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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED - That from 5 June 2024 the newly appointed Head of Service, Legal, Democratic and Registration be appointed as the designated Head of Democratic Services as required by the Local Government (Wales) Measure 2011. REASON FOR DECISION To comply with the requirements of the Local Government (Wales) Measure 2011. Congratulations Members of the Committee offered their congratulations to the newly designated Head of Democratic Services, who took part in the meeting from this point.
AGREED – That the verbal update be noted.
AGREED – That following consideration of the proposals in the draft supplementary report of the Independent Remuneration Panel for Wales, the Committee authorise the Chief Officer Governance & Customer to make a response on behalf of the Council to the Independent Remuneration Panel for Wales, in the following terms: (a) Members of Corporate Joint Committees (CJCs) should be paid the same way as co-opted members of other relevant authorities. (b) Travel claims of CJC members be funded on the basis that travel was from the Guildhall or home, whichever was the lesser distance.
AGREED – That the report be noted and feedback from today’s meeting be fed back to the Workforce Development Team.
AGREED – That the timetable of items as noted in the report COGC/63/24 be agreed.
An apology for absence was submitted on behalf of Councillor Debbie Wallice. An apology was also submitted on behalf of Adam Morris, Workforce Development Lead.
RESOLVED – That the Minutes of the Meeting held on 14 March 2024 be signed as a correct record.
Decision as recorded
RESOLVED - That from 5 June 2024 the newly appointed Head of Service, Legal, Democratic and Registration be appointed as the designated Head of Democratic Services as required by the Local Government (Wales) Measure 2011. REASON FOR DECISION To comply with the requirements of the Local Government (Wales) Measure 2011. Congratulations Members of the Committee offered their congratulations to the newly designated Head of Democratic Services, who took part in the meeting from this point.
The Chief Officer Governance and Customer submitted a report COGC/56/24 which allowed the Committee to consider a recommendation for the appointment of a Head of Democratic Services as required by the Local Government (Wales) Measure 2011. RESOLVED - That from 5 June 2024 the newly appointed Head of Service, Legal, Democratic and Registration be appointed as the designated Head of Democratic Services as required by the Local Government (Wales) Measure 2011. REASON FOR DECISION To comply with the requirements of the Local Government (Wales) Measure 2011. Congratulations Members of the Committee offered their congratulations to the newly designated Head of Democratic Services, who took part in the meeting from this point.
Decision as recorded
AGREED – That the verbal update be noted.
The Chief Officer Governance and Customer provided a verbal report in respect of the Member Annual Reports and responded to questions accordingly thereafter. During discussion the following points were noted, in particular: · The deadline for receipt of annual reports had been moved to accommodate the summer recess period. · 25 reports had been submitted to date and these had been sent to translation. Once the reports had been received back from translation they would be published on the Councils website. · Although the deadline for receipt had passed Members who had not yet submitted their annual report were encouraged to do so in order that they could be published. AGREED – That the verbal update be noted.
Decision as recorded
AGREED – That following consideration of the proposals in the draft supplementary report of the Independent Remuneration Panel for Wales, the Committee authorise the Chief Officer Governance & Customer to make a response on behalf of the Council to the Independent Remuneration Panel for Wales, in the following terms: (a) Members of Corporate Joint Committees (CJCs) should be paid the same way as co-opted members of other relevant authorities. (b) Travel claims of CJC members be funded on the basis that travel was from the Guildhall or home, whichever was the lesser distance.
The Chief Officer Governance and Customer submitted a report COGC/62/24 which allowed Members to consider the Independent Remuneration Panel for Wales draft supplementary report – Review of remuneration for lay members of corporate joint committees in order to form a response to the consultation by no later than 27 July 2024. The Chief Officer Governance and Customer introduced her report and advised Members that the IRPW were seeking feedback in respect of whether lay members of Corporate Joint Committees (CJCs) should be paid the same way as co-opted members of other relevant authorities. She further confirmed that Corporate Joint Committees (CJCs) were starting to move forward now in terms of the work they were undertaking. During the ensuing discussion the Chief Officer responded to questions accordingly. A number of Members stated that that they saw no reason why the IRPW should treat lay members of Corporate Joint Committees any differently and the consensus of the Committee was that lay Members of Corporate Joint Committees (CJCs) should be paid the same way as co-opted members of other relevant authorities. A Member requested that travel claims of CJC members be funded on the basis that travel was from the Guildhall or home, whichever was the lesser distance. AGREED – That following consideration of the proposals in the draft supplementary report of the Independent Remuneration Panel for Wales, the Committee authorise the Chief Officer Governance & Customer to make a response on behalf of the Council to the Independent Remuneration Panel for Wales, in the following terms: (a) Members of Corporate Joint Committees (CJCs) should be paid the same way as co-opted members of other relevant authorities. (b) Travel claims of CJC members be funded on the basis that travel was from the Guildhall or home, whichever was the lesser distance.
Decision as recorded
AGREED – That the report be noted and feedback from today’s meeting be fed back to the Workforce Development Team.
The Chief Officer Governance and Customer submitted a report CE/17/24 which allowed Members to consider an update on Member Development activity and to monitor/review progress in quarter 1. The Chief Officer Governance and Customer introduced the report on behalf of the Workforce Development Lead (who has submitted his apologies). She provided a verbal update in respect of recent training events held and attendance at those events and forthcoming training. The Chief Officer Governance and Customer suggested that if Members had an specific questions in relation to Member Development they should contact the Workforce Development Lead. During the ensuing debate, a number of issues were raised including the following: · A Member advised that the term ‘mandatory’ used to describe a particular group of training modules (e-learning) was misleading as the training was not, in fact, compulsory. The Chief Officer advised that all Councillors along with all Council employees, were encouraged to complete the ‘mandatory’ training which was considered important. A number of Members maintained that this term was confusing, especially for new Members. A suggestion was put forward to change the name to ‘priority’ training. · Frustration at the number of training sessions which had been cancelled at late notice. · Request for more flexibility in terms of the timetabling of training events (i.e. days and times) to ensure that Members were not precluded from these events. · Concern that some Members had had difficulty accessing the e-learning modules. The Chief Officer Governance and Finance advised that the Workforce Development Team would be happy to provide 1:1 training and Members should contact the team directly if they wished to arrange for this to happen. AGREED – That the report be noted and feedback from today’s meeting be fed back to the Workforce Development Team.
Decision as recorded
AGREED – That the timetable of items as noted in the report COGC/63/24 be agreed.
The Chief Officer Governance and Customer submitted a report COGC/63/24 which allowed Members to consider items for inclusion in a Forward Work Programme for the Committee during the current municipal year. The Chief Officer Governance and Customer submitted her report and sought approval for the scheduling of future items. AGREED – That the timetable of items as noted in the report COGC/63/24 be agreed.
Member i-Pads A number of Members shared their frustration at the technical issues they were currently experiencing with their existing i-pads. They further queried when they were likely to receive the replacement i-pads. The Chief Officer Governance Customer agreed to feed these comments back to ICT. She advised that i-pads were being issued as part of a rolling programme and that once ready Members would be required to pick them up. Training on the new i-pads would be offered to Members.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
The council hasn't recorded attendance for this meeting.
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