3,726 items
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED to grant the application as they did not feel that the granting of the licence would undermine the licensing objectives.
RESOLVED – T H A T having regard to the consultation responses and the discussion at Statutory Licensing Committee, that the proposed Statement of Licensing Principles for 2025-2028 detailed in the report and Appendix A be approved and referred to Full Council for final approval. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C150 WELSH LANGUAGE STANDARDS ANNUAL MONITORING REPORT 2023-24 (REF) – The reference from Learning and Culture Scrutiny Committee held on 19th September, 2024 was presented. The Cabinet Member said that there were interesting points raised at the meeting, some of which had not arisen previously, e.g. there was insufficient school transport for one Welsh Medium Primary school which was subsequently been raised with Officers within the School transport Team. Committee also discussed the difficulty in attracting and retaining Welsh speaking teachers as there was a shortage of teachers able to teach through the medium of Welsh across Wales, commenting that the Council should look to maximise the opportunities to recruit and retain teaching staff and others with Welsh language skills. The Cabinet Member said that the Vale of Glamorgan Council had applied for and gained funding to train teachers whilst in school to work towards addressing the issue. The Committee referred a comment to Cabinet to consider a proposal that the Vale of Glamorgan considers a bid to host the 2029 Urdd Eisteddfod in Barry which the Cabinet Member was happy to support and had written to Officers accordingly. The Leader said that the National Eisteddfod had not been held in the Vale of Glamorgan since 2012 and had been hugely successful at that time and looked forward to finding out if that bid would be possible. RESOLVED – T H A T the comments and recommendations of the Learning and Culture Scrutiny Committee held on 19th September, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C151 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) – The reference from Learning and Culture Scrutiny Committee held on 19th September, 2024 was presented. Committee discussed School Governors undertaking safeguarding training as not all of them had completed the relevant Safeguarding modules which needed to be addressed. There was also discussion concerning how much staff time was spent implementing safeguarding in schools with decisions taken as to how each case should be treated or referred, including Home Office PREVENT training. The Cabinet Member said that all staff were trained regularly on such matters to be aware of the different issues and challenges faced by children and young people. RESOLVED – T H A T the comments and recommendations of the Learning and Culture Scrutiny Committee held on 19th September, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C152 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) – The reference from Governance and Audit Committee held on 23rd September, 2024 was presented. There was discussion concerning whether all Councillors were Disclosure and Barring Service (DBS) checked and it was confirmed that all Councillors were checked and any Councillor who had a responsibility or was on a Committee concerning children and young people or vulnerable people had an Enhanced DBS check. It was also asked if there was provision for DBS checks to be carried out on a rolling basis. Committee also discussed abuse in the home and whether some of the figures quoted were specific to the Vale of Glamorgan or wider and whether figures were comparable to other Local Authorities, which Officers were going to respond to. Councillor Williams added that there was recognition at both Committees that it was a Corporate safeguarding report and that both Members and staff had a duty to report any issues regarding safeguarding, which the Leader agreed was vitally important. RESOLVED – T H A T the comments of the Governance and Audit Committee held on 23rd September, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C153 FINANCIAL STRATEGY 2025/26 TO 2029/30 (REF) – The reference from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 was presented. There had been discussion concerning the forecast funding gap of £9.392m for 2025/26 and that the figure was likely to grow due to emerging pressures. The Leader said that further reports considering the matter would be coming to Cabinet in the next month. The Section 151 Officer commented that the Vale of Glamorgan was a relatively low- funded Authority and had set a relatively low level of Council Tax compared to other Local Authorities which was a challenge with increasing costs, e.g. private sector rents. Committee discussed wide-ranging potential areas of action and recommended that Cabinet consider investment in spend to save projects and potential for a strategic procurement function. The Leader said that with regards spend to save, that was an area relative to the Reshaping agenda and the comment would be referred into that process. Regarding the strategic procurement function, the Leader said that the Council was currently in an arrangement with other Local Authorities for a shared procurement service and would pass that comment to Ardal. RESOLVED – T H A T the comments and recommendations from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C154 CLOSURE OF ACCOUNTS 2023/24 (REF) – The reference from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 was presented. Committee considered the year end revenue position and noted there being a surplus of £2.08m at year end which was proposed to be transferred to reserves as follows: - Establish a new and temporary £2m reserve to offset Education Deficits in 2024/25 on a provisional basis whilst the Council worked with schools on establishing a coordinated approach to tackling school deficits; - The balance of £80k had been transferred to the General Fund. The level of Useable Reserves had reduced in year although by less than had been projected but some of those commitments had been slipped into 2024/25 in accordance with Capital Expenditure slippage. Committee asked Cabinet to consider the possibility of there being a dedicated procurement officer for schools which would fit in with the financial support already offered to schools, although procurement was now a matter being dealt with under a joint agreement with Ardal. Officers would be asked to investigate the suggestion. The financial position within schools was discussed and there was discussion and a recommendation for further consideration to be given for Governing bodies to be provided with further support and guidance regarding school budget deficits. The Leader said that the school-based Finance Team did work with schools and would be happy to assist Governing bodies, as well as other schools being able to offer peer support. Committee also asked for future closure of accounts reports to detail planned and unplanned use of reserves more clearly, which the Head of Finance would look to address in future reports. RESOLVED – T H A T the comments and recommendations from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 be noted, with detail passed to relevant Officers for consideration. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C155 CORPORATE PARENTING PANEL – The minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 were presented. The Cabinet Member, who was the Chair of the Panel, said that the Corporate Parenting Charter had been considered at the meeting. It had been agreed that a future workshop be organised in November for the Panel to look in detail at how to meet all the relevant requirements. The Panel also considered the latest Children Looked After figures for the Vale of Glamorgan. Councillor Williams noted that the minutes had not yet been formally agreed by the Panel who would consider them at the November meeting and any amendments would be brought back to Cabinet or would be considered as agreed if no comments were received. RESOLVED – T H A T the minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 be noted, subject to consideration at the next Corporate Parenting Panel in November 2024. Reason for decision In noting the minutes. C156 CARDIFF BAY ADVISORY COMMITTEE – The minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024 were presented. The Cabinet Member, who was reappointed as the Chair of the Committee, said that the Committee had discussed the Timetable of Meetings, navigational safety, a general progress from the Harbour Authority and an update from Natural Resource Wales on dissolved oxygen levels. There had been one minor pollution incident which had been quickly resolved. RESOLVED – T H A T the minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024 be noted. Reason for decision In noting the minutes. C157 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY PANEL (REF) – The minutes of the Appointment of Local Authority Governors Advisory Panel meeting held on 9th October, 2024 were presented. The Cabinet Member was pleased to see how many people had been prepared to put time and effort into supporting local schools as Governors. There were currently only two vacancies yet to be appointed. The Leader acknowledged the commitment that Governors made in needing to understand matters such as safeguarding, finance, school performance and thanked all those who had volunteered to take on those roles. RESOLVED – (1) T H A T the minutes of the Appointment of Local Authority Governors Advisory Panel meeting held on 9th October, 2024 be noted. (2) T H A T the following appointments be made to the schools as set out below: School No. of Vacancies Appointment All Saints CiW 1 None – remains vacant* Cadoxton Primary 1 D. Stolzenberg Cogan Primary 1 C. Shillabeer Colcot Primary 1 J.D. Rogers Cowbridge Comp 2 S. Blackman and D. Farrell Dinas Powys Primary 1 N. Meredith Evenlode Primary 2 A. Thomas and K. Nolan Gladstone Primary School 1 Councillor P. Drake High Street Primary 1 L. Banks Holton Primary 2 J. Scott and S. Pengelly** Jenner Park Primary 1 E. Ryles Llangan Primary 1 E. Thomas Llandough Primary 1 Councillor G.D.D. Carroll Llanfair Primary 2 S. Bonnar and N. Phillips Oakfield Primary 2 L. Banks and C. Hunt** Pencoedtre High School 1 D. Carter Peterston S Ely Primary 1 S. Evans Rhws Primary 1 J. Nixon Romilly Primary 2 M. Kennedy and C. Withycombe South Point Primary 1 B. Millhausen St Cyres Comprehensive 4 H. Evans; Councillor C.P. Franks; S. Pengelly and S. Dowling St Illtyd Primary 1 M. Evans St Nicholas CiW 1 C. Hunt St Richard Gwyn 2 D. Carter One appointment made, one vacancy remains* Sully Primary 1 E. Parker Whitmore High School 2 Councillor N. Marshallsea and Councillor E. Goodjohn Y Bont-faen 1 M. Evans Ysgol Bro Morganwg 5 D. Griffith; G. Evans; H. Llewellyn-Morgan; R. A. Evans and S. Evans Ysgol Pen Y Garth 1 R. Griffiths Ysgol Sant Baruc 2 S. Evans and O. Williams Reasons for decisions (1) In noting the minutes. (2) To endorse the appointments to be made to the schools. C158 DRAFT CAPITAL INVESTMENT STRATEGY 2025/26 AND INITIAL CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (EL/PR) (SCRUTINY – CORPORATE PERFORMANCE AND RESOURCES) – The Leader presented the report to gain approval for the Initial Capital Programme Proposals for 2025/26 to 2029/30 so that they may be submitted to Scrutiny Committees for consultation and to set out the Draft Capital Investment Strategy for Cabinet Members to consider. The Leader said it was important to be aware and have a clear idea of the costs of new schemes considering significant pressures in relation to price inflation of materials and labour, but that money had been put aside from reserves for some matters within the programme as well as consideration given to other potential funding such as borrowing, grants or s106 contributions. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T Draft Capital Strategy 2025/26 as set out in Appendix 1 be approved. (2) T H A T the Initial Capital Programme for 2025/26 to 2029/30 be endorsed. Reasons for decisions (1) To approve the Draft Capital Strategy for 2025/26. (2) To consult Members on the Capital Programme for 2025/26 to 2029/30. C159 REVISED HIGHWAY MAINTENANCE THREE YEAR RESURFACING PLAN 2024 - 2027 (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) – The Cabinet Member presented the report to advise Cabinet of the changes used to identify priority locations for resurfacing works and to agree the plan for 2024 – 2027. Councillor Wilson said it was important to remember that the highway included use by cyclists and pedestrians as well as vehicles, including both roads and pavements. He referred to Appendix B to the report concerning the new Highway Maintenance Scoring Matrix which also included Active Travel routes as well as school / public Transport routes. There was £2.9M in the capital programme for 2024/25, for resurfacing and treatment works such as surface dressing, micro asphalt treatment and footway improvement works, as detailed in Appendices A-1 to A-4 to the report. The Leader said it was important to look at the various criteria, how traffic affected highways in different ways in different areas and looked forward to the discussion at Environment and Regeneration Scrutiny Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the contents of the revised Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, as attached at Appendix A – 1, 2, 3 and 4 be noted, and the locations for resurfacing works be agreed in principle. (2) T H A T the changes to the carriageway prioritisation scoring matrix to incorporate active travel and cycle routes within the methodology be noted. (3) T H A T delegated authority be granted to the Director of Environment and Housing Services to amend the Plan, in consultation with the Cabinet Member for Neighbourhood and Building Services, if urgent highway resurfacing priorities were identified. (4) T H A T the matter be referred to Environment and Regeneration Scrutiny Committee for consideration. (5) T H A T subject to no comments that would affect the Plan as proposed being received from the Scrutiny Committee, the Highway Maintenance Three Year Resurfacing Plan 2024 - 2027 be agreed. (6) T H A T where a location was listed on the Plan, the Council’s technical officers within the Highway Maintenance team would prioritise the full extents, however only partial areas may be completed, simply to ensure the best allocation of budget and that any material of sound condition was not removed and replaced with new. Reasons for decisions (1) To agree, the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, subject to its consideration by the Environment and Regeneration Scrutiny Committee. (2) To ensure that areas impacting on Active Travel and routes used by cyclists, were properly considered. (3) To deal efficiently with changes to the Plan should other highway routes deteriorate more rapidly than expected or constraints dictate that a change in priority was required to ensure the most cost-effective use of the budget allocation. (4) To ensure that the relevant Scrutiny Committee could consider the details of the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, prior to it being formally agreed. (5) To enable the final Plan to be approved following its consideration by the relevant Scrutiny Committee should no comments that affect the Plan as proposed, be received. (6) To ensure that the Highway Resurfacing budget (2024/25), was utilised as efficiently as possible. C160 CONTRACT FOR THE PROVISION OF SUPPORTED ACCOMMODATION FOR CHILDREN AND YOUNG PEOPLE IN THE VALE OF GLAMORGAN (SCH) (SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) – The Cabinet Member presented the report seeking authority to undertake a tender process relating to the provision of the above services and sought delegated authority to award the contract to the successful provider(s). Councillor Williams gave thanks to all the staff involved in putting together the report and for the work completed to be able to bring the matter forward for Cabinet to consider as significant need had been identified in the Vale of Glamorgan and a lot of work had been completed to put the matter forward for consideration. This was echoed by fellow Cabinet Members. The needs of the individuals within each of the three lots were quite different, hence the need for the three different tenders. The Leader said it was important work to avoid people in such circumstances feeling alone at such a young age and important to be able to help them. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the Director of Social Services, in consultation with the Cabinet Member for Social Care and Health, be authorised to undertake competitive tender processes for the provision of shared temporary accommodation services for vulnerable unaccompanied asylum-seeking children and young people, temporary supported living accommodation for vulnerable children and young people, and emergency supported lodgings for vulnerable young people in the Vale of Glamorgan. (2) T H A T the Director of Social Services, in consultation with the Cabinet Member for Social Care and Health, be authorised to award the contract(s) for those services for an initial period of 5 (five) years with an option to extend for up to a further 2 (two) years, following the completion of a tender process. (3) T H A T the Monitoring Officer / Head of Legal Services and the Head of Finance / Section 151 Officer in the Vale of Glamorgan Council be authorised to execute a contract with the successful Provider(s). Reasons for decisions (1) To ensure that the Council provided shared temporary accommodation for vulnerable unaccompanied asylum-seeking children and young people within the Vale of Glamorgan in a cost-effective way that met the requirements of Welsh Government UASC Guidance and the required standards of the Care Inspectorate Wales (CIW). (2) To ensure that the Council provided temporary supported living accommodation and emergency supported lodging placements for vulnerable children and young people within the Vale of Glamorgan in a cost-effective way that met the requirements of Welsh Government Supported Living Guidance and the required standards of the Care Inspectorate Wales (CIW). (3) To ensure that the Council met the requirements of its Contract Procedure Rules and Financial Procedure Rules. C161 SHARED REGULATORY SERVICES (SRS) - AMENDMENT TO THE JOINT WORKING AGREEMENT (JWA) (CEERS) (SCRUTINY – HOMES AND SAFE COMMUNITIES) – The Cabinet Member presented the report which recommended and sought approval for a change to the Joint Working Agreement between the partner Councils for the provision of Regulatory Services. The change would see the addition of the Public Health (Wales) Act 2017 to the list of functions delegated to the Shared Regulatory Services (SRS) Joint Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the proposed change to the Joint Working Agreement under a Deed of Variation between the partner Councils for the provision of Regulatory Services be endorsed and recommended the same to Full Council for consideration and approval. (2) T H A T the Monitoring Officer/Head of Legal and Democratic Services be authorised to execute the required Deed of Variation reflecting the change when approved by Full Council. Reasons for decisions (1) To ensure that appropriate approvals were sought in relation to the proposed change to the Joint Working Agreement through the addition of the Public Health Wales Act 2017 to the list of functions delegated to the Joint Committee and contained in Part 1 to Schedule 1 of the Shared Regulatory Services Joint Working Agreement to be agreed by all three partner Councils. (2) To enable the proper execution of the Deed of Variation to reflect the change within the Joint Working Agreement on approval by Full Council.
RESOLVED: Council AGREED: 1. To receive nominations and appoint to the vacancies on the Committees, in accordance with the Party Group wishes, as set out in Table A and on the Amendment Sheet.
RESOLVED: Council AGREED: 1. To note the Standards & Ethics Annual Report 2023/24.
RESOLVED: Council AGREED: - To approve the Local Authority’s Social Services Annual Report for 2023/24.
RESOLVED: Council AGREED: - To endorse the 8th Annual Monitoring Report for submission to the Welsh Government by 31st October 2024.
RESOLVED – That Council receive the report for information.
RESOLVED: that 1) the Full Business Case for the Core Office Strategy as outlined at Appendix 1 be approved in principle subject to final confirmation of all costs to be approved at a future Cabinet meeting at the time of considering the Development Agreement. 2) The Council’s requirement for 100,000sqft of new offices including the Management Suite as part of the Cardiff Live development as set out at Appendix 1 be approved. 3) The appointment of the ‘Successful Bidder’ for the delivery of the new offices be approved and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the Section 151 Officer, and the Director of Legal & Governance to: i. Enter into a PCSA to develop detailed designs and final costs as set out at Confidential Appendix 2 and in-line with the financial implications and associated risks set out at Appendix 1. ii. Negotiate the Development Agreement for the delivery of the new offices to be approved at a future Cabinet meeting. 4) the City Hall Phase 2 works be authorised in line with the capital budget set-out in the Financial Implications of this report. 5) authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Investment and Development, the s151 Officer and the Director of Legal and Governance to deal with all aspects of the procurement of a contractor for the City Hall Phase 3 works, with the final appointment of a contractor and the allocation of budget to be approved at a future meeting of Cabinet. Noting that this can be no earlier than the budget setting process report.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 and 16 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. Regeneration The Cabinet Member was invited to make an opening statement after which Members were provided with a presentation from Officers on the information in the public domain. The Chairperson invited questions and comments from Members for the open session. Members sought assurance regarding the Capella production studio and were pleased to hear that the Wales Millennium Centre has officially launched Capella, alongside announcing £1M in support funding. In relation to the Event Hall, members noted that this is not included in the Business Case for the Core Office development. Members were interested to hear whether creche facilities have been considered as part of the wider regeneration of the area, particularly given their potential contribution to local prosperity and alignment with the Well-being of Future Generations (Wales) Act 2015, which promotes sustainable development and its five ways of working. Members noted that a previous creche at County Hall had closed due to financial sustainability issues, however it was considered that there might be a role for private sector provision of such facilities. RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 and 16 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. Finance & Property The Cabinet Member was invited to make an opening statement after which Members were provided with a presentation from Officers on the information in the public domain. The Chairperson invited questions and comments from Members for the open session. Members noted that external capacity has been engaged to assist with due diligence. The Chief Executive and the s151 officer are satisfied with the process and the robustness of the procurement exercise. With regard to Risk Management, Members heard that the Council is protected from build cost risks, as a Development Agreement is being used instead of a JCT build contract. Under this arrangement, the preferred bidder bears the construction costs, and the Council will acquire the completed building at a fixed price and agreed-upon specification. In relation to the procurement process, Members expressed their support for the approach taken, acknowledging the overall robustness of the process, which provides assurance regarding financial risk. Members also considered the rationale for discarding alternatives to a new build. They noted that decanting into existing offices would be more expensive both in the short term (due to moving and running costs) and in the long term (because a new office will eventually be needed, and construction costs are expected to rise). Regarding how the proposals align with the Well-being of Future Generations Act (Wales) 2015 and its sustainability requirements, Members referred to Appendix 3 of the Cabinet report, which outlined how the new Core Office meets these criteria. Notably, the new office will be more accessible to the public, better integrated into the public realm, and include spaces for local residents. It will also lead in carbon efficiency, support well-being, facilitate the provision of social housing on the existing County Hall site, and contribute to building safe and empowered communities. Recognising that the new Core Office will be a flagship building, Members sought reassurance that it would be designed to a high standard. They were pleased to learn that the project will deliver a flexible, dynamic space that accommodates more staff than currently work at County Hall. The need for the Core Office to meet democratic accountability requirements was also highlighted. Members were reassured by the offer that they will have an opportunity to provide input regarding their specific requirements. In terms of workspace design, Members sought to understand how the new Core Office would feel for those working there. They were informed that the new office will allocate 8m² per person (excluding meeting rooms), which is more generous than the 6m² typically found in call centres. This allocation is based on a more efficient use of space, reflecting new working practices such as the use of docking stations instead of desks with storage. Additionally, workspaces will be tailored to meet the needs of different services. Members noted that the new Core Office is proposed to be 100,000 square feet, supporting approximately 925 staff, with other council employees based in community hubs, delivering front-line services, and/or working from home. They also noted that the Council has a responsibility to provide space for staff who are either unwilling or unable to work from home. The new Core Office is seen as a positive driver for staff productivity by providing a better working environment that better meets their needs. Regarding City Hall, Members sought clarification on whether any short-term measures could be implemented to reduce its running costs. Members heard that the Council’s current strategy is to make only the minimum necessary improvements. Members were also informed that recent upgrades to the heating system have inadvertently increased costs, as electricity is currently more expensive than gas. RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 and 16 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED – T H A T the minutes of the meeting held on 23rd September, 2024 be approved as a correct record.
RESOLVED – T H A T the updated Forward Work Programme be approved. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T Cabinet considers the comments of the Governance and Audit Committee. The comments relating to: • In relation to engagement on social media and the use of the social media polls, for consideration to be given to their relevance. • The use of budget tables to explain how the Council spends its money were very useful and should be publicised more, but were separate hyperlinks to the tables also required; • For a plain language summary version of the document to be produced for members of the public. Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) To advise Cabinet of the views of the Governance and Audit Committee.
RESOLVED – T H A T the remedial actions taken to address the Internal Audit recommendations of 2021 and 2024 be noted and the Head of Housing and Building Services report back on progress made against the outstanding actions at the meeting scheduled for 24th March, 2025. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the report be deferred to the next meeting of the Governance and Audit Committee in order to allow for an analysis of the average asset lives and policies adopted by other Local Authorities. Reason for decision Having regard to the contents of the report and discussions at the meeting. 506 GOVERNANCE AND AUDIT COMMITTEE ANNUAL REPORT 2023/24 (HRIAS) – The Annual Report 2023/24 had taken into account comments from Members of the Committee and demonstrated how the Committee had met its Terms of Reference as per the Council’s Constitution as set out by the Local Government (Wales) Measure 2011 and the Local Government and Elections (Wales) Act 2021. It had achieved this by concentrating on its core responsibilities during the year. During the year Members demonstrated they were keen to challenge the reports presented to them, the robustness of information and process and made suggestions to improve governance reporting moving forward. They were also keen to ensure officers learnt lessons from issues identified and held senior management accountable for making the required improvements. Where appropriate Directors were invited to Committee to provide further assurances. The Committee endorsed the Annual Report 2023/24, subject to an amendment to paragraph 4.4.1 to clarify that the Governance and Audit Committee had not considered all audit reports but only those with a limited assurance. No. It was RESOLVED – (1) T H A T the Governance and Audit Committee Annual Report 2023/24 be endorsed subject to an amendment to paragraph 4.4.1 to clarify that the Governance and Audit Committee had not considered all audit reports but only those with a limited assurance. (2) T H A T the Governance and Audit Committee Annual Report 2023/24 be referred to Full Council for their consideration and endorsement. . Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) In line with the Local Government and Elections (Wales) Act 2021 and for Full Council endorsement.
RESOLVED – T H A T the contents of the reference and report be noted on the basis that the Directorate monitor the financial strain that may be placed on the Authority if Welsh Government funding was reduced. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the comments of the Council’s Senior Leadership Team and Cabinet in response to Governance and Audit Committee comments be noted. (2) T H A T the Quarter 2 position of Corporate Risks (April 2024 – March 2025), as outlined in the Risk Summary Report (Annex A to the report) be noted. (3) T H A T the comments of the Governance and Audit Committee be referred to Cabinet. The comments being: • That procurement should be separated from the Financial Resources Risk and be a free standing risk on the Corporate Risk Register; • That the scoring of the Financial Resources Risk be reconsidered and whether it warranted a higher risk score; • That the Welsh Community Care Information System Risk and the Climate Change and Nature Emergency Risk be looked at as a matter of urgency by Cabinet and the Council’s Senior Leadership Team. No. Reasons for decisions (1&2) Having regard to the contents of the report and discussions at the meeting. (3) To advise Cabinet of the views of the Governance and Audit Committee.
RESOLVED – T H A T the contents of the report be noted and the actions taken by the Internal Audit Team following the further work undertaken be agreed. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED: To note the report.
RESOLVED: To note the presentation outlined in Appendix 1.
RESOLVED: To note the information presented.
RESOLVED: To note the information shared within the update and support the recommended transfer of CPAC management to the Performance and Partnerships team.
RESOLVED: To approve the Forward Work Programme.
RESOLVED: 1. To note the programme of visits as outlined in Appendix 1 and indicate any expressions of interest in attending any of the visits contained within the programme. To identify any other appropriate and relevant services or organisations to be included within the member visit programme that would benefit the committee in carrying out their role.
RESOLVED: To note the information shared within the update as outlined at Appendix 1.
RESOLVED – T H A T the applications as outlined within the report, on pages 9 through 21, under the above delegated powers, be noted. No.
RESOLVED – (1) T H A T the passed building regulation applications, as listed in Section A of the report, be noted. (2) T H A T the rejected building applications, as listed in Section B of the report, be noted. (3) T H A T the serving of Notices under Building (Approved Inspectors Etc.) Regulations 2000, as listed in Section C of the report, be noted.
RESOLVED – T H A T the applications as outlined within the report, on pages 32 through 35, as determined by the Head of Sustainable Development under delegated powers, be noted.
RESOLVED – T H A T the minutes of the meetings held on 19th July, 2024 and the Special meeting held on 5th September, 2024 be approved as correct records.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2019/01337/FUL Received on 5 December 2019 (P. 37) APPLICANT: Tarmac Trading Ltd Regional House, Stancombe Quarry, Stancombe Lane, Flax Bourton, Bristol, BS48 3QD AGENT: Mr. Graham Jenkins SLR Consulting Ltd, Fulmar House, Beignon Close, Ocean Way, Cardiff, CF24 5PB Garwa Quarry, St. Mary Hill, Ruthin Variation of Condition 3 – Time Limit 31/12/2019 - Extraction of carboniferous limestone, Garwa Farm (Ref 382(Z)1341), 09/06/1070, as amended by Deepening of quarry from 135ft. to 90ft. AOD (Ref 1048), as amended by revised working scheme and end date Condition 3 (Ref. 97/00796/FUL). No. APPROVED – Subject to the conditions as contained within the report and subject to an additional condition to HGV timing. Reason for decision Having regard to the contents of the report and discussions at the meeting. 2019/01340/FUL Received on 5 December 2019 (P. 37) APPLICANT: Tarmac Trading Ltd Regional House, Stancombe Quarry, Stancombe Lane, Flax Bourton, Bristol, BS48 3QD AGENT: Mr. Graham Jenkins SLR Consulting Ltd, Fulmar House, Beignon Close, Ocean Way, Cardiff, CF24 5PB Ruthin Quarry, St. Mary Hill, Ruthin, Pencoed Review of Old Mining Permissions – Resumption of operations and extension of time limit. APPROVED – Subject to the conditions as contained within the report and subject to an additional condition to HGV timing. Reason for decision Having regard to the contents of the report and discussions at the meeting. 2024/00329/FUL Received on 22 April 2024 (P. 111) APPLICANT: Welsh Education Partnership (WEPCo) and Cardiff and C/O Agent AGENT: Mr Tobias Robinson Helmont House, Churchill Way, Cardiff, CF10 2HE Land to the South of Blackton Lane and West of Port Road, Rhoose Development at land to the south of Blackton Lane and west of Port Road for a new Advanced Technology Centre for Cardiff and Vale College including landscaping, related infrastructure and engineering works. APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the contents of the report and discussions at the meeting. No. 2024/00636/FUL Received on 31 July 2024 (P. 150) APPLICANT: Mr Nick Wall 34 Smithies Avenue, Sully, Penarth, Vale of Glamorgan, CF64 5SS AGENT: Mr Nick Wall 34 Smithies Avenue, Sully, Penarth, Vale of Glamorgan, CF64 5SS 34 Smithies Avenue, Sully New dwelling under construction within curtilage of 34 Smithies Avenue APPROVED – Subject to the conditions as contained within the report. Reason for decision Having regard to the contents of the report and discussions at the meeting.