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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED – (i) That Councillor Beryl Blackmore be nominated for the office of Mayor of the County Borough for the year 2024/25, subject to her acceptance of the office of Mayor. (ii) That Councillor Tina Mannering be nominated for the office of Deputy Mayor of the County Borough for the year 2024/25, subject to her acceptance of the office of Deputy Mayor.
RESOLVED – That the Constitution be revised in the following respects: (i) To update Section 13 Table 6 Scheme of Delegation Chief Officer Economy & Planning to remove the delegation to set the fees and charges for Hackney Carriage and Private Hire Licence Fees. (ii) For future fee levels and charges for Hackney Carriage and Private Hire Licence Fees to be set by the Environmental Licence Committee in line with the Council’s policy on full cost recovery basis. Reasons for decisions To ensure the Council’s Constitution meets good governance requirements and enables the Council to function effectively in discharging its responsibilities.
RESOLVED - That the Pay Policy Statement be approved for publication in March 2024 which includes the statements for discretionary LGPS policies which have previously been agreed. Reasons for decisions (i) To meet the requirements of Chapter 8 of the Localism Act 2011, by ensuring that the Pay Policy Statement is reviewed with its supporting documents and published annually. (ii) To publish information that provides transparency of arrangements for pay and pay decisions.
RESOLVED – That a politically balanced Appointments Panel be established for the appointment of independent lay members to serve on the Governance and Audit Committee until 24 May 2028. Reason for decision To comply with the statutory requirements of the Local Government (Wales) Measure 2011.
Apologies for absence were submitted on behalf of Councillors Hugh Jones, John McCusker, Michael Morris and Alison Tynan.
RESOLVED - That the Minutes of the meeting of the County Borough Council held on 28 February 2024 be confirmed as a correct record.
The Mayor referred to two recent special achievements within the Local Authority. Firstly he advised that the Council’s Digital team, part of Governance and Customer, had won the national ‘Granicus Digital Team Achievement Award’. This award recognised the successful implementation of technology for the Children’s Social Care Wellbeing Portal, a hub for families to request help from Council departments and a range of partners, all in one place. Secondly, the Council’s Commissioning, Procurement and Contract Management Unit were successful at the Welsh Go Awards in November 2023. The Unit won the Prestigious Procurement Team of the Year Award. The award focused on how Team working was vital to the success of public procurement, and the power and potential of a focused and unified approach. As a result of the Award, the Unit would now progress to the National Go Awards where they would be considered against the successful candidates from England, Scotland and Northern Ireland with the hope that they would be shortlisted for the Final consideration in May. The Mayor invited representatives from both of those teams to formally receive their award and asked Members to join him in congratulating both the Digital Services and Commissioning, Procurement and Contract Management Teams on these fantastic achievements. The Mayor thanked those Members and Officers who had attended the St David’s Day Parade in the town centre. It had been his honour to be a part of such a special day and to see so many people participating and celebrating Welsh culture and heritage. The Charity Concert at St Giles Parish Church would take place on Friday 12 April 2024 to raise money for the Mayor’s Charity Fund. The concert would feature the Rhos Male Voice Choir, the Sirenian Singers and soloist Rachael Hughes. Lastly, as this was the final scheduled Council meeting before the Annual Meeting of Council, the Mayor thanked Members and Officers for the support they had shown him throughout his term of office.
Decision as recorded
RESOLVED – (i) That Councillor Beryl Blackmore be nominated for the office of Mayor of the County Borough for the year 2024/25, subject to her acceptance of the office of Mayor. (ii) That Councillor Tina Mannering be nominated for the office of Deputy Mayor of the County Borough for the year 2024/25, subject to her acceptance of the office of Deputy Mayor.
The Chair of the Constitution Working Group submitted a report (COGC/12/24) allowing Members to consider nominations for the election of a Mayor and appointment of a Deputy Mayor for 2024/25. RESOLVED – (i) That Councillor Beryl Blackmore be nominated for the office of Mayor of the County Borough for the year 2024/25, subject to her acceptance of the office of Mayor. (ii) That Councillor Tina Mannering be nominated for the office of Deputy Mayor of the County Borough for the year 2024/25, subject to her acceptance of the office of Deputy Mayor.
Decision as recorded
RESOLVED – That the Constitution be revised in the following respects: (i) To update Section 13 Table 6 Scheme of Delegation Chief Officer Economy & Planning to remove the delegation to set the fees and charges for Hackney Carriage and Private Hire Licence Fees. (ii) For future fee levels and charges for Hackney Carriage and Private Hire Licence Fees to be set by the Environmental Licence Committee in line with the Council’s policy on full cost recovery basis. Reasons for decisions To ensure the Council’s Constitution meets good governance requirements and enables the Council to function effectively in discharging its responsibilities.
The Chief Officer Governance and Customer/Monitoring Officer submitted a report COGC/23/24 which sought approval of amendments to the Constitution. RESOLVED – That the Constitution be revised in the following respects: (i) To update Section 13 Table 6 Scheme of Delegation Chief Officer Economy & Planning to remove the delegation to set the fees and charges for Hackney Carriage and Private Hire Licence Fees. (ii) For future fee levels and charges for Hackney Carriage and Private Hire Licence Fees to be set by the Environmental Licence Committee in line with the Council’s policy on full cost recovery basis. Reasons for decisions To ensure the Council’s Constitution meets good governance requirements and enables the Council to function effectively in discharging its responsibilities.
Decision as recorded
RESOLVED - That the Pay Policy Statement be approved for publication in March 2024 which includes the statements for discretionary LGPS policies which have previously been agreed. Reasons for decisions (i) To meet the requirements of Chapter 8 of the Localism Act 2011, by ensuring that the Pay Policy Statement is reviewed with its supporting documents and published annually. (ii) To publish information that provides transparency of arrangements for pay and pay decisions.
The Lead Member for Corporate Services submitted a report CE/05/24 which sought Council approval of the revised annual Pay Policy Statement that sets out the Council's approach to pay in order to meet the legal requirements of the Localism Act 2011 to enable publication. To publish within this document a statement of the Council’s discretionary policies for arrangements with the Local Government Pension Scheme. RESOLVED - That the Pay Policy Statement be approved for publication in March 2024 which includes the statements for discretionary LGPS policies which have previously been agreed. Reasons for decisions (i) To meet the requirements of Chapter 8 of the Localism Act 2011, by ensuring that the Pay Policy Statement is reviewed with its supporting documents and published annually. (ii) To publish information that provides transparency of arrangements for pay and pay decisions.
Decision as recorded
RESOLVED – That a politically balanced Appointments Panel be established for the appointment of independent lay members to serve on the Governance and Audit Committee until 24 May 2028. Reason for decision To comply with the statutory requirements of the Local Government (Wales) Measure 2011.
The Lead Member for Finance and Performance submitted a report COFI/12//24 which sought agreement to set up a Member Appointment Panel to appoint independent lay members to the Governance and Audit Committee. In addressing a Member concern regarding the importance of ensuring adequate and careful preparation and consideration prior to the appointment of an Independent Lay Member to the Governance and Audit Committee the Lead Member reminded Council that, in line with normal practice, Members were being asked to agree to the establishment of a politically balanced Appointments Panel. A Member commented on the extensive criteria associated with the Lay Member appointment. The Vice Chair of Audit Committee advised that the specific skill set was essential in ensuring that the successful candidate was able to fulfil their role in terms of considering areas of risk, finance, governance, performance and other areas. The Audit Committee oversaw external policies and linked into the regulatory overview for the public bodies, hence the robust interview processes which were in place. RESOLVED – That a politically balanced Appointments Panel be established for the appointment of independent lay members to serve on the Governance and Audit Committee until 24 May 2028. Reason for decision To comply with the statutory requirements of the Local Government (Wales) Measure 2011.
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