reason:
To ensure that any unacceptable risks from land contamination to the future
users of the land, neighbouring land, controlled waters, property and
ecological systems are minimised, and to ensure that the development can be
carried out safely without unacceptable risks to workers, neighbours and other
offsite receptors in accordance with policy MD7 of the Vale of Glamorgan
Local Development Plan.
14. In the event that contamination is found at any time when carrying out the
approved development that was not previously identified it must be reported in
writing within 2 days to the Local Planning Authority, all associated works
must stop, and no further development shall take place unless otherwise
agreed in writing until a scheme to deal with the contamination found has
been approved. An investigation and risk assessment must be undertaken
and where remediation is necessary a remediation scheme and verification
plan must be prepared and submitted to and approved in writing by the Local
Planning Authority. Following completion of measures identified in the
approved remediation scheme a verification report must be submitted to and
approved in writing by the Local Planning Authority. The timescale for the
above actions shall be agreed with the LPA within 2 weeks of the discovery of
any unsuspected contamination.
Reason:
To ensure that any unacceptable risks from land contamination to the future
users of the land, neighbouring land, controlled waters, property and
ecological systems are minimised, and to ensure that the development can be
carried out safely without unacceptable risks to workers, neighbours and other
offsite receptors in accordance with policy MD7 of the Vale of Glamorgan
Local Development Plan.
15. Any topsoil [natural or manufactured], or subsoil, to be imported shall be
assessed for chemical or other potential contaminants in accordance with a
scheme of investigation which shall be submitted to and approved in writing
by the Local Planning Authority in advance of its importation. Only material
approved by the Local Planning Authority shall be imported. All measures
specified in the approved scheme shall be undertaken in accordance with
Pollution Control’s Imported Materials Guidance Notes. Subject to approval of
the above, sampling of the material received at the development site to verify
that the imported soil is free from contamination shall be undertaken in
accordance with a scheme and timescale to be agreed in writing by the LPA.
July 10 Minutes and DN (MT)
Reason:
To ensure that the safety of future occupiers is not prejudiced in accordance
with Policies SP1 (Delivering the Strategy) and MD7 (Environmental
Protection) of the Local Development Plan.
16. Any aggregate (other than virgin quarry stone) or recycled aggregate material
to be imported shall be assessed for chemical or other potential contaminants
in accordance with a scheme of investigation which shall be submitted to and
approved in writing by the Local Planning Authority in advance of its
importation. Only material approved by the Local Planning Authority shall be
imported. All measures specified in the approved scheme shall be undertaken
in accordance with Pollution Control’s Imported Materials Guidance Notes.
Subject to approval of the above, sampling of the material received at the
development site to verify that the imported soil is free from contamination
shall be undertaken in accordance with a scheme and timescale to be agreed
in writing by the LPA.
Reason:
To ensure that the safety of future occupiers is not prejudiced in accordance
with Policies SP1 (Delivering the Strategy) and MD7 (Environmental
Protection) of the Local Development Plan.
17. Any site won material including soils, aggregates, recycled materials shall be
assessed for chemical or other potential contaminants in accordance with a
sampling scheme which shall be submitted to and approved in writing by the
Local Planning Authority in advance of the reuse of site won materials. Only
material which meets site specific target values approved by the Local
Planning Authority shall be reused.
Reason:
To ensure that the safety of future occupiers is not prejudiced in accordance
with Policies SP1 (Delivering the Strategy) and MD7 (Environmental
Protection) of the Local Development Plan.
18. Within 56 days of the date of permission details of existing ground levels
within and adjacent to the site and proposed finished ground and floor levels
have been submitted to and approved in writing by the Local Planning
Authority. The development shall be carried out in accordance with the
approved details.
Reason:
In the interests of visual amenity and to ensure the development accords with
Policies SP10 (Built and Natural Environment), MD2 (Design of New
Development) and MG17 (Special Landscape Area) of the Local Development
Plan.
July 10 Minutes and DN (MT)
19. The existing means of vehicle access shall maintain the existing vision splays
provided.
Reason:
In the interest of highway and public safety in accordance with Policy MD2-
Design of New Development of the Local Development Plan.
20. No gates whatsoever shall be located and fitted to open out over the adopted
highway (All gates shall open inwards).
Reason:
In the interest of highway / Public Safety and the free flow of traffic along
adopted Highway in accordance with Policy MD2-Design of New Development
of the Local Development Plan.
21. The drainage scheme for the site shall ensure that all foul and surface water
discharges separately from the site and that land drainage run-off shall not
discharge, either directly or indirectly, into the public sewerage system.
Reason:
To prevent hydraulic overloading of the public sewerage system, pollution of
the environment and to protect the health and safety of existing residents and
ensure no detriment to the environment and to comply with the terms of
Policies SP1 (Delivering the Strategy), MD1 (Location of New Development)
and MD7 (Environmental Protection) of the Local Development Plan.
2025/00333/RG3 Received on 10 April 2025
(P. 143)
APPLICANT: Vale of Glamorgan Council Civic Offices, Holton Road, Barry,
CF63 4RU
AGENT: Mr Liam Griffiths Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Land at Former Eagleswell School, Eagleswell Road,
Llantwit Major
Variation of Condition 8 (Obscure Glazing/Fixed Windows) of Planning Approval
2023/01102/RG3 : Temporary housing accommodation and associated works.
The application was required to be determined by Planning Committee under the
Council’s approved scheme of delegation because the Head of Sustainable
Development had deemed it necessary due to public interest in the original
application.
Following the matter being addressed at the meeting, and due to the concerns raised
by some Members concerning the application, a vote on officer’s recommendations
July 10 Minutes and DN (MT)
was undertaken. The vote being carried by the majority of the Committee, the
application was
APPROVED subject to the following condition(s):
1. The dwellings and any associated infrastructure associated with the
residential use of the site shall be removed from the land in its entirety and the
land shall be restored to its former condition on or before 22 July 2029.
Reason:
To ensure that local amenities are safeguarded and to ensure the
development accords with Policies SP1 (Delivering the Strategy), MD1
(Location of New Development) and MD2 (Design of New Development).
2. The development shall be carried out in accordance with the following
approved plans and documents:
Approved by 2023/01102/RG3:-
2657 00(02)100 Location Plan
2657 00(03)300 Ancillary Details
2657 00(03)301 Bin Store Details
2657 00(03)302 Cycle Store Details
2657 00(03)400a Site Sections
2657 00(05)303 Fence Details
Eag Hom Xx Zz Dr Zz 000017 Home 2b Flat Floor Plan
Eag Hom Xx Zz Dr Zz 000018 Home Elevations Front And Top
Eag Hom Xx Zz Dr Zz 000019 Home Elevations Side And Rear
Wates Hom Xx Zz Dr Zz 000064 Home 3b Flat Floor Plan
Wates Hom Xx Zz Dr Zz 000074 Home 1b Flat Floor Plan
Beattie Passive Type 3 Bed Elevation
Beattie Passive Type D 4 Bed Floor Plan Accessible
Beattie Passive Type D 4 Bed Floor Plan
Beattie Passive Type Da 4 Bed Elevation
Beattie Passive Type Db 4 Bed Accessible Elevation
Beattie Passive Type Db 4 Bed Elevation
Beattie Passive Type Db 4 Bed Floor Plan Accessible
Beattie Passive Type Db 4 Bed Floor Plan
Beattie Passive Type Ga 3 Bed Floor Plan
Beattie Passive Type Gb 3 Bed Elevation
Beattie Passive Type Gb 3 Bed Floor Plan
Egw Civ Xx Zz Dp C 9007 P3 D4 Estate Roads Refuse Tracking
Egw Civ Xx Zz Dp C 9013 C1 D4 Highway Setting Out Sheet 1
Egw Civ Xx Zz Dp C 9015 C1 D4 Surfacing And Kerbing Layout
Egw Civ Xx Zz Dp C 9101 C1 D4 S278 General Arrangement
Egw Civ Xx Zz Dp C 9104 C1 D4 Refuse Tracking L
Topographical Survey
Underground Services Survey
Planning Statement
July 10 Minutes and DN (MT)
Preliminary Ecological Appraisal
Reptile Survey Report
Site Investigation Report
Tree Constraints Plan
Tree Survey
Transport Statement
Travel Plan
Design and Access Statement
Site Investigation Report April 2016
ESG Desk Study Report January 2016
EGW-CIV-XX-ZZ-DP-C-9001-C6-D4 - External Works Layout Sheet 1
EGW-CIV-XX-ZZ-DP-C-9002-C6-D4 - External Works Layout Sheet 2
EGW-CIV-XX-ZZ-DP-C-9003-C6-D4 - External Works Layout Sheet 3
2657-00(03)130 - Plot 23 & 12 Section
2657-00(03)111 - Plot 23 & 12 Site Plan
Construction Environmental Management Plan
EGW-CIV-XX-ZZ-DS-C-9004-P3-D4 - Long Sections Sheet 1
EGW-CIV-XX-ZZ-DS-C-9005-P3-D4 - Long Sections Sheet 2
EGW-CIV-XX-ZZ-DD-C-9006-C1-D4 - Highway Construction Details
Lighting Plan
2657 00(05)115 Boundary Treatments
EGW-LAN-XX-00-DD-L-100 Landscape Strategy 3 For Construction V19
EAG-HOM-XX-ZZ-DR-ZZ-000287 Type C01 Elevation Standard
EAG-HOM-XX-ZZ-DR-ZZ-000457 Type Z01 Elevations
EAG-HOM-XX-ZZ-DR-ZZ-000290 Type C02 Elevation Standard
EAG-HOM-XX-ZZ-DR-ZZ-000460 Type Z02 Elevations
EAG-HOM-XX-ZZ-DR-ZZ-00392 Type AE Elevations Gable
EAG-HOM-XX-ZZ-DR-ZZ-000284 Type C Elevation Gable
Approved by 2023/01102/1/CD:-
Landscape and Ecological Management Plan (Tir Collective, October 2024,
R03)
Approved by 2023/01102/3/CD
Highway condition survey prepared by Asbri Transport dated November 2024
Approved by 2025/00333/RG3:-
2657-00(03)110 Rev A Site Layout S73 WINDOWS, received 19/06/25
A001 Quick Release Restrictor
Resident Management Plan rev A, received 24/06/25
Reason:
For the avoidance of doubt as to the approved development and to accord
with Circular 016:2014 on The Use of Planning Conditions for Development
Management.
July 10 Minutes and DN (MT)
3. Prior to beneficial occupation of any respective unit, the fences, trellis and
patio screens to serve that unit shall be erected in accordance with plan no.
2657 00(05)115 Boundary Treatments. Once erected, the boundary
treatments shall thereafter be retained as such for the duration of occupation
of the units.
Reason:
In the interests of privacy and to ensure compliance with Policy MD2 (Design
of New Development) of the Local Development Plan.
4. The parking spaces shall be retained in accordance with drawing no. Egw Civ
Xx Zz Dp C 9013 C1 D4 Highway Setting Out Sheet 1 and kept available for
parking for as long as the development remains on site.
Reason:
To ensure that satisfactory vehicle parking and turning facilities is provided on
site to serve the development, and to ensure compliance with the terms of
Policies SP1 (Delivering the Strategy) and MD2 (Design of New
Developments) of the Local Development Plan.
5. The highway works including traffic calming measures shall be retained in
accordance with the details on drawing no. EGW-CIV-XX-ZZ-DD-C-9006C1-
D4 Highway Construction Details and maintained as such for the lifetime of
development.
Reason:
In the interests of highway safety, and to ensure compliance with the terms of
Policies SP1 (Delivering the Strategy) and MD2 (Design of New
Developments) of the Local Development Plan.
6. Notwithstanding the provisions of schedule 2, Part 1, classes A, B, C, D and E
of the Town and Country Planning (General Permitted Development) Order
1995 (as amended for Wales) (or any order revoking and re-enacting that
order with or without modification), the development hereby approved shall
not be altered in any way.
Reason:
To enable the Local Planning Authority to control the scale of development
and to ensure compliance with Policies SP1 (Delivering the Strategy) and
MD2 (Design of New Developments) of the Local Development Plan.
7. Any part of the rear windows in plots 9-27 that are below 1.7m in height above
the level of the floor in the room that it serves shall be:
1) Obscurely glazed in relation to plots 9 – 27 in accordance with details
approved by application ref. 2023/01102/2/CD;
July 10 Minutes and DN (MT)
2) Fixed closed in relation to plots 9-12, 19-20 and 22-26 in accordance
with details approved by application ref. 2023/01102/2/CD and as
marked purple on plan ref 2657-00(03)110 Rev A in relation to plots 13-
18, 21 and 27 and;
3) Fixed with a quick release restrictor in relation to plots 13-18, 21 and 27
as marked green on plan ref 2657-00(03)110 Rev A in accordance with
details ref. A001 Quick Release Restrictor.
The windows shall thereafter be retained at all times in accordance with the
approved details.
A sign informing residents about the correct use of quick release restrictors,
as detailed in the Resident Management Plan rev A received 24/06/25, shall
be placed on each affected window prior to first beneficial occupation of any
respective unit on plots 13-18, 21 and 27. The measures set out in the
Management Plan shall be complied with whilst the units on plots 13-18, 21
and 27 remain in occupation.
Reason:
To ensure that the privacy and amenities of adjoining occupiers are
safeguarded, and to ensure compliance with Policies SP1 (Delivering the
Strategy) and MD2 (Design of New Developments) of the Local Development
Plan.
8. The site landscaping, ecological enhancements and open space areas shall
be maintained in accordance with the Landscape and Ecological Management
Plan (Tir Collective, October 2024, R03), as approved under ref.
2023/01102/1/CD, for the lifetime of the development.
Reason:
To ensure satisfactory maintenance of the landscaped and amenity areas to
ensure compliance with Policies SP1 (Delivering the Strategy), MD1 (Location
of New Development) and MD2 (Design of New Developments) of the Local
Development Plan.
9. Any trees or plants forming part of the approved landscaping scheme
(comprising drawing no. EGW-LAN-XX-00-DD-L-100 'Landscape Strategy
3 For Construction V19' and the Landscape and Ecological Management Plan
approved under ref. 2023/01102/1/CD) which within the lifetime of this
temporary consent die, are removed or become seriously damaged or
diseased shall be replaced in the next planting season with others of similar
size and species.
Reason:
To ensure satisfactory maintenance of the landscaped area to ensure
July 10 Minutes and DN (MT)
compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and
Natural Environment), MD1 (Location of New Development), MD2 (Design of
New Developments) of the Local Development Plan.
10. Within one month of the date of this consent, a plan/strategy to manage the
removal of the temporary residential units from the site shall be submitted to
the Local Planning Authority for approval in writing. The Strategy will detail the
plans to relocate the modular units to alternative sites within the 5-year period
from the grant of planning permission and should include the commencement
of this work at least 18 months prior to the expiry of the planning permission
with the 7 plots 21-27 being identified as those to be removed from the site
first. The plan will detail the proposed method and numbers of units to be
relocated to newly identified sites in batches appropriate to the size of the
receiving site. The temporary residential units shall thereafter be removed
from the site in accordance with the approved details.
Reason
To ensure that local amenities are safeguarded and to ensure the
development accords with Policies SP1 (Delivering the Strategy), MD1
(Location of New Development) and MD2 (Design of New Development).
2025/00487/FUL Received on 19 May 2025
(P. 164)
APPLICANT: Greenhill Investments (Vale) Limited c/o Agent,
AGENT: Mr Joe Ayoubkhani 14 Neptune Court, Vanguard Way, Cardiff, CF24 5PJ
Land North of Hayes Road, Sully
Proposed industrial unit, access, landscaping, drainage and associated works
APPROVED subject to the following condition(s):
1. The development shall be carried out in accordance with the following
approved plans and documents:
Planning, Design, Access & GI Statement dated March 2025
Location Plan 20995-c
Stie Location Plan A101 Rev B received 27 June 2025
Construction Environmental Management Plan, Issue 01, by Vale
Consultancy dated 9th May 2025.
20995_700 Rev 02 - Highway General Arrangement
20995_900 Rev 02 - 16.5m HGV Swept Path Analysis
20995_901 Rev 01 - Standard Car Swept Path Analysis
20995_510 Rev 02 Proposed Drainage Plan
Foul Drainage Report prepared by Vale Consultancy
Proposed Ground Floor Plan A103 Rev B
Proposed Mezzanine Floor Plan A104 Rev B
Proposed Roof Plan A105 Rev C
July 10 Minutes and DN (MT)
Proposed Elevations – Sheet 1 A106 Reb B
Proposed Elevations – Sheet 2 Rev B
Flood Consequence Assessment by Vale Consultancy 20995-FCA-02 dated
30 June 2025
Reason:
For the avoidance of doubt as to the approved development and to accord
with Circular 016:2014 on The Use of Planning Conditions for Development
Management.
2. No further development shall take place, until the following components of a
scheme to deal with the risks associated with contamination at the site, has
been submitted to and approved in writing by the Local Planning Authority.
1. A preliminary risk assessment which has identified:
• all previous uses
• potential contaminants associated with those uses
• a conceptual model of the site indicating sources, pathways and receptors
• potentially unacceptable risks arising from contamination at the site
2. A site investigation scheme, based on (1) to provide information for a
detailed assessment of the risk to all receptors that may be affected, including
those off site.
3. The results of the site investigation and the detailed risk assessment
referred to in (2) and, based on these, an options appraisal and remediation
strategy giving full details of the remediation measures required and how they
are to be undertaken.
4. A verification plan providing details of the data that will be collected in order
to demonstrate that the works set out in the remediation strategy in (3) are
complete and identifying any requirements for longer-term monitoring of
pollutant linkages, maintenance and arrangements for contingency action.
The remediation strategy and its relevant components shall be carried out in
accordance with the approved details.
Reason:
To ensure the risks associated with contamination at the site have been fully
considered prior to commencement of development as controlled waters are
of high environmental sensitivity and to safeguard human health; and where
necessary remediation measures and long-term monitoring are implemented
to prevent unacceptable risks from contamination in accordance with Policy
MD7 of the adopted Local Development Plan.
3. Prior to the occupation of the development a verification report demonstrating
completion of works set out in the approved remediation strategy and the
effectiveness of the remediation shall be submitted to and approved in writing
July 10 Minutes and DN (MT)
by the Local Planning Authority. The report shall include results of sampling
and monitoring carried out in accordance with the approved verification plan to
demonstrate that the site remediation criteria have been met. It shall also
include a long-term monitoring and maintenance plan for longer-term
monitoring of pollutant linkages, maintenance and arrangements for
contingency action, as identified in the verification plan. The long-term
monitoring and maintenance plan shall be carried out in accordance with the
approved details.
Reason:
To ensure the methods identified in the verification plan have been
implemented and completed and the risk associated with the contamination at
the site has been remediated prior to occupation or operation. To prevent
unacceptable risks to controlled waters and ecological systems in accordance
with Policy MD7 of the adopted Local Development Plan.
4. Prior to the occupation of the development, a long term monitoring plan for
land contamination shall be submitted and approved in writing by the Local
Planning Authority. The long term monitoring plan should include:
• Details of the methods and triggers for action to be undertaken
• Timescales for the long term monitoring and curtailment mechanisms e.g. a
scheme of monitoring for 3 years unless the monitoring reports indicate that
subsequent monitoring is or is not required (for x years)
• Timescales for submission of monitoring reports to the LPA e.g. annually
• Details of any necessary contingency and remedial actions and timescales
for actions
• Details confirming that the contingency and remedial actions have been
carried out
The monitoring plan shall be carried out in accordance with the approved
details, within the agreed timescales.
Reason:
A long term monitoring plan should be submitted prior to occupation or
operation, to ensure necessary monitoring measures are approved to manage
any potential adverse impacts as a result of development on controlled waters
and to ensure compliance with Policy MD7 of the adopted Local Development
Plan.
5. In the event that contamination is found at any time when carrying out the
approved development that was not previously identified it must be reported in
writing within 2 days to the Local Planning Authority, all associated works
must stop, and no further development shall take place until a scheme to deal
with the contamination found has been submitted to and approved in writing
by the Local Planning Authority. An investigation and risk assessment must
be undertaken and where remediation is necessary a remediation scheme
and verification plan must be prepared and submitted to and approved in
writing by the Local Planning Authority. Following completion of measures
July 10 Minutes and DN (MT)
identified in the approved remediation scheme a verification report must be
submitted to and approved in writing by the Local Planning Authority. The
timescale for the above actions shall be agreed with the LPA within 2 weeks
of the discovery of any unsuspected contamination.
Reason:
To ensure that any unacceptable risks from land contamination to the future
users of the land, neighbouring land, controlled waters, property and
ecological systems are minimised, and to ensure that the development can be
carried out safely without unacceptable risks to workers, neighbours and other
offsite receptors in accordance with Policies SP1 (Delivering the Strategy) and
MD7 (Environmental Protection) of the Local Development Plan.
6. No infiltration of surface water drainage into the ground is permitted other than
with the express written consent of the Local Planning Authority, which may
be given for those parts of the site where it has been demonstrated that there
is no resultant unacceptable risk to controlled waters. The development shall
be carried out in accordance with the approval details.
Reason:
To prevent pollution to the water environment in accordance with Policy MD7
of the adopted Local Development Plan.
7. Any aggregate (other than virgin quarry stone) or recycled aggregate material
to be imported shall be assessed for chemical or other potential contaminants
in accordance with a scheme of investigation which shall be submitted to and
approved in writing by the Local Planning Authority in advance of its
importation. Only material approved by the Local Planning Authority shall be
imported. All measures specified in the approved scheme shall be undertaken
in accordance with Pollution Control’s Imported Materials Guidance Notes.
Subject to approval of the above, sampling of the material received at the
development site to verify that the imported soil is free from contamination
shall be undertaken in accordance with a scheme and timescale to be agreed
in writing by the LPA.
Reason:
To ensure that the safety of future occupiers is not prejudiced in accordance
with Policies SP1 (Delivering the Strategy) and MD7 (Environmental
Protection) of the Local Development Plan.
8. Any site won material including soils, aggregates, recycled materials shall be
assessed for chemical or other potential contaminants in accordance with a
sampling scheme which shall be submitted to and approved in writing by the
Local Planning Authority in advance of the reuse of site won materials. Only
material which meets site specific target values approved by the Local
Planning Authority shall be reused.
July 10 Minutes and DN (MT)
Reason:
To ensure that the safety of future occupiers is not prejudiced in accordance
with Policies SP1 (Delivering the Strategy) and MD7 (Environmental
Protection) of the Local Development Plan.
9. Within one month of this consent a revised landscaping scheme shall be
submitted to and approved in writing by the Local Planning Authority. The
scheme shall include indications of all existing trees (including spread and
species) and hedgerows on the land, identify those to be retained, set out
measures for their protection throughout the course of development, in
addition to details of equipment and layout of communal areas to serve the
development and the proposed wayfaring/entrance feature within the site.
Reason:
To safeguard local visual amenities, and to ensure compliance with the terms
of Policies SP1 (Delivering the Strategy), MD1 (Location of New
Development) and MD2 (Design of New Developments) of the Local
Development Plan.
10. All planting, seeding or turfing comprised in the approved details of
landscaping shall be carried out in the first planting and seeding seasons
following the occupation of the buildings or the completion of the
development, whichever is the sooner; and any trees or plants which within a
period of 5 years from the completion of the development die, are removed or
become seriously damaged or diseased shall be replaced in the next planting
season with others of similar size and species.
Reason:
To ensure satisfactory maintenance of the landscaped area to ensure
compliance with Policies SP1 (Delivering the Strategy), MD1 (Location of New
Development) and MD2 (Design of New Developments) of the Local
Development Plan.
11. Any amenity areas approved as part of the approved landscaping scheme
pursuant to condition 9, shall be provided in accordance with the approved
details, within 3 months of the first beneficial occupation of the first unit hereby
approved and maintained in accordance with the approved details in
perpetuity thereafter.
Reason:
To ensure satisfactory maintenance of the landscaped and amenity areas to
ensure compliance with Policies SP1 (Delivering the Strategy), MD1
(Location of New Development) and MD2 (Design of New Developments) of
the Local Development Plan.
July 10 Minutes and DN (MT)
12. Prior to the first beneficial use of the development, a Biodiversity
Enhancement Strategy addressing enhancement measures shall be
submitted to and approved in writing by the Local Planning Authority. The
development shall thereafter be carried out in accordance with the approved
strategy and timings set out within and thereafter retained in accordance with
the approved details whilst the development remains in existence. The
Strategy shall include the following:
a) Details of any bird/bat box provision
b) Details of any landscaping features
c) Details of any additional ecological enhancements
Reason:
In the interests of ecology and to ensure compliance with Policies SP1
(Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local
Development Plan.
13. Notwithstanding the submitted details, a schedule of materials (inclusive of
samples and artistic elements) to be used in the construction of the
development hereby approved shall be submitted to and approved in writing
by the Local Planning Authority. The development shall be completed in
accordance with the approved details prior to beneficial occupation of the unit
hereby approved.
Reason:
To safeguard local visual amenities, as required by Policies SP1 (Delivering
the Strategy) and Policy MD2 (Design of New Development) of the Local
Development Plan.
14. The approved access and internal circulation layout, inclusive of 3.5m
footway/cycleway to site frontage; vehicular and cycle parking as well as
internal circulation spaces shall be laid out in accordance with the approved
details, prior to the first beneficial use of the unit hereby approved and shall
thereafter be so retained at all times to serve the unit hereby approved.
Reason:
To ensure the provision on site of parking and turning facilities to serve the
development in the interests of highway and public safety, and to ensure
compliance with the terms of Policies MD1 and MD2 of the Local
Development Plan 2011-2026.
15. The development permitted by this planning permission shall only be carried
out in accordance with the Flood Consequence Assessment (FCA) produced
by Vale Consultancy reference 20995-FCA-02 dated 30 June 2025 including
that the finished slab level of the approved industrial units shall be set no
lower than 7.25 metres Above Ordnance Datum (AOD) (Newlyn).
July 10 Minutes and DN (MT)
Reason:
To reduce the risk of flooding to the proposed development and future
occupant, in accordance with the requirements of Policies SP1 and MD1 of
the Adopted Local Development Plan 2011-2026 and TAN15- Development
and Flood Risk.
July 10 Minutes and DN (MT)
RESOLVED –
(1) T H A T following consideration by Governance and Audit Committee, and
Cabinet the revised versions of the Planning Protocol, Scheme of Delegation and
Terms of Reference as contained within the agenda be approved and included within
the Council’s Constitution.
(2) T H A T the protocol be updated should there be changes to the Vale of
Glamorgan Constitution, such as those related to public speaking, site visits or
mandatory training where required.
Reason for decisions
(1&2) Having regard to the contents of the references, discussions at the meeting
and to update the Council’s Constitution.
RESHAPING SCRUTINY (REF)
The Leader presented the report to look at implementing a series of changes to
reform the Council’s existing Scrutiny arrangements to support the monitoring of the
outcomes of the Corporate Plan. They shared that these changes had been in
development since October and had consulted with a significant number of Members
through various Committees such as Democratic Services Committee, Governance
and Audit Committee and Corporate Performance and Resources Scrutiny
Committee. The Leader stated it was their hope that all 54 Members should be able
to contribute effectively to the decisions being made by the Council. They also
shared reasons for changing in that there needed to be increased opportunities for
the public to participate, as 60% did not feel able to contribute in the Council’s
decision making, and that the Council needed to respond to recommendations from
Audit Wales and the Performance Panel Assessment.
The Leader stated that Cabinet was delayed allowing extra time for the final iteration
to be presented, and that they wanted to change from 5 to 4 Scrutiny Committees to
allow for a focus upon outcomes and not service areas. They also shared around the
history of Task and Finish within the Council, including positive work on period
poverty and school places.
They finally shared that point 22.1 of the report needed further clarity, as the
Committee sizes would be 12 Members on the Start Well Scrutiny Committee and
Live Well Scrutiny Committee, with 13 Members on the Place Scrutiny Committee
and Resources Scrutiny Committee, due to their potentially increased workload, and
that political balance calculations would be circulated to Group Leaders.
Councillor Dr. Johnson stated that considerable consultation had taken place around
the topic, and they had been involved through Group Leaders Meetings and the
Scrutiny Committee Chairs and Vice-Chairs Group, but that there was no point in
consulting if not listening in reducing from 5 to 4 Scrutiny Committees, as there was
no evidence merging Committees would help address problems. They shared that
they felt there were too many changes at the same time, which would leave limited
space to evaluate the impact of any changes, and expressed a concern Members
may be unable to see the big picture. They concluded that this was not an attractive
proposition to opposition Members, despite recognising this was a response to the
Panel Performance Assessment.
Councillor Carroll shared that they felt the Cabinet record was unacceptable, and the
Council had an Executive Cabinet system which required opposition and backbench
Members to hold them to account through full and proper scrutiny. He felt that
proposals would lead to a reduction in Scrutiny and increase the workload of
Committees and that he felt the role of Scrutiny drilled into issues in depth, and the
new arrangements would reduce this. Councillor Carroll indicated that his Group
would be unable to support these changes, as he felt they avoid accountability, would
not work, lead to less Scrutiny and performance would deteriorate as a result, whilst
accepting that there were failings in the existing arrangements, such as the long
presentations. He warned the Administration that they would be accountable at the
ballot box in 2 years’ time.
Councillor Godfrey agreed around the need to re-evaluate and improve Scrutiny but
did not see the justification to change from 5 Scrutiny Committees to 4 Scrutiny
Committees.
Councillor Goodjohn noted that the role of presentations was to be undertaken during
Member briefings as part of the future arrangements, and there would be an
opportunity to dig deep into external topics through Task and Finish Scrutiny, which
also presented the opportunity to involve external partners and members of the
public. They indicated that they were satisfied surrounding Committee workloads,
and felt the new arrangements would allow backbench Members to do their job and
shape the Council’s direction, and felt the approach could be increasingly effective as
it encouraged an integrated approach to more meaningful work, with the opportunity
for more people to get involved.
Councillor Hodges shared their experience of Task and Finish Group on school
places, which took a huge amount of time and resources to complete and delivered a
series of recommendations, which the Cabinet at the time refused to look at, so they
were cynical of Cabinet listening to Task and Finish recommendations. However,
nearly all recommendations had been acted upon since. They indicated that this
Task and Finish required a huge amount of input from staff, schools and wider
stakeholders, with a lot depending upon officer time and availability. Councillor
Hodges further stated that he felt Task and Finish should be in person, and that
debate would be better this way rather than virtually. They concluded that they
welcomed the emphasis upon Task and Finish, could provide a potential list of topics,
but did not agree with the reduction in Scrutiny Committees.
Councillor Wilson shared that he had previously chaired 2 Task and Finish groups,
including surrounding the impact of the bedroom tax (2012), which met of multiple
occasions, had significant outside influence and led to changes in the Discretionary
Housing Payment Policy. They recognised that Task and Finish would be an
opportunity to take politics out of situation and focus upon residents. Councillor
Wilson also welcomed the move to introduce pre-Cabinet Scrutiny and believed the
move to 4 Committees supported the Council’s new Corporate Plan.
Councillor Birch expressed that they felt opposition Members would oppose any
changes, and that Task and Finish work could be very useful, sharing examples of
how Schools’ Governing Bodies still use resources from a previous piece of work.
They reflected Members’ preparedness for meetings, and felt it was evident people
had not read papers, meaning presentations were useful in allowing space to gain
further understanding. They also recognised the value in hybrid arrangements and
stated that policy needed a range of Members to contribute, and that the changes
were trying to adjust ways of working to be increasingly effective and efficient, whilst
involving as many people as possible.
Councillor John shared that they were elected during the changes from a Committee
to Executive system and shared around how Members used to take part in Scrutiny
previously. He stated that he felt the “Call-In” process was there to be used by
Members and was currently underutilised. He concluded that all Members should
give the changes a go, that everyone needed to get involved, there had previously
been 4 instead of 5 Scrutiny Committees, and that there should be consideration if in
person or virtually.
Councillor Haines proposed that all Scrutiny Chairs should be from opposition
groups, to which they were advised that this was not possible due to the statutory
requirements as part of the Local Government Measure.
Councillor Ernest shared that they were a Member during the Committee system and
reflected that Task and Finish could be equivalent to Parliamentary Select
Committees, where it could question people deeply and encourage changes.
However, they expressed concern around the capacity for Democratic Services
Officers to support this work.
Councillor Burnett concluded and asked Members to focus upon what was possible,
rather than focusing upon why it would not work and shared that the changes were
being made as only 20% of items were currently leading to robust scrutiny,
presentation / information items should be considered using the briefing process, and
that noting items needed to stop, recognising that Cabinet should not be doing this as
both Cabinet and Scrutiny were being unnecessarily clogged. They finally shared
that co-option was being explored as it was necessary to understanding lived
experiences and the Council needed residents to feel they had an impact.
A Recorded Vote took place as follows:
Members For Against Abstain
Anne Asbrey √
Julie Aviet √
√
Gareth Ball
√
Rhiannon Birch
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion √
Janice Charles √
Millie Collins √
Pamela Drake √
Anthony Ernest √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
Howard Hamilton √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Dr. Ian Johnson √
Susan Lloyd-Selby √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Michael Morgan √
Naomi Marshallsea √
Helen Payne √
Elliot Penn √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
TOTAL 29 18 1
Following the Recorded Vote it was subsequently
RESOLVED –
(1) T H A T the proposed changes to Scrutiny arrangements be approved
(2) T H A T the policies identified (Appendix D to the report) be agreed and
updated to reflect any changes in Scrutiny arrangements which complied with
legislation and statutory guidance.
(3) T H A T the calendar of meetings (Appendix E) be updated to give effect to
changes in Scrutiny arrangements.
(4) T H A T a commitment to review the implementation of any proposed
arrangements after approximately 12 months of implementation to ensure the desired
outcomes of Reshaping Scrutiny were being achieved and to consider any
amendments which may be required be endorsed.
Reason for decisions
(1-4) Having regard to the contents of the reference and discussions at the meeting.
RESOLVED –
(1) T H A T the report and appendices, together with the views of the Governance
and Audit Committee, be noted.
(2) T H A T the Council’s response to the Panel Performance Assessment be
approved.
Reasons for decisions
(1) Having regard to the contents of the report, the views of the Governance and
Audit Committee and the discussions held at the meeting.
(2) To comply with the requirement for the Council to publish its response and
action upon recommendations arising from the Panel Performance Assessment.
VALE 2030 – DRAFT VALE OF GLAMORGAN CORPORATE PLAN 2025-30 (REF)
The Leader presented the draft Corporate Plan which had been shared with all
Scrutiny Committees and subject to significant consultation. They outlined there
were five well-being objectives which would help both the residents, Council and
partners to improve well-being in the Vale of Glamorgan. The Leader drew attention
to two key elements of the report, the first being what had changed as a result of
consultation, and secondly, how the Council would work with partners in the future.
Councillor Carroll did not feel that the Corporate Plan would improve performance,
as there was not an emphasis on providing the best service for the best price, a
concern that he had previously raised at Corporate Performance and Resources
Scrutiny Committee. He stated that the Plan’s focus should be on improving
productivity and ensuring value for money, and referenced that equality, diversity,
and inclusion were mentioned a significant amount of times.
Councillor Haynes indicated that he found the document disturbing. He stated that
what was happening in St. Athan, such as building on land, was against this
strategy, and believed placemaking should be the priority.
Councillor Hooper reflected that there was a huge value in diversity, which the
Council should be supporting. He felt blanket statements around equalities and
productivity were false and could not be applied to public sector. He also
emphasised the need to reshape services and the need to do the same things more
efficiently.
Councillor Wilson stated that he felt the Plan reflected the values of the Council, and
there were lots of references to operational services such as recycling, waste and
green spaces. He shared that he was proud of the Corporate Plan which was
ambitious to residents.
Councillor Dr. Johnson acknowledged that there had been a number of iterations of
the Plan, which was better for it. He felt the Plan was ambitious in achieving its aims
and objectives, and that the challenge would be in delivering this Plan. He stated
that there needed to be clear financial resources to achieve its aims, and hopefully in
five years the Council would be able to say it had achieved the objectives of the
Plan. He also stated that there needed to be alignment between the Corporate Plan
objectives and scrutiny structure. Councillor Dr. Johnson also reflected on previous
comments surrounding equalities and suggested that this incorrect information may
be due to a misarticulation of the Equality Impact Assessment information and
advised that better analysis should be undertaken before presenting as fact.
Councillor Sivagnanam was very proud to support an ambitious Plan with how the
Council supported residents, believed this would help to create a more equal Vale of
Glamorgan, what was the focus on helping the most disadvantaged. She also
reflected upon some of the Council's work on improvement equality such as its Age
Friendly status and Her Voice Wales project.
Councillor John was delighted to support the Plan and urged people to read it as it
contains a lot of information. He also offered thanks to officers.
Councillor Cave shared that they did not feel things in the in the Council were even
more equal. For example, the building on green sites despite opposition and the
inability to replace the village hall roof. They also reflected upon the need to use
technology to improve services.
Councillor Hodges stated that a Corporate Plan required funding, and was
concerned that the economy was not improving to support. He felt that tourism tax
and devolving the Crown Estate were opportunities to increase funding.
Councillor Perry highlighted the limited investment in the future such as green
technology and active travel. He also identified rural poverty, which existed in the
Vale. He felt the Town and Community Councils could be doing more and taking on
additional responsibilities. Councillor Perry also questioned if the Plan was adding
value or if this would be delivered anyway. He also emphasised the need for more
diversity and increased opinions, including communicating cross party, as there were
talented people who could influence policy.
The Leader responded that there were a range of unique services delivered by the
Council, which would cost significant sums to deliver, so they were not able to be
outsourced. They also shared a Place Making Toolkit which could be used by all
Members to support placemaking within communities. The Leader also
acknowledge that not all Members’ talents were being utilised and considered this a
key part of scrutiny proposals, and emphasised that the Plan and all Members
needed to be ambitious for the residents of the Vale of Glamorgan.
A recorded vote took place on the recommendations as contained within the report,
as follows:
Members For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion
Janice Charles √
Millie Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Dr. Ian Johnson √
Susan Lloyd-Selby √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
TOTAL 37 13
The vote being carried, it was
RESOLVED –
(1) T H A T the Vale 2030 draft Corporate Plan (Appendix A to the report) be
approved.
(2) T H A T delegated authority be granted to the Director of Corporate
Resources, in consultation with the Executive Leader and Cabinet Member for
Performance and Resources, to make any factual updates to the content of the Plan
prior to publication (for example, information relating to budgetary information).
Reasons for decisions
(1) Having regard to the contents of the report and discussions held at the
meeting.
(2) To ensure the Corporate Plan, ‘Vale 2030’ when published, contained the
most up to date information available (for example information regarding the budget
for 2025-26).
N.B. Councillor Champion was not present for the vote.
CAPITAL STRATEGY AND INVESTMENT PROGRAMME 2025/26 TO 2029/30 (REF)
The Leader outlined the proposed strategy for the Capital Programme which had
been developed on the basis of varying factors such as annual settlements, capital
receipts and the impact of the wider labour market. They outlined that the proposal
was a mixture of grant and borrowing, and an increase from previous years, which
was expected to be £434m in the coming years, of which a significant proportion
related to schools and housing.
Councillor Dr. Johnson indicated support for the Capital Strategy with the majority
belonging to building Council housing or schools, which Plaid Cymru supported. He
reflected upon the challenge of year-on-year confirmation from Welsh Government
surrounding funding making it a challenge to plan for the future.
Councillor Perkes welcomed the Strategy as housing was key, and there had been
significant achievements, such as the building of 82 new homes, and the upcoming
partnership with Cardiff Council, which offered the opportunity to build more for less.
They shared that they felt a decent life was the first step to success in life.
RESOLVED –
(1) T H A T the Capital Strategy 2025/26, as set out in Appendix 1 to the report,
be approved.
(2) T H A T the final Capital Programme for the years 2025/26 to 2029/30, as set
out in Appendix 2 to the report, be approved.
(3) T H A T Officers be granted delegated authority to vire £10k or below between
schemes that were already approved within the five year Capital Programme.
(4) T H A T the Chief Executive and the Head of Finance / Section 151 Officer, in
consultation with the Executive Leader and Cabinet Member for Performance and
Resources, be granted delegated authority to make additions, deletions or transfers
to or from the:
i. 2025/26 to 2029/30 Housing Improvement Programme as appropriate.
ii. 2025/26 to 2029/30 Asset Renewal budgets as appropriate.
iii. S106 funded schemes subject to Member consultation as required
under the existing process.
iv. Decarbonisation Schemes.
v. Building Strong Communities Fund schemes.
vi. Sustainable Communities for Learning programme.
vii. Discretionary Adaption Grant Schemes.
viii. Vale Regeneration Schemes.
ix. Shared Prosperity Fund.
Reasons for decisions
(1) To approve the Capital Strategy for 2025/26.
(2) To set and approve future Capital Programmes to 2029/30.
(3) To enable officers to progress schemes more quickly where low value
virements below £10k were required.
(4) To enable the Housing Improvement Programme budget, Asset Renewal
budgets, S106 schemes, Decarbonisation Schemes, Building Stronger Communities
Fund, Sustainable Communities for Learning programme, Discretionary Adaption
Grant Schemes, Vale Regeneration schemes and Shared Prosperity Fund to be
managed effectively.
TREASURY MANAGEMENT AND INVESTMENT STRATEGY 2025/26 AND UPDATE FOR 2024/25 (REF)
The Leader presented an overview of treasury management as the need to
demonstrate financial sustainability was important, and that Members should have
recently undertaking training surrounding this area. They shared around revised
estimates in expenditure, and wider prudential indicators, and outlined the Council’s
borrowing position and wider investments.
RESOLVED –
(1) T H A T the revised policy for making Minimum Revenue Provision from
2024/25 onwards be approved.
(2) T H A T the proposed 2025/26 Treasury Management and Investment
Strategy be approved, including the following specific resolutions (detailed in
Appendix 2 to the report):
• The Authorised Limit for External Debt be set at £265.394m for
2024/25, £296.207m for 2025/26, £331.078m for 2026/27 and
£381.753m for 2027/28.
• The Operational Boundary for External Debt be set at £244.170m for
2024/25, £263.914m for 2025/26, £297.677m for 2026/27 and
£347.407m for 2027/28.
• The Head of Finance/Section 151 Officer be given delegated authority
within the total Authorised Limit and Operational Boundary as
estimated for individual years to effect movement between the
separately agreed limits for borrowing and other long-term liabilities.
• An upper limit of £0m for 2024/25, £10m in 2025/26, £10m in 2026/27
and £10m in 2027/28 be set for total principal sums invested for over
364 days.
• The amount of projected borrowing that was fixed rate maturing in each
period as a percentage of total projected borrowing that was fixed rate
be set as shown below (and further detailed in Appendix 1 to the
report).
Table 1 – Upper and lower Limits for fixed rate borrowing
Upper Limit Lower Limit
Under 12 months 20% 0%
12 months and within 24 months 40% 0%
24 months and within 5 years 40% 0%
5 years and within 10 years 40% 0%
10 years and above 100% 0%
• Any breaches of the Prudential Indicators would be reported through to the
next meeting of Cabinet, with the exception of the Authorised Limit for
External Debt which would require prior Full Council approval.
(3) T H A T the Treasury Management Policy Statement set out in Appendix 3 to
the report be approved.
Reasons for decisions
(1) To agree the basis of the Minimum Revenue Provision calculation for 2024/25
onwards.
(2) In order for the Treasury Management and Annual Investment Strategy as
prepared be approved as required by the Local Government Act 2003.
(3) In order for the Treasury Management Policy Statement to be approved.
DRAFT BUDGET 2025/26 AND MEDIUM TERM FINANCIAL PLAN 2025/26 TO 2029/30 (REF)
The Leader presented an overview of the proposed budget for 2025/26, and shared
that this was based on the settlement received from Welsh Government, which is the
second lowest per head in Wales. They outlined that the proposed increase in
Council Tax was 5.9%, which is generally lower than the Welsh average for the
upcoming year, and a percentage point less than consulted upon due to late
changes in the settlement from Welsh Government. They outlined how Schools and
Social Care are still allocated the majority (71%) of the budget, but that these areas
need to be supported and align the Corporate Plan’s well-being objectives of “Best
Start in Life” and “Supporting the Most Vulnerable”. They also reflected that there is
still a budget gap, which will need to be supported by transformational activity (via
Reshaping programme) and a series of savings, which are supported by equality
impact assessments, that reserves continue to be held in accordance with legislation
and that they will continue to work with Welsh Government surrounding future multi-
year settlements to support longer term planning.
Councillor Dr. Johnson thanked staff for work on supporting a complex budget and to
WLGA in their lobbying role. They also highlighted how the budget proposed
spending increases and cuts to non-statutory services, emphasising that they felt
austerity was not over. They indicated that the future reorganisation of Scrutiny was
essential in monitoring resources and financial proposals moving forward and
indicated that the settlement for the Fire and Rescue Service should be undertaken
separately as they were responsible for their own budgets, in a similar means to
Town and Community Council currently set their budgets.
Councillor Carroll indicated that they felt the budget was a reflection of
mismanagement, with residents paying “more for less”, such as car parking and
waste collection. They also felt that the Council were focusing upon the wrong things
such as bureaucratic work and diversity, equality and inclusion, and not its core
purpose. They also believed that the proposed budget would have a negative impact
to residents, and that the increase proposed was above CPI. They further explained
that they felt the issue of productivity was not being taken seriously, and that
efficiencies need to be identified as the Council has lost control of its finances, needs
a change in administration and should use its reserves to keep the Council Tax rate
low.
Councillor Franks felt that there has been a failure from the Administration in
lobbying for an increase settlement, and more needed to be done to influence
government as to how the Council could have the required budget to meet its needs.
They queried if savings had been properly costed and impact assessed, as he felt
this budget had failed to convince the public surrounding its robustness and value.
They also questioned the longer-term sustainability of the budget and cited the
proposed reduction in the education as a concern.
Councillor Goodjohn shared that the budget in theory was a real terms increase in
Council spend, and that it was necessary for the Council to fund changes impacted
by an aging population and additional learning needs, as there needed to be a
significant improvement in public services.
Councillor Hooper queried how car parking charges proposals were reflected within
the budget, as it was still in a consultative stage, and emphasised the impact to local
businesses and communities. They indicated how they believed this was an austerity
budget reflective of wider Welsh Government and UK Government positions. They
also reflected upon the importance of Council’s role in supporting diversity, equality
and inclusion.
Councillor Hodges highlighted the potential 700,000 disabled people who may go
into poverty due to welfare reform, and how the Council would need to support these
people. They raised the issue of a lack of A&E facility within the County, impacting
upon people’s health, and expressed how Welsh Government were struggling to
come to terms with issues as highlighted through the budget. They also expressed
limited faith in opposition leadership, as he felt comments to be disingenuous.
Councillor Perry indicated that they felt we were still living in austerity and seeing
rises in poverty. They expressed that recent reductions to overseas aid budgets
highlighted how it was easy to pick on vulnerable people. They raised that they felt
Council Tax to be regressive and impacted less well-off people more. They also
stated that there needed to be more planning for the future and consideration of the
new ideas and technologies.
Councillor Wilson indicated that the Council was productive, reflecting upon class
size ratios and social care workloads, and indicated that the Council was not a
sweatshop environment with bizarre productivity targets. They shared that removing
bins did not have a catastrophic impact and it only affected a small number of bins
(approximately 160) where they were looking at recycling bins, whereas changes to
care might have a more significant impact and emphasised that Cabinet were trying
to transform the Council to be as effective and efficient as possible.
The Leader responded that any changes to how the process for the Fire and Rescue
Service worked would be minimal and have no material impact to residents, whilst
sharing around the lobbying work undertaken at National level, such as appearing at
Committees. They agreed that future Scrutiny arrangements would help with some of
the queries raised, as the review was focused upon outcomes. The Leader finally
reflected that working with the local MP in partnership had helped raised awareness
of reporting mechanisms for pot holes.
A recorded vote took place on the recommendations as contained within the report
as follows:
Members For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Janice Charles √
Millie Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Dr. Ian Johnson √
Susan Lloyd-Selby √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
TOTAL 28 22
The vote being carried, it was
RESOLVED –
(1) T H A T a Council Tax increase of 5.9% be approved.
(2) T H A T the budget for 2025/26, as set out in the report, be approved.
Reasons for decisions
(1) Setting the annual rate of Council Tax was a key policy decision for Council.
(2) Setting a balanced budget was a statutory responsibility and decision for Full
Council.
PAY POLICY 2025/26 (REF)
The Leader presented the Pay Policy, which outlined how employees should be fairly
rewarded for duties, which had changed incrementally based on wider changes.
They also acknowledged the reduction of the gender pay gap, and the multiple
between lowest and highest paid was encouraging.
RESOLVED – T H A T the Council’s Pay Policy, as attached at Appendix A to the
report to Cabinet on 6th February 2025 (Minute No. C247), be approved.
Reason for decision
To respond to the legal requirements under the Local Authorities (Standing Orders)
(Wales) Amendment Regulations 2014, the Local Government (Wales) Act 2015 and
related advice from the Welsh Government as well as provide openness and
accountability in relation to how the Council rewards its staff.
N.B. All Chief Officers, save for two Democratic and Scrutiny Services Officers
servicing the meeting and the Head of Human Resources and Organisational
Development, left the meeting when this item was considered. The Head of
Human Resources and Organisational Development remained in the meeting,
until the matter was to be voted upon, in order to provide any clarification
required by Elected Members.
RESOLVED – T H A T having regard to the consultation responses and the
discussion at Statutory Licensing Committee, that the proposed Statement of
Licensing Principles for 2025-2028 detailed in the report and Appendix A be
approved and referred to Full Council for final approval.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C150 WELSH LANGUAGE STANDARDS ANNUAL MONITORING
REPORT 2023-24 (REF) –
The reference from Learning and Culture Scrutiny Committee held on 19th
September, 2024 was presented.
The Cabinet Member said that there were interesting points raised at the meeting,
some of which had not arisen previously, e.g. there was insufficient school transport
for one Welsh Medium Primary school which was subsequently been raised with
Officers within the School transport Team.
Committee also discussed the difficulty in attracting and retaining Welsh speaking
teachers as there was a shortage of teachers able to teach through the medium of
Welsh across Wales, commenting that the Council should look to maximise the
opportunities to recruit and retain teaching staff and others with Welsh language
skills. The Cabinet Member said that the Vale of Glamorgan Council had applied for
and gained funding to train teachers whilst in school to work towards addressing the
issue.
The Committee referred a comment to Cabinet to consider a proposal that the Vale
of Glamorgan considers a bid to host the 2029 Urdd Eisteddfod in Barry which the
Cabinet Member was happy to support and had written to Officers accordingly. The
Leader said that the National Eisteddfod had not been held in the Vale of Glamorgan
since 2012 and had been hugely successful at that time and looked forward to
finding out if that bid would be possible.
RESOLVED – T H A T the comments and recommendations of the Learning and
Culture Scrutiny Committee held on 19th September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C151 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24
(REF) –
The reference from Learning and Culture Scrutiny Committee held on 19th
September, 2024 was presented.
Committee discussed School Governors undertaking safeguarding training as not all
of them had completed the relevant Safeguarding modules which needed to be
addressed.
There was also discussion concerning how much staff time was spent implementing
safeguarding in schools with decisions taken as to how each case should be treated
or referred, including Home Office PREVENT training. The Cabinet Member said
that all staff were trained regularly on such matters to be aware of the different
issues and challenges faced by children and young people.
RESOLVED – T H A T the comments and recommendations of the Learning and
Culture Scrutiny Committee held on 19th September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C152 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) –
The reference from Governance and Audit Committee held on 23rd September, 2024
was presented.
There was discussion concerning whether all Councillors were Disclosure and
Barring Service (DBS) checked and it was confirmed that all Councillors were
checked and any Councillor who had a responsibility or was on a Committee
concerning children and young people or vulnerable people had an Enhanced DBS
check. It was also asked if there was provision for DBS checks to be carried out on
a rolling basis.
Committee also discussed abuse in the home and whether some of the figures
quoted were specific to the Vale of Glamorgan or wider and whether figures were
comparable to other Local Authorities, which Officers were going to respond to.
Councillor Williams added that there was recognition at both Committees that it was
a Corporate safeguarding report and that both Members and staff had a duty to
report any issues regarding safeguarding, which the Leader agreed was vitally
important.
RESOLVED – T H A T the comments of the Governance and Audit Committee held
on 23rd September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C153 FINANCIAL STRATEGY 2025/26 TO 2029/30 (REF) –
The reference from the Extraordinary Corporate Performance and Resources
Scrutiny Committee held on 2nd October, 2024 was presented.
There had been discussion concerning the forecast funding gap of £9.392m for
2025/26 and that the figure was likely to grow due to emerging pressures. The
Leader said that further reports considering the matter would be coming to Cabinet in
the next month.
The Section 151 Officer commented that the Vale of Glamorgan was a relatively low-
funded Authority and had set a relatively low level of Council Tax compared to other
Local Authorities which was a challenge with increasing costs, e.g. private sector
rents.
Committee discussed wide-ranging potential areas of action and recommended that
Cabinet consider investment in spend to save projects and potential for a strategic
procurement function. The Leader said that with regards spend to save, that was an
area relative to the Reshaping agenda and the comment would be referred into that
process. Regarding the strategic procurement function, the Leader said that the
Council was currently in an arrangement with other Local Authorities for a shared
procurement service and would pass that comment to Ardal.
RESOLVED – T H A T the comments and recommendations from the Extraordinary
Corporate Performance and Resources Scrutiny Committee held on 2nd October,
2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C154 CLOSURE OF ACCOUNTS 2023/24 (REF) –
The reference from the Extraordinary Corporate Performance and Resources
Scrutiny Committee held on 2nd October, 2024 was presented.
Committee considered the year end revenue position and noted there being a
surplus of £2.08m at year end which was proposed to be transferred to reserves as
follows:
- Establish a new and temporary £2m reserve to offset Education Deficits in
2024/25 on a provisional basis whilst the Council worked with schools on
establishing a coordinated approach to tackling school deficits;
- The balance of £80k had been transferred to the General Fund.
The level of Useable Reserves had reduced in year although by less than had been
projected but some of those commitments had been slipped into 2024/25 in
accordance with Capital Expenditure slippage.
Committee asked Cabinet to consider the possibility of there being a dedicated
procurement officer for schools which would fit in with the financial support already
offered to schools, although procurement was now a matter being dealt with under a
joint agreement with Ardal. Officers would be asked to investigate the suggestion.
The financial position within schools was discussed and there was discussion and a
recommendation for further consideration to be given for Governing bodies to be
provided with further support and guidance regarding school budget deficits. The
Leader said that the school-based Finance Team did work with schools and would
be happy to assist Governing bodies, as well as other schools being able to offer
peer support.
Committee also asked for future closure of accounts reports to detail planned and
unplanned use of reserves more clearly, which the Head of Finance would look to
address in future reports.
RESOLVED – T H A T the comments and recommendations from the Extraordinary
Corporate Performance and Resources Scrutiny Committee held on 2nd October,
2024 be noted, with detail passed to relevant Officers for consideration.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C155 CORPORATE PARENTING PANEL –
The minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 were
presented.
The Cabinet Member, who was the Chair of the Panel, said that the Corporate
Parenting Charter had been considered at the meeting. It had been agreed that a
future workshop be organised in November for the Panel to look in detail at how to
meet all the relevant requirements.
The Panel also considered the latest Children Looked After figures for the Vale of
Glamorgan.
Councillor Williams noted that the minutes had not yet been formally agreed by the
Panel who would consider them at the November meeting and any amendments
would be brought back to Cabinet or would be considered as agreed if no comments
were received.
RESOLVED – T H A T the minutes of the Corporate Parenting Panel meeting held
on 8th July, 2024 be noted, subject to consideration at the next Corporate Parenting
Panel in November 2024.
Reason for decision
In noting the minutes.
C156 CARDIFF BAY ADVISORY COMMITTEE –
The minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024
were presented.
The Cabinet Member, who was reappointed as the Chair of the Committee, said that
the Committee had discussed the Timetable of Meetings, navigational safety, a
general progress from the Harbour Authority and an update from Natural Resource
Wales on dissolved oxygen levels. There had been one minor pollution incident
which had been quickly resolved.
RESOLVED – T H A T the minutes of the Cardiff Bay Advisory Committee meeting
held on 10th July, 2024 be noted.
Reason for decision
In noting the minutes.
C157 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY
PANEL (REF) –
The minutes of the Appointment of Local Authority Governors Advisory Panel
meeting held on 9th October, 2024 were presented.
The Cabinet Member was pleased to see how many people had been prepared to
put time and effort into supporting local schools as Governors. There were currently
only two vacancies yet to be appointed. The Leader acknowledged the commitment
that Governors made in needing to understand matters such as safeguarding,
finance, school performance and thanked all those who had volunteered to take on
those roles.
RESOLVED –
(1) T H A T the minutes of the Appointment of Local Authority Governors
Advisory Panel meeting held on 9th October, 2024 be noted.
(2) T H A T the following appointments be made to the schools as set out below:
School No. of Vacancies Appointment
All Saints CiW 1 None – remains vacant*
Cadoxton Primary 1 D. Stolzenberg
Cogan Primary 1 C. Shillabeer
Colcot Primary 1 J.D. Rogers
Cowbridge Comp 2 S. Blackman and D. Farrell
Dinas Powys Primary 1 N. Meredith
Evenlode Primary 2 A. Thomas and K. Nolan
Gladstone Primary School 1 Councillor P. Drake
High Street Primary 1 L. Banks
Holton Primary 2 J. Scott and S. Pengelly**
Jenner Park Primary 1 E. Ryles
Llangan Primary 1 E. Thomas
Llandough Primary 1 Councillor G.D.D. Carroll
Llanfair Primary 2 S. Bonnar and N. Phillips
Oakfield Primary 2 L. Banks and C. Hunt**
Pencoedtre High School 1 D. Carter
Peterston S Ely Primary 1 S. Evans
Rhws Primary 1 J. Nixon
Romilly Primary 2 M. Kennedy and C.
Withycombe
South Point Primary 1 B. Millhausen
St Cyres Comprehensive 4 H. Evans; Councillor C.P.
Franks; S. Pengelly and S.
Dowling
St Illtyd Primary 1 M. Evans
St Nicholas CiW 1 C. Hunt
St Richard Gwyn 2 D. Carter
One appointment made, one
vacancy remains*
Sully Primary 1 E. Parker
Whitmore High School 2 Councillor N. Marshallsea and
Councillor E. Goodjohn
Y Bont-faen 1 M. Evans
Ysgol Bro Morganwg 5 D. Griffith; G. Evans; H.
Llewellyn-Morgan; R. A. Evans
and S. Evans
Ysgol Pen Y Garth 1 R. Griffiths
Ysgol Sant Baruc 2 S. Evans and O. Williams
Reasons for decisions
(1) In noting the minutes.
(2) To endorse the appointments to be made to the schools.
C158 DRAFT CAPITAL INVESTMENT STRATEGY 2025/26 AND INITIAL
CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (EL/PR) (SCRUTINY
– CORPORATE PERFORMANCE AND RESOURCES) –
The Leader presented the report to gain approval for the Initial Capital Programme
Proposals for 2025/26 to 2029/30 so that they may be submitted to Scrutiny
Committees for consultation and to set out the Draft Capital Investment Strategy for
Cabinet Members to consider.
The Leader said it was important to be aware and have a clear idea of the costs of
new schemes considering significant pressures in relation to price inflation of
materials and labour, but that money had been put aside from reserves for some
matters within the programme as well as consideration given to other potential
funding such as borrowing, grants or s106 contributions.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T Draft Capital Strategy 2025/26 as set out in Appendix 1 be approved.
(2) T H A T the Initial Capital Programme for 2025/26 to 2029/30 be endorsed.
Reasons for decisions
(1) To approve the Draft Capital Strategy for 2025/26.
(2) To consult Members on the Capital Programme for 2025/26 to 2029/30.
C159 REVISED HIGHWAY MAINTENANCE THREE YEAR RESURFACING
PLAN 2024 - 2027 (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report to advise Cabinet of the changes used to
identify priority locations for resurfacing works and to agree the plan for 2024 – 2027.
Councillor Wilson said it was important to remember that the highway included use
by cyclists and pedestrians as well as vehicles, including both roads and pavements.
He referred to Appendix B to the report concerning the new Highway Maintenance
Scoring Matrix which also included Active Travel routes as well as school / public
Transport routes.
There was £2.9M in the capital programme for 2024/25, for resurfacing and
treatment works such as surface dressing, micro asphalt treatment and footway
improvement works, as detailed in Appendices A-1 to A-4 to the report.
The Leader said it was important to look at the various criteria, how traffic affected
highways in different ways in different areas and looked forward to the discussion at
Environment and Regeneration Scrutiny Committee.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of the revised Highway Maintenance Three Year
Resurfacing Plan 2024 – 2027, as attached at Appendix A – 1, 2, 3 and 4 be noted,
and the locations for resurfacing works be agreed in principle.
(2) T H A T the changes to the carriageway prioritisation scoring matrix to
incorporate active travel and cycle routes within the methodology be noted.
(3) T H A T delegated authority be granted to the Director of Environment and
Housing Services to amend the Plan, in consultation with the Cabinet Member for
Neighbourhood and Building Services, if urgent highway resurfacing priorities were
identified.
(4) T H A T the matter be referred to Environment and Regeneration Scrutiny
Committee for consideration.
(5) T H A T subject to no comments that would affect the Plan as proposed being
received from the Scrutiny Committee, the Highway Maintenance Three Year
Resurfacing Plan 2024 - 2027 be agreed.
(6) T H A T where a location was listed on the Plan, the Council’s technical
officers within the Highway Maintenance team would prioritise the full extents,
however only partial areas may be completed, simply to ensure the best allocation of
budget and that any material of sound condition was not removed and replaced with
new.
Reasons for decisions
(1) To agree, the Highway Maintenance Three Year Resurfacing Plan 2024 –
2027, subject to its consideration by the Environment and Regeneration Scrutiny
Committee.
(2) To ensure that areas impacting on Active Travel and routes used by cyclists,
were properly considered.
(3) To deal efficiently with changes to the Plan should other highway routes
deteriorate more rapidly than expected or constraints dictate that a change in priority
was required to ensure the most cost-effective use of the budget allocation.
(4) To ensure that the relevant Scrutiny Committee could consider the details of
the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, prior to it
being formally agreed.
(5) To enable the final Plan to be approved following its consideration by the
relevant Scrutiny Committee should no comments that affect the Plan as proposed,
be received.
(6) To ensure that the Highway Resurfacing budget (2024/25), was utilised as
efficiently as possible.
C160 CONTRACT FOR THE PROVISION OF SUPPORTED
ACCOMMODATION FOR CHILDREN AND YOUNG PEOPLE IN THE VALE OF
GLAMORGAN (SCH) (SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report seeking authority to undertake a tender
process relating to the provision of the above services and sought delegated
authority to award the contract to the successful provider(s).
Councillor Williams gave thanks to all the staff involved in putting together the report
and for the work completed to be able to bring the matter forward for Cabinet to
consider as significant need had been identified in the Vale of Glamorgan and a lot
of work had been completed to put the matter forward for consideration. This was
echoed by fellow Cabinet Members.
The needs of the individuals within each of the three lots were quite different, hence
the need for the three different tenders.
The Leader said it was important work to avoid people in such circumstances feeling
alone at such a young age and important to be able to help them.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake competitive tender
processes for the provision of shared temporary accommodation services for
vulnerable unaccompanied asylum-seeking children and young people, temporary
supported living accommodation for vulnerable children and young people, and
emergency supported lodgings for vulnerable young people in the Vale of
Glamorgan.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for those
services for an initial period of 5 (five) years with an option to extend for up to a
further 2 (two) years, following the completion of a tender process.
(3) T H A T the Monitoring Officer / Head of Legal Services and the Head of
Finance / Section 151 Officer in the Vale of Glamorgan Council be authorised to
execute a contract with the successful Provider(s).
Reasons for decisions
(1) To ensure that the Council provided shared temporary accommodation for
vulnerable unaccompanied asylum-seeking children and young people within the
Vale of Glamorgan in a cost-effective way that met the requirements of Welsh
Government UASC Guidance and the required standards of the Care Inspectorate
Wales (CIW).
(2) To ensure that the Council provided temporary supported living
accommodation and emergency supported lodging placements for vulnerable
children and young people within the Vale of Glamorgan in a cost-effective way that
met the requirements of Welsh Government Supported Living Guidance and the
required standards of the Care Inspectorate Wales (CIW).
(3) To ensure that the Council met the requirements of its Contract Procedure
Rules and Financial Procedure Rules.
C161 SHARED REGULATORY SERVICES (SRS) - AMENDMENT TO THE
JOINT WORKING AGREEMENT (JWA) (CEERS) (SCRUTINY – HOMES AND
SAFE COMMUNITIES) –
The Cabinet Member presented the report which recommended and sought approval
for a change to the Joint Working Agreement between the partner Councils for the
provision of Regulatory Services. The change would see the addition of the Public
Health (Wales) Act 2017 to the list of functions delegated to the Shared Regulatory
Services (SRS) Joint Committee.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposed change to the Joint Working Agreement under a Deed
of Variation between the partner Councils for the provision of Regulatory Services be
endorsed and recommended the same to Full Council for consideration and
approval.
(2) T H A T the Monitoring Officer/Head of Legal and Democratic Services be
authorised to execute the required Deed of Variation reflecting the change when
approved by Full Council.
Reasons for decisions
(1) To ensure that appropriate approvals were sought in relation to the proposed
change to the Joint Working Agreement through the addition of the Public Health
Wales Act 2017 to the list of functions delegated to the Joint Committee and
contained in Part 1 to Schedule 1 of the Shared Regulatory Services Joint Working
Agreement to be agreed by all three partner Councils.
(2) To enable the proper execution of the Deed of Variation to reflect the change
within the Joint Working Agreement on approval by Full Council.
RESOLVED – T H A T the contents of the report be noted and the actions taken by
the Internal Audit Team following the further work undertaken be agreed.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the
following applications be determined as indicated and any other necessary action be
taken.
2019/01337/FUL Received on 5 December 2019
(P. 37)
APPLICANT: Tarmac Trading Ltd Regional House, Stancombe Quarry, Stancombe
Lane, Flax Bourton, Bristol, BS48 3QD
AGENT: Mr. Graham Jenkins SLR Consulting Ltd, Fulmar House, Beignon Close,
Ocean Way, Cardiff, CF24 5PB
Garwa Quarry, St. Mary Hill, Ruthin
Variation of Condition 3 – Time Limit 31/12/2019 - Extraction of carboniferous
limestone, Garwa Farm (Ref 382(Z)1341), 09/06/1070, as amended by Deepening of
quarry from 135ft. to 90ft. AOD (Ref 1048), as amended by revised working scheme
and end date Condition 3 (Ref. 97/00796/FUL).
No.
APPROVED – Subject to the conditions as contained within the report and subject to
an additional condition to HGV timing.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2019/01340/FUL Received on 5 December 2019
(P. 37)
APPLICANT: Tarmac Trading Ltd Regional House, Stancombe Quarry, Stancombe
Lane, Flax Bourton, Bristol, BS48 3QD
AGENT: Mr. Graham Jenkins SLR Consulting Ltd, Fulmar House, Beignon Close,
Ocean Way, Cardiff, CF24 5PB
Ruthin Quarry, St. Mary Hill, Ruthin, Pencoed
Review of Old Mining Permissions – Resumption of operations and extension of time
limit.
APPROVED – Subject to the conditions as contained within the report and subject to
an additional condition to HGV timing.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2024/00329/FUL Received on 22 April 2024
(P. 111)
APPLICANT: Welsh Education Partnership (WEPCo) and Cardiff and C/O Agent
AGENT: Mr Tobias Robinson Helmont House, Churchill Way, Cardiff, CF10 2HE
Land to the South of Blackton Lane and West of Port Road, Rhoose
Development at land to the south of Blackton Lane and west of Port Road for a new
Advanced Technology Centre for Cardiff and Vale College including landscaping,
related infrastructure and engineering works.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
No.
2024/00636/FUL Received on 31 July 2024
(P. 150)
APPLICANT: Mr Nick Wall 34 Smithies Avenue, Sully, Penarth, Vale of Glamorgan,
CF64 5SS
AGENT: Mr Nick Wall 34 Smithies Avenue, Sully, Penarth, Vale of Glamorgan,
CF64 5SS
34 Smithies Avenue, Sully
New dwelling under construction within curtilage of 34 Smithies Avenue
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the attendance of the following Councillors at the site visits
indicated, held on 19th July 2024, be noted.
Apologies were received from Councillors C.E.A Champion, C.M. Cowpe, P.
Drake, N.P. Hodges, Dr. I.J. Johnson, C. Stallard and M.R. Wilson (4 Cliff Parade,
Penarth) and C.M. Cowpe, P. Drake and M.R. Wilson (Land at Former Eagleswell
School, Eagleswell Road, Llantwit Major).
4 Cliff Parade, Penarth. Councillor N.C. Thomas (Chair),
Councillors I. Buckley, I.A.N. Perry and
E. Williams.
Land at Former Eagleswell Councillor N.C. Thomas (Chair),
School, Eagleswell Road, Councillors I. Buckley, C.A. Cave,
Llantwit Major C.E.A. Champion, N.P. Hodges,
Dr. I.J. Johnson, I.A.N. Perry,
C. Stallard and E. Williams.
Non-Committee Member also
present: W.A. Hennessy.
Minutes - MS
No.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following application be determined as indicated and any other necessary
action be taken.
Minutes - MT
2024/00306/FUL Received on 3 April 2024
APPLICANT: Welsh Education Partnership (WEPCo) and Cardiff an C/O Agent
AGENT: Mr Tobias Robinson Helmont House, Churchill Way, Cardiff, CF10 2HE
Land to the South of Hood Road, Barry
Proposed redevelopment of vacant brownfield site at Barry Waterfront for a new
educational campus for Cardiff and Vale College including landscaping, related
infrastructure and engineering works
A recorded vote was called for the Application, based on the recommendations
within the report, with the results as follows:
Member For Against Abstain
J. Aviet √
G. Bruce √
I. Buckley √
C.A. Cave √
C. Champion √
P. Drake √
A. Ernest √
W. Gilligan √
N.P. Hodges √
Dr. I.J. Johnson √
H. Payne √
I. Perry √
C. Stallard √
N. Thomas √
E. Williams √
TOTAL 14 0 1
APPROVED - Subject to the conditions as contained within the report and
amended within the Matters Arising note.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - MT
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following applications be determined as indicated and any other necessary
action be taken.
2023/01102/RG3 Received on 15 November 2023
(p74)
APPLICANT: Vale of Glamorgan Council Civic Offices , Holton Road , Barry,
CF63 4RU
AGENT: Mr Jon Hurley Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Land at Former Eagleswell School, Eagleswell Road, Llantwit Major
Minutes - AR
No.
Temporary housing accommodation and associated works
Deemed planning consent be GRANTED subject to the conditions as contained
within the report as well as an amendment to condition 8 and an additional
condition 14:
Amendment to condition 8
Any part of the rear windows in plots 9-27 that are below 1.7m in height about the
level of the floor in the room that is serves shall be obscurely glazed and fixed in
accordance with details that shall first be submitted to and approved in writing by
the Local Planning Authority. The scheme shall be implemented in accordance
with the approved details prior to the first beneficial occupation of the
development. The windows shall thereafter be retained at all times in accordance
with the approved details.
Addition of new condition
14. Within 12 months of the date of this planning permission, a plan/strategy to
manage the removal of the temporary residential units from the site shall be
submitted to and approved in writing by the Local Planning Authority. The Strategy
will detail the plans to relocate the modular units to alternative sites within the 5-
year period from the grant of planning permission and should include the
commencement of this work at least 18 months prior to the expiry of the planning
permission with the 7 plots 21-27 being identified as those to be removed from the
site first. The plan will detail the proposed method and numbers of units to be
relocated to newly identified sites in batches appropriate to the size of the
receiving site. The temporary residential units shall thereafter be removed from the
site in accordance with the approved details.
Condition 14 Reason:
To ensure that local amenities are safeguarded and to ensure the development
accords with Policies SP1 (Delivering the Strategy), MD1 (Location of New
Development) and MD2 (Design of New Development).
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00888/FUL Received on 16 April 2024
(p117)
APPLICANT: Mr & Mrs Stuart & Lizzie Reid 4 Cliff Parade, Penarth, CF64 5BP
AGENT: Mr Tim Fry 88 Glebe Street, Penarth, CF64 1EF
4, Cliff Parade, Penarth
Demolition of existing house and construction of replacement dwelling
Minutes - AR
No.
APPROVED - Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00948/FUL Received on 3 June 2024
(p159)
APPLICANT: Marc Lewis 10 Bronheulwen, Porth, Mid Glamorgan , CF39 0BJ
AGENT: Mr Matthew Biggs Suite 212, Morgan Arcade, Cardiff, CF10 1AF
Land off Sandy Lane, Ystradowen
Full planning application for residential development together with engineering,
drainage, landscaping, highways, and other associated works
RESOLVED – T H A T, subject to the below conditions and subject to the
interested person(s) first entering into a Section 106 legal agreement to include
the following necessary planning obligations:
• To secure the provision of the identified 19 affordable housing units on the
site.
• To pay a financial contribution to the sum of £105,800 to contribute towards
the provision of sustainable transport facilities in the vicinity of the site.
• To pay a financial contribution to the sum of £145,992 towards education
requirements arising from the development.
• To pay a financial contribution to the sum of £40,320 to provide / improve
areas of public open space.
• To pay a financial contribution to the sum of £57,960 towards the provision
of new, or enhancement of existing, community facilities in the area, and
• To provide Public Art to the value of 1% of the build costs
In addition to a clause requiring the payment of a fee to monitor and implement
the legal agreement (£7,081.44 in this case).
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - AR
No.
2021/01516/FUL Received on 15 September 2022
(p229)
APPLICANT: Mr N Rubenstein c/o DHPC, Lytchett Minster , BH16 6FE
AGENT: Mr Darryl Howells Darryl Howells Planning Consultancy, Unit 6, The
Axium Centre, Dorchester Road , Lytchett Minster, BH16 6FE
Woodside Hamlet, Ham Manor, Llantwit Major
Siting of five proposed tourist pods and wooden platform accesses
REFUSED – Subject to the Reasons for Refusal as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - AR