3,726 items
RESOLVED to defer the item, to be considered as the first item on the agenda for the next committee meeting.
RESOLVED: to refer the Respect & Civility Pledge to the six Community Councils within the area of Cardiff Council for their consideration, with the caveat that it is entirely their decision to sign up to it or not.
RESOLVED to note the contents of the report and to include timescales for complaints and resolutions in the report going forward.
RESOLVED to: 1. Note the minor amendments made, under delegated authority, to the Protocol for the Use of Council Hybrid Meetings Equipment for Political Group Meetings, as shown in Appendix A; 2. Review the Protocol, having regard to the information set out in the report, and provide any comments; 3. Note that if any substantive changes to the protocol are proposed, this would require consultation with group whips and approval by full Council.
RESOLVED to 1. Note the content of the report. 2. Provide mid-term refresher training on the Members’ Code of Conduct.
RESOLVED to: 1. Note the content of the report; 2. Continue with the existing proforma arrangements with Group Leaders (save for the variation referred to in Recommendation 3 of this Report) requiring their submission on an annual basis and for Group Leaders to attend the Standards & Ethics Committee to present the same on an annual basis on a date to be specified by the Committee; with additional attendance at Committee by Group Leaders to be by exception and as requested by Committee; 3. Approve that the section of the current proforma providing statistics and associated data to form part of the Monitoring Officer’s Report; 4. Consider supplementing the Committee’s Forward Work Programme with an action point in line with paragraph 18 of this Report.
RESOLVED to note the information set out in the report.
RESOLVED to: Agree the Work Programme as set out in Appendix A, and, considering its terms of reference and available resources, to agree with the Monitoring Officer any amendments and how it wishes to progress the various items or topics contained therein. Committee agreed to include timings on the agendas going forward.
RESOLVED to: (1) Note that the Monitoring Officer has not received any complaints under the Corporate Joint Committee’s Code of Conduct for Members for the period from 1 April 2024 to 15 January 2025; (2) Consider the arrangements for members’ declarations of interests set out in paragraphs 5 to 10 of this report; and (3) Consider the arrangements for members’ registrations of gifts and hospitality set out in paragraphs 11 and 12 of this report.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraph 14 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations and recommendations of the Committee when discussing the way forward.
RESOLVED to: i. Note the update on correspondence ii. Endorse the ‘Filming in Cardiff’ task group report for submission to the Cabinet Note the verbal update provided on the scrutiny of the RLDP Deposit Plan.
RESOLVED to note the list of Local Authority School Governor Vacancies received.
RESOLVED that the public be excluded for the following items of business as they contain exempt information by virtue of Paragraph 12 and 21 of Parts 4 and 5 of the Local Government Act 1972.
RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following persons to current Local Authority Governing Body vacancies as follows: School Ward Start of Vacancy Applicant Allensbank Primary School Gabalfa 21/09/2024 Bryn Deri Primary School Radyr & Morganstown 01/10/2024 Cardiff West Community High School Caerau 31/12/2024 30/11/2024 Danescourt Primary School Llandaff 13/03/2024 Katherine Shearer Ely and Caerau Childrens Centre Ely 24/10/2024 Ffederasiwn y Ddraig (Ysgol Pen y Pil and Bro Eirwg) Trowbridge/Llanrumney 20/04/2024 Adheesha Liyanagunawardana Lakeside Primary School Cyncoed 13/09/2023 Millbank Primary School Caerau 26/11/2024 Pentyrch Primary School Pentyrch & St Fagans 12/09/2023 23/10/2024 Pontprennau Primary School Pontprennau & Old St Mellons 08/11/2024 Cllr Peter Littlechild Radyr Primary School Radyr & Morganstown 22/03/2024 Nigel Shears Severn Primary School Riverside 22/10/2024 St Mellons CW Primary School Llanrumney 21/09/2024 St Teilo's C.W High School Pentwyn 29/02/2023 Whitchurch High School Whitchurch & Tongwynlais 01/03/2024 Ysgol Glan Ceubal Llandaff North 23/10/2024 Ysgol Gyfun Gymraeg Glantaf Llandaff North 18/09/2024 Ysgol Gynradd Gymraeg Hamadryad Butetown 06/10/2023 Ysgol Pencae Llandaff 12/09/2024 The Committee received and considered applications to future vacancies against criteria, matching skills to vacancies. RESOLVED – That the Council be recommended to approve the recommendations of the Panel to appoint the following: School Ward Start of Vacancy Re-appointment New Applicant Albany Primary School Plasnewydd 01/05/2025 Birchgrove Primary School Heath 01/02/2025 Bishop Childs C.W Primary School Trowbridge 01/05/2025 Richard Leyshon Bryn Celyn Primary School Pentwyn 01/05/2025 Cardiff High School Cyncoed 24/03/2025 01/05/2025 01/05/2025 Julia Phillips Lewis Nonny Matthewson Cardiff West Community High School Caerau 19/03/2025 Joanne Larner Cathays High School Gabalfa 01/05/2025 Cllr Peter Wong Coed Glas Primary School Llanishen 01/05/2025 Cllr Garry Hunt Corpus Christi R.C High School Lisvane & Thornhill 01/05/2025 Fitzalan High School Fairwater 24/04/2025 01/05/2025 Cerys Furlong Ramesh Patel Grangetown Primary School Grangetown 01/05/2025 Hawthorn Primary School Llandaff North 01/05/2025 01/05/2025 01/05/2025 Steven Chadwell Paul Rock Llanedeyrn Primary School Pentwyn 01/05/2025 Alex Ingram Llysfaen Primary School Lisvane & Thornhill 01/05/2025 Susan Powell Marlborough Primary School Penylan 01/05/2025 Cllr Rodney Berman Meadowbank School Llandaff North 01/05/2025 Mike Borley Meadowlane Primary School Trowbridge 01/05/2025 Mount Stuart Primary School Butetown 01/05/2025 Ivor Gittens Ninian Park Primary School Grangetown 01/05/2025 Radyr Comprehensive School Radyr & Morganstown 01/05/2025 David Silver Rhiwbeina Primary School Rhiwbina 29/03/2025 Siva Sivapalan Rhydypenau Primary School Cyncoed 01/05/2025 Nonny Matthewson Rumney Primary School Rumney 01/05/2025 01/05/2025 Cllr Bob Derbyshire Caroline Derbyshire Springwood Primary School Pentwyn 19/03/2025 Jessica Gow St Teilo's C.W High School Pentwyn 01/05/2025 Trelai Primary School Caerau 24/03/2025 Whitchurch High School Whitchurch & Tongwynlais 01/05/2025 Whitchurch Primary School Whitchurch & Tongwynlais 01/05/2025 Ysgol Glan Morfa Splott 01/05/2025 Cllr Huw Thomas Ysgol Gyfun Gymraeg Bro Edern Penylan 01/05/2025 01/05/2025 01/05/2025 Ysgol Gyfun Gymraeg Glantaf Llandaff North 27/01/2025 01/05/2025 Ysgol Gynradd Gymraeg Hamadryad Butetown 01/05/2025 Ysgol Gynradd Gymraeg Pen-y-Groes Pentwyn 01/05/2025 Michael Landers Ysgol Mynydd Bychan Gabalfa 01/05/2025 Cllr Rhys Taylor Ysgol Y Berllan Deg Pentwyn 01/05/2025 Cllr Rodney Berman
RESOLVED – (1) T H A T Reason for Refusal 1 has been superseded by the submission of new ecological evidence that was not before the Council at the time when it resolved its putative reasons for refusal and so is withdrawn. (2) T H A T upon revisiting the weighing of the harm to heritage assets against the benefits in light of the new evidence, the Council also withdraws putative Reason for Refusal 2. Reason for decisions (1&2) To confirm the position of the Vale of Glamorgan Council Planning Committee in respect of the appeal, prior to submission of a response to Planning and Environment Decisions Wales (PEDW) by 20th January, 2025.
RESOLVED – T H A T the proposed clarification of the reasons given for the decision made regarding planning application 2022/00907/FUL be agreed. Reason for decision To provide a written record of the reasons given by Members for approving the application, to ensure full clarity and transparency on the decision-making process regarding the application, prior to Members’ consideration and approval for accuracy of the 12th December, 2024 meeting minutes at the next ordinary meeting of the Committee. January 16 Minutes and DN Reconvened (AR)
RESOLVED – That Councillor Bethan Proctor be appointed as Chairperson for the meeting.
RESOLVED : That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: Pursuant to this Committee’s delegated powers the following development management applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990. APPLICATIONS GRANTED 24/01641/DOC – WHITCHURCH AND TONGWYNLAIS Land to the North West of Whitchurch Hospital Playing Fields, Whitchurch. Re-discharge of Condition 20 (Drainage) of 17/01735/MJR subsequently varied under 20/02632/MJR. The application was granted subject to the conditions outlined in the report. 23/02481/FUL – BUTETOWN Parcel of Land located to the South of Hemingway Road, West of Future Inns Hotel and South of Miller & Carter Steak House. Demolition of an existing building and construction of a car park with associated lighting, EV provision and landscaping. (Cllr Gunter left the meeting during discussion of this item in accordance with her prejudicial interest). The application was granted subject to the conditions outlined in the report. 24/02088/FUL – BUTETOWN Land South of Future Inns Access Road, Butetown. Multi-Storey Car Park including an ancillary office, and associated infrastructure including vehicular and pedestrian access, landscaping, drainage and a temporary construction compound. (Cllr Gunter left her seat as a member of the Committee during this item in order to speak as a Ward Councillor, and did not vote in accordance with her prejudicial interest.) The application was granted subject to the conditions outlined in the report. 23/01914/FUL – CATHAYS Medallion House Crwys Road, Cathays. Partial change of use of the ground floor from A1 retail to D1 community centre and A1 retail, demolition of the existing first and second floor and the construction of 64no. affordable flats on 4 new upper floors and 3no. 2-bed flats in existing car park and associated works. (Cllr Humphreys left the meeting during discussion of this item in accordance with her personal and prejudicial interest). The application was granted subject to the conditions outlined in the report. APPLICATION DEFERRED 24/01620/OUT – OLD ST MELLONS Land adjacent to Cefn Eurg, Druidstone Road. Proposed construction of a detached dwelling with integral garage. The application was deferred for a site visit to take place. APPLICATION REFUSED 23/02600/FUL – LLANDAFF Land at Radyr Court Close. Erection of affordable houses together with access, landscaping, drainage, engineering and other associated works. (Cllr Driscoll left his seat as a member of the Committee during this item in order to speak as a Ward Councillor, and did not vote in accordance with his prejudicial interest.) The application was refused.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in paragraphs 14 and 16 of Part 4 and paragraph 21 of Part 5 of Schedule 12A of the Local Government Action 1972. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Committee: i. Note the correspondence update arising from recent scrutiny meetings; ii. Sign off any updates to the work programme (Appendix A); iii. Note the updates to Task & Finish Group activities (including Appendix B); iv. Consider and agree any way forward arising from the letter from the Chair of the Governance & Audit Committee (Appendix C); v. Note (and consider) links to relevant papers from other Council Committees; vi. Note (and consider) links to recent Inspection Reports.
RESOLVED – (1) T H A T the policy to not grant any level of discount for unoccupied dwellings that have remained so for 6 months which was agreed for 2024-25, be agreed for 2025-26. (2) T H A T the long term empty property premium of 100% agreed by Full Council on 6th March, 2024 for the 2024-25 financial year continue for such properties from 2025-26 that remain so for the period up to (but not including) 24 months. (3) T H A T the long term empty property premium of 150% agreed by Full Council on 6th March, 2024 for the 2024-25 financial year continue for such properties from 2025-26 that remain so for a continuous period of 24 months up to (but not including) 36 months. January 13 Minutes Special 6.05pm (KB) (4) T H A T, as agreed by Full Council on 6th March, 2024, a premium of 200% be introduced from 1st April, 2025 for long term empty properties that have remained as such for a continuous period of 36 months or more. (5) T H A T the premium of 100% for periodically occupied properties for the 2024-25 financial year agreed on 6th March, 2024 be reaffirmed and continue for 2025-26. Reasons for decisions (1) The Council was required to determine its policy on discounts in relation to unoccupied dwellings as defined in classes A, B and C to the Council Tax (Prescribed Class of Dwellings) (Wales) Regulations 1998 each year. (2) The Council was required to determine its policy regarding premiums in respect of long-term empty properties as defined in Sections 12A and 12B of the Local Government Finance Act 1992 as inserted by the Housing (Wales) Act 2014. (3) Upon reviewing the implementation of the premium for long term empty properties introduced from the start of 1st April, 2023, it was felt that a straight increase to the premium levels as previously proposed may counteract the intention of the policy, which was to bring long term empty properties back into use, if the level of charges due hindered necessary works required to make a dwelling habitable. As such it was felt that a stepped approach would be more in keeping with the policy to ensure that persistent long term empty properties were targeted. (4) As (2) above. (5) The Council was required to determine its policy regarding premiums in respect of second homes as defined in Sections 12A and 12B of the Local Government Finance Act 1992 as inserted by the Housing (Wales) Act 2014. January 13 Minutes Special 6.05pm (KB)
RESOLVED – (1) T H A T the final Housing Revenue Account budget proposals for 2025/26 as set out below be approved: Original Change Final 2024/25 Proposed Budget 2025/26 £000 Expenditure Supervision & Management – General 4,695 214 4,909 Supervision & Management – Special 1,949 13 1,962 Repairs & Maintenance 5,000 920 5,920 Capital Financing Costs 5,792 1,097 6,889 Rent, Rates, Taxes & Other Charges 270 28 298 Increase in Provision for Bad Debts 1,027 (336) 691 Capital Expenditure from Revenue 8,197 (1,218) 6,979 Account (CERA) 26,930 718 27,648 Income Dwelling Rents (25,793) (365) (26,158) Non Dwelling Rents (186) (13) (199) Interest (45) (170) (215) Charges For Services and Facilities (684) (133) (817) Contribution towards expenditure (94) (1) (95) Grant Income (205) 0 (205) (27,007) (682) (27,689) (Surplus) / deficit for the year (77) 36 (41) Working Balance Brought Forward as (3,524) (667) (4,191) at 1st April 2025 Working Balance Carried Forward as (4,191) (41) (4,232) at 31st March 2026 (2) T H A T an average rent increase of 2.7%, as set out in the Cabinet report of 9th January, 2025 be approved. (3) T H A T the increase suggested for other services as set out in the table below and in the Cabinet report of 9th January, 2025 be approved: 2024/25 2025/26 Actual Proposed 50 Week Basis Charges Charges £ £ Grounds Maintenance 1.47 1.51 per week Cleaning of communal areas 2.75 3.00 per week Lighting of communal areas 2.51 3.60 per week Laundry Facilities 0.62 0.41 per week January 13 Minutes Special 6.30pm (KB) Window Cleaning 0.18 0.18 per week Lift Maintenance 1.33 1.25 per week Door Entry 0.71 0.80 per week Intercom 0.95 1.29 per week CCTV 0.00 1.43 per week Sewerage Treatment Plants 455.25 467.54 per annum Cesspools 439.00 451.00 per annum (4) T H A T all changes to rents and service charges be approved and implemented from 1st April, 2025, with the first week of April being a non-chargeable rent week and that increase notices be sent to tenants two months in advance of the new charges coming into effect as required by the Renting Homes (Wales) Act 2016. (5) T H A T the Housing Revenue Account Business Plan 2025/54 attached at Appendix 1 to the Cabinet report of 9th January, 2025 be approved. Reasons for decisions (1) To facilitate budget monitoring and to demonstrate a balanced budget with a drawdown from HRA reserves to bring the reserve back into balance with the Housing Business Plan 2025/26. (2) In order that new rent levels were set within the specified Welsh Government (WG) guidelines and to meet the tenant notification deadline as required by statute. (3) That charges were approved and to meet the tenant notification deadline as required by statute. (4) In order that charges were approved, new rent levels were set within the specified Welsh Government (WG) guidelines and to meet the tenant notification deadline as required by statute. (5) To obtain Cabinet approval for the Housing Revenue Account Business Plan 2025/55 (draft) prior to referral to Full Council. January 13 Minutes Special 6.30pm (KB)
RESOLVED – (1) T H A T the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations SI 2013/3029 (“the Prescribed Requirements Regulations”) and the Council Tax Reduction Schemes (Prescribed Requirements and Default Scheme) (Wales) (Amendment) Regulations 2014 SI 2014/66 be adopted. (2) T H A T any amendments to Regulations made by the Welsh Government reflected in the scheme be noted. (3) T H A T the national scheme be adopted with the following discretions: - Extended Payments be allowed up to a maximum of 4 weeks; - War Widow and War Disablement pensions in assessing income for Council Tax Reduction continue to be disregarded; - That Backdated Reductions be allowed to continue for a period up to 26 weeks. Reasons for decisions (1) In order that the Council Tax Reduction Scheme was approved as required by Council by 31st January, 2025 and in place for implementation from 1 st April, 2025. (2) To ensure that the Council’s scheme complied with regulations. (3) To reconfirm the three local discretions. January 13 Minutes Special 6.15pm (KB)
RESOLVED: To progress the report.
RESOLVED: To confirm that a wider consultation be undertaken with Group Whips and Individual Members as necessary. To agree that an updated report be presented to a subsequent meeting of the Committee.
RESOLVED: To note the report and requested that all of the Members enquiry data from the report was included in the Democratic Services Committee Annual Report 2024.
RESOLVED: To note the information set out in the report. Requested that the Head of Democratic Services to circulate to Committee Members materials from the VAWDASV training session. Positive responses would initiate consultation with the Chair to put a recommendation from the Committee to Council recommending that the VAWDASV training be made mandatory for all Elected Members.