Tai cyngor, tai cymdeithasol a fforddiadwy, digartrefedd a rhentu preifat.
Beth mae cynghorau'n ei wneud
Rhaid i gynghorau helpu pobl sy'n ddigartref neu ar fin colli eu cartref, dod o hyd i leoedd dros dro i aros, a chynllunio ar gyfer cartrefi fforddiadwy newydd. Mae rhai cynghorau'n berchen ar dai cyngor ac yn eu rheoli; mewn eraill, cymdeithasau tai sy'n gwneud hynny.
Pwy sy'n penderfynu
Yr aelod Cabinet dros dai sy'n arwain, gyda phenderfyniadau mawr yn y Cabinet. Mae cynlluniau tai a lefelau rhent tai cyngor yn mynd i'r Cabinet neu'r Cyngor llawn.
Dweud eich dweud
Os ydych mewn perygl o golli eich cartref, cysylltwch â thîm opsiynau tai'r cyngor cyn gynted â phosibl: mae'r gyfraith yn dweud bod rhaid iddo helpu. Ar gyfer materion ehangach, cysylltwch â'ch cynghorwyr.
Mewn rhifau
Mae cynghorau Cymru yn bwriadu gwario £327 y pen ar hyn yn 2026-27.
Mae'n amrywio o £177 yn Sir Benfro i £479 yn Abertawe.
Atal digartrefedd: 61% ar draws Cymru (2025-26).
Lleddfu digartrefedd: 27% ar draws Cymru (2025-26).
Pobl mewn llety dros dro: 33 fesul 10,000 o bobl ar draws Cymru (31 Gorffennaf 2026).
Cartrefi cyngor a adeiladwyd: 143 ar draws Cymru (2025-26).
RESOLVED: that
1. the overarching approach for the procurement of the external Advice Service provision be approved.
2. authority be delegated to the Director of Adults, Housing & Communities in consultation with the Cabinet Member with responsibility for Tackling Poverty, Equality & Public Health, to determine all aspects of the procurement process (including finalising the evaluation criteria to be used, commencement of the procurement process, the award of the contracts and all ancillary matters pertaining to the procurement).
Caerdydd, Community & Adult Services Scrutiny Committee,
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
Caerdydd, Community & Adult Services Scrutiny Committee,
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED: Council AGREED to:
1.
Designate Debbie Marles, the Monitoring Officer of the Vale of Glamorgan Council, as Interim Monitoring Officer for Cardiff Council with effect from 27th October 2023 until such time as the new Director of Governance and Legal Services and Monitoring Officer takes up their position, subject to conclusion of a Service Level Agreement (SLA) with the Vale of Glamorgan Council (to be concluded under recommendation 2 below);
2.
Delegate authority to the Corporate Director Resources, with advice from the Director of Governance and Legal Services (or her authorised representative), to conclude an SLA with the Vale of Glamorgan Council for the provision of Interim Monitoring Officer services (as referred to in recommendation 1 above) upon appropriate terms, including those set out in paragraph 12 of the report;
3.
Note that, as part of the previously agreed recruitment and selection process, an Appointments Committee will be convened to appoint a new Director of Governance and Legal Services under its approved terms of reference, and that a further report will be brought back to a future meeting of Council to note the appointment and for Council to designate the new appointee as the Council’s Monitoring Officer pursuant to section 5 of the Local Government and Housing Act 1989;
4.
Agree that, until a new Director of Governance and Legal Services is in post, other responsibilities of the post (aside from the Monitoring Officer functions which are to be discharged under the Interim MO arrangements set out above), including exercise of delegated powers under the Scheme of Delegations (including, without limitation to, those set out in Section 4E of the Scheme) and or delegations from Council, Cabinet or any of its Committees, are to be discharged temporarily by the appropriate Operational Manager/s within Governance and Legal Services with responsibility for the relevant matters, or, in their absence, by any of the Operational Managers within Governance and Legal Services.
4.A
Agree that, until a new Operational Manager, Litigation, is in post, all delegated powers of this post (under the Scheme of Delegations and or delegations from Council, Cabinet or any of its Committees), may be exercised by any of the Operational Managers within Legal Services.
5.
Designate Jayne La Grua as:
(i)
Interim Deputy Monitoring Officer for the CCRCD with effect from 27th October 2023; and
(ii)
Interim Monitoring Officer for the CCRCD with effect from 1st November 2023,
Subject to the terms of the Service Level Agreement for Legal Services being amended (pursuant to recommendation 6 below) to reflect the new arrangements for Cardiff’s provision of an Interim Monitoring Officer for the CCRCD, as set out in the report (paragraphs 16-21 inclusive);
6.
Subject to approval of recommendation 5, delegate authority to the Director of Governance and Legal Services (or her authorised representative), to amend the terms of the SLA for Legal Services for the CCRCD (as referred to in recommendation 5 above) to reflect the new Interim Monitoring Officer appointment; and
7.
Appoint the Corporate Director Resources as:
(i)
Interim Deputy Returning Officer for the election of County Councillors and Community Councillors within the administrative area of Cardiff (under section 35(1A) of the Representation of the People Act 1983) with effect from 27th October 2023 (being the date on which the Director of Governance and Legal Services leaves the Council) and until such time as the Chief Executive, as the Council’s appointed Returning Officer, reviews the position and appoints any alternative deputy; and
(ii)
Interim Deputy Electoral Registration Officer (under section 8(2A) of the Representation of the People Act 1983) to ensure there is effective cover for the statutory responsibilities of this post until the Chief Executive’s return.
RESOLVED: Pursuant to this Committee’s delegated powers the following development control applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990.
APPLICATIONS RESOLVED TO BE GRANTED SUBJECT TO ENTERING INTO A BINDING SECTION 106 AGREEMENT
23/01705/VAR – BUTETOWN
RED DRAGON CENTRE AND COUNTY HALL, ATLANTIC WHARF, CARDIFF
A variation of condition application made pursuant to Section 73 of the Town and Country Planning Act 1990 to vary Condition 2 (approved plans), Condition 9 (CEMP) and Condition 10 (Soil Resource Survey) of the detailed planning permission (Arena and Hotel) within hybrid planning permission reference: 21/02687/MJR
The application was approved as per recommendation subject to the amendments to the conditions set out with in the Amendment Sheet/Late Representations Schedule.
23/00050/FUL – CAERAU
LAND SOUTH OF NARBERTH ROAD, CAERAU, CARDIFF
Development of 83 residential units (use Class C3, including affordable housing) as well as associated vehicular, cyclist and pedestrian access, engineering and infrastructure works, landscaping, open space and sustainable urban drainage.
The application was approved as per recommendation subject to the amendments to the conditions set out with in the Amendment Sheet/Late Representations Schedule.
APPLICATION GRANTED
23/01501/FUL – FAIRWATER
CANTONIAN HIGH SCHOOL, FAIRWATER ROAD, FAIRWATER, CARDIFF
Construction of new Cantonian, Woodlands and Riverbank Schools and other associated buildings including new Health and Well-being Centre. Provision of various outdoor spaces, Sports Pitches and Multi-Use Games Areas, Flood-lighting, parking and access provision, cycle and refuse storage areas, SuDS provision and other associated work including the demolition of the school buildings.
The application was approved as per recommendation.
AGREED – T H A T Committee notes the Vale of Glamorgan’s draft response to
the Boundary Commission’s draft proposals, Cabinet’s suggested response and
deliberations on the proposals at its 5th October meeting, along with the following
Minutes - AR
comments of the Committee on the suggestions raised within the report to be
forwarded to Cabinet, as follows:
• Dinas Powys Community Council - The proposed changes to the Dinas
Powys Community Ward boundaries were acceptable to the Council on the
whole, as it avoided the Community Council having to create a 5th ward.
However, the Community Council was concerned by the proposed transfer
of houses along Sully Road. It was deemed quite illogical and unacceptable
to move said houses into Penarth.
• Llanfair Community Council - Concerns had previously been raised by
the Council in relation to future proposals meaning a loss in rural identity
should it merge with the larger Cowbridge Town Council. Having
considered the electoral numbers, close proximity to Llanmaes Community
Council, as well as the similar community makeup of other nearby villages
such as Llysworney (that currently sat under Llandow Community Council),
it was deemed appropriate to have a discussion with the other two
Community Councils to see whether any other alternative proposals could
be presented to the Commission.
• Ewenny and Corntown Community Council -The Community Council
was looking to make representation to the Boundary Commission voicing its
displeasure at the proposals. It was the Community Council’s view that the
suggested merging with St. Brides Major and Ogmore would not enable the
residents of Ewenny to be properly represented. The Council felt it was
geographically separate from St.Brides and Ogmore and had been a long-
established Community Council with its own specific needs and
requirements in the area, which would not be best serviced by joining with
another. The proposals would be a dissolution of the democratic process
because it would move further away from the area currently administered
by the Community Council. The proposals were based on a mathematical
calculation rather than local identity and local politics.
• Llandow Community Council - It was the intention of the Community
Council to put together a detailed proposal and objection for the Boundary
Commission on the basis that, as its stood, Llandow should stay the size
and makeup that it currently was to avoid dilution of local village
representation and identity.
• Colwinston Community Council - The Boundary Commission had looked
at the community review in detail and had found that it made sense for
Colwinston and Llangan to remain separate even though the individual
electorate numbers did not reach 1000. Therefore, the only issue with
keeping the two councils separate laid with the Vale of Glamorgan Council.
Llangan and Colwinston were six miles apart, considerably different,
separate villages, with nothing in common so the suggested merging did
not make sense.
• Llangan Community Council - The Community Council bordered with a
very different local authority, Bridgend County Borough Council therefore,
the Community Council’s issues were completely separate and irrelevant to
the residents living in Colwinston. The Llangan community area may be a
very small area geographically, but its issues were completely different to
Colwinston.
Minutes - AR
• Llanmaes Community Council - The Community Council was thankful
that the Boundary Commission had not proposed to merge Llanmaes with
Llantwit Major Town Council as originally suggested. However, it was
disappointing to hear that the Vale of Glamorgan Council would be
supporting the Boundary Commission’s proposal for changes to the
Llanmaes Community boundary due to the fact that the changes involved
only 2 properties, housing 5 individuals, who considered themselves to live
in a rural area and therefore wished to remain under a community rather
than town council. The existing boundaries were based on water course,
which in many instances was logical for setting boundaries. However, the
boundary change now being suggested was as a result of boundaries
following a road boundary rather than a water course which was
disappointing.
• Barry Town Council - The proposals relevant to Barry Town Council
seemed logical moving forward. The only minor criticism is that the Cadoc
Ward in Barry was potentially too large and therefore it could be suggested
to split the Cadoc ward in to two. Democracy was really healthy in Barry
and every seat was contested by multiple parties at elections. Therefore, it
was hoped that the proposals put by the Commission would help to
promote democracy in smaller communities across the Vale of Glamorgan
by encouraging and holding elections, as many seats were often
uncontested in the Community Councils.
• Wenvoe Community Council - The Community Council had held a
meeting to discuss the proposals and it was bitterly opposed to the
proposals put forward. The Wenvoe Community was a close-knit
community, and the proposals made no sense at all. One of the main
reasons for objection was in relation to the playing fields and allotments
based in Twyn-Yr-Odyn, which were owned by Wenvoe Community Council
and bequeathed to the Council some time ago for the use of people living in
the Wenvoe community. A petition had been organised by Councillor
Russell Godfrey amongst the residents of Dyffryn, St. Lythans and Twyn-yr-
Odyn and not one resident expressed a wish to move out of the Wenvoe
community. Prior to the last Town and Community Council election, the
Wenvoe community lost the St.Nicholas with Bonvilston ward to the
Llancarfan ward and therefore Wenvoe Community Council did not want
any further changes. St. Nicholas and Bonvilston were developing areas,
with residential property development ongoing, and therefore looking to
increase its number of residents but, this should not be to the detriment of
the Wenvoe community.
• Penllyn Community Council - The Community Council was very pleased
to see that both the Boundary Commission and the Vale of Glamorgan
Council’s cross party working group had supported the Community
Council’s proposals in terms of the Penllyn area, especially in terms of the
area that would be affected by the Darren Farm residential development.
The Community Council was concerned about the reduction in the number
of councillors that was being proposed as, being a relatively dispersed
area, the council found that the current numbers of councillors worked very
well. Therefore, the council would be making a recommendation to the
Commission that councillor numbers were not reduced taking account of
the fact that the sizing policy was for guidance only.
Minutes - AR
• St. Nicholas and Bonvilston Community Council – The Council and the
relevant ward member did not wish Twyn-Yr-Odyn to join with St.Nicholas
so, that point was misinformation in the public domain. In terms of the
Playing fields and allotments in Twyn-Yr-Odyn, those facilities could remain
within the area for Wenvoe Community Council, and this was endorsed by
the St. Nicholas and Bonvilston Community Council.
• Wick Community Council - The comments raised by councillors at Town
level demonstrated a lack of understanding on how democracy worked in
smaller communities. To suggest there was a democratic deficit within
Community Councils, if there had not been an election, was wrong. The
council would be writing to the Commission to oppose the proposals.
• Councillor Haines – 1) Reducing the number of councillors representing
the smaller communities would result in the councils losing what they were
as a community.
2) Basing proposals on making assumptions on what would be included or
not within the Council’s Local Development Plan or what would happen or
not with a community in the future could lead to unfulfilled promises for the
area which was best avoided. Therefore, it was important for the Vale
Council to really think about what it recommended to the Commission.
• Councillor Wilson – 1) for the 2022 elections, there were a number of
Community Councils that did not have elections and therefore individuals
were co-opted which was a concern because there were not enough
individuals standing for the number of seats available. To a certain extent,
the Cabinet report and subsequent recommendations of the Vale of
Glamorgan Council tried to address this issue. There was a collective wish
for democracy to work well in the Vale of Glamorgan area as a whole and
not just in the main towns.
2) When communities worked together, this did not mean that the
communities diminished, rather they grew stronger and increased their
capacity to do things because of pooling finances and resources as well as
more likely to be heard at a county council level.
3) Community reviews happened rarely and therefore there was a need to
think ahead to future proof communities for how they would develop over
the subsequent decade until the next review was undertaken.
• Councillor Dr. Johnson – 1) the political situation was clearly different in
some of the more urban areas than it was in some of the more rural areas
of the Vale of Glamorgan.
2) There were currently 26 Town and Community Councils in the Vale of
Glamorgan and, out of that number, only six held elections in 2022 to his
knowledge, so this represented a democratic deficit when people were
setting local taxes without being elected by local people.
• Councillor Hodges - The size of some of the Community Council budgets
were very small especially once clerk salaries were accounted for. This
meant that there was very little money to do anything with and effecting
change in the community using the precept available to a council was most
important.
Minutes - AR
2) Increasing the size and population of a community could increase the
chances of constituents engaging in local elections as well as the money
available to it to effect meaningful change.
Reason for recommendation
Having regard to the contents of the Cabinet report on the Community Review to
ensure that Community Liaison Committee has the opportunity make any
representations to Cabinet.
RESOLVED that:
1. the draft Shared Prosperity Fund Programme and Review as set out in Appendix A be approved.
2. Authority be delegated to the Director of Economic Development in consultation with the Leader of the Council, the Section 151 officer and the Monitoring Officer to make minor changes to the approved Shared Prosperity Fund Programme referred to in recommendation 1 above if required following any further discussions with the organisations referred to in paragraph 29.
3. the funding to be allocated for the delivery of the projects identified in paragraphs 30 to 31 be approved.
4. Authority be delegated to the Director of Economic Development to allocate any programme underspends to the Open Call scheme identified in paragraphs 16 to 21.
5. Authority be delegated to the Assistant Director, Housing and Communities to conclude any grant arrangements as a result of the Open Call as outlined in paragraph 21.
RESOLVED: Council AGREED to:
1.
Note the forthcoming vacancy of the post of Director of Governance and Legal Services, and approve a recruitment and selection exercise to fill the post;
2.
Agree no changes to the statement of duties, terms and conditions, including remuneration for the post, as previously determined by ECC and Council and referenced in paragraphs 6 and 9 of this report;
3.
Delegate authority to the Corporate Director, Resources, to put in place appropriate arrangements for public advertisement of the post;
4.
Note that an Appointments Committee will be convened to make a suitable appointment under its approved terms of reference;
5.
Receive a further report/s to:
a)
Note the Appointments Committee’s appointment of a new Director of Governance and Legal Services and for Council to designate the new appointee as the Council’s Monitoring Officer pursuant to section 5 of the Local Government and Housing Act 1989;
b)
Agree the arrangements to be made for, and the designation of, an Interim Monitoring Officer, to discharge the statutory functions of this role until such time as the new Director of Governance and Legal Services and Monitoring Officer takes up their position;
6.
Authorise the Monitoring Officer to amend the Constitution Article 11 references to the term ‘employee’ to read instead as ‘officer’, in order to remove the inconsistency within the Constitution, as explained in paragraph 17 of the report;
7.
Assign the Corporate Director Resources to assist in carrying out the Returning Officer’s duties during his absence, with effect from the date on which the Director of Governance and Legal Services (as Deputy Returning Officer) leaves the employment of the Council.
Abertawe, Panel Perfformiad Craffu - Gwella Gwasanaethau, Adfywio a Chyllid,
RESOLVED: to consider the Call-In.
The Chairperson explained the structure of the meeting at Stage Two and that, he had agreed that Cllr Joel Williams could ask questions as part of the consideration of the Call-In; however, he could not take part in the determination of the Call-In as he is not a Member of this Committee.
Members were reminded that the scope of the Call-In, and therefore the scope of Members’ questions, was limited to the reasons set out by Councillor Taylor in his request for a Call-In. These were set out in full at point 11 of the scrutiny cover report in the committee papers.
The Chairperson asked if there were any questions at this point.
Cllr Williams noted that there were no Cabinet Members present at the meeting and asked if they had been invited to attend. It was explained that when seeking availability for the Call-In meeting, the date that was best for most Committee Members was not a date that the Cabinet Member could make. It was stressed however, that as this was an Officer Decision, the Cabinet Member was not required to attend.
Cllr Berman sought clarification on whether there was any further information he needed to be briefed on as he was unable to attend the pre-meeting. It was explained that the information discussed at the pre- meeting was the same information contained in the papers.
For consideration of the Call-In, the Chairperson welcomed:
· Cllr Rhys Taylor – the Member who has Called-In the decision.
· Neil Hanratty – Director of Economic Development
· Jon Maidment – Head of Parks and Cardiff Harbour Authority
· Richard Crane – Operational Manager – Principal Solicitor (Property and Planning)
· Eirian Jones – Operational Manager – Strategic Estates
· Steve Robinson – Operational Manager – Commissioning and Procurement
Cllr Taylor was invited to present his reasons for the Call-In as follows:
1. The process does not represent value for money for the council or public purse.
It does not represent value to the public purse to end a lease of a sitting tenant who is open to negotiation on the terms of their lease, including increasing their rent obligations. The willingness of the tenant to do this is a matter of public record. The council engaged with the current tenant to renegotiate the lease in June/July 2022, only to reject the options appraisal presented by the tenant in December 2022, on request of the council. In February 2023 the council determined that it would no longer be able to re-negotiate the lease and was required to go out to public tender in July 2023. The rationale for doing this is open to question.
2. The council progressed the current process (public tender) on the basis of incomplete or inaccurate information.
The council’s position in February 2023 that it could not progress on the basis of a re-negotiation with the sitting tenant because it was progressing a Management Agreement - rather than a lease with an accompanying Management Agreement - was incorrect. Advice presented to officers subsequent to the decision to opt for a Management Agreement (and therefore public tender) stated that the council is not able to solely offer a Management Agreement and must use a lease as the primary vehicle. Had proper advice been sought at the outset, the protracted and costly process could have been avoided. In addition, the initial lease negotiations – and decision to adopt a new approach in February 2023 – was led by officers who with neither legal nor lease expertise. As such, the process has been flawed from the outset.
3. The process has undermined a successful, independent business which council policy (including Procurement Policy) wishes to promote.
The council’s refusal to formally extend the end point for the tenants’ lease, opting rather for a Tenancy at Will, stripped the business of legal rights and protections, and has put significant financial pressures on the business. With only a 24-hour notice period to end the tenancy, the decision to move to a Tenancy at Will has needlessly put huge pressures on a successful, popular independent business. There has been a lack of scrutiny around the decision to move from a lease to a management agreement and subsequently to move the tenant on to a Tenancy at Will. Furthermore, the lack of complete and accurate advice on the terms of which the council was able and should re-shape the lease has undermined the business and council policy.
4. The rationale and decision making around entering a public procurement process, rather than lease negotiation, is not clear.
The council has stated that this process is being undertaken for the benefit of users of Bute Park but has failed to set out what the current offer from the current tenant fails to deliver. In addition, there is a large petition and responses to a visitor survey which suggest that users are overwhelmingly supportive and appreciative of the offer of the current tenant. The decision making to date has not taken that public view into account. I would suggest that engaging the New Friends of Bute Park group to gauge public opinion on what the offer from the café should be, just weeks before issuing the tender, suggests that the council was not itself sure what the current gaps in the current offer are, or what it intends to deliver through a public procurement process. Furthermore, it is a matter of record that the sitting tenant was open to re-negotiating the terms of their lease, including increasing their rent obligation. As such, the decision to end the lease deserves full scrutiny.
Neil Hanratty & Jon Maidment were invited to present their response. Neil Hanratty stated that he had nothing to add to the written statement that had been submitted and was contained in the papers at Appendix C.
Members were invited to ask questions to the panel. These included questions around:
· Social Procurement and how this was used in this instance.
· The differences between a property lease and a concessionary agreement.
· The benefits of the new agreement to the general public.
· If the current tenant could bid at the next stage.
· Whether information available to inform decision making was complete and accurate
· Whether the Council had acted in good faith and complied with the Welsh Government Procurement Policy.
· The length of time taken to seek legal advice and speak to the existing tenant.
· The views of the Cabinet Member
· Stakeholder engagement and consultation including the timing of such
· Concern around misleading Council communications to the public.
· Drivers for moving to a concessions agreement and the meaning of ‘operational experience’ cited in Appendix C
· Whether or not it is good practice to undertake public consultation in these types of cases
· Sell 2 Wales process and information provided at various stages
· Clarification of 24-hour notice period in Tenancy At Will
· Clarity on operational impact if no change to the property lease agreement.
· Benefits of changing to a concessionary service agreement.
· Impact of extending the property lease until March 2024.
· Lessons to learn from this process
· Legal implications if remain with property lease agreement – process to be followed and impact on operations
· Clarification of what service provision the concessions agreement would include
· Whether there were any pertinent legal matters that some, but not all, committee members had been made aware of
· Whether there were any additional costs to the Council from this process.
Following a short break, Cllr Taylor was invited to sum up, this is summarised as follows:
Cllr Taylor stated that this was not about not moving forward, it was clear that the current arrangements needed to be improved, but it is about the process and its fairness and whether the decision taken on the best way forward could be evidenced. He added that he understands the Council is the landlord and that the new agreement benefits them, but he considered that there didn’t seem to be any consideration to the impact on the sole trader and the context they are operating in.
Cllr Taylor considered that there needed to be a full apology to the tenant about the length of time taken to seek the correct legal advice and the impact on the tenant during this time. He sought assurances that lessons would be learned on this going forward.
He considered that the Council backtracked somewhat by engaging with the New Friends of Bute Park too late in the process and that communications with the public had been generally problematic.
Cllr Taylor considered that the ‘no choice’ of options going forward was a value judgement that suits the landlord and not the tenant or users of Bute Park.
He considered that lessons needed to be learned so that this situation does not happen again, and Officers do not find themselves with a call-in for a public procurement exercise.
In conclusion, Cllr Taylor considered there needs to be a pause, a stay of execution, the length of which should be negotiated between the tenant and the landlord. He stated that this would provide confidence to the tenant, the public, the users of Bute Park and other tenants who may be in a similar position. It would also show fairness and accountability when things go wrong.
Neil Hanratty was invited to sum up his response. He stated that he personally regretted the anxiety caused to the existing tenant and staff at the Secret Garden Café, and he apologised for the time taken to get to the point when it was realised a concession agreement was required. He added that he will personally be involved in future conversations with the existing tenant about the way forward. He stated the Council is very happy with the job that the existing tenant and her team do and encouraged the tenant to bid. He stated that he completely disagreed with the view that the Council had not undertaken stakeholder engagement, as the Council had consulted with the existing tenant, who is the stakeholder. He concluded that the right thing to do was for him to receive the response from the Committee, to consider it, and to have a conversation with the tenant.
The Chairperson asked each Member for their views going forward. All Committee Members except for Cllr Berman decided to not refer the decision back. Cllr Berman wanted it noted that he did want to refer the decision back. As part of their feedback, Members raised the following points:
· Recommend a pause if that is what tenant wishes and is appropriate
· Suggest developing guidance to provide clarity on process to follow when move to other concession agreements, learning lessons from this process to improve the process followed
· Suggest speaking to the tenant sooner rather than later
· Suggest seek legal advice earlier in the process
· Recommend the Council review any lessons to learn re communications to ensure public have the full picture.
· Suggest reach out proactively to other tenants also affected and contact them as soon as possible.
In his feedback, Cllr Berman made the following points supporting his decision to recommend referring the decision back:
· Need to learn lessons from this process before going ahead with changes in this or other concessions agreements
· Need to review decision, re-examine potential procurement routes and potentially seek external legal advice on this
· Need to look at whether need to have shareholder engagement as part of looking at different procurement routes
· Need to ensure there is clarity and transparency around the process that gives reassurance to all those interested in the outcome, including those who have signed the petition.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Director conveying the above suggestions as recommendations of the Committee when discussing the way forward.
RESOLVED –
(1) T H A T the updates to the Cabinet Quarterly Work Programme for April to
June 2023 attached at Appendix 1 be agreed.
(2) T H A T the Cabinet Quarterly Work Programme July to September 2023
attached at Appendix 2 be endorsed.
Reasons for decisions
(1) To monitor progress.
(2) To approve the Work Programme for July to September 2023.
C43 CLOSURE OF ACCOUNTS 2022/23 (EL/PR) (SCRUTINY –
CORPORATE PERFORMANCE AND RESOURCES) –
The Leader presented the report, the purpose of which was to inform Cabinet of the
provisional financial position of the Council for the 2022/23 financial year.
There had been significant inflationary and demand pressures during the year for
Childrens Services including legal costs for complex cases and placement costs,
supply of HGV drivers, rising fuel and school transport costs, additional pay
pressures and rising energy costs. Additional payments in Social Care were made to
social care providers to assist commissioning and recruitment and retention of
providers.
Minutes - MS
Some provision was made for additional Council Tax income of £1.5m earlier in the
year which was not achieved in full as arrears had increased but was able to be
offset by underspend elsewhere. Additional pay costs had been offset by vacant
posts in service budgets, however it was important to be mindful that vacant posts
put additional pressure on existing staff.
The Leader referred to a typographical error in paragraph 10.5 of the report that
referred to the 2020/21 the Statement of Accounts, which should have referred to the
2022/23 accounts, which was noted.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the report and the financial measures taken and proposed be
approved.
(2) T H A T the allocation of overall Council surplus as set out below be
approved.
• £200k transfer to Education Pressures and Improvements Reserve to
provide additional support to schools in special measures.
• £850k to Education Pressures and Improvements Reserve support ALN
support in mainstream schools.
• £20k to Neighbourhood Services Reserve for repairs in to single use
sports facilities
• £350k to Neighbourhood Services Reserve for micro asphalt schemes to
address the condition of roads within the Council area.
• £150k to Neighbourhood Services Reserve to support the delivery of
health and safety works in leisure centres.
• £200k to Reshaping Risk and Investment Reserve to provide additional
support to Children and Young people over the summer period.
• £120k to Neighbourhood Services Reserve to support the implementation
of A48 Scheme to improve Road Safety.
(3) T H A T the report be referred to Corporate Performance and Resources
Scrutiny Committee.
Reasons for decisions
(1) To approve the report and the financial measures taken and proposed.
(2) To approve the allocation of the 2022/23 surplus to support the delivery of
schemes supporting key priorities identified by the Council.
Minutes - MS
(3) To enable the Scrutiny Committee responsible for finance to review the year
end position.
C44 CAPITAL CLOSURE OF ACCOUNTS 2022/23 (EL/PR) (SCRUTINY –
ALL) –
The Leader presented the report, the purpose of which was to inform Cabinet of the
provisional financial position of the Council’s Capital Programme for the 2022/23
financial year.
Delivering 98% of the programme before the end of the financial year had been
outstanding and due to the commitment and hard work across all directorates. The
Leader said it was important to recognise the work undertaken to deliver the capital
programme, not only the impact of the continued school building programme but with
work going on to maintain, renovate and update existing Council properties.
Councillor Wilson concurred with the Leader’s comments concerning the teams that
had worked so hard to deliver the capital programme, often under difficult
circumstances. He referred to the successful delivery of the Resource Recovery
Facility and that it was a delight to see it delivered and working.
Councillor John said that the development at Hayes Road that consisted of 19 four-
person two-bedroom houses and 4 five person three-bedroom houses was
extremely good news with further schemes in the pipeline which would make a
difference to people across the Vale.
The Leader also referred to the installation of automatic water meter readers which
gave advanced warning of water leaks on the estate which saved water and money.
Paragraph 2.12 of the report noted the progress made within the Band B Programme
for six of the schools in the Vale with more to come in Cowbridge, St Nicholas, Ysgol
y Deri 2, Iolo Morgannwg and St Richard Gwyn from September onwards.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the year end capital position for financial year 2022/23 be noted.
(2) T H A T the additional scheme budgets as set out in Appendix 1 be approved.
(3) T H AT the summary position of the changes in the Capital Programme by
directorate from approval at Council on 7th March, 2022 to 31st March, 2023, as set
out in Appendix 2 be noted.
(4) T H A T the Emergency Power approved in respect of the slippage as set out
in Appendix 3 be noted.
Minutes - MS
(5) T H A T the report be referred to Corporate Performance and Resources
Scrutiny Committee.
Reasons for decisions
(1) To inform Cabinet of the year end capital position for financial year 2022/23.
(2) To inform Cabinet of the additional schemes added to the approved
programme for 2022/23.
(3) To inform Cabinet of the changes to the Approved Capital Programme set on
7th March, 2022.
(4) To advise Cabinet of the approved slippage in the Emergency Powers in the
2022/23 Capital Programme.
(5) To enable the Scrutiny Committee responsible for finance to review the year
end position.
C45 ANNUAL TREASURY MANAGEMENT REPORT 2022/23 (EL/PR)
(SCRUTINY – CORPORATE PERFORMANCE AND RESOURCES) –
The Leader presented the report, the purpose of which was to present the annual
review report on Treasury Management 2022/23.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED – T H A T the annual report on Treasury Management 2022/23 and that
the report be referred to the Corporate Performance Resources Scrutiny Committee
prior to being referred to Full Council for approval.
Reason for decision
To accept and refer the report to Council.
C46 CORPORATE RESOURCES DIRECTORATE - CAPACITY & WAYS
OF WORKING (EL/PR) (SCRUTINY – CORPORATE PERFORMANCE AND
RESOURCES) –
The Leader presented the report, the purpose of which was to provide an update on
proposals to make changes within the Corporate Resources directorate following the
restructure of the Strategic Leadership Team in 2022 and reflecting the future ways
of working to support the Council.
Minutes - MS
Paragraph 2.5 of the report highlighted that the Authority had been operating without
a Head of Policy and Business Transformation or Operational Manager for
Performance and Policy which had put pressure on other staff and was not a
sustainable situation. Paragraph 2.8 of the report proposed reorganising the
directorate around four key service areas of HR & Organisational Development,
Legal & Democratic Services, Finance & Digital and had no financial implications to
the Authority.
Councillor Sivagnanam stressed the importance of the Vale’s participation and
engagement and equality strategies and that there was no cost implication for the
Authority.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of the report be noted.
(2) T H A T the proposals contained in the report be endorsed.
Reasons for decisions
(1) To update Cabinet on the proposals to make changes within the Corporate
Resources directorate.
(2) To enable additional strategic capacity to be created to progress the Council's
digital ambitions and support the Council to deliver its strategic priorities.
C47 DRAFT DIGITAL STRATEGY (EL/PR) (SCRUTINY – CORPORATE
PERFORMANCE AND RESOURCES) –
The Leader presented the report, the purpose of which was to provide Cabinet with
an overview of work undertaken to develop a new draft Digital Strategy and seek
approval to consult on the same before adoption.
Digital innovation was a step change away from where it was prior to the pandemic
where many service users became much more used to accessing services online.
The Strategy would address how digital technology could be used to become more
effective, more active, more accessible, more inclusive, and also more data driven.
There was a fear that some people would be left out because of such changes, but
residents would still be supported by in-person and telephone services.
Councillor Sivagnanam said it was important to recognise that both digital and in
person support services were available, and that demand for digital services had
increased, e.g., 95% of residents in the Vale of Glamorgan digitally completed the
census survey. Data gathered could be used to provide better services to residents.
Minutes - MS
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of this report be noted.
(2) T H A T the draft Digital Strategy and proposals contained in the report be
endorsed as the basis for wider consultation.
(3) T H A T the report and Appendix A be referred to Corporate Performance &
Resources Scrutiny Committee as part of the consultation process.
(4) T H A T Cabinet receives a further report on conclusion of the consultation
process in order to consider a final Digital Strategy to be adopted.
Reasons for decisions
(1) To update Cabinet on the approach taken to developing the draft Digital
Strategy.
(2) To enable the draft Digital Strategy to be consulted upon.
(3) To enable the Corporate Performance & Resources Scrutiny Committee to
participate in the consultation process.
(4) To enable Cabinet to consider the outcomes of the consultation process and
proposed changes to the draft Digital Strategy and to ensure the Council adopts a
Digital Strategy to provide the framework for digital development in the future.
C48 STRONG COMMUNITIES GRANT FUND 2020-2025 (DL/SP)
(SCRUTINY – CORPORATE PERFORMANCE AND RESOURCES) –
The Deputy Leader presented the report, the purpose of which was to provide
Cabinet with an update on the Strong Communities Grant Fund 2023 -24 and to
seek approval for the award of funding for the fourth round of applications.
Councillor Brooks emphasised the help and support available to a variety of applying
organisations and gave examples of some of the different types of applications that
had been made to the Fund.
The Leader added that bringing funding together in this way had enabled different
organisations from across the Vale of Glamorgan to apply for support for a variety of
different reasons and had proven to be amazingly successful. The Creative
Communities team had developed a high level of expertise in helping organisations
out together effective applications but also assisting with monitoring expenditure.
Minutes - MS
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T grant funding of up to £152,916.58 be approved and the Evaluation
Panel's recommendations as outlined in Appendix A be endorsed.
(2) T H A T the content of the report and Appendices B and C be noted.
Reasons for decisions
(1) To enable Strong Communities Grant Funding to be awarded to submissions
as outlined in Appendix A attached to the report, in line with the Council's
Constitution and the scope of the scheme.
(2) To provide Cabinet with an update on the Strong Communities Grant Fund.
C49 WELSH LANGUAGE STANDARDS ANNUAL MONITORING
REPORT 2022-23 (EAWL) (SCRUTINY – LEARNING AND CULTURE AND
CORPORATE PERFORMANCE AND RESOURCES) –
The Cabinet Member presented the report, the purpose of which was to seek
approval for the Council’s Annual Welsh Monitoring Report and update on 5-year
Promotion Strategy.
Councillor Birch listed matters already in place bilingually including the website that
was available and updated bilingually and would soon include historical pages also,
staff pages enabled staff to view their information on internal news, policies, payslips
etc., the Chief Executive posted a weekly message to staff bilingually,
Communications teams produce material bilingually and the Contact Centre and
Reception at the Civic Offices were able to conduct business in either medium of
English or Welsh. Recruitment and retention of Welsh speakers was a priority and
Welsh language courses for all levels offered during work time and at no cost to
staff, with classes held remotely including members of the community. Welsh
awareness training had also been made available for elected Members as part of
equalities training.
The Leader noted that the Report Owner listed on the report was incorrect, stated as
the Executive Leader and Cabinet Member for Performance and Resources when it
should have been the Cabinet Member for Education, Arts and the Welsh Language.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
Minutes - MS
RESOLVED –
(1) T H A T the Annual Welsh Monitoring Report for 2022-23 (Appendix 1) and
Update on the Welsh Language Promotional Strategy (Appendix 2) be approved in
principle, subject to consideration by Scrutiny Committee (Learning & Culture and
Corporate Performance & Resources).
(2) T H A T the report and appendices be referred to Learning & Culture and
Corporate Performance & Resources Scrutiny Committees for consideration and if
endorsed by the Committees, that the report be published.
Reasons for decisions
(1) To allow the Council to meet its reporting duty to the Welsh Commissioner as
part of the Welsh Language Standards.
(2) To enable Learning & Culture and Corporate Performance & Resources
Scrutiny Committees to consider the report (and appendices) prior to publication.
C50 DAMP AND MOULD POLICY (NBS) (SCRUTINY – HOMES AND
SAFE COMMUNITIES) –
The Cabinet Member presented the report, the purpose of which was to approve the
Damp and Mould Condensation Policy. Councillor Wilson said there were
management arrangements in place for addressing condensation and damp issues
in residential properties, but the Policy consolidated the detail into a working
document for stakeholders, including residents, Officers and the general public, who
may be concerned or interested in damp and condensation issues within their
properties. He emphasised that Officers in the Housing Department or
Neighbourhood Services Department could help people if there were issues with
damp and mould.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED – T H A T the Damp and Mould Policy provided at Appendix 1 be
approved.
Reason for decision
To enable the practices set out within the policy to be adopted and practiced.
Minutes - MS
C51 PROPOSED TRAFFIC REGULATION ORDER FOR EXCEPTIONS
TO WALES 20MPH DEFAULT SPEED LIMIT AND IMPLEMENTATION OF
ANCILLARY SPEED LIMITS (NBS) (SCRUTINY – ENVIRONMENT AND
REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to update
Cabinet on the Traffic Regulation Order (TRO) process associated with proposed
exceptions to Wales 20mph Default Speed Limit and proposed ancillary speed limits.
Councillor Wilson said that a similar exercise had taken place in Spain where a
substantial decrease in the number of deaths and serious accidents had occurred
because of the lowering of the speed limit. It was also hoped that the speed
reduction would help to promote sustainable mobility and encourage active travel
options and therefore in the future potentially assist to reduce the number of journeys
by private car.
Councillor John encouraged people to take part in the consultation to express their
views.
The Leader said the consultation was an example of data driving actions and echoed
Councillor John’s encouragement of people taking part in the consultation to express
their views. She said that speed reductions would make it safer for pedestrians and
cyclists, near schools and would not add a lot of time to average journeys around the
Vale of Glamorgan.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the public consultation for the proposed Traffic Regulation Order
(TRO) associated with exceptions to Wales 20mph Default Speed Limit and
proposed ancillary speed limits which commenced on 22nd June, 2023 be noted.
(2) T H A T the report be referred to the Environment and Regeneration Scrutiny
Committee for consideration.
(3) T H A T Cabinet be provided with a further report on this matter to consider
the responses and comments received during the public consultation period and
make a final decision on the implementation of the proposed TRO.
Reasons for decisions
(1) To advise Cabinet of the proposed TRO and public consultation process.
(2) To ensure that the views of the Scrutiny Committee are considered prior to a
future decision being taken by Cabinet on the proposed TRO.
Minutes - MS
(3) To confirm the Council’s position in respect of any objections that may be
made to the Order.
C52 VALE, VALLEYS & CARDIFF ADOPTION COLLABORATIVE
AGREEMENT (SCH) (SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report, the purpose of which was to agree to
enter into a new Collaborative Agreement, a copy of which was appended to the
report, between Vale of Glamorgan Council, The County Council of the City and
County of Cardiff, Rhondda Cynon Taf County Borough Council and Merthyr Tydfil
County Borough Council.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T a new Collaborative Agreement be entered into between the Vale of
Glamorgan Council, the County Council of the City and County of Cardiff, Rhondda
Cynon Taf County Borough Council and Merthyr Tydfil County Borough Council to
commence on 1st June, 2023.
(2) T H A T authority be delegated to the Monitoring Officer/Head of Legal and
Democratic Services to agree and execute the Collaborative Agreement and future
variations to the Agreement.
Reasons for decisions
(1) To provide a governance framework which ensured the continued operation
and delivery of the Collaborative and outlined the responsibilities of partners.
(2) To bring the Collaborative arrangements into line with current practice and
requirements.
Minutes - MS
RESOLVED: that
1) the proposed scheme for Pentwyn Leisure Centre be approved as illustrated by the design plans at Appendix 1 and the financial proposal at Confidential Appendix 3 and authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Culture, Parks and Events, the Section 151 Officer, and the Monitoring Officer to:
i. Undertake a public consultation on the proposals and consider potential changes as required within the limits of the approved budget set out at Confidential Appendix 3;
ii. Deal with all aspects of the procurement of a contractor(s) to undertake the works set out in this report subject to the financial envelope set out at Confidential Appendix 3;
iii. Conclude lease agreements with tenants on the terms set out at Confidential Appendices 3 and 4, subject to detailed due diligence and independent valuation to demonstrate best value.
2) the solar energy scheme as set out at Confidential Appendix 5 be approved.
3) Authority be delegated to the Director of Economic Development in consultation with the Cabinet Member for Culture, Parks and Events, the Section 151 Officer, and the Legal Officer to deal with all aspects of the procurement of a contractor(s) to deliver the solar energy scheme as set out in this report and at Confidential Appendix 5, subject to the financial envelope set out at Confidential Appendix 5.
RESOLVED – T H A T dispensations as set out in the schedule below be granted up
to the date of the next Local Government Elections:
Member Requesting Paragraph(s) of Decision
Dispensation the Standards
Committee (Grant
of Dispensations)
(Wales)
Regulations
2001 Under Which
Dispensation is
Granted and as
applied for
Councillor G. John (d) and (f) To speak and vote
at Vale of Glamorgan
Council and Llantwit Major
Town Council meetings
when matters concerning
Llantwit Major Royal British
Legion are being
considered
Councillor L. Green (d), (e) and (i) To speak only at meetings
of Llanmaes Community
Council when matters
relating to the neighbour’s
field are discussed in
respect of the replacement
Local Development Plan
and its updates/
consultations.
Councillor H. Payne (c, d, f and (h) To speak only at Vale of
Glamorgan Council
meetings when matters
regarding housing and
homelessness are
discussed relating to
finance and property given
the Councillors role for
Llanmau.
Reason for decisions
To comply with the regulations and obligations for the grant of dispensations to
speak and vote.
No.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the
following application be determined as indicated and any other necessary action be
taken.
2022/00602/RES Received on 12 May 2022
(P24)
APPLICANT: Wales and West Housing Association, c/o Agent,
AGENT: Gwen Thomas Unit 9, Oak Tree Court, Cardiff Gate Business Park, Cardiff,
CF23 8RS
Land at Heol y Pentir, Rhoose
Proposed Reserved Matters application for residential development and associated
works.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
RESOLVED: that
1. the draft Cardiff and Vale of Glamorgan Violence against Women, Domestic Abuse and Sexual Violence Strategy 2023-2028 be approved
2. the finalisation of the strategy be delegated to the Director Adults, Housing and Communities in consultation with Cabinet Member for Housing and Communities, following further stakeholder consultation.
RESOLVED: that
1. in principle approval be given that Cardiff Council will develop, operate, and administer a scheme, to provide interest free loans for a period of up to 5 years, to private developers in Wales, to undertake fire safety remediation work subject to satisfactory mitigation of any potential financial risk to Cardiff Council.
2. the Corporate Director, People & Communities be authorised to agree any details terms and conditions with Welsh Government in respect to the Scheme.
3. Delegated authority be given to the Corporate Director, People & Communities, in consultation with the Corporate Director Resources (S151 Officer), and the Cabinet Members for Finance, Modernisation & Performance and for Housing & Communities to undertake due diligence to fully develop, implement and report on a loan scheme.
Caerdydd, Community & Adult Services Scrutiny Committee,
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the
following applications be determined as indicated and any other necessary action be
taken.
2020/00775/OUT Received on 28 July 2022
(P. 28)
APPLICANT: JG Hale Construction Ltd, Hafod HA, and Lynwood Inv.
AGENT: Michael Rees 22, Cathedral Road, Cardiff, CF11 9LJ
Former Railway Sidings, Ffordd y Mileniwm, Barry
Residential development at the former sidings, Ffordd y Mileniwm along with
associated infrastructure and open space
RESOLVED – T H A T subject to the interested person(s) first entering into a Section
106 Legal Agreement to include the following necessary planning obligations:
In the event that the residential units are delivered as affordable housing by Hafod
Housing (the applicant), or otherwise delivered by the Vale of Glamorgan Council or
its other Housing Association Partners (Newydd Housing, United Welsh Housing or
Wales & West Housing):
• The developer pays £82,494 for the provision or enhancement of educational
facilities in schools serving the development for Secondary school children.
• The developer pays a contribution of £71,300 towards sustainable transport
facilities in the vicinity of the site.
• The developer provides public art on the site to the value of 1% of the build
costs or otherwise pays a contribution to the same value to the Council.
• The developer pays a contribution of £54,587 towards providing or enhancing
public open space (outdoor sports facilities) in the vicinity of the site.
• The developer pays a contribution of £39,060 towards community facilities in
the vicinity of the site.
OR
No.
In the event that the residential units are delivered by any other provider:
• The developer pays £167,313 for the provision or enhancement of
educational facilities in schools serving the development for Secondary school
children.
• The developer pays a contribution of £128,800 towards sustainable transport
facilities in the vicinity of the site.
• The developer provides public art on the site to the value of 1% of the build
costs or otherwise pays a contribution to the same value to the Council.
• The developer pays a contribution of £98,209 towards providing or enhancing
public open space (outdoor sports facilities) in the vicinity of the site.
• The developer pays a contribution of £70,560 towards community facilities in
the vicinity of the site.
AND
• The developer pays the legal and implementation / monitoring fees for the
S106 agreement.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2020/01590/HYB Received on 25 January 2021
(P. 68)
APPLICANT: Mr. Ken Thomas Newbridge Construction Limited, C/o Agent
AGENT: Mark Roberts Studio 117, The Creative Quarter, 8a, Morgan Arcade,
Cardiff, CF10 1AF
Land South of Llandough Hill and Penarth Road, Llandough
Hybrid application comprising an outline application for residential development and
a full application for the means of access into the site, provision of a spine road,
drainage, engineering and infrastructure works (revised viability information
received)
RESOLVED – T H A T, subject to the interested person(s) first entering into a
Section 106 Legal Agreement to include the following necessary planning
obligations:
• The provision of 15% affordable housing based on a ratio of 60% social
rented units and 40% low cost home ownership units;
• A contribution towards the provision of school places of £520,470;
No.
• The provision of the play area as public open space and a management plan
for this;
• The submission of a viability review upon the submission of the first reserved
matters application, if the mix differs from the following:
− 59 no. 1 bedroom flats
− 41 no. 2 bedroom flats
− 14 no. 3 bedroom houses
− 19 no. 4 bedroom houses
• The submission of a viability review should the development not be complete
within 3 years of the approval of the first reserved matters.
Separate to any obligation, the payment of an administration fee of £10,409 (2% of
the financial contribution sought), to cover the Council’s costs to negotiate, monitor
and implement the terms of the necessary Section 106 agreement.
APPROVED – Subject to the conditions as contained within the report and the
amended conditions 5 and 39 as below:
Amend condition 5 as follows:
The development shall be carried out in accordance with the following approved
plans and documents:
PL_10 Site Location Plan (received 31st December 2020)
DP rev P2 Design Principles (received 23rd June 2021)
PP02 Rev P2 Parameter Plan- Land Use (received 28th May 2021)
PP03 Rev P2 Parameter Plan- Scale (received 28th May 2021)
PP04 Rev P2 Parameter Plan- Green Infrastructure (received 28th May 2021)
PP05 Rev P1 Parameter Plan- Density (received 31st December 2020)
PP06 Rev P2 Parameter Plan- Access (received 28th May 2021)
Sections 4.1-4.4 of the document titled “Land at Llandough Hill, VOG Phase 2
Ecology Report”, prepared by Soltys Brewster Ecology, dated 15th December 2020
(received 31st December 2020)
Flood Consequences Assessment and Drainage Statement, prepared by Stuart
Michael Associates, November 2021 (Issue 02) (received 3 rd February 2022)
Drainage Technical Note, prepared by Stuart Michael Associates, dated
14th October 2022 (received 18th October 2022)
Reason:
For the avoidance of doubt as to the approved development and to accord with
Circular 016:2014 on The Use of Planning Conditions for Development
Management.
Amend condition 39 as follows:
The development shall be carried out in accordance with the following approved
plans and documents:
PL_10 Site Location Plan (received 31st December 2020)
No.
PP-01 Rev P1 Parameter Plan- Detailed App. (received 31st December 2020)
PP04 Rev P2 Parameter Plan- Green Infrastructure (received 28th May 2021)
6245.010 Site Access Road Scheme Layout (received 31st December 2020)
6245.011 Site Access Road Vertical Profiles (received 31st December 2020)
6245.012 Site Access Road Proposed Levels and Contours (received 31st December
2020)
6245.013 Site Access Road Cross Sections (received 31st December 2020)
6245.014 Site Access Road Pavement Finishes and Kerb Types (received
31st December 2020)
6245.15 Site Access Road Construction Details (received 31st December 2020)
6245.SK06 Rev I Alternative Site Access Road General Arrangement and
Development Plateaus (received 31st December 2020)
Sections 4.1-4.4 of the document titled “Land at Llandough Hill, VOG Phase 2
Ecology Report”, prepared by Soltys Brewster Ecology, dated 15th December 2020
(received 31st December 2020)
Flood Consequences Assessment and Drainage Statement, prepared by Stuart
Michael Associates, November 2021 (Issue 02) (received 3 rd February 2022)
Drainage Technical Note, prepared by Stuart Michael Associates, dated
14th October 2022 (received 18th October 2022)
other than where amended by condition 64 for the provision of the road layout being
shown as constructed up to and adjoining the south east boundary of the application
site with the reservoir site (to an adoptable standard).
Reason:
For the avoidance of doubt as to the approved development and to accord with
Circular 016:2014 on The Use of Planning Conditions for Development
Management.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2022/00268/FUL Received on 16 June 2022
(P. 152)
APPLICANT: McQuade C/O Agent, CF11 9HA
AGENT: David Thomas, Temple Court, 13A Cathedral Road, Cardiff, CF11 9HA
Sunbeams, Twyncyn, Dinas Powys
Conversion of existing property to four apartments. Proposed ground and first floor
extensions with glazed balcony to the front and Juliette balcony to the rear, raise
roofline incorporating front and rear gables
RESOLVED – T H A T subject to the applicant entering into a Section 106
Agreement for the following and subject to the following conditions:
In the event any of the flats are not Practically Complete on the trigger date, being 2
No.
years following the date of planning permission being granted, the owner will submit
an updated viability appraisal to the council, or should the planning permission have
not been implemented at this point, prior to the commencement of development.
Should the appraisal demonstrate that an affordable housing contribution is viable, a
contribution not exceeding £82,893.60 shall be paid towards the provision of
affordable housing.
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the content of the report and discussions at the meeting.
2022/01113/RG3 Received on 12 October 2022
(P. 189)
APPLICANT: 21st Century Schools Programme Manager Civic Offices, Holton
Road, Barry, CF63 4RU
AGENT: Mr Mark Farrar The Creative Quarter, 8a Morgan Arcade, Cardiff,
CF10 1AF
Land at Lower Cosmeston Farm, Lavernock
Proposed new specialised school and associated access, landscape, and
engineering works.
APPROVED – Subject to Welsh Government notifying the Council that the
application would not be called in by the Welsh Ministers and subject to the
conditions as contained within the report
Reason for decision
Having regard to the content of the report and discussions at the meeting.
RESOLVED: that
1. Approval be given to the commissioning strategy and proposed procurement models and arrangements for the mixed tenure energy efficiency retrofit scheme to unimproved British Iron and Steel Federation (BISF) properties in Llandaff North and Rumney (up to 252 properties)
2. authority be delegated to the Director, Adults, Housing & Communities, in consultation with the Cabinet Member for Housing and Communities and the Corporate Director, Resources and Director Governance and Legal Services, to deal with all aspects of the procurement relating to the energy efficiency retrofit scheme to unimproved BISF properties in Llandaff North and Rumney, including further development, choice of framework (if necessary) and setting of the contract evaluation criteria and the award of contracts and approval of any ancillary matters.
RESOLVED: that
1. the Housing Revenue Account (HRA) Business Plan - 2023-2024 be approved for presentation to Welsh Government.
2. the scale and complexity of the longer term housing development and regeneration programmes identified in the 30 year HRA business plan be noted
3. approval be given to the establishment of a new Assistant Director post for Housing Development and Regeneration, and authority be delegated to the Chief Executive in consultation with the Cabinet Member for Housing and Communities to progress arrangements for recruitment to the role in accordance with established procedures for senior management appointments.
AGREED: that the Chairperson, on behalf of the Committee, writes to the Cabinet Member conveying the observations of the Committee when discussing the way forward.