Tai cyngor, tai cymdeithasol a fforddiadwy, digartrefedd a rhentu preifat.
Beth mae cynghorau'n ei wneud
Rhaid i gynghorau helpu pobl sy'n ddigartref neu ar fin colli eu cartref, dod o hyd i leoedd dros dro i aros, a chynllunio ar gyfer cartrefi fforddiadwy newydd. Mae rhai cynghorau'n berchen ar dai cyngor ac yn eu rheoli; mewn eraill, cymdeithasau tai sy'n gwneud hynny.
Pwy sy'n penderfynu
Yr aelod Cabinet dros dai sy'n arwain, gyda phenderfyniadau mawr yn y Cabinet. Mae cynlluniau tai a lefelau rhent tai cyngor yn mynd i'r Cabinet neu'r Cyngor llawn.
Dweud eich dweud
Os ydych mewn perygl o golli eich cartref, cysylltwch â thîm opsiynau tai'r cyngor cyn gynted â phosibl: mae'r gyfraith yn dweud bod rhaid iddo helpu. Ar gyfer materion ehangach, cysylltwch â'ch cynghorwyr.
Mewn rhifau
Mae cynghorau Cymru yn bwriadu gwario £327 y pen ar hyn yn 2026-27.
Mae'n amrywio o £177 yn Sir Benfro i £479 yn Abertawe.
Atal digartrefedd: 61% ar draws Cymru (2025-26).
Lleddfu digartrefedd: 27% ar draws Cymru (2025-26).
Pobl mewn llety dros dro: 33 fesul 10,000 o bobl ar draws Cymru (31 Gorffennaf 2026).
Cartrefi cyngor a adeiladwyd: 143 ar draws Cymru (2025-26).
RESOLVED –
(1) T H A T the report and appendices, together with the views of the Governance
and Audit Committee, be noted.
(2) T H A T the Council’s response to the Panel Performance Assessment be
approved.
Reasons for decisions
(1) Having regard to the contents of the report, the views of the Governance and
Audit Committee and the discussions held at the meeting.
(2) To comply with the requirement for the Council to publish its response and
action upon recommendations arising from the Panel Performance Assessment.
VALE 2030 – DRAFT VALE OF GLAMORGAN CORPORATE PLAN 2025-30 (REF)
The Leader presented the draft Corporate Plan which had been shared with all
Scrutiny Committees and subject to significant consultation. They outlined there
were five well-being objectives which would help both the residents, Council and
partners to improve well-being in the Vale of Glamorgan. The Leader drew attention
to two key elements of the report, the first being what had changed as a result of
consultation, and secondly, how the Council would work with partners in the future.
Councillor Carroll did not feel that the Corporate Plan would improve performance,
as there was not an emphasis on providing the best service for the best price, a
concern that he had previously raised at Corporate Performance and Resources
Scrutiny Committee. He stated that the Plan’s focus should be on improving
productivity and ensuring value for money, and referenced that equality, diversity,
and inclusion were mentioned a significant amount of times.
Councillor Haynes indicated that he found the document disturbing. He stated that
what was happening in St. Athan, such as building on land, was against this
strategy, and believed placemaking should be the priority.
Councillor Hooper reflected that there was a huge value in diversity, which the
Council should be supporting. He felt blanket statements around equalities and
productivity were false and could not be applied to public sector. He also
emphasised the need to reshape services and the need to do the same things more
efficiently.
Councillor Wilson stated that he felt the Plan reflected the values of the Council, and
there were lots of references to operational services such as recycling, waste and
green spaces. He shared that he was proud of the Corporate Plan which was
ambitious to residents.
Councillor Dr. Johnson acknowledged that there had been a number of iterations of
the Plan, which was better for it. He felt the Plan was ambitious in achieving its aims
and objectives, and that the challenge would be in delivering this Plan. He stated
that there needed to be clear financial resources to achieve its aims, and hopefully in
five years the Council would be able to say it had achieved the objectives of the
Plan. He also stated that there needed to be alignment between the Corporate Plan
objectives and scrutiny structure. Councillor Dr. Johnson also reflected on previous
comments surrounding equalities and suggested that this incorrect information may
be due to a misarticulation of the Equality Impact Assessment information and
advised that better analysis should be undertaken before presenting as fact.
Councillor Sivagnanam was very proud to support an ambitious Plan with how the
Council supported residents, believed this would help to create a more equal Vale of
Glamorgan, what was the focus on helping the most disadvantaged. She also
reflected upon some of the Council's work on improvement equality such as its Age
Friendly status and Her Voice Wales project.
Councillor John was delighted to support the Plan and urged people to read it as it
contains a lot of information. He also offered thanks to officers.
Councillor Cave shared that they did not feel things in the in the Council were even
more equal. For example, the building on green sites despite opposition and the
inability to replace the village hall roof. They also reflected upon the need to use
technology to improve services.
Councillor Hodges stated that a Corporate Plan required funding, and was
concerned that the economy was not improving to support. He felt that tourism tax
and devolving the Crown Estate were opportunities to increase funding.
Councillor Perry highlighted the limited investment in the future such as green
technology and active travel. He also identified rural poverty, which existed in the
Vale. He felt the Town and Community Councils could be doing more and taking on
additional responsibilities. Councillor Perry also questioned if the Plan was adding
value or if this would be delivered anyway. He also emphasised the need for more
diversity and increased opinions, including communicating cross party, as there were
talented people who could influence policy.
The Leader responded that there were a range of unique services delivered by the
Council, which would cost significant sums to deliver, so they were not able to be
outsourced. They also shared a Place Making Toolkit which could be used by all
Members to support placemaking within communities. The Leader also
acknowledge that not all Members’ talents were being utilised and considered this a
key part of scrutiny proposals, and emphasised that the Plan and all Members
needed to be ambitious for the residents of the Vale of Glamorgan.
A recorded vote took place on the recommendations as contained within the report,
as follows:
Members For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion
Janice Charles √
Millie Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Dr. Ian Johnson √
Susan Lloyd-Selby √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
TOTAL 37 13
The vote being carried, it was
RESOLVED –
(1) T H A T the Vale 2030 draft Corporate Plan (Appendix A to the report) be
approved.
(2) T H A T delegated authority be granted to the Director of Corporate
Resources, in consultation with the Executive Leader and Cabinet Member for
Performance and Resources, to make any factual updates to the content of the Plan
prior to publication (for example, information relating to budgetary information).
Reasons for decisions
(1) Having regard to the contents of the report and discussions held at the
meeting.
(2) To ensure the Corporate Plan, ‘Vale 2030’ when published, contained the
most up to date information available (for example information regarding the budget
for 2025-26).
N.B. Councillor Champion was not present for the vote.
CAPITAL STRATEGY AND INVESTMENT PROGRAMME 2025/26 TO 2029/30 (REF)
The Leader outlined the proposed strategy for the Capital Programme which had
been developed on the basis of varying factors such as annual settlements, capital
receipts and the impact of the wider labour market. They outlined that the proposal
was a mixture of grant and borrowing, and an increase from previous years, which
was expected to be £434m in the coming years, of which a significant proportion
related to schools and housing.
Councillor Dr. Johnson indicated support for the Capital Strategy with the majority
belonging to building Council housing or schools, which Plaid Cymru supported. He
reflected upon the challenge of year-on-year confirmation from Welsh Government
surrounding funding making it a challenge to plan for the future.
Councillor Perkes welcomed the Strategy as housing was key, and there had been
significant achievements, such as the building of 82 new homes, and the upcoming
partnership with Cardiff Council, which offered the opportunity to build more for less.
They shared that they felt a decent life was the first step to success in life.
RESOLVED –
(1) T H A T the Capital Strategy 2025/26, as set out in Appendix 1 to the report,
be approved.
(2) T H A T the final Capital Programme for the years 2025/26 to 2029/30, as set
out in Appendix 2 to the report, be approved.
(3) T H A T Officers be granted delegated authority to vire £10k or below between
schemes that were already approved within the five year Capital Programme.
(4) T H A T the Chief Executive and the Head of Finance / Section 151 Officer, in
consultation with the Executive Leader and Cabinet Member for Performance and
Resources, be granted delegated authority to make additions, deletions or transfers
to or from the:
i. 2025/26 to 2029/30 Housing Improvement Programme as appropriate.
ii. 2025/26 to 2029/30 Asset Renewal budgets as appropriate.
iii. S106 funded schemes subject to Member consultation as required
under the existing process.
iv. Decarbonisation Schemes.
v. Building Strong Communities Fund schemes.
vi. Sustainable Communities for Learning programme.
vii. Discretionary Adaption Grant Schemes.
viii. Vale Regeneration Schemes.
ix. Shared Prosperity Fund.
Reasons for decisions
(1) To approve the Capital Strategy for 2025/26.
(2) To set and approve future Capital Programmes to 2029/30.
(3) To enable officers to progress schemes more quickly where low value
virements below £10k were required.
(4) To enable the Housing Improvement Programme budget, Asset Renewal
budgets, S106 schemes, Decarbonisation Schemes, Building Stronger Communities
Fund, Sustainable Communities for Learning programme, Discretionary Adaption
Grant Schemes, Vale Regeneration schemes and Shared Prosperity Fund to be
managed effectively.
TREASURY MANAGEMENT AND INVESTMENT STRATEGY 2025/26 AND UPDATE FOR 2024/25 (REF)
The Leader presented an overview of treasury management as the need to
demonstrate financial sustainability was important, and that Members should have
recently undertaking training surrounding this area. They shared around revised
estimates in expenditure, and wider prudential indicators, and outlined the Council’s
borrowing position and wider investments.
RESOLVED –
(1) T H A T the revised policy for making Minimum Revenue Provision from
2024/25 onwards be approved.
(2) T H A T the proposed 2025/26 Treasury Management and Investment
Strategy be approved, including the following specific resolutions (detailed in
Appendix 2 to the report):
• The Authorised Limit for External Debt be set at £265.394m for
2024/25, £296.207m for 2025/26, £331.078m for 2026/27 and
£381.753m for 2027/28.
• The Operational Boundary for External Debt be set at £244.170m for
2024/25, £263.914m for 2025/26, £297.677m for 2026/27 and
£347.407m for 2027/28.
• The Head of Finance/Section 151 Officer be given delegated authority
within the total Authorised Limit and Operational Boundary as
estimated for individual years to effect movement between the
separately agreed limits for borrowing and other long-term liabilities.
• An upper limit of £0m for 2024/25, £10m in 2025/26, £10m in 2026/27
and £10m in 2027/28 be set for total principal sums invested for over
364 days.
• The amount of projected borrowing that was fixed rate maturing in each
period as a percentage of total projected borrowing that was fixed rate
be set as shown below (and further detailed in Appendix 1 to the
report).
Table 1 – Upper and lower Limits for fixed rate borrowing
Upper Limit Lower Limit
Under 12 months 20% 0%
12 months and within 24 months 40% 0%
24 months and within 5 years 40% 0%
5 years and within 10 years 40% 0%
10 years and above 100% 0%
• Any breaches of the Prudential Indicators would be reported through to the
next meeting of Cabinet, with the exception of the Authorised Limit for
External Debt which would require prior Full Council approval.
(3) T H A T the Treasury Management Policy Statement set out in Appendix 3 to
the report be approved.
Reasons for decisions
(1) To agree the basis of the Minimum Revenue Provision calculation for 2024/25
onwards.
(2) In order for the Treasury Management and Annual Investment Strategy as
prepared be approved as required by the Local Government Act 2003.
(3) In order for the Treasury Management Policy Statement to be approved.
DRAFT BUDGET 2025/26 AND MEDIUM TERM FINANCIAL PLAN 2025/26 TO 2029/30 (REF)
The Leader presented an overview of the proposed budget for 2025/26, and shared
that this was based on the settlement received from Welsh Government, which is the
second lowest per head in Wales. They outlined that the proposed increase in
Council Tax was 5.9%, which is generally lower than the Welsh average for the
upcoming year, and a percentage point less than consulted upon due to late
changes in the settlement from Welsh Government. They outlined how Schools and
Social Care are still allocated the majority (71%) of the budget, but that these areas
need to be supported and align the Corporate Plan’s well-being objectives of “Best
Start in Life” and “Supporting the Most Vulnerable”. They also reflected that there is
still a budget gap, which will need to be supported by transformational activity (via
Reshaping programme) and a series of savings, which are supported by equality
impact assessments, that reserves continue to be held in accordance with legislation
and that they will continue to work with Welsh Government surrounding future multi-
year settlements to support longer term planning.
Councillor Dr. Johnson thanked staff for work on supporting a complex budget and to
WLGA in their lobbying role. They also highlighted how the budget proposed
spending increases and cuts to non-statutory services, emphasising that they felt
austerity was not over. They indicated that the future reorganisation of Scrutiny was
essential in monitoring resources and financial proposals moving forward and
indicated that the settlement for the Fire and Rescue Service should be undertaken
separately as they were responsible for their own budgets, in a similar means to
Town and Community Council currently set their budgets.
Councillor Carroll indicated that they felt the budget was a reflection of
mismanagement, with residents paying “more for less”, such as car parking and
waste collection. They also felt that the Council were focusing upon the wrong things
such as bureaucratic work and diversity, equality and inclusion, and not its core
purpose. They also believed that the proposed budget would have a negative impact
to residents, and that the increase proposed was above CPI. They further explained
that they felt the issue of productivity was not being taken seriously, and that
efficiencies need to be identified as the Council has lost control of its finances, needs
a change in administration and should use its reserves to keep the Council Tax rate
low.
Councillor Franks felt that there has been a failure from the Administration in
lobbying for an increase settlement, and more needed to be done to influence
government as to how the Council could have the required budget to meet its needs.
They queried if savings had been properly costed and impact assessed, as he felt
this budget had failed to convince the public surrounding its robustness and value.
They also questioned the longer-term sustainability of the budget and cited the
proposed reduction in the education as a concern.
Councillor Goodjohn shared that the budget in theory was a real terms increase in
Council spend, and that it was necessary for the Council to fund changes impacted
by an aging population and additional learning needs, as there needed to be a
significant improvement in public services.
Councillor Hooper queried how car parking charges proposals were reflected within
the budget, as it was still in a consultative stage, and emphasised the impact to local
businesses and communities. They indicated how they believed this was an austerity
budget reflective of wider Welsh Government and UK Government positions. They
also reflected upon the importance of Council’s role in supporting diversity, equality
and inclusion.
Councillor Hodges highlighted the potential 700,000 disabled people who may go
into poverty due to welfare reform, and how the Council would need to support these
people. They raised the issue of a lack of A&E facility within the County, impacting
upon people’s health, and expressed how Welsh Government were struggling to
come to terms with issues as highlighted through the budget. They also expressed
limited faith in opposition leadership, as he felt comments to be disingenuous.
Councillor Perry indicated that they felt we were still living in austerity and seeing
rises in poverty. They expressed that recent reductions to overseas aid budgets
highlighted how it was easy to pick on vulnerable people. They raised that they felt
Council Tax to be regressive and impacted less well-off people more. They also
stated that there needed to be more planning for the future and consideration of the
new ideas and technologies.
Councillor Wilson indicated that the Council was productive, reflecting upon class
size ratios and social care workloads, and indicated that the Council was not a
sweatshop environment with bizarre productivity targets. They shared that removing
bins did not have a catastrophic impact and it only affected a small number of bins
(approximately 160) where they were looking at recycling bins, whereas changes to
care might have a more significant impact and emphasised that Cabinet were trying
to transform the Council to be as effective and efficient as possible.
The Leader responded that any changes to how the process for the Fire and Rescue
Service worked would be minimal and have no material impact to residents, whilst
sharing around the lobbying work undertaken at National level, such as appearing at
Committees. They agreed that future Scrutiny arrangements would help with some of
the queries raised, as the review was focused upon outcomes. The Leader finally
reflected that working with the local MP in partnership had helped raised awareness
of reporting mechanisms for pot holes.
A recorded vote took place on the recommendations as contained within the report
as follows:
Members For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Janice Charles √
Millie Collins √
Marianne Cowpe √
Pamela Drake √
Vincent Driscoll √
Anthony Ernest √
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Dr. Ian Johnson √
Susan Lloyd-Selby √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
Eddie Williams √
Mark Wilson √
Nicholas Wood √
TOTAL 28 22
The vote being carried, it was
RESOLVED –
(1) T H A T a Council Tax increase of 5.9% be approved.
(2) T H A T the budget for 2025/26, as set out in the report, be approved.
Reasons for decisions
(1) Setting the annual rate of Council Tax was a key policy decision for Council.
(2) Setting a balanced budget was a statutory responsibility and decision for Full
Council.
PAY POLICY 2025/26 (REF)
The Leader presented the Pay Policy, which outlined how employees should be fairly
rewarded for duties, which had changed incrementally based on wider changes.
They also acknowledged the reduction of the gender pay gap, and the multiple
between lowest and highest paid was encouraging.
RESOLVED – T H A T the Council’s Pay Policy, as attached at Appendix A to the
report to Cabinet on 6th February 2025 (Minute No. C247), be approved.
Reason for decision
To respond to the legal requirements under the Local Authorities (Standing Orders)
(Wales) Amendment Regulations 2014, the Local Government (Wales) Act 2015 and
related advice from the Welsh Government as well as provide openness and
accountability in relation to how the Council rewards its staff.
N.B. All Chief Officers, save for two Democratic and Scrutiny Services Officers
servicing the meeting and the Head of Human Resources and Organisational
Development, left the meeting when this item was considered. The Head of
Human Resources and Organisational Development remained in the meeting,
until the matter was to be voted upon, in order to provide any clarification
required by Elected Members.
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C180, 28th November 2024), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
HOUSING PAS2035 RETROFIT SCHEME 2024/25 (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C186, 28th November 2024), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
HOUSING PAS2035 RETROFIT SCHEME 2024/25 (PART II) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C190, 28th November 2024), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
APPROPRIATION OF TWO PROPERTIES FROM HOUSING STOCK TO THE SOCIAL SERVICES DIRECTORATE (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C209, 19th December 2024), as set out in Section 15.14.2(ii) of the Council’s
Constitution be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
CARDIFF AND VALE HOUSING PARTNERSHIP (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C215, 19th December 2024), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
CARDIFF AND VALE HOUSING PARTNERSHIP (PART II) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C219, 19th December 2024), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
CAR PARKING (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C228, 9th January 2025), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
INITIAL BUDGET 2025/26 AND MEDIUM TERM FINANCIAL PLAN 2024/25 TO 2029/30 PROPOSALS FOR CONSULTATION (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C234, 16th January 2025), as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
DRAFT CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C235, 16th January 2025), (as set out in Section 15.14.2(ii) of the Council’s
Constitution, be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RESOLVED –
(1) T H A T the policy to not grant any level of discount for unoccupied dwellings
that have remained so for 6 months which was agreed for 2024-25, be agreed for
2025-26.
(2) T H A T the long term empty property premium of 100% agreed by Full
Council on 6th March, 2024 for the 2024-25 financial year continue for such
properties from 2025-26 that remain so for the period up to (but not including) 24
months.
(3) T H A T the long term empty property premium of 150% agreed by Full
Council on 6th March, 2024 for the 2024-25 financial year continue for such
properties from 2025-26 that remain so for a continuous period of 24 months up to
(but not including) 36 months.
January 13 Minutes Special 6.05pm (KB)
(4) T H A T, as agreed by Full Council on 6th March, 2024, a premium of 200%
be introduced from 1st April, 2025 for long term empty properties that have remained
as such for a continuous period of 36 months or more.
(5) T H A T the premium of 100% for periodically occupied properties for the
2024-25 financial year agreed on 6th March, 2024 be reaffirmed and continue for
2025-26.
Reasons for decisions
(1) The Council was required to determine its policy on discounts in relation to
unoccupied dwellings as defined in classes A, B and C to the Council Tax
(Prescribed Class of Dwellings) (Wales) Regulations 1998 each year.
(2) The Council was required to determine its policy regarding premiums in
respect of long-term empty properties as defined in Sections 12A and 12B of the
Local Government Finance Act 1992 as inserted by the Housing (Wales) Act 2014.
(3) Upon reviewing the implementation of the premium for long term empty
properties introduced from the start of 1st April, 2023, it was felt that a straight
increase to the premium levels as previously proposed may counteract the intention
of the policy, which was to bring long term empty properties back into use, if the level
of charges due hindered necessary works required to make a dwelling habitable. As
such it was felt that a stepped approach would be more in keeping with the policy to
ensure that persistent long term empty properties were targeted.
(4) As (2) above.
(5) The Council was required to determine its policy regarding premiums in
respect of second homes as defined in Sections 12A and 12B of the Local
Government Finance Act 1992 as inserted by the Housing (Wales) Act 2014.
January 13 Minutes Special 6.05pm (KB)
RESOLVED –
(1) T H A T the final Housing Revenue Account budget proposals for 2025/26 as
set out below be approved:
Original Change Final
2024/25 Proposed
Budget
2025/26
£000
Expenditure
Supervision & Management – General 4,695 214 4,909
Supervision & Management – Special 1,949 13 1,962
Repairs & Maintenance 5,000 920 5,920
Capital Financing Costs 5,792 1,097 6,889
Rent, Rates, Taxes & Other Charges 270 28 298
Increase in Provision for Bad Debts 1,027 (336) 691
Capital Expenditure from Revenue 8,197 (1,218)
6,979
Account (CERA)
26,930 718 27,648
Income
Dwelling Rents (25,793) (365) (26,158)
Non Dwelling Rents (186) (13) (199)
Interest (45) (170) (215)
Charges For Services and Facilities (684) (133) (817)
Contribution towards expenditure (94) (1) (95)
Grant Income (205) 0 (205)
(27,007) (682) (27,689)
(Surplus) / deficit for the year (77) 36 (41)
Working Balance Brought Forward as (3,524) (667) (4,191)
at 1st April 2025
Working Balance Carried Forward as (4,191) (41) (4,232)
at 31st March 2026
(2) T H A T an average rent increase of 2.7%, as set out in the Cabinet report of
9th January, 2025 be approved.
(3) T H A T the increase suggested for other services as set out in the table
below and in the Cabinet report of 9th January, 2025 be approved:
2024/25 2025/26
Actual Proposed
50 Week Basis Charges Charges
£ £
Grounds Maintenance 1.47 1.51 per week
Cleaning of communal areas 2.75 3.00 per week
Lighting of communal areas 2.51 3.60 per week
Laundry Facilities 0.62 0.41 per week
January 13 Minutes Special 6.30pm (KB)
Window Cleaning 0.18 0.18 per week
Lift Maintenance 1.33 1.25 per week
Door Entry 0.71 0.80 per week
Intercom 0.95 1.29 per week
CCTV 0.00 1.43 per week
Sewerage Treatment Plants 455.25 467.54 per annum
Cesspools 439.00 451.00 per annum
(4) T H A T all changes to rents and service charges be approved and
implemented from 1st April, 2025, with the first week of April being a non-chargeable
rent week and that increase notices be sent to tenants two months in advance of the
new charges coming into effect as required by the Renting Homes (Wales) Act 2016.
(5) T H A T the Housing Revenue Account Business Plan 2025/54 attached at
Appendix 1 to the Cabinet report of 9th January, 2025 be approved.
Reasons for decisions
(1) To facilitate budget monitoring and to demonstrate a balanced budget with a
drawdown from HRA reserves to bring the reserve back into balance with the
Housing Business Plan 2025/26.
(2) In order that new rent levels were set within the specified Welsh Government
(WG) guidelines and to meet the tenant notification deadline as required by statute.
(3) That charges were approved and to meet the tenant notification deadline as
required by statute.
(4) In order that charges were approved, new rent levels were set within the
specified Welsh Government (WG) guidelines and to meet the tenant notification
deadline as required by statute.
(5) To obtain Cabinet approval for the Housing Revenue Account Business Plan
2025/55 (draft) prior to referral to Full Council.
January 13 Minutes Special 6.30pm (KB)
RESOLVED – T H A T the proposed change to the Joint Working Agreement under
a Deed of Variation between the partner Councils for the provision of Regulatory
Services be approved.
Reason for decision
To ensure that appropriate approvals were sought in relation to the proposed change
to the Joint Working Agreement through the addition of the Public Health Wales Act
2017 to the list of functions delegated to the Joint Committee and contained in Part 1
to Schedule 1 of the Shared Regulatory Services Joint Working Agreement to be
agreed by all three partner Councils.
FINAL DRAFT VALE OF GLAMORGAN ANNUAL SELF ASSESSMENT REPORT 2023/24 (REF)
The Leader, in presenting the reference, shared how the report had been developed
based upon feedback from Cabinet, Scrutiny and the Governance and Audit
Committee. She referred to the need to look at a plain language version being a
longer-term consideration as this needed to be understandable to residents but also
to fulfil legislative requirements. The Leader indicated that the assessment had been
moderated based upon feedback, but that the Council had still had a good year. The
Leader moved the recommendation that the Draft Vale of Glamorgan Annual Self
Assessment be approved contained as contained within the reference which was
seconded by Councillor Brooks.
Councillor Hooper shared that he felt that the report was an improvement based
upon previous years, with an increased sense of contrition and honesty. He also
said it was important to improve accessibility. He referenced the “good” grading and
sought clarification of how this could be progressed.
The Leader said it was a statutory requirement, and they would continue to learn,
including feedback from the Peer Panel Assessment and the Corporate Plan. She
agreed that there was an issue surrounding the need to have an open conversation
with residents and was not sure how this would be achieved but would continue to
try. The Leader further commented that the good rating was based upon reflection
upon performance against what was set out in the Annual Delivery Plan, and advised
this would be a discussion for the next self-assessment to consider the Council
benchmarks, increased data and feedback.
Councillor Carroll said that it would be bizarre for him to endorse the “good”
assessment based upon previous comments in the meeting but welcomed the
changes in format of the report to improve accessibility. He also welcomed the
changes to the format of reports which was noted and agenda planning which would
be considered by Democratic Services.
Following a request a recorded vote on the recommendations with item took place as
follows:
December 02 Minutes and DN (JLT)
Members For Against Abstain
Anne Asbrey √
Julie Aviet √
Gareth Ball √
Rhiannon Birch √
Bronwen Brooks √
Gillian Bruce √
Ian Buckley √
Lis Burnett √
Samantha Campbell √
George Carroll √
Christine Cave √
Charles Champion √
Janice Charles √
Millie Collins √
Marianne Cowpe √
Pamela Drake √
Vince Driscoll √
Anthony Ernest √
Christopher Franks √
Wendy Gilligan √
Russell Godfrey √
Emma Goodjohn √
Ewan Goodjohn √
Stephen Haines √
December 02 Minutes and DN (JLT)
Sally Hanks √
William Hennessy √
Nic Hodges √
Mark Hooper √
Catherine Iannucci-Williams √
Gwyn John √
Dr. Ian Johnson √
Susan Lloyd-Selby √
Belinda Loveluck-Edwards √
Julie Lynch-Wilson √
Kevin Mahoney √
Naomi Marshallsea √
Michael Morgan √
Jayne Norman √
Helen Payne √
Elliot Penn √
Sandra Perkes √
Ian Perry √
Joanna Protheroe √
Ruba Sivagnanam √
Carys Stallard √
Neil Thomas √
Rhys Thomas √
Steffan Wiliam √
Margaret Wilkinson √
December 02 Minutes and DN (JLT)
Eddie Williams √
Mark Wilson √
Nicholas Wood √
TOTAL 30 22
The recommendation being carried it was
RESOLVED – T H A T the Final Draft Vale of Glamorgan Council Annual Self
Assessment Report 2023/24 as considered by Cabinet on 7th November, 2024
(Minute No. C166 refers) be approved.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
TREASURY MID YEAR MANAGEMENT REPORT 2024/25 (REF)
The Leader, in presenting the reference that had been sent to Members that day
following the decisions of Cabinet on 28th November, outlined the mid-year (April –
September) report, highlighting that this information had also been provided to the
Governance and Audit Committee. The report considered an economic update
which looked at the factors that drove the UK economy during the period under
review and an analysis of interest rate forecast for the period December 2024 to
March 2027. There were no policy changes to the Treasury Management Strategy
as a 30th September, 2024. The report emphasised that new loans were borrowed
on a shorter term basis as interest rates were forecast to fall, creating a temporary
breach of the maturity structure of borrowing, but that the Council had considered
this to be prudent in this situation. The Leader further advised that borrowing was
supporting the Housing Revenue Account (HRA) and that external debt had
increased.
The Council unanimously
RESOLVED – T H A T the Treasury Management Mid-Year Report for the period
1st April to 30th September, 2024 be approved and the use of the urgent decision
procedure be noted.
Reason for decision
Having regard to the contents of the report and discussions at the meeting and the
Cabinet’s use of the urgent decision procedure to enable the matter to be considered
at this Full Council meeting.
December 02 Minutes and DN (JLT)
RESOLVED – T H A T having regard to the consultation responses and the
discussion at Statutory Licensing Committee, that the proposed Statement of
Licensing Principles for 2025-2028 detailed in the report and Appendix A be
approved and referred to Full Council for final approval.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C150 WELSH LANGUAGE STANDARDS ANNUAL MONITORING
REPORT 2023-24 (REF) –
The reference from Learning and Culture Scrutiny Committee held on 19th
September, 2024 was presented.
The Cabinet Member said that there were interesting points raised at the meeting,
some of which had not arisen previously, e.g. there was insufficient school transport
for one Welsh Medium Primary school which was subsequently been raised with
Officers within the School transport Team.
Committee also discussed the difficulty in attracting and retaining Welsh speaking
teachers as there was a shortage of teachers able to teach through the medium of
Welsh across Wales, commenting that the Council should look to maximise the
opportunities to recruit and retain teaching staff and others with Welsh language
skills. The Cabinet Member said that the Vale of Glamorgan Council had applied for
and gained funding to train teachers whilst in school to work towards addressing the
issue.
The Committee referred a comment to Cabinet to consider a proposal that the Vale
of Glamorgan considers a bid to host the 2029 Urdd Eisteddfod in Barry which the
Cabinet Member was happy to support and had written to Officers accordingly. The
Leader said that the National Eisteddfod had not been held in the Vale of Glamorgan
since 2012 and had been hugely successful at that time and looked forward to
finding out if that bid would be possible.
RESOLVED – T H A T the comments and recommendations of the Learning and
Culture Scrutiny Committee held on 19th September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C151 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24
(REF) –
The reference from Learning and Culture Scrutiny Committee held on 19th
September, 2024 was presented.
Committee discussed School Governors undertaking safeguarding training as not all
of them had completed the relevant Safeguarding modules which needed to be
addressed.
There was also discussion concerning how much staff time was spent implementing
safeguarding in schools with decisions taken as to how each case should be treated
or referred, including Home Office PREVENT training. The Cabinet Member said
that all staff were trained regularly on such matters to be aware of the different
issues and challenges faced by children and young people.
RESOLVED – T H A T the comments and recommendations of the Learning and
Culture Scrutiny Committee held on 19th September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C152 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) –
The reference from Governance and Audit Committee held on 23rd September, 2024
was presented.
There was discussion concerning whether all Councillors were Disclosure and
Barring Service (DBS) checked and it was confirmed that all Councillors were
checked and any Councillor who had a responsibility or was on a Committee
concerning children and young people or vulnerable people had an Enhanced DBS
check. It was also asked if there was provision for DBS checks to be carried out on
a rolling basis.
Committee also discussed abuse in the home and whether some of the figures
quoted were specific to the Vale of Glamorgan or wider and whether figures were
comparable to other Local Authorities, which Officers were going to respond to.
Councillor Williams added that there was recognition at both Committees that it was
a Corporate safeguarding report and that both Members and staff had a duty to
report any issues regarding safeguarding, which the Leader agreed was vitally
important.
RESOLVED – T H A T the comments of the Governance and Audit Committee held
on 23rd September, 2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C153 FINANCIAL STRATEGY 2025/26 TO 2029/30 (REF) –
The reference from the Extraordinary Corporate Performance and Resources
Scrutiny Committee held on 2nd October, 2024 was presented.
There had been discussion concerning the forecast funding gap of £9.392m for
2025/26 and that the figure was likely to grow due to emerging pressures. The
Leader said that further reports considering the matter would be coming to Cabinet in
the next month.
The Section 151 Officer commented that the Vale of Glamorgan was a relatively low-
funded Authority and had set a relatively low level of Council Tax compared to other
Local Authorities which was a challenge with increasing costs, e.g. private sector
rents.
Committee discussed wide-ranging potential areas of action and recommended that
Cabinet consider investment in spend to save projects and potential for a strategic
procurement function. The Leader said that with regards spend to save, that was an
area relative to the Reshaping agenda and the comment would be referred into that
process. Regarding the strategic procurement function, the Leader said that the
Council was currently in an arrangement with other Local Authorities for a shared
procurement service and would pass that comment to Ardal.
RESOLVED – T H A T the comments and recommendations from the Extraordinary
Corporate Performance and Resources Scrutiny Committee held on 2nd October,
2024 be noted.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C154 CLOSURE OF ACCOUNTS 2023/24 (REF) –
The reference from the Extraordinary Corporate Performance and Resources
Scrutiny Committee held on 2nd October, 2024 was presented.
Committee considered the year end revenue position and noted there being a
surplus of £2.08m at year end which was proposed to be transferred to reserves as
follows:
- Establish a new and temporary £2m reserve to offset Education Deficits in
2024/25 on a provisional basis whilst the Council worked with schools on
establishing a coordinated approach to tackling school deficits;
- The balance of £80k had been transferred to the General Fund.
The level of Useable Reserves had reduced in year although by less than had been
projected but some of those commitments had been slipped into 2024/25 in
accordance with Capital Expenditure slippage.
Committee asked Cabinet to consider the possibility of there being a dedicated
procurement officer for schools which would fit in with the financial support already
offered to schools, although procurement was now a matter being dealt with under a
joint agreement with Ardal. Officers would be asked to investigate the suggestion.
The financial position within schools was discussed and there was discussion and a
recommendation for further consideration to be given for Governing bodies to be
provided with further support and guidance regarding school budget deficits. The
Leader said that the school-based Finance Team did work with schools and would
be happy to assist Governing bodies, as well as other schools being able to offer
peer support.
Committee also asked for future closure of accounts reports to detail planned and
unplanned use of reserves more clearly, which the Head of Finance would look to
address in future reports.
RESOLVED – T H A T the comments and recommendations from the Extraordinary
Corporate Performance and Resources Scrutiny Committee held on 2nd October,
2024 be noted, with detail passed to relevant Officers for consideration.
Reason for decision
Having regard to the contents of the reference and discussions at the meeting.
C155 CORPORATE PARENTING PANEL –
The minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 were
presented.
The Cabinet Member, who was the Chair of the Panel, said that the Corporate
Parenting Charter had been considered at the meeting. It had been agreed that a
future workshop be organised in November for the Panel to look in detail at how to
meet all the relevant requirements.
The Panel also considered the latest Children Looked After figures for the Vale of
Glamorgan.
Councillor Williams noted that the minutes had not yet been formally agreed by the
Panel who would consider them at the November meeting and any amendments
would be brought back to Cabinet or would be considered as agreed if no comments
were received.
RESOLVED – T H A T the minutes of the Corporate Parenting Panel meeting held
on 8th July, 2024 be noted, subject to consideration at the next Corporate Parenting
Panel in November 2024.
Reason for decision
In noting the minutes.
C156 CARDIFF BAY ADVISORY COMMITTEE –
The minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024
were presented.
The Cabinet Member, who was reappointed as the Chair of the Committee, said that
the Committee had discussed the Timetable of Meetings, navigational safety, a
general progress from the Harbour Authority and an update from Natural Resource
Wales on dissolved oxygen levels. There had been one minor pollution incident
which had been quickly resolved.
RESOLVED – T H A T the minutes of the Cardiff Bay Advisory Committee meeting
held on 10th July, 2024 be noted.
Reason for decision
In noting the minutes.
C157 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY
PANEL (REF) –
The minutes of the Appointment of Local Authority Governors Advisory Panel
meeting held on 9th October, 2024 were presented.
The Cabinet Member was pleased to see how many people had been prepared to
put time and effort into supporting local schools as Governors. There were currently
only two vacancies yet to be appointed. The Leader acknowledged the commitment
that Governors made in needing to understand matters such as safeguarding,
finance, school performance and thanked all those who had volunteered to take on
those roles.
RESOLVED –
(1) T H A T the minutes of the Appointment of Local Authority Governors
Advisory Panel meeting held on 9th October, 2024 be noted.
(2) T H A T the following appointments be made to the schools as set out below:
School No. of Vacancies Appointment
All Saints CiW 1 None – remains vacant*
Cadoxton Primary 1 D. Stolzenberg
Cogan Primary 1 C. Shillabeer
Colcot Primary 1 J.D. Rogers
Cowbridge Comp 2 S. Blackman and D. Farrell
Dinas Powys Primary 1 N. Meredith
Evenlode Primary 2 A. Thomas and K. Nolan
Gladstone Primary School 1 Councillor P. Drake
High Street Primary 1 L. Banks
Holton Primary 2 J. Scott and S. Pengelly**
Jenner Park Primary 1 E. Ryles
Llangan Primary 1 E. Thomas
Llandough Primary 1 Councillor G.D.D. Carroll
Llanfair Primary 2 S. Bonnar and N. Phillips
Oakfield Primary 2 L. Banks and C. Hunt**
Pencoedtre High School 1 D. Carter
Peterston S Ely Primary 1 S. Evans
Rhws Primary 1 J. Nixon
Romilly Primary 2 M. Kennedy and C.
Withycombe
South Point Primary 1 B. Millhausen
St Cyres Comprehensive 4 H. Evans; Councillor C.P.
Franks; S. Pengelly and S.
Dowling
St Illtyd Primary 1 M. Evans
St Nicholas CiW 1 C. Hunt
St Richard Gwyn 2 D. Carter
One appointment made, one
vacancy remains*
Sully Primary 1 E. Parker
Whitmore High School 2 Councillor N. Marshallsea and
Councillor E. Goodjohn
Y Bont-faen 1 M. Evans
Ysgol Bro Morganwg 5 D. Griffith; G. Evans; H.
Llewellyn-Morgan; R. A. Evans
and S. Evans
Ysgol Pen Y Garth 1 R. Griffiths
Ysgol Sant Baruc 2 S. Evans and O. Williams
Reasons for decisions
(1) In noting the minutes.
(2) To endorse the appointments to be made to the schools.
C158 DRAFT CAPITAL INVESTMENT STRATEGY 2025/26 AND INITIAL
CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (EL/PR) (SCRUTINY
– CORPORATE PERFORMANCE AND RESOURCES) –
The Leader presented the report to gain approval for the Initial Capital Programme
Proposals for 2025/26 to 2029/30 so that they may be submitted to Scrutiny
Committees for consultation and to set out the Draft Capital Investment Strategy for
Cabinet Members to consider.
The Leader said it was important to be aware and have a clear idea of the costs of
new schemes considering significant pressures in relation to price inflation of
materials and labour, but that money had been put aside from reserves for some
matters within the programme as well as consideration given to other potential
funding such as borrowing, grants or s106 contributions.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T Draft Capital Strategy 2025/26 as set out in Appendix 1 be approved.
(2) T H A T the Initial Capital Programme for 2025/26 to 2029/30 be endorsed.
Reasons for decisions
(1) To approve the Draft Capital Strategy for 2025/26.
(2) To consult Members on the Capital Programme for 2025/26 to 2029/30.
C159 REVISED HIGHWAY MAINTENANCE THREE YEAR RESURFACING
PLAN 2024 - 2027 (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report to advise Cabinet of the changes used to
identify priority locations for resurfacing works and to agree the plan for 2024 – 2027.
Councillor Wilson said it was important to remember that the highway included use
by cyclists and pedestrians as well as vehicles, including both roads and pavements.
He referred to Appendix B to the report concerning the new Highway Maintenance
Scoring Matrix which also included Active Travel routes as well as school / public
Transport routes.
There was £2.9M in the capital programme for 2024/25, for resurfacing and
treatment works such as surface dressing, micro asphalt treatment and footway
improvement works, as detailed in Appendices A-1 to A-4 to the report.
The Leader said it was important to look at the various criteria, how traffic affected
highways in different ways in different areas and looked forward to the discussion at
Environment and Regeneration Scrutiny Committee.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of the revised Highway Maintenance Three Year
Resurfacing Plan 2024 – 2027, as attached at Appendix A – 1, 2, 3 and 4 be noted,
and the locations for resurfacing works be agreed in principle.
(2) T H A T the changes to the carriageway prioritisation scoring matrix to
incorporate active travel and cycle routes within the methodology be noted.
(3) T H A T delegated authority be granted to the Director of Environment and
Housing Services to amend the Plan, in consultation with the Cabinet Member for
Neighbourhood and Building Services, if urgent highway resurfacing priorities were
identified.
(4) T H A T the matter be referred to Environment and Regeneration Scrutiny
Committee for consideration.
(5) T H A T subject to no comments that would affect the Plan as proposed being
received from the Scrutiny Committee, the Highway Maintenance Three Year
Resurfacing Plan 2024 - 2027 be agreed.
(6) T H A T where a location was listed on the Plan, the Council’s technical
officers within the Highway Maintenance team would prioritise the full extents,
however only partial areas may be completed, simply to ensure the best allocation of
budget and that any material of sound condition was not removed and replaced with
new.
Reasons for decisions
(1) To agree, the Highway Maintenance Three Year Resurfacing Plan 2024 –
2027, subject to its consideration by the Environment and Regeneration Scrutiny
Committee.
(2) To ensure that areas impacting on Active Travel and routes used by cyclists,
were properly considered.
(3) To deal efficiently with changes to the Plan should other highway routes
deteriorate more rapidly than expected or constraints dictate that a change in priority
was required to ensure the most cost-effective use of the budget allocation.
(4) To ensure that the relevant Scrutiny Committee could consider the details of
the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, prior to it
being formally agreed.
(5) To enable the final Plan to be approved following its consideration by the
relevant Scrutiny Committee should no comments that affect the Plan as proposed,
be received.
(6) To ensure that the Highway Resurfacing budget (2024/25), was utilised as
efficiently as possible.
C160 CONTRACT FOR THE PROVISION OF SUPPORTED
ACCOMMODATION FOR CHILDREN AND YOUNG PEOPLE IN THE VALE OF
GLAMORGAN (SCH) (SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report seeking authority to undertake a tender
process relating to the provision of the above services and sought delegated
authority to award the contract to the successful provider(s).
Councillor Williams gave thanks to all the staff involved in putting together the report
and for the work completed to be able to bring the matter forward for Cabinet to
consider as significant need had been identified in the Vale of Glamorgan and a lot
of work had been completed to put the matter forward for consideration. This was
echoed by fellow Cabinet Members.
The needs of the individuals within each of the three lots were quite different, hence
the need for the three different tenders.
The Leader said it was important work to avoid people in such circumstances feeling
alone at such a young age and important to be able to help them.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake competitive tender
processes for the provision of shared temporary accommodation services for
vulnerable unaccompanied asylum-seeking children and young people, temporary
supported living accommodation for vulnerable children and young people, and
emergency supported lodgings for vulnerable young people in the Vale of
Glamorgan.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for those
services for an initial period of 5 (five) years with an option to extend for up to a
further 2 (two) years, following the completion of a tender process.
(3) T H A T the Monitoring Officer / Head of Legal Services and the Head of
Finance / Section 151 Officer in the Vale of Glamorgan Council be authorised to
execute a contract with the successful Provider(s).
Reasons for decisions
(1) To ensure that the Council provided shared temporary accommodation for
vulnerable unaccompanied asylum-seeking children and young people within the
Vale of Glamorgan in a cost-effective way that met the requirements of Welsh
Government UASC Guidance and the required standards of the Care Inspectorate
Wales (CIW).
(2) To ensure that the Council provided temporary supported living
accommodation and emergency supported lodging placements for vulnerable
children and young people within the Vale of Glamorgan in a cost-effective way that
met the requirements of Welsh Government Supported Living Guidance and the
required standards of the Care Inspectorate Wales (CIW).
(3) To ensure that the Council met the requirements of its Contract Procedure
Rules and Financial Procedure Rules.
C161 SHARED REGULATORY SERVICES (SRS) - AMENDMENT TO THE
JOINT WORKING AGREEMENT (JWA) (CEERS) (SCRUTINY – HOMES AND
SAFE COMMUNITIES) –
The Cabinet Member presented the report which recommended and sought approval
for a change to the Joint Working Agreement between the partner Councils for the
provision of Regulatory Services. The change would see the addition of the Public
Health (Wales) Act 2017 to the list of functions delegated to the Shared Regulatory
Services (SRS) Joint Committee.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposed change to the Joint Working Agreement under a Deed
of Variation between the partner Councils for the provision of Regulatory Services be
endorsed and recommended the same to Full Council for consideration and
approval.
(2) T H A T the Monitoring Officer/Head of Legal and Democratic Services be
authorised to execute the required Deed of Variation reflecting the change when
approved by Full Council.
Reasons for decisions
(1) To ensure that appropriate approvals were sought in relation to the proposed
change to the Joint Working Agreement through the addition of the Public Health
Wales Act 2017 to the list of functions delegated to the Joint Committee and
contained in Part 1 to Schedule 1 of the Shared Regulatory Services Joint Working
Agreement to be agreed by all three partner Councils.
(2) To enable the proper execution of the Deed of Variation to reflect the change
within the Joint Working Agreement on approval by Full Council.
RESOLVED – T H A T the remedial actions taken to address the Internal Audit
recommendations of 2021 and 2024 be noted and the Head of Housing and Building
Services report back on progress made against the outstanding actions at the
meeting scheduled for 24th March, 2025.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
RESOLVED –
(1) T H A T interviews in relation to the post of Head of Neighbourhood Services
be conducted and a final determination to appoint a suitable candidate made.
(2) T H A T residual appointment details be delegated, as appropriate, to the
Chief Executive, in consultation with the Director of Environment and Housing, if a
suitable applicant was confirmed by Elected Members of the Committee.
October 01 Minutes and DN (KB)
No.
Reasons for decisions
(1) To ensure an appointment to the post was conducted in accordance with the
Council's Constitution.
(2) To ensure that all Council functions were met within this area.
RESOLVED –
(1) T H A T C. Smith be appointed to the post of Head of Neighbourhood
Services.
(2) T H A T residual appointment details be delegated, as appropriate, to the
Chief Executive, in consultation with the Director of Environment and Housing
Reasons for decisions
(1) Following the interviews of the candidates by the Committee.
(2) To ensure that all Council functions were met within this area.
October 01 Minutes and DN (KB)
RESOLVED –
(1) T H A T the amendments to the Multi-Location Meetings Policy as set out in
paragraphs 2.1 and 2.2 of the report be included in the Council’s Constitution.
(2) T H A T Section 18 of the Constitution Contract Procedure Rules be replaced
with a revised Section 18 (revised Appendix A) to the report as set out in paragraph
2.5 of the report.
(3) T H A T amendments to Sections 14.10 Functions not to be the responsibility
of an Authority’s Cabinet / Executive, 14.16 (f) Terms of Reference of the Public
Protection Licensing Committee and Section 26 Officer Delegations – Director of
Environment and Housing and Head of Shared Regulatory Services be, approved for
inclusion in the Council’s Constitution as contained within paragraphs 2.7 to 2.11 of
the report.
Reasons for decisions
(1) To update the Multi-Location Meetings Policy within the current Constitution
as agreed by Cabinet on 18th July, 2024.
(2) Having regard to the latest legislation.
(3) To update the relevant sections having regard to the implementation of some
regulations by the end of November 2024 within the Public Health (Wales) Act 2017.
No.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee,
the following applications be determined as indicated and any other necessary
action be taken.
2023/01102/RG3 Received on 15 November 2023
(p74)
APPLICANT: Vale of Glamorgan Council Civic Offices , Holton Road , Barry,
CF63 4RU
AGENT: Mr Jon Hurley Unit 9, Oak Tree Court, Cardiff Gate Business Park,
Cardiff, CF23 8RS
Land at Former Eagleswell School, Eagleswell Road, Llantwit Major
Minutes - AR
No.
Temporary housing accommodation and associated works
Deemed planning consent be GRANTED subject to the conditions as contained
within the report as well as an amendment to condition 8 and an additional
condition 14:
Amendment to condition 8
Any part of the rear windows in plots 9-27 that are below 1.7m in height about the
level of the floor in the room that is serves shall be obscurely glazed and fixed in
accordance with details that shall first be submitted to and approved in writing by
the Local Planning Authority. The scheme shall be implemented in accordance
with the approved details prior to the first beneficial occupation of the
development. The windows shall thereafter be retained at all times in accordance
with the approved details.
Addition of new condition
14. Within 12 months of the date of this planning permission, a plan/strategy to
manage the removal of the temporary residential units from the site shall be
submitted to and approved in writing by the Local Planning Authority. The Strategy
will detail the plans to relocate the modular units to alternative sites within the 5-
year period from the grant of planning permission and should include the
commencement of this work at least 18 months prior to the expiry of the planning
permission with the 7 plots 21-27 being identified as those to be removed from the
site first. The plan will detail the proposed method and numbers of units to be
relocated to newly identified sites in batches appropriate to the size of the
receiving site. The temporary residential units shall thereafter be removed from the
site in accordance with the approved details.
Condition 14 Reason:
To ensure that local amenities are safeguarded and to ensure the development
accords with Policies SP1 (Delivering the Strategy), MD1 (Location of New
Development) and MD2 (Design of New Development).
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00888/FUL Received on 16 April 2024
(p117)
APPLICANT: Mr & Mrs Stuart & Lizzie Reid 4 Cliff Parade, Penarth, CF64 5BP
AGENT: Mr Tim Fry 88 Glebe Street, Penarth, CF64 1EF
4, Cliff Parade, Penarth
Demolition of existing house and construction of replacement dwelling
Minutes - AR
No.
APPROVED - Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
2023/00948/FUL Received on 3 June 2024
(p159)
APPLICANT: Marc Lewis 10 Bronheulwen, Porth, Mid Glamorgan , CF39 0BJ
AGENT: Mr Matthew Biggs Suite 212, Morgan Arcade, Cardiff, CF10 1AF
Land off Sandy Lane, Ystradowen
Full planning application for residential development together with engineering,
drainage, landscaping, highways, and other associated works
RESOLVED – T H A T, subject to the below conditions and subject to the
interested person(s) first entering into a Section 106 legal agreement to include
the following necessary planning obligations:
• To secure the provision of the identified 19 affordable housing units on the
site.
• To pay a financial contribution to the sum of £105,800 to contribute towards
the provision of sustainable transport facilities in the vicinity of the site.
• To pay a financial contribution to the sum of £145,992 towards education
requirements arising from the development.
• To pay a financial contribution to the sum of £40,320 to provide / improve
areas of public open space.
• To pay a financial contribution to the sum of £57,960 towards the provision
of new, or enhancement of existing, community facilities in the area, and
• To provide Public Art to the value of 1% of the build costs
In addition to a clause requiring the payment of a fee to monitor and implement
the legal agreement (£7,081.44 in this case).
APPROVED – Subject to the conditions as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - AR
No.
2021/01516/FUL Received on 15 September 2022
(p229)
APPLICANT: Mr N Rubenstein c/o DHPC, Lytchett Minster , BH16 6FE
AGENT: Mr Darryl Howells Darryl Howells Planning Consultancy, Unit 6, The
Axium Centre, Dorchester Road , Lytchett Minster, BH16 6FE
Woodside Hamlet, Ham Manor, Llantwit Major
Siting of five proposed tourist pods and wooden platform accesses
REFUSED – Subject to the Reasons for Refusal as contained within the report.
Reason for decision
Having regard to the contents of the report and discussions at the meeting.
Minutes - AR
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C13, 23rd May, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
No.
HOUSING DEVELOPMENT PROGRAMME – LAND AT UPPER COSMESTON FARM, PENARTH (PART I) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C30, 6th June, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
HOUSING DEVELOPMENT PROGRAMME – LAND AT UPPER COSMESTON FARM, PENARTH (PART II) (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C35, 6th June, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RENEW OF PUBLIC SPACE PROTECTION ORDERS FOR THE PREVENTION OF ALCOHOL RELATED ANTI-SOCIAL BEHAVIOUR (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C66, 11th July, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
RENEWAL OF PUBLIC SPACE PROTECTION ORDERS – DOG CONTROLS (REF)
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute
No. C67, 11th July, 2024 (as set out in Section 15.14.2(ii) of the Council’s
Constitution) be noted.
Reason for decision
The reporting of the use of the Urgent Decision Procedure is a requirement of the
Council’s Constitution.
No.
RESOLVED –
(1) T H A T the updates to the Cabinet Quarterly Work Programme for April to
June 2024 attached at Appendix 1 to the report be agreed.
(2) T H A T the Cabinet Quarterly Work Programme July to September 2024
attached at Appendix 2 to the report be endorsed.
Reasons for decisions
(1) To monitor progress.
(2) To approve the Work Programme for July to September 2024.
C61 USE OF THE CHIEF EXECUTIVE’S EMERGENCY POWERS (EL/PR)
(SCRUTINY – ALL) –
The Leader presented the report, the purpose of which was to notify Cabinet of the
exercising of Emergency Powers by the Chief Executive since the last report on 23rd
May, 2024.
Councillor Williams referred specifically to Paragraph 2.1(a) concerning the Western
Vale Wellbeing Hub for Older Adults and People Living with Dementia and
appreciated the use of emergency powers to enable Officers to act quickly to support
excellent provision.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED – T H A T the use of the Chief Executive's Emergency Powers be
noted.
Reasons for decisions
To inform Cabinet.
C62 RIGHTS OF WAY IMPROVEMENT PLAN (ROWIP) (DL/SP)
(SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Deputy Leader presented the report, the purpose of which was to enable
Cabinet to consider and approve the Rights of Way Improvement Plan (ROWIP).
The ROWIP was a live document and changes could be made as circumstances
demanded, for example, changes in legislation.
Councillor Williams had attended the Local Access Forum meeting where the
principles of the ROWIP, the network and various improvements had been
discussed. The changes to footpath accessibility in the Vale of Glamorgan had been
noted at that meeting, including wheelchair accessibility, which had a positive impact
for local residents and were a part of the ROWIP, though not stated explicitly as a
benefit.
The Leader said that another positive aspect was the availability of routes
electronically to be able to choose which routes were available and with much
improved direct access.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Rights of Way Improvement Plan (ROWIP) attached as Appendix
A to the report be endorsed as the Council’s replacement version and its adoption in
principle agreed subject to consideration by the Environment and Regeneration
Scrutiny Committee.
(2) T H A T the ROWIP be referred to the Environment and Regeneration
Scrutiny Committee for its consideration.
(3) T H A T delegated authority be granted to the Head of Sustainable
Development in consultation with the Deputy Leader and Cabinet Member for
Sustainable Places to make typographical or other minor changes as necessary prior
to publication or during the life of the Plan should this become necessary.
Reasons for decisions
(1) To ensure the Council fully discharged its statutory duty under the
Countryside and Rights of Way (CROW) Act 2000 to review and publish every 10
years, its Rights of Way Improvement Plan (ROWIP), outlining how it proposed to
meet its Well-being and Improvement Objectives to maintain, improve and publicise
the rights of way network for the public.
(2) To ensure appropriate scrutiny of the report.
(3) To make typographical or other minor changes as necessary without the need
to seek Cabinet approval.
C63 UPDATE ON THE CONSULTATION ON THE PROPOSAL TO
CREATE A WELSH MEDIUM SPECIALIST RESOURCE BASE AT YSGOL
GWAUN Y NANT FROM SEPTEMBER 2024 (EAWL) (SCRUTINY – LEARNING
AND CULTURE) –
The Cabinet Member presented the report, the purpose of which was to advise
Cabinet of the outcome of the consultation exercise undertaken on the proposal to
create a Welsh Medium Specialist Resource Base at Ysgol Gwaun y Nant from
September 2024.
Some of the issues raised as part of the consultation and responses to those issues
were discussed in paragraphs 2.9 to 2.13 of the report.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the consultation document (attached at Appendix A to the report), the
Consultation Response report (attached at Appendix B to the report) and other
appendices included as part of the report, including the Community and Equality
Impact Assessments at Appendices C and D respectively, to create a Welsh Medium
Specialist Resource Base at Ysgol Gwaun y Nant from September 2024 be noted.
(2) T H A T the proposal to create a Welsh Medium Specialist Resource Base at
Ysgol Gwaun y Nant from September 2024 through the publication of the proposals
in the form of a statutory notice be approved.
Reasons for decisions
(1) To ensure that all relevant information was considered by Cabinet in reaching
a decision on whether to publish a statutory notice on the proposals.
(2) To ensure that there was capacity to provide integrated provision for pupils
with a diagnosis of an autism spectrum condition and those experiencing significant
social communication, interaction, or regulation difficulties, reflecting the Council’s
commitments to meeting the requirements of the Additional Learning Needs and
Education Tribunal Act 2018 (ALNET Act 2018) and in its 10 year Welsh in
Education Strategic Plan (WESP) and Welsh Government’s Cymraeg 2050 strategy.
C64 WELSH LANGUAGE STANDARDS ANNUAL MONITORING
REPORT 2023-24 (EAWL) (SCRUTINY – LEARNING AND CULTURE AND
CORPORATE PERFORMANCE AND RESOURCES) –
The Cabinet Member presented the report, the purpose of which was to seek
approval for the Council’s Annual Welsh Monitoring Report and update on 5-year
Promotion Strategy.
Councillor Williams said he looked forward to the matter being discussed at the
relevant Scrutiny Committees.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Annual Welsh Monitoring Report for 2023-24 (attached at
Appendix 1 to the report) and Update on the Welsh Language Promotional Strategy
(attached at Appendix 2 to the report) be approved in principle, subject to
consideration by Learning and Culture and Corporate Performance and Resources
Scrutiny Committees.
(2) T H A T the report (and appendices) be referred to Learning and Culture and
Corporate Performance and Resources Scrutiny Committees for consideration and if
endorsed by the Committees, that the report be published.
Reasons for decisions
(1) To allow the Council to meet its reporting duty to the Welsh Commissioner as
part of the Welsh Language Standards.
(2) To enable Learning and Culture and Corporate Performance and Resources
Scrutiny Committees to consider the report (and appendices) prior to publication.
C65 PERMANENT TRAFFIC REGULATION ORDER – SCHOOL STREET
CLOSURE DRYDEN ROAD, PENARTH (NBS) (SCRUTINY – ENVIRONMENT
AND REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to agree to
make the experimental school street closure on Dryden Road for Fairfield Primary
School, Penarth a permanent order.
An Experimental Traffic Regulation Order (TRO) had been in place since April 2023
and gave Officers time to assess the success or otherwise of the pilot school street
closure as the first type of its kind in the Vale of Glamorgan. Feedback from
residents which had been positive was included in Paragraph 2.7 of the report as
well as Appendix D to the report. Appendix C to the report referred to vehicle
speeds and traffic volumes that were assessed prior to implementation and
monitored during the experimental school street closure, with very little traffic
entering at times of closure.
Councillor Birch, as a local ward Member, said that the experimental TRO had been
a popular move with parents. There continued to be issues with inconsiderate
parking which existed prior to the pilot but had been well received locally. Councillor
Wilson said that the other local ward Member, Councillor Buckley, had also been
supportive of the pilot.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T public notice be advertised for the Experimental Traffic Regulation
Order for a school street closure on Dryden Road, Penarth as detailed in Appendices
A and B to the report, to be made permanent.
(2) T H A T delegated authority be granted to the Director of Environment and
Housing, in consultation with the Cabinet Member for Neighbourhood and Building
Services to agree the final design and extent of the school street closure and that the
Monitoring Officer / Head of Legal and Democratic Services be authorised to execute
any legal Orders to implement the Scheme.
Reasons for decisions
(1) To provide the necessary authority to the progress with the permanent Traffic
Regulation Order.
(2) To provide the necessary authority to ensure the scheme was implemented in
the most appropriate and efficient manner.
C66 RENEWAL OF PUBLIC SPACE PROTECTION ORDERS FOR THE
PREVENTION OF ALCOHOL RELATED ANTI-SOCIAL BEHAVIOUR (NBS)
(SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to ensure there
remained effective controls and management arrangements aimed at preventing
incidences of alcohol related anti-social behaviour in public places.
Councillor Wilson said that such Orders had been in place previously and required
renewal with minor variations to the existing Public Space Protection Orders
(PSPOs), in respect of the prevention of alcohol related Anti-Social Behaviour (ASB).
Such Orders would not prohibit any alcohol consumption in the areas proposed but
provided a means of control should there be instances of anti-social behaviour.
Paragraph 2.12 of the report referred to the inclusion of Orders at twelve new sites
as a result of consultation and representations received from the public and Elected
Members. Survey responses were included within Appendix A which showed support
for such controls in the described areas for a further three years.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposal of renewing the existing Public Space Protection Orders
for controlled alcohol zones be agreed and the Orders referred to Full Council, for
consideration.
(2) T H A T the contents of the public consultation results and the inclusion of
new restricted areas be noted.
(3) T H A T the proposed additional areas as part of the renewal process be
agreed and incorporated into the Orders for consideration by Full Council.
(4) T H A T the resolutions of Cabinet as regards the report are referred to Full
Council for consideration.
(5) T H A T use of the urgency procedure set out at Section 15.14 of the
Council’s Constitution be agreed in respect of recommendations 1, 2, 3 and 4 to
allow the matter to be considered at Full Council on 15th July, 2024.
Reasons for decisions
(1) To assist the Council robustly manage alcohol related Anti-Social Behaviour
at its Resorts, Town centres and Public Open Spaces.
(2) To ensure the Council considered the views of the public and other
stakeholders and the Orders reflect current issues.
(3) To ensure the Council and Police had the appropriate powers to protect the
quality of lives of those who lived, worked and visited restricted areas and to permit
the majority of the law-abiding citizens to use and enjoy public spaces, safe from
anti-social behaviour.
(4) The introduction and renewal of Public Space Protection Orders was a matter
for determination by Full Council.
(5) To enable the Orders to be considered at the next available Full Council
meeting to ensure their prompt introduction if agreed.
C67 RENEWAL OF PUBLIC SPACE PROTECTION ORDERS - DOG
CONTROLS (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Cabinet Member presented the report, the purpose of which was to ensure there
remained effective controls and management arrangements in please, aimed at
improving the behaviour of irresponsible dog owners and reducing anti-social
behaviour associated with dogs and dog fouling.
Councillor Wilson said that such Orders had been in place previously and required
renewal with variations to the existing Public Space Protection Orders (PSPOs), for
the purpose of dog controls.
Consultation had taken place on the matter and many of the responses received
were positive about the proposed Orders. Appendix A referred to 64% of the public
agreed with the proposal to retain all the existing dog controls in the Vale of
Glamorgan, strong agreement regarding the removal of faeces from all adopted
highways and footpaths and seasonal dog controls at Ogmore-by-Sea.
Councillor Wilson proposed an additional Recommendation to Cabinet to agree that
Llantwit Major Recreation Ground be added to the proposals to be considered at Full
Council, with enforcement subject to the agreement of Llantwit Major Town Council
who owned the land. Llantwit Major Councillors were in support of that area being
included in the proposals and agreement with Llantwit Major Town Council would
have to be sought prior to the matter being considered at Full Council on 15th July,
2024.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the proposal of renewing the existing Public Space Protection Orders
for dog controls be endorsed.
(2) T H A T the contents of the public consultation results be noted.
(3) T H A T the proposed new additional areas as part of the renewal process be
agreed and incorporated into the Orders for Full Council consideration.
(4) T H A T the resolutions of Cabinet in respect to the report be referred to Full
Council for consideration.
(5) T H A T use of the urgency procedure set out at Section 15.14 of the
Council’s Constitution be agreed in respect of resolutions 1, 2, 3, 4 and 6 to allow the
matter to be considered at Full Council on 15th July, 2024.
(6) T H A T subject to formal agreement with Llantwit Major Town Council,
Llantwit Major Recreation Ground be added to the proposals for consideration at Full
Council, with enforcement subject to the agreement of Llantwit Major Town Council
who own the land.
Reasons for decisions
(1) So that the Council had robust Orders in place for dog controls on adopted
highways, footpaths, resorts/beaches, town centres, sports pitches and public open
spaces.
(2) To ensure the Council considered the views of the public and other
stakeholders and the Orders reflected current issues.
(3) To ensure the Council had appropriate powers to protect the quality of lives of
those who lived, worked and visited the Vale.
(4) The renewal and introduction of Public Space Protection Orders were a
matter for determination by Full Council.
(5) To ensure the Orders could be considered at the next Full Council meeting
and if agreed, promptly introduced following the meeting.
(6) To include Llantwit Major Recreation Ground to the proposals, with the
support of the local ward Members and agreement with Llantwit Majot Town Council.
C68 RE-COMMISSIONING OF THE PROVISION OF CHILDCARE FOR
FLYING START IN COLCOT, BARRY, VALE OF GLAMORGAN (SCH)
(SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report, the purpose of which was to seek
authority to re-commission an existing contract relating to the provision of childcare
for the Vale of Glamorgan Flying Start Programme within Colcot, Barry and delegate
authority to award the contract to the successful provider.
Councillor Williams said that although the report fell within the Social Care and
Health Portfolio that it was important to recognise the work undertaken with the
Cabinet Member for Education, Arts and the Welsh Language as much of the work
was cross-Directorate. Although the programme provided services to children aged
0-3 and 2-3 years, it was important to recognise that there was also provision for
parents who were a part of the tendering process.
Councillor Birch welcomed the report and was pleased to see parental involvement
in the programme and actively involved in ongoing provision. The cluster of schools
in Barry were some of the most disadvantaged in the Vale of Glamorgan and the
programme would work towards improving the life chances of children.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake a competitive tender
process for the provision of Flying Start services in Colcot, Barry.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for the
service for an initial period of two years with an option to extend for up to a further
two years, following the completion of the tender process.
(3) T H A T delegated authority be granted to the Monitoring Officer/Head of
Legal and Democratic Services to prepare, complete and execute a contract with the
successful bidder.
Reasons for decisions
(1) To enable the Directorate to undertake a tender process that would provide
Flying Start childcare within Colcot, Barry in a cost-effective way that met the
requirements of Welsh Government Flying Start Guidance and the required
standards of the Care Inspectorate Wales (CIW).
(2) To ensure that the service was in place for the next two years with the
potential to extend it for a further two years if required.
(3). To ensure that the appropriate authority and documentation were in place to
complete the contract.
C69 CONTRACT FOR THE PROVISION OF CHILDCARE FOR FLYING
START IN CADOXTON, BARRY, VALE OF GLAMORGAN (SCH) (SCRUTINY –
HEALTHY LIVING AND SOCIAL CARE) –
The Cabinet Member presented the report which was similar to the previous agenda
item but focused on a different area, the purpose of which was to seek authority to
undertake a tender process relating to the provision of childcare for the Vale of
Glamorgan Flying Start Programme within the setting in the grounds of Cadoxton
Primary School in Barry and delegate authority to award the contract to the
successful provider.
Councillor Birch was pleased to endorse the report and said that Cadoxton Primary
School already had initiatives such as Bocs Bwyd and coffee mornings that had a
positive impact on families and actively involved parents and carers on aspects of
school life.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to undertake a competitive tender
process for the provision of Flying Start services in Cadoxton, Barry.
(2) T H A T the Director of Social Services, in consultation with the Cabinet
Member for Social Care and Health, be authorised to award the contract(s) for the
service for an initial period of two years with an option to extend for up to a further
two years, following the completion of the tender process.
(3) T H A T delegated authority be granted to the Monitoring Officer/Head of
Legal and Democratic Services to prepare, complete and execute a contract with the
successful bidder.
Reasons for decisions
(1) To enable the Directorate to undertake a tender process that would provide
Flying Start childcare within Cadoxton, Barry in a cost-effective way that met the
requirements of Welsh Government Flying Start Guidance and the required
standards of the Care Inspectorate Wales (CIW).
(2) To ensure that the service was in place for the next two years with the
potential to extend it for a further two years if required.
(3) To ensure that the appropriate authority and documentation were in place to
complete the contract.
C70 VALE OF GLAMORGAN REPLACEMENT LOCAL DEVELOPMENT
PLAN (RLDP) 2021-2036 PREFERRED STRATEGY INITIAL CONSULTATION
REPORT (CEERS) (SCRUTINY – ENVIRONMENT AND REGENERATION) –
The Leader presented the report on behalf of the Cabinet Member, the purpose of
which was to advise Cabinet of the issues raised through representations received
during the public consultation exercise undertaken between December 2023 and
February 2024 in respect of the Preferred Strategy for the Vale of Glamorgan
Replacement Local Development Plan (RLDP) 2021-2036.
The Preferred Strategy for the RLDP had been subject to a ten-week public
consultation between December 2023 and February 2024 and the report set out the
issues raised as part of that consultation and how the responses had been
considered within the report.
The Preferred Strategy set out how much growth would be accommodated in the
Vale of Glamorgan from 2021 to 2036 in terms of population, homes and jobs, with
growth met in the most sustainable locations which reduced the need to travel,
sought to co-locate housing with employment and locations well-served by public
transport.
Engagement on the Preferred Strategy took place a number of ways, including
online and in-person engagement sessions across the Vale of Glamorgan, as well as
sessions with Elected Members, Town and Community Councils and specific
stakeholder groups such as the 50+ Forum and Equalities Consultative Forum. In
total, over 3,000 representations were made from 857 individuals and organisations.
Notably there was a representation from Welsh Government stating that they
considered the Preferred Strategy to conform with the National Development
Framework: Future Wales, with the scale of growth being at an appropriate level for
the Vale of Glamorgan’s position within a national growth area. The spatial
distribution of that growth to sustainable locations was considered appropriate and in
line with national policy. Comments were made from other stakeholders that the
scale of development was too high, and others considered it to be too low.
The RLDP made provision for 8,679 new houses, compared to 10,400 in the current
adopted Local Development Plan (LDP). The RLDP level of growth was a median
level, with higher and lower gross scenarios being tested. The housing supply was
made up of new housing allocations, committed sites and allowance for unallocated
windfall sites.
The adopted LDP included housing allocations totalling over 8,000 new dwellings.
The RLDP Preferred Strategy showed a more modest allocation of up to 2,750 new
homes on new sites, or 32% of the provision, plus a further 2,600 homes on sites in
the adopted LDP that had been rolled forward.
Key sites in the RLDP were in parts of the Vale of Glamorgan with the highest levels
of affordable housing need and provided real opportunity to deliver homes for those
in housing need through Section 106 funding.
Most of the representations made during the consultation period were objections to
the key sites identified within the Preferred Strategy, with similar issues raised
across the five key sites including the impact of new development on the natural
environment and the ability of existing infrastructure to cope with increased demand.
The initial consultation report addressed those key points and set out the prepared
evidence in support of the Development Plan and addressed the concerns raised.
The consultation allowed for new sites to be submitted as part of a second call for
candidate sites, with 14 new sites submitted as part of the process, and 24 new sites
with amendments of boundary or use which would now be assessed to determine
their suitability for inclusion in the Deposit Plan.
This was a matter for Executive decision.
Cabinet, having considered the report and all the issues and implications contained
therein
RESOLVED –
(1) T H A T the contents of the report be noted.
(2) T H A T the report be referred to Environment and Regeneration Scrutiny
Committee for their consideration. Should the Committee raise no further matters for
Cabinet consideration, the report be referred to a meeting of Full Council on 30th
September, 2024 for:
a) endorsement of the actions set out in the Initial Consultation Report;
b) approval of the Replacement Local Development Plan (RLDP)
Preferred Strategy as a basis for the ongoing preparation of the
Deposit RLDP.
Reasons for decisions
(1) To outline to Members the issues raised during the 10-week public
consultation exercise on the RLDP Preferred Strategy.
(2) To seek approval for the proposed changes to the Preferred Strategy as set
out in the Initial Consultation Report and to allow officers to progress with
preparation of the Deposit RLDP in accordance with the Council’s approved Delivery
Agreement.