The constitution, councillors' conduct, audit, performance and complaints.
What councils do
How the council itself is run: its constitution, staff, buildings, IT, complaints, and how councillors behave.
Who decides
The full Council agrees the constitution. A standards committee deals with councillors' conduct; the Public Services Ombudsman for Wales investigates complaints.
Having a say
Complain to the council first; if you're not satisfied, you can go to the Ombudsman. Council meetings are public, and many are broadcast.
In numbers
Welsh councils plan to spend £67 per person on this in 2026-27.
It ranges from -£4 in Monmouthshire to £167 in Blaenau Gwent.
Council tax collected: 95% across Wales (2025-26).
Council tax unpaid at the end of the year: £119 million across Wales (2025-26).
Council tax still owed from earlier years: £199.3 million across Wales (2025-26).
Council tax written off: £9 million across Wales (2025-26).
RESOLVED –
(1) T H A T the contents of the report be noted.
No.
(2) T H A T the Members of the Governance and Audit Committee consider the
matters set out in paragraphs 2.3 and 2.4 with reference to Appendix 1 under Part II
of the agenda.
Reasons for recommendation
(1) Having regard to the contents of the report and discussions at the meeting.
(2) To allow the Committee to consider the Part II report.
RESOLVED –
(1) T H A T the Quarter 3 position of corporate risks (April 2023 – December
2023) outlined in the Risk Summary Report (Annex A), (including the inclusion of the
new risk related to the Wales Community Care Information Service and the removal
of Brexit and Covid from the Register), be noted.
(2) T H A T Cabinet be advised of the view of the Governance and Audit
Committee that in relation to the procurement regulation risk, for that risk to be
considered for inclusion on the Register or at least an update on the review to be
added when appropriate.
Reasons for decisions
(1) Having regard to the contents of the report and discussions at the meeting.
(2) To ensure Cabinet receives the comments of the Governance and Audit
Committee when considering the Quarter 3 risk position.
RESOLVED – T H A T prior to adoption any proposed terms of reference and
planning protocol be considered by the Governance and Audit Committee before
approval of Full Council.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T Cabinet considers the recommendation of the Governance
and Audit Committee, that the Vale of Glamorgan Council should continue hosting
the Shared Service arrangement and that the Council enters into a continual
Partnership Agreement with a formal review process built in.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED –
(1) T H A T Councillor A be given the opportunity to make representations at a
future meeting of the Standards Committee, either orally or in writing in respect of
the findings of the investigation and any complaint that they had failed, or may have
failed, to comply with the Town and Community Council’s Members’ Code of
Conduct.
(2) T H A T the Public Services Ombudsman for Wales’ investigating officer be
requested to attend the Standards Committee in line with Regulations 8(3A) and
8 (3C) of the Local Government Investigations (Functions of Monitoring Officers and
Standards Committees) (Wales) Regulations 2001.
Reasons for decisions
(1) To comply with the provisions of the Local Government Investigations
(Functions of Monitoring Officers and Standards Committees) (Wales) Regulations
2001 ("the 2001 Regulations).
(2) In line with the provisions of the 2001 Regulations.
RESOLVED – T H A T the Forward Work Programme attached at Appendix 1 to the
report be agreed.
Reason for decision
To discuss and agree a Forward Work Programme
RESOLVED –
(1) T H A T Councillor A be given the opportunity to make representations at a
future meeting of the Standards Committee, either orally or in writing in respect of
the findings of the investigation and any complaint that they had failed, or may have
failed, to comply with the Vale of Glamorgan Council’s Members’ Code of Conduct.
(2) T H A T the Public Services Ombudsman for Wales’ investigating officer be
requested to attend the Standards Committee in line with Regulations 8(3A) and
8 (3C) of the Local Government Investigations (Functions of Monitoring Officers and
Standards Committees) (Wales) Regulations 2001.
Reasons for decisions
(1) To comply with the provisions of the Local Government Investigations
(Functions of Monitoring Officers and Standards Committees) (Wales) Regulations
2001 ("the 2001 Regulations).
(2) In line with the provisions of the 2001 Regulations.
RESOLVED – T H A T the report be noted and considered in connection with the
Part II report later on the agenda.
Reason for decision
To allow the Part I and II reports to be considered together.
RESOLVED – T H A T the report be noted and considered in connection with the
Part II report later on the agenda.
Reason for decision
To allow the Part I and II reports to be considered together.
No.
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C167, 30th November, 2023 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
NOMINATIONS FOR THE ROLES OF INDEPENDENT BOARD MEMBER REPRESENTING LOCAL AUTHORITIES TO THE CARDIFF AND VALE UNIVERSITY HEALTH BOARD AND THE NATIONAL JOINT COMMITTEE FOR THE NATIONAL ADOPTION SERVICE AND FOSTER WALES (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C170, 30th November, 2023 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
No.
FINAL HOUSING REVENUE ACCOUNT (HRA) BUDGET PROPOSALS 2024/25, RENT SETTING 2024/2025 AND HOUSING REVENUE ACCOUNT BUSINESS PLAN 2024/25 (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C196, 11th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
INITIAL BUDGET 2024/25 AND MEDIUM TERM FINANCIAL PLAN 2024/25 TO 2028/29 PROPOSALS FOR CONSULTATION (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C206, 18th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
DRAFT CAPITAL PROGRAMME PROPOSALS 2024/25 TO 2028/29 (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C207, 18th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
ACQUISITION OF RESIDENTIAL PROPERTIES IN THE VALE OF GLAMORGAN (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C222, 25th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
No.
VALE OF GLAMORGAN ENTERPRISE CENTRE (PART I) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C224, 25th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
VALE OF GLAMORGAN ENTERPRISE CENTRE (PART II) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C228, 25th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
DRAFT VALE OF GLAMORGAN COUNCIL ANNUAL DELIVERY PLAN 2024-25 (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C248, 22nd February, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RESOLVED – T H A T the final Governance and Audit Committee Annual
Report 2022/23, be endorsed.
Reason for decision
Having regard to the Local Government and Elections (Wales) Act 2021 and
the requirement for consideration by Full Council.
RESOLVED – T H A T the use of the Chief Executive’s Emergency Powers as
contained within the report be noted.
Reason for decision
Having regard to the Council’s Constitution.
RESOLVED – T H A T the revised Guide to Public Speaking at Planning
Committee, attached at Appendix A to the report to Planning Committee on
25th January, 2024 (Minute No. 731), be endorsed subject to the Planning
Public Speaking Guide being amended to read that public speaking time for
Elected Members of the Vale of Glamorgan Council not on the Planning
Committee be increased from three minutes to five minutes.
Reason for decision
Having regard to the contents of the report, discussions at the meeting and in
line with the Council’s Constitution.