Councils look after local roads and pavements, street lights, parking and road safety, and support bus services that wouldn't run otherwise. Motorways and trunk roads are the Welsh Government's.
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Report potholes and broken street lights to the council or through FixMyStreet. You can object to a proposed traffic order during its notice period.
| Council | Items | With a decision |
|---|---|---|
| Cardiff | 56 | 47 |
| Vale of Glamorgan | 36 | 12 |
| Swansea | 32 | 6 |
| Neath Port Talbot | 8 | 3 |
| Monmouthshire | 7 | 1 |
| Newport | 5 | 0 |
| Powys | 4 | 0 |
| Gwynedd | 3 | 0 |
| Blaenau Gwent | 2 | 2 |
| Rhondda Cynon Taf | 2 | 1 |
| Carmarthenshire | 2 | 0 |
| Bridgend | 2 | 0 |
| Ceredigion | 1 | 1 |
RESOLVED – T H A T the detail and recommendations be considered so that a decision on the matter could be taken under Part II of the Committee agenda. Reason for decision In order that Committee may consider the further advice received and enable a decision to be made under Part II of the agenda.
RESOLVED – T H A T the Statement of Licensing Principles for 2025- 2028, as detailed be approved. Reason for decision Having regard to there having been no consultation responses received, and to ensure that the Council fulfilled its statutory duty as a Licensing Authority. FINAL DRAFT VALE OF GLAMORGAN ANNUAL SELF-ASSESSMENT REPORT 2024/25 (REF) The Leader presented the report, and highlighted that Members would be aware of this as it had been shared in draft in a number of areas including a joint Scrutiny session in July, where recommendations were made, and Governance and Audit Committee, which recommended the evidence and insight assessment changed from “Good” to “Fair”, and that it was the role of Council to approve the final report. Councillor Carroll reflected that considerable improvement needed to be made within the Council as demonstrated by the change in approach to car parking, and the change in decision based upon its impact which had generated media attention, alongside an impact to residents. He believed this was not an isolated incident and that there needed to be more honesty over performance and believed the report did not reflect residents’ experiences. Councillor Dr. Johnson noted that the process had been different this year due to changes in Scrutiny arrangements, which would need longer to consider its impact, but reflected that during the Joint Scrutiny session, it was difficult to get into the detail of approximately 500 RAG ratings. He also shared that during the session, he had questioned the methodology and moderation, as the achievement was exactly the same as the target for “Good”, and that despite several indicators being Red, the assessment remained the same, which supported the feeling of this report being the Council marking its own homework. He felt that external statistics, such as Welsh Index of Multiple Deprivation, proved the impact of working, and noted an increased in the number of LSOAs in the most deprived areas. A recorded vote was undertaken as below: Member For Against Abstain Anne Asbrey √ Julie Aviet √ Gareth Ball √ Rhiannon Birch √ Bronwen Brooks √ Gillian Bruce √ Ian Buckley √ Lis Burnett √ Samantha Campbell √ George Carroll √ Christine Cave √ Charles Champion √ Amelia Collins √ Marianne Cowpe √ Pamela Drake √ Vincent Driscoll √ Anthony Ernest √ Robert Fisher Christopher Franks √ Wendy Gilligan √ Russell Godfrey √ Emma Goodjohn √ Member For Against Abstain Ewan Goodjohn √ Stephen Haines √ Sally Hanks √ William Hennessy √ Nic Hodges √ Mark Hooper √ Catherine Iannucci-Williams √ Gwyn John √ Ian Johnson √ Belinda Loveluck-Edwards √ Julie Lynch-Wilson √ Kevin Mahoney √ Naomi Marshallsea √ Michael Morgan √ Jayne Norman √ Helen Payne √ Elliot Penn √ Sandra Perkes √ Ian Perry √ Joanna Protheroe √ Ruba Sivagnanam √ Carys Stallard √ Neil Thomas √ Member For Against Abstain Rhys Thomas √ Steffan Wiliam √ Margaret Wilkinson √ Eddie Williams √ Mark Wilson √ Nicholas Wood √ Total 29 20 1 RESOLVED – T H A T the Final Draft Vale of Glamorgan Annual Self-Assessment 2024/25 be approved. Reason for decision Having regard to the contents of the reference and discussions at the meeting. VALE OF GLAMORGAN REPLACEMENT LOCAL DEVELOPMENT PLAN (RLDP) 2021-2026 – HOUSING GROWTH IN BARRY CONSULTATION REPORT (REF) Councillor Sivagnanam presented the report and noted this was a critical stage in ensuring there was an up-to-date planning framework which met the needs of communities. She advised that Members would be aware that the strategy for the Replacement Local Development Plan was agreed by Full Council in September last year, and that due to concerns around deliverability, sites at Northwest Barry, land at Neptune Road and Hayes Lane were being consulted upon. She shared that there had been 159 individuals and organisations who had made representations, less than the number when consulting upon Northeast Barry, but still valid concerns. She reflected that at Place Scrutiny previously residents made powerful and relevant objections about these sites, and that she recognised concerns surrounding infrastructure, with specific concerns around increased traffic at Weycock Cross, but that developers would be required to fund highways improvements to deal with traffic issues, and that this would be part of the planning process moving forward. She also noted that there would need to be an increase in school places, and access to health care, which they were working on the Health Board to explore. She noted that Barry was the largest and most sustainable settlement in the Vale, identified as a key settlement in in the RLDP hierarchy and that it was a national growth area, alongside the need for affordable housing was critical, as there were around 7,000 households on the Council's housing register with 4,000 expressing a preference to live in Barry alongside nearly 900 people living in inappropriate housing in Barry. Councillor Dr. Johnson indicated that they were not present during the Scrutiny meeting, but upon review, agreed with Councillor Hooper’s assessments during the meeting, in supporting the scheme for Neptune Road and noting the lack of facilities and public transport in the Bendricks. He reflected upon the Weycock Cross proposal, which he believed to be the most controversial, and shared that the Conservative Party had previously built around 700 houses into the prospective Local Development Plan in this area in 2012, and that the Labour Group opposed this in local media and sought to redistribute this across the Vale. He shared that the Plaid Cymru Group had concerns about the site for a number of reasons, including the loss of the green belt, traffic problems, the lack of public transport and likely over- reliance on cars, so would propose an amendment to remove this scheme from the proposals. He further noted that the number of people on the housing list was not a core evidence basis, queried how this would address the 900 individuals in unsuitable housing in Barry, and why other areas where planning already existed such as the college site on Colcot Road or Western Gateway were not part of this proposed scheme. Councillor Collins shared that they acknowledged the need for housing, there was a concern over the lack of community facilities, such as shops, doctors and dentists as a remote part of Barry which was not as well connected, with no buses on a Sunday or between 7.30am and 4.30pm, meaning people would need to use cars. Councillor Campbell noted the Cabinet Member’s comments around developers funding infrastructure improvement, and how Section 106 monies as part of the development of Golwg Y Mor in Rhoose had been put forward for infrastructure improvements had been used but were not enough and the Council needed to also do more to improve this moving forward. She further expressed that Council needed to take a role in improving active travel and public transport, particularly in the Western Vale area, as there needed to be consideration as to how these proposals would impact upon these residents. Councillor Carroll agreed that the proposed development at Weycock Cross was problematic and would have an impact upon traffic, which was at capacity, busy all day and worsened by increasing the number of dwellings. He commented that of 129 representations, all bar 3 signalled opposition to the plan, which he felt they were right to do so as it was clearly unsuitable for development, and that despite being less than other sites representations, this still represented a considerable number of people who the Council should listen to. Councillor Franks shared that he felt this was being considered due to the failure to properly assess the Northeast Barry proposal, which included 900 houses, which failed and had to be withdrawn. He noted that the Labour Party had previously opposed this site, whilst the Conservative Party had supported it, and believed this reflected chaos by Cabinet, and that the proposal should be withdrawn. Councillor Perry raised that at Place Scrutiny Committee, a resident raised concern about flood water at Weycock Cross and expressed doubt over the robustness of modelling in terms of flood risk assessment and drainage, and that he felt the planning system was flawed if the building of more houses resulted in increased flooding. He further reflected that there would be the need to own cars, and that there was a need to reduce the dependence on cars to support the climate emergency and that active travel needed to be properly considered. He finally commented that increasing developments were seeing more delays and congestion and that current approaches to mitigation do not work. Councillor Goodjohn emphasised the need to consider future generations who would need affordable housing. He reflected that this proposal did not address the need in the best way possible and that the original proposal did, but this was reduced based upon representations. He agreed around the need to increase active travel and public transport but reflected the plan could not address everything right now and that there was a desperate need for housing in Barry. Councillor Wilson stated the belief that no-one wanted new homes next to them, and that a lot of other homes in the area were modern, but that the Council need to evolve as households and their needs changed. He reflected upon changing attitudes to transport, including increased usage of electric cars and active travel, both of which needed to be considered. He shared that the Vale of Glamorgan was a popular place to live, with demand exceeding supply, and house prices increasing at rates greater than inflation, and that there was increasing deprivation, and a need to supply affordable housing. He felt that no viable alternatives had been proposed, so would support inclusion of this site. Councillor Sivagnanam responded that this proposal was about the delivery of affordable homes, with mitigations identified in the report and considered as part of the ongoing planning process. She reflected that there was a need to balance housing with the needs of the environment and transport, and felt this proposal achieved the right balance. She indicated that previous opposition from the Labour Party was due to the deliverability of the proposal, which she felt to be addressed in the report, and that whilst there had been representations, there would still be numerous in Barry who had not been heard who would support the development. A Recorded Vote was taken to consider the removal of the Weycock Cross site from the proposals as below: Member For Against Abstain Anne Asbrey √ Julie Aviet √ Gareth Ball √ Rhiannon Birch √ Bronwen Brooks √ Member For Against Abstain Gillian Bruce √ Ian Buckley √ Lis Burnett √ Samantha Campbell √ George Carroll √ Christine Cave √ Charles Champion √ Amelia Collins √ Marianne Cowpe √ Pamela Drake √ Vincent Driscoll √ Anthony Ernest √ Robert Fisher Christopher Franks √ Wendy Gilligan √ Russell Godfrey √ Emma Goodjohn √ Ewan Goodjohn √ Stephen Haines √ Sally Hanks √ William Hennessy √ Nic Hodges √ Mark Hooper √ Member For Against Abstain Catherine Iannucci-Williams √ Gwyn John √ Ian Johnson √ Belinda Loveluck-Edwards √ Julie Lynch-Wilson √ Kevin Mahoney √ Naomi Marshallsea √ Michael Morgan √ Jayne Norman √ Helen Payne √ Elliot Penn √ Sandra Perkes √ Ian Perry √ Joanna Protheroe √ Ruba Sivagnanam √ Carys Stallard √ Neil Thomas √ Rhys Thomas Steffan Wiliam √ Margaret Wilkinson √ Eddie Williams √ Mark Wilson √ Nicholas Wood √ Member For Against Abstain Total 23 24 2 The amendment was not carried and the debate returned to discussing the original proposals. Councillor Mahoney acknowledged the need for housing but felt that building housing in high density areas with no access to services such as Doctors and Schools, which had not increased in recent times. He shared that he had lived in the Bendricks area for 13 years, there were no facilities excluding a café, and a bus service subsidised by Section 106 monies and that Sully School had not been upgraded in several years, despite recently losing a significant part of its budget. He noted that the Bendricks area was cut off from the rest of the area and without transport apart from walking, which did not suit all situations and urged the Council to stop building housing in concentrated places without enough services and infrastructure. Councillor Ernest stated that very little had changed in Sully in a number of years apart from increased housing and noted that the development of Sully Hospital had been beneficial in providing several new homes, but that there was limited public transport, which tended to run infrequently. He added that building more housing on Hayes Road would not lead to the services needed such as medical facilities, doctors and shops, and that if residents did not own a car, they would struggle with everyday tasks. The Leader acknowledged that in relation to infrastructure, there were things that the Council was responsible for and things it was not responsible for, and that the role of Council was to often lobby and negotiate on behalf of people, as demonstrated by the Health hub at Western Gate and the lobbying of the health board for Eagleswell in Llantwit Major. She also noted that whilst the Council had limited funding for bus services, there were two services which covered the Bendricks (88 and 94), and that when she used the bus, residents often commented positively on the Council housing which had been built in the area. She further stated that the area did not have an abundance of green fields to be built upon, so sites were invited to be considered as part of the LDP, with the Council considering most appropriate based upon the agreed strategy. The Leader emphasised that today’s proposals were about supporting people into the right accommodation, supporting people in looking towards their futures, and made no apologies in allocating these sites as they supported people with affordable housing. Councillor Perkes shared that they felt the Bendricks was becoming more of a community, with a development planned in partnership with Cardiff Council and Lovell Homes, containing affordable homes which were built to Welsh Housing Quality Standards. She noted concerns around lack of services but shared that services would grow as the population grew. Councillor Perry noted that increasing house prices were global issue, with housing becoming an investment which profited few people, and that the problem was not about the supply of housing, but the financing of housing. He reflected that building costs had increased alongside labour so there was inflation built into the system impacting upon their affordability. He sought clarification as to what was meant by inappropriate housing as he felt no definition was provided and would welcome similar detail surrounding the housing waiting list. He also challenged Members to further consider the environmental impacts upon the increased housing, as climate risks were increasing, and re-emphasised the point to invest in the transport network and subsidise public transport to be accessible and reduce the dependent on cars. Councillor Wilson stated that the Replacement Local Development Plan went through a detailed process with planning professionals, with sites tested upon their viability. He reflected that Transport for Wales were spending approximately £1 billion on electrification and new stations in Wales, and that the Council were bidding for stations. He noted that he felt the area was a great place to live, an amazing destination, and that he was a product of Council housing. He shared that the Council needed a legal basis to defend things which were outside of the RLDP, and that when it came to looking at the viability for these sites, it was essential that facilities were considered. Councillor John acknowledged the need for housing, particularly in the Western Vale, and welcomed the Leader’s work in lobbying the Health Board to improve medical services in the area which were oversubscribed, but suggested Welsh Government needed to intervene to push the development of health care provision, as the Council needed to consider facilities when trying to develop and build communities. Councillor Hodges indicated that the Weycock Cross development was not about social housing, but a commercial venture, and that when considering the Bendricks area, he did not believe the view that facilities would follow housing as services were reducing generally. He reflected on the Waterfront development, which was previously proposed as a potential hotel, and believed this to be a failure of the Council to promote Barry as a tourist destination, which would have a broader economic benefit. He also noted that he believed that developers had shafted the Council for a number of years and that it needed to be better in standing up to big business. Councillor Sivagnanam responded that the Housing Development team were holding pre-application consultations and invited Members and residents to participate in these moving forward to make their views clear. She emphasised that this was national growth area and there was a need for housing, particularly affordable homes in Barry, and failure to agree could leave the Council vulnerable to speculative applications. A further Recorded Vote took place on all three of the original recommendations as presented within the report: Member For Against Abstain Anne Asbrey √ Julie Aviet √ Gareth Ball √ Rhiannon Birch √ Bronwen Brooks √ Gillian Bruce √ Ian Buckley √ Lis Burnett √ Samantha Campbell √ George Carroll √ Christine Cave √ Charles Champion √ Amelia Collins √ Marianne Cowpe √ Pamela Drake √ Vincent Driscoll √ Anthony Ernest √ Robert Fisher Christopher Franks √ Wendy Gilligan √ Russell Godfrey √ Emma Goodjohn √ Ewan Goodjohn √ Member For Against Abstain Stephen Haines √ Sally Hanks √ William Hennessy √ Nic Hodges √ Mark Hooper √ Catherine Iannucci-Williams √ Gwyn John √ Ian Johnson √ Belinda Loveluck-Edwards √ Julie Lynch-Wilson √ Kevin Mahoney √ Naomi Marshallsea √ Michael Morgan √ Jayne Norman √ Helen Payne √ Elliot Penn √ Sandra Perkes √ Ian Perry √ Joanna Protheroe √ Ruba Sivagnanam √ Carys Stallard √ Neil Thomas √ Rhys Thomas Member For Against Abstain Steffan Wiliam √ Margaret Wilkinson √ Eddie Williams √ Mark Wilson √ Nicholas Wood √ Total 26 22 1 RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T the actions set out in the Consultation Report be endorsed. (3) T H A T the inclusion of the three potential housing sites as allocations in the Deposit Replacement Local Development Plan (RLDP) be approved. Reasons for decisions (1&2) To outline to Members the issues raised during the public consultation exercise on Housing Growth in Barry. (3 ) To allow officers to progress with the preparation of the Deposit RLDP. TREASURY MANAGEMENT MID-YEAR REPORT 2025/26 (REF) The Leader presented the regular update of the Council’s Treasury Management approach and highlighted that the report noted economic factors driving the UK economy alongside forecasts, and that there were no policy changes as of 30th September, 2025. She further noted the Council’s capital expenditure and prudential indicators were included in Appendix A, and that the investment portfolio listed the investments as £51.775 million as of 30th September, 2025, up from £17.19 million in April 2025. She shared that there was an average interest rate of 4.22% this year, which meant there was approximately £1.19 million interest accrued that the new external borrowing was at £6 million at an average rate of 4.56%, and that this was borrowed at shorter terms of up to 7 years, so it could be reborrowed if rates were to decrease. She further noted that the Council were prudent in terms of borrowing and investments and had not considered any debt rescheduling opportunities this year to date due to current interest rates. RESOLVED – T H A T the Treasury Management Annual Report for the period 2025/26 be approved Reason for decision To update Council surrounding the Council’s approach to Treasury Management. REVIEW OF THE VALE OF GLAMORGAN COUNCIL’S PETITION SCHEME (REF) The Leader presented the report and advised that the previous Petition Scheme had been considered by Council in 2022, and that this was a requirement under the Local Government and Elections (Wales) Act 2021 to produce a scheme which considered how a petition could be submitted, who could submit a petition, how and by when the Council acknowledged receipt and how the Council responded. Councillor Dr. Johnson stated that he felt the petitions process was quite difficult for ordinary members of the public to use, and that awareness needed to be raised as only 3 petitions had been submitted in 3 years, with only 1 reaching the threshold, and shared how it had worked positively when looking at School crossings. He noted that the Council needed to ensure that that there was an need to promoted awareness of this process to the public as to how they could get involved, to which the Leader responded that there was a need to ensure Vale residents were signatories, and as outlined within the report, the platform for this was being reviewed to be more user friendly as it was important to engage more effectively and through the most appropriate means. RESOLVED – T H A T the revised Vale of Glamorgan Council’s Petition Scheme be approved. Reason for decision To update the Council’s approach to fulfilling statutory legislation relating to petitions from the public. VALE OF GLAMORGAN REPLACEMENT LOCAL DEVELOPMENT PLAN (RLDP) 2021-2026 – HOUSING GROWTH IN BARRY CONSULTATION REPORT (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C69, 17th July, 2025 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution.
RESOLVED – T H A T the Trust request that the Operational Manger (Property) seek an in-depth appraisal of the site via the Local Planning Authority's pre- application Service. Reason for decision In order to obtain formal pre-application advice to inform the Trust’s decision-making processes, having had regard to the content of the report, and subsequent Part II discussion.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2024/00846/FUL Received on 19 September 2024 (P. 31) APPLICANT: Mr J McQuade The Retreat, Penyturnpike Road, CF64 4HG AGENT: Mr Richard Whitaker 43 Plas Saint Andresse, Penarth Haven, Penarth, CF64 1BW Hillcroft, Heol-y-cawl, Dinas Powys Proposed subdivision of single dwelling to three dwellings with extensions to rear. The application was required to be determined by Planning Committee under the Council’s approved scheme of delegation because the application had been called in for determination by Councillor Cowpe for the following summarised reasons: • Access road was narrow and parking difficult, • Access to existing garage would be restricted, • Neighbours had raised concerns, and • Impact on wildlife. Following the matter being addressed at the meeting, a Member put forward a Motion to refuse the officer’s recommendations and the application which was duly seconded. Subsequently, a request was made by another Member for a Recorded Vote on the Motion, with the vote having taken place as follows: July 10 Minutes and DN (MT) Members For Against Abstain Julie Aviet √ Gillian Bruce √ Ian Buckley √ Christine Cave √ Janice Charles √ Marianne Cowpe √ Pamela Drake √ Anthony Ernest √ Wendy Gilligan √ Nic Hodges √ Helen Payne √ Ian Perry √ Carys Stallard √ Neil Thomas √ Eddie Williams √ Mark Wilson √ TOTAL 7 7 2 Due to the vote being tied, the Chair used his casting vote against the Motion and therefore the Motion was not carried. Subsequently, a Motion was put forward to approve the officer’s recommendations and to approve the application. A request was made for a Recorded Vote on the Motion, with the vote having taken place as follows: Members For Against Abstain Julie Aviet √ Gillian Bruce √ July 10 Minutes and DN (MT) Ian Buckley √ Christine Cave √ Janice Charles √ Marianne Cowpe √ Pamela Drake √ Anthony Ernest √ Wendy Gilligan √ Nic Hodges √ Helen Payne √ Ian Perry √ Carys Stallard √ Neil Thomas √ Eddie Williams √ Mark Wilson √ TOTAL 7 7 2 Due to the vote being tied, the Chair used his casting vote for the Motion and therefore the Motion was carried. Councillor Cowpe wanted it noted that she felt she had not been given the opportunity to come back in, as part of the Committee’s discussions and following her previous questions and comments on this matter and wanted to object to this. She had wished to provide additional valid reasons why the application should be refused (following those raised by Councillor Cave and others). The Chair apologised for this oversight and noted her objection but also stated that there had been a lengthy debate on this single application, which had included contributions from the Member concerned, and therefore it was time to move to the vote. APPROVED subject to the following condition(s): 1. The development shall begin no later than twenty four months from the date of this decision. July 10 Minutes and DN (MT) Reason: To comply with the requirements of Section 91 of the Town and Country Planning Act 1990. 2. The development shall be carried out in accordance with the following approved plans and documents unless otherwise required by any other condition relating to this permission: Hillcroft Location Plan 541-P08 Rev E Proposed Site Plan 541-P09 Rev A Proposed Ground Floor Plan 541-P10 Rev B Proposed First Floor Plan 541-P11 Rev B Proposed Roof Plan 541-P12 Rev E Proposed Elevations (Sheet 01) 541-P13 Rev C Proposed Elevations (Sheet 02) 541-P14 Rev B Proposed Site Sections 541-P15 Rev A Demolitions Ground Floor Plan 541-P16 Rev A Demolitions First Floor Plan 541-P17 Rev A Demolition Roof Plan 541-SK01 Verge Detail Bat Access Green Infrastructure Statement (By TDA October 2024) Design and Access Statement and Heritage Impact Assessment Revision B (18th September 2024) Predevelopment Tree Survey & Assessment (by TDA and dated December 2022) Tree Constraints Plan (by TDA and dated December 2022) Preliminary Ecological Appraisal V2 by Acer Ecology (February 2023) Dusk Emergence Bat Surveys (By Grounded Trees & Ecology conducted August and September 2023) Letter titled Biodiversity Mitigation & Enhancement Strategy (By Soltys Brewster Ecology and dated 29th August 2024) Development Viability by CTD Consult November 2024 Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 3. Each dwelling hereby permitted shall be used for a residential dwelling (C3 Use Class) and for no other purpose (including any other purpose in the schedule to the Town and Country Planning (Use Classes) Order 1987 (or in any provision equivalent to that class in any statutory instrument revoking and re-enacting that order with or without modification). Reason: To control the precise nature of the use of the site, and to ensure compliance July 10 Minutes and DN (MT) with the terms of Policies SP1 (Delivering the Strategy) of the Local Development Plan. 4. Notwithstanding the provisions of schedule 2, Part 1, classes A, B, C, D, E and H and Part 2, class A of the Town and Country Planning (General Permitted Development) Order 1995 (as amended for Wales) (or any order revoking and re-enacting that order with or without modification), the development hereby approved shall not be altered in any way other than those expressly authorised by this permission. Reason: To enable the Local Planning Authority to control the scale of development and to ensure compliance with Policy MD2 (Design of New Developments) and MD8 (Historical Environment) of the Local Development Plan. 5. No works to which this consent relates shall commence until an appropriate programme of historic building recording and analysis (level 2) has been secured and implemented in accordance with a written scheme of investigation which has been submitted to and approved in writing by the local planning authority. Reason: As the building is of architectural and cultural significance the specified records are required to mitigate impact in accordance with Policy MD8- Historical Environment of the Local Development Plan. 6. Notwithstanding the submitted details, the following details and samples to be used in the construction of the development hereby approved shall be submitted to and approved in writing by the Local Planning Authority. i.) stone covering for parking area (including delineation of parking spaces) ii.) natural slate and ridge tiles for roofs iii) windows, flush fitting rooflights, doors and gates including opening surrounds iv) render (including colour) v) finishing materials for adjacent garage following demolition of garage on site. vi) Details of the proposed dormers at 1:10 scale vii) Details of new stone boundary wall (to plot 03) including sample panel. viii) Finishing details for elevation of adjacent garage wall following demolition. ix) Boundary Treatments x) wall adjacent Heol y Cawl at the junction of the access and adjacent property. The development shall be completed in accordance with the approved details prior to the first occupation of any dwelling hereby approved. July 10 Minutes and DN (MT) Reason: To safeguard local visual amenities, as required by Policies SP1 (Delivering the Strategy), MD2 (Design of New Development), SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the Local Development Plan. 7. Any part of the bedroom window (room 04) of plot 01 that is below 1.7m in height above the level of the floor in the room that it serves shall be obscurely glazed to a minimum of level 3 of the "Pilkington" scale of obscuration and fixed pane at the time of installation and so retained at all times thereafter. Reason: To ensure that the privacy and amenities of adjoining occupiers are safeguarded, and to ensure compliance with Policy MD2 (Design of New Developments) of the Local Development Plan. 8. No part of any flat roof area shall be used as a storage area, balcony, roof garden or similar amenity area. Reason: To ensure that the privacy and amenities of adjoining occupiers are safeguarded, and to ensure compliance with Policy MD2 Design of New Developments of the Local Development Plan. 9. Notwithstanding the submitted details no development or site clearance shall take place until there has been submitted to and approved in writing by the Local Planning Authority a scheme of landscaping, to include details of replacement trees The scheme shall include indications of all existing trees (including spread and species) and hedgerows on the land, identify those to be retained and set out measures for their protection throughout the course of development. Reason: To safeguard local visual amenities, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy), MD2 (Design of New Developments) and MD8 (Historic Environment) ] of the Local Development Plan. 10. All planting, seeding or turfing comprised in the approved details of landscaping shall be carried out in the first planting and seeding seasons following the occupation of the buildings or the completion of the development, whichever is the sooner; and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of similar size and species. July 10 Minutes and DN (MT) Reason: To safeguard local visual amenities, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy), MD2 (Design of New Developments) and MD8 (Historic Environment) ] of the Local Development Plan. 11. Prior to the first beneficial occupation of the development, a Biodiversity Enhancement Strategy addressing enhancement measures shall be submitted to and approved in writing by the Local Planning Authority. The development shall thereafter be carried out in accordance with the approved strategy and timings set out within and thereafter retained in accordance with the approved details whilst the development remains in existence. The Strategy shall include the following: a) Details of any bird/bat box provision b) Details of any landscaping features c) Details of any additional ecological enhancements Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local Development Plan. 12. The parking spaces identified on plan number 541-P08 Rev E Proposed Site Plan shall be allocated to each dwelling in accordance with a scheme to be submitted to and approved in writing by the Local Planning Authority. A minimum of 2no. spaces shall be provided to each dwelling and spaces number 6 and 7 on the above plan shall be allocated to one of the dwellings (and including another space). Thereafter, the parking shall be adhered to in perpetuity. Reason: To ensure each dwelling has an adequate level of off-street parking in accordance with Policy MD2 of the Vale of Glamorgan Local Development Plan. 13. Prior to the first beneficial occupation of each dwelling hereby permitted, the cycle parking identified on plan number 541-P08 Rev E Proposed Site Plan shall have been provided. Thereafter it shall be maintained as such in perpetuity. Reason: In the interest of promoting sustainable modes of transport in accordance with Policies MD1-Location of New Development and MD2-Design of New Development of the Local Development Plan. July 10 Minutes and DN (MT) 14. No development shall commence, including any works of demolition, until a Construction Environment Management Plan (CEMP) has been submitted to, and approved in writing by, the Local Planning Authority. The CEMP shall include the following details: i) the parking of vehicles of site operatives and visitors; ii) loading and unloading of plant and materials; iii) storage of plant and materials used in constructing the development; iv) the erection and maintenance of security hoarding including decorative displays and facilities for public viewing, where appropriate; v) wheel washing facilities; vi) measures to control and mitigate the emission of dust, smoke, other airborne pollutants and dirt during construction; vii) a scheme for recycling/disposing of waste resulting from demolition and construction works. viii) hours of construction; ix) lighting; x) management, control and mitigation of noise and vibration; xi) odour management and mitigation; xii) diesel and oil tank storage areas and bunds; xiii) how the developer proposes to accord with the Considerate Constructors Scheme (www.considerateconstructorsscheme.org.uk) during the course of the construction of the development; and xiii) a system for the management of complaints from local residents which will incorporate a reporting system. The construction of the development shall be undertaken in accordance with the approved CEMP. Reason: To ensure that the construction of the development is undertaken in a neighbourly manner and in the interests of the protection of amenity and the environment and to ensure compliance with the terms of Policy MD7 (Environmental Protection) of the Local Development Plan. 2024/00899/CAC Received on 19 September 2024 (P. 80) APPLICANT: Mr J McQuade The Retreat, Penyturnpike Road, Dinas Powys, CF64 4HG AGENT: Mr Richard Whitaker 43 Plas Saint Andresse, Penarth Haven, Penarth, CF64 1BW Hillcroft, Heol-y-cawl, Dinas Powys Proposed subdivision of single dwelling to three dwellings with extensions to rear. July 10 Minutes and DN (MT) APPROVED subject to the following condition(s): 1. The demolition works hereby permitted shall begin no later than five years from the date of this decision. Reason: To comply with the requirements of the Historic Environment (Wales) Act 2023. 2. The demolition works only relate to the garage identified on the following approved plans and documents: Location Plan 541-P15 Rev A Demolitions Ground Floor Plan. Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 2025/00033/FUL Received on 17 April 2025 (P. 96) APPLICANT: Mr George Martin & Family C/o Agent, AGENT: Mr Andrew Vaughan-Harries The Planning Studio, Hayston Bridge, Johnston, Haverfordwest, SA62 3HJ Existing yard, opposite April Cottage, Drope Terrace, Drope, St Georges Super Ely The provision of one gypsy traveller pitch incorporating one static caravan, one touring caravan and day/utility room, two parking spaces, retention of boundary fencing, installation of private treatment plant and ecological enhancements (partly retrospective). The application was required to be determined by Planning Committee under the Council’s approved scheme of delegation because the application was of a nature that was not covered by the scheme of delegation. APPROVED subject to the following condition(s): 1. The development shall be carried out in accordance with the following approved plans and documents unless otherwise required by another condition on this permission: 02e - Existing Location and Block Plans 03e - Overall Site Plan 04d - Site Plan July 10 Minutes and DN (MT) 05a Utility Room Details 06 Aerial Photograph 07 Treatment Plant Details 08a - Foul Drainage and Location of Site Plan Percolation Test Holes Planning Statement and Justification Report REV A (8th May 2025) Appendix A – Supporting letter from Travelling Ahead Gypsy, Roma and Traveller Advice and Advocacy Service dated 20th August 2024 - Confidential Appendix B – Appeal Decisions Appendix C Rev A - Green Infrastructure Statement Appendix D - Preliminary Ecological Appraisal Noise Assessment by inacoustics 31st March 2025 Site Infiltration Results Herringbone Soakaway Size v2 dated 12/06/2025 Soakaway system for Bespoke Treatment Plant Options for Soakaways from Private Treatment Plant Brochure Tricel Novo Wastewater Treatment Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 2. The site shall not be occupied by any persons other than gypsies and travellers as defined by Welsh Government Circular 005/2018 - "Planning for Gypsy, Traveller and Showpeople Sites" or subsequent guidance that supersedes this Circular. Reason: The residential use of the site in this rural location would not be permitted unless occupied by a Gypsy or Traveller, and in order to ensure that the site is kept available to meet the needs of other Gypsies or Travellers, in accordance with Policies SP1-Delivering the Strategy, SP10-Built and Natural Environment, MD1-Location of New Development and MD18-Gypsy and Traveller Accommodation of the Local Development Plan. 3. When the land ceases to be occupied by a gypsy or traveller person, the use shall cease and all caravans, structures, materials and equipment brought on to or erected on the land or works undertaken to it in connection with the use, shall be removed and the land shall be restored to its condition before the development took place within 6 calendar months of that date. Reason: To reflect the circumstances that justify the grant of planning permission and in accordance with Policies SP10-Built and Natural Environment, MD1- July 10 Minutes and DN (MT) Location of New Development and MD2-Design of New Development of the Local Development Plan. 4. No more than 2 caravans, as defined in the Caravan Sites and Control of Development Act 1960 and the Caravan Sites Act 1968, comprising of 1 static caravan and 1 touring caravan shall be stationed on the site at any time. Any caravans positioned on the site shall be capable of being lawfully moved on the public highway, without division into separate parts. Reason: To define the scope of the permission and in the interests of visual amenity in accordance with Policy MD2 (Design of New Development) of the Vale of Glamorgan Local Development Plan. 5. Within three months of the date of this permission the approved foul drainage system with a soakaway based on the submitted "Herringbone Soakaway Size v2 dated 12/06/2025" shall have been provided on site in accordance with the full details hereby approved. Thereafter the site shall only be occupied by 6no. people maximum unless alternative details of a foul drainage scheme for the site have been submitted to and approved in writing by the Local Planning Authority. Thereafter the approved system shall be provided on site prior to any increase in occupancy and maintained as such in perpetuity. Reason: To ensure no detriment to the environment and to comply with the terms of Policy MD7 (Environmental Protection) of the Local Development Plan. 6. No commercial or business activities shall take place on the land, including the storage of materials, nor shall any vehicle over 3.5 tonnes be stationed, parked or stored on the site. Reason: In the interests of the character and appearance of the site and conserving the rural character and appearance of the area, in accordance with Policies MG17 and MD1 of the Vale of Glamorgan Local Development Plan. 7. No further ground breaking works shall commence until the Local Planning Authority have been informed in writing of the name of a professionally qualified archaeologist who is to be present during the undertaking of any excavations in the development area so that a watching brief can be conducted. No work shall commence until the Local Planning Authority has confirmed in writing that the proposed archaeologist is suitable. A copy of the watching brief report shall be submitted to the Local Planning Authority within two months of the archaeological fieldwork being completed. July 10 Minutes and DN (MT) Reason: To identify and record any features of archaeological interest discovered during the works, in order to mitigate the impact of the works on the archaeological resource, and to ensure compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the Local Development Plan. 8. Notwithstanding the submitted plans and details, within 56 days of the date of this permission, Ecological Mitigation Measures for both construction and operation of the approved development and based on all areas identified in section 5.3 and 5.4 of the submitted Preliminary Ecological Appraisal including a timetable for their implementation shall be submitted to the Local Planning Authority for their approval in writing. The development and further construction works shall thereafter be carried out in accordance with the approved strategy and timings set out within and thereafter retained in accordance with the approved details whilst the development remains in existence. Reason: In the interests of ecology and biodiversity and to ensure compliance with Policies SP1 (Delivering the Strategy), MD7 (Environmental Protection) and MD9 (Promoting Biodiversity) of the Local Development Plan. 9. All planting, seeding or turfing comprised in the approved details of landscaping on plans 03e - Overall Site Plan and 04d Site Plan shall be carried out in the first planting and seeding seasons following the occupation of the buildings or the completion of the development, whichever is the sooner; and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of similar size and species. Reason: To ensure satisfactory maintenance of the landscaped area to ensure compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), MG17 (Special Landscape Areas), MD1 (Location of New Development), MD2 (Design of New Developments) and MD9 (Promoting Biodiversity) of the Local Development Plan. 10. The 2m high wooden boarded fence erected on the eastern boundary of the site adjacent the boundary with the A4232 road shall be maintained and retained as such as long as the site is being used as a gypsy/traveller pitch. Reason: In the interest of the amenity of the occupiers in accordance with Policy MD2- Design of New Development and MD7-Environmental Protection in the Local July 10 Minutes and DN (MT) Development Plan. 11. Within 56 days of the date of this permission an assessment of the nature and extent of contamination shall be submitted to and approved in writing by the Local Planning Authority. This assessment must be carried out by or under the direction of a suitably qualified competent person * in accordance with BS10175 (2011) Code of Practice for the Investigation of Potentially Contaminated Sites and shall assess any contamination on the site, whether or not it originates on the site. The report of the findings shall include: (i) a desk top study to identify all previous uses at the site and potential contaminants associated with those uses and the impacts from those contaminants on land and controlled waters. The desk study shall establish a ‘conceptual site model’ (CSM) which identifies and assesses all identified potential source, pathway, and receptor linkages; (ii) an intrusive investigation to assess the extent, scale and nature of contamination and monitor the site for the presence of gases** which may be present. (iii) an assessment of the potential risks to: - human health, - groundwaters and surface waters - adjoining land, - property (existing or proposed) including buildings, crops, livestock, pets, woodland and service lines and pipes, - ecological systems, - archaeological sites and ancient monuments; and - any other receptors identified at (i) (iv) an appraisal of remedial options, and justification for the preferred remedial option(s). All work and submissions carried out for the purposes of this condition must be conducted in accordance with DEFRA and the Environment Agency’s ‘Model procedures for the Management of Land Contamination, CLR 11’ (September 2004) and the WLGA / WG / NRW guidance document ‘Land Contamination: A guide for Developers’ (2023), unless the Local Planning Authority agrees to any variation. * A ‘suitably qualified competent person’ would normally be expected to be a chartered member of an appropriate professional body (such as the Institution of Civil Engineers, Geological Society of London, Royal Institution of Chartered Surveyors, Institution of Environmental Management) and also have relevant experience of investigating contaminated sites. ** ‘Gases’ include landfill gases, vapours from contaminated land sites, and naturally occurring methane and carbon dioxide, but does not include radon July 10 Minutes and DN (MT) gas. Gas Monitoring programmes should be designed in line with current best practice as detailed in CIRIA 665 and or BS8485 year 2007 Code of Practice for the Characterization and Remediation from Ground Gas in Affected Developments. Reason: To ensure that any unacceptable risks from land contamination to the future users of the land, neighbouring land, controlled waters, property and ecological systems are minimised, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 12. Within 72 days of the date of this permission a detailed remediation scheme and verification plan to bring the site to a condition suitable for the intended use by removing any unacceptable risks to human health, controlled waters, buildings, other property and the natural and historical environment shall be submitted to and approved in writing by the Local Planning Authority. The scheme shall include all works to be undertaken, proposed remediation objectives and remediation criteria, a timetable of works and site management procedures. The scheme must ensure that the site will not qualify as contaminated land under Part 2A of the Environmental Protection Act 1990 in relation to the intended use of the land after remediation. All work and submissions carried out for the purposes of this condition must be conducted in accordance with the Environment Agency’s ‘Land contamination: risk management (LCRM)’ (October 2020) and the WLGA / WG / NRW guidance document ‘Land Contamination: A guide for Developers’ (2023) unless the Local Planning Authority agrees to any variation. Reason: To ensure that any unacceptable risks from land contamination to the future users of the land, neighbouring land, controlled waters, property and ecological systems are minimised, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with policy MD7 of the Vale of Glamorgan Local Development Plan. 13. The remediation scheme approved by condition 12 above must be fully undertaken in accordance with its terms. The Local Planning Authority must be given two weeks written notification of commencement of the remediation scheme works. On the completion of the measures identified in the approved remediation scheme and prior to the occupation of any part of the development unless otherwise agreed in writing by the Local Planning Authority, a verification report that demonstrates the effectiveness of the remediation carried out must be submitted to and approved in writing by the Local Planning Authority. July 10 Minutes and DN (MT) All work and submissions carried out for the purposes of this condition must be conducted in accordance with the Environment Agency’s ‘Land contamination: risk management (LCRM)’ (October 2020) and the WLGA / WG / NRW guidance document ‘Land Contamination: A guide for Developers’ (2023) unless the Local Planning Authority agrees to any variation. Reason: To ensure that any unacceptable risks from land contamination to the future users of the land, neighbouring land, controlled waters, property and ecological systems are minimised, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with policy MD7 of the Vale of Glamorgan Local Development Plan. 14. In the event that contamination is found at any time when carrying out the approved development that was not previously identified it must be reported in writing within 2 days to the Local Planning Authority, all associated works must stop, and no further development shall take place unless otherwise agreed in writing until a scheme to deal with the contamination found has been approved. An investigation and risk assessment must be undertaken and where remediation is necessary a remediation scheme and verification plan must be prepared and submitted to and approved in writing by the Local Planning Authority. Following completion of measures identified in the approved remediation scheme a verification report must be submitted to and approved in writing by the Local Planning Authority. The timescale for the above actions shall be agreed with the LPA within 2 weeks of the discovery of any unsuspected contamination. Reason: To ensure that any unacceptable risks from land contamination to the future users of the land, neighbouring land, controlled waters, property and ecological systems are minimised, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with policy MD7 of the Vale of Glamorgan Local Development Plan. 15. Any topsoil [natural or manufactured], or subsoil, to be imported shall be assessed for chemical or other potential contaminants in accordance with a scheme of investigation which shall be submitted to and approved in writing by the Local Planning Authority in advance of its importation. Only material approved by the Local Planning Authority shall be imported. All measures specified in the approved scheme shall be undertaken in accordance with Pollution Control’s Imported Materials Guidance Notes. Subject to approval of the above, sampling of the material received at the development site to verify that the imported soil is free from contamination shall be undertaken in accordance with a scheme and timescale to be agreed in writing by the LPA. July 10 Minutes and DN (MT) Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 16. Any aggregate (other than virgin quarry stone) or recycled aggregate material to be imported shall be assessed for chemical or other potential contaminants in accordance with a scheme of investigation which shall be submitted to and approved in writing by the Local Planning Authority in advance of its importation. Only material approved by the Local Planning Authority shall be imported. All measures specified in the approved scheme shall be undertaken in accordance with Pollution Control’s Imported Materials Guidance Notes. Subject to approval of the above, sampling of the material received at the development site to verify that the imported soil is free from contamination shall be undertaken in accordance with a scheme and timescale to be agreed in writing by the LPA. Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 17. Any site won material including soils, aggregates, recycled materials shall be assessed for chemical or other potential contaminants in accordance with a sampling scheme which shall be submitted to and approved in writing by the Local Planning Authority in advance of the reuse of site won materials. Only material which meets site specific target values approved by the Local Planning Authority shall be reused. Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 18. Within 56 days of the date of permission details of existing ground levels within and adjacent to the site and proposed finished ground and floor levels have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details. Reason: In the interests of visual amenity and to ensure the development accords with Policies SP10 (Built and Natural Environment), MD2 (Design of New Development) and MG17 (Special Landscape Area) of the Local Development Plan. July 10 Minutes and DN (MT) 19. The existing means of vehicle access shall maintain the existing vision splays provided. Reason: In the interest of highway and public safety in accordance with Policy MD2- Design of New Development of the Local Development Plan. 20. No gates whatsoever shall be located and fitted to open out over the adopted highway (All gates shall open inwards). Reason: In the interest of highway / Public Safety and the free flow of traffic along adopted Highway in accordance with Policy MD2-Design of New Development of the Local Development Plan. 21. The drainage scheme for the site shall ensure that all foul and surface water discharges separately from the site and that land drainage run-off shall not discharge, either directly or indirectly, into the public sewerage system. Reason: To prevent hydraulic overloading of the public sewerage system, pollution of the environment and to protect the health and safety of existing residents and ensure no detriment to the environment and to comply with the terms of Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD7 (Environmental Protection) of the Local Development Plan. 2025/00333/RG3 Received on 10 April 2025 (P. 143) APPLICANT: Vale of Glamorgan Council Civic Offices, Holton Road, Barry, CF63 4RU AGENT: Mr Liam Griffiths Unit 9, Oak Tree Court, Cardiff Gate Business Park, Cardiff, CF23 8RS Land at Former Eagleswell School, Eagleswell Road, Llantwit Major Variation of Condition 8 (Obscure Glazing/Fixed Windows) of Planning Approval 2023/01102/RG3 : Temporary housing accommodation and associated works. The application was required to be determined by Planning Committee under the Council’s approved scheme of delegation because the Head of Sustainable Development had deemed it necessary due to public interest in the original application. Following the matter being addressed at the meeting, and due to the concerns raised by some Members concerning the application, a vote on officer’s recommendations July 10 Minutes and DN (MT) was undertaken. The vote being carried by the majority of the Committee, the application was APPROVED subject to the following condition(s): 1. The dwellings and any associated infrastructure associated with the residential use of the site shall be removed from the land in its entirety and the land shall be restored to its former condition on or before 22 July 2029. Reason: To ensure that local amenities are safeguarded and to ensure the development accords with Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD2 (Design of New Development). 2. The development shall be carried out in accordance with the following approved plans and documents: Approved by 2023/01102/RG3:- 2657 00(02)100 Location Plan 2657 00(03)300 Ancillary Details 2657 00(03)301 Bin Store Details 2657 00(03)302 Cycle Store Details 2657 00(03)400a Site Sections 2657 00(05)303 Fence Details Eag Hom Xx Zz Dr Zz 000017 Home 2b Flat Floor Plan Eag Hom Xx Zz Dr Zz 000018 Home Elevations Front And Top Eag Hom Xx Zz Dr Zz 000019 Home Elevations Side And Rear Wates Hom Xx Zz Dr Zz 000064 Home 3b Flat Floor Plan Wates Hom Xx Zz Dr Zz 000074 Home 1b Flat Floor Plan Beattie Passive Type 3 Bed Elevation Beattie Passive Type D 4 Bed Floor Plan Accessible Beattie Passive Type D 4 Bed Floor Plan Beattie Passive Type Da 4 Bed Elevation Beattie Passive Type Db 4 Bed Accessible Elevation Beattie Passive Type Db 4 Bed Elevation Beattie Passive Type Db 4 Bed Floor Plan Accessible Beattie Passive Type Db 4 Bed Floor Plan Beattie Passive Type Ga 3 Bed Floor Plan Beattie Passive Type Gb 3 Bed Elevation Beattie Passive Type Gb 3 Bed Floor Plan Egw Civ Xx Zz Dp C 9007 P3 D4 Estate Roads Refuse Tracking Egw Civ Xx Zz Dp C 9013 C1 D4 Highway Setting Out Sheet 1 Egw Civ Xx Zz Dp C 9015 C1 D4 Surfacing And Kerbing Layout Egw Civ Xx Zz Dp C 9101 C1 D4 S278 General Arrangement Egw Civ Xx Zz Dp C 9104 C1 D4 Refuse Tracking L Topographical Survey Underground Services Survey Planning Statement July 10 Minutes and DN (MT) Preliminary Ecological Appraisal Reptile Survey Report Site Investigation Report Tree Constraints Plan Tree Survey Transport Statement Travel Plan Design and Access Statement Site Investigation Report April 2016 ESG Desk Study Report January 2016 EGW-CIV-XX-ZZ-DP-C-9001-C6-D4 - External Works Layout Sheet 1 EGW-CIV-XX-ZZ-DP-C-9002-C6-D4 - External Works Layout Sheet 2 EGW-CIV-XX-ZZ-DP-C-9003-C6-D4 - External Works Layout Sheet 3 2657-00(03)130 - Plot 23 & 12 Section 2657-00(03)111 - Plot 23 & 12 Site Plan Construction Environmental Management Plan EGW-CIV-XX-ZZ-DS-C-9004-P3-D4 - Long Sections Sheet 1 EGW-CIV-XX-ZZ-DS-C-9005-P3-D4 - Long Sections Sheet 2 EGW-CIV-XX-ZZ-DD-C-9006-C1-D4 - Highway Construction Details Lighting Plan 2657 00(05)115 Boundary Treatments EGW-LAN-XX-00-DD-L-100 Landscape Strategy 3 For Construction V19 EAG-HOM-XX-ZZ-DR-ZZ-000287 Type C01 Elevation Standard EAG-HOM-XX-ZZ-DR-ZZ-000457 Type Z01 Elevations EAG-HOM-XX-ZZ-DR-ZZ-000290 Type C02 Elevation Standard EAG-HOM-XX-ZZ-DR-ZZ-000460 Type Z02 Elevations EAG-HOM-XX-ZZ-DR-ZZ-00392 Type AE Elevations Gable EAG-HOM-XX-ZZ-DR-ZZ-000284 Type C Elevation Gable Approved by 2023/01102/1/CD:- Landscape and Ecological Management Plan (Tir Collective, October 2024, R03) Approved by 2023/01102/3/CD Highway condition survey prepared by Asbri Transport dated November 2024 Approved by 2025/00333/RG3:- 2657-00(03)110 Rev A Site Layout S73 WINDOWS, received 19/06/25 A001 Quick Release Restrictor Resident Management Plan rev A, received 24/06/25 Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. July 10 Minutes and DN (MT) 3. Prior to beneficial occupation of any respective unit, the fences, trellis and patio screens to serve that unit shall be erected in accordance with plan no. 2657 00(05)115 Boundary Treatments. Once erected, the boundary treatments shall thereafter be retained as such for the duration of occupation of the units. Reason: In the interests of privacy and to ensure compliance with Policy MD2 (Design of New Development) of the Local Development Plan. 4. The parking spaces shall be retained in accordance with drawing no. Egw Civ Xx Zz Dp C 9013 C1 D4 Highway Setting Out Sheet 1 and kept available for parking for as long as the development remains on site. Reason: To ensure that satisfactory vehicle parking and turning facilities is provided on site to serve the development, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 5. The highway works including traffic calming measures shall be retained in accordance with the details on drawing no. EGW-CIV-XX-ZZ-DD-C-9006C1- D4 Highway Construction Details and maintained as such for the lifetime of development. Reason: In the interests of highway safety, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 6. Notwithstanding the provisions of schedule 2, Part 1, classes A, B, C, D and E of the Town and Country Planning (General Permitted Development) Order 1995 (as amended for Wales) (or any order revoking and re-enacting that order with or without modification), the development hereby approved shall not be altered in any way. Reason: To enable the Local Planning Authority to control the scale of development and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 7. Any part of the rear windows in plots 9-27 that are below 1.7m in height above the level of the floor in the room that it serves shall be: 1) Obscurely glazed in relation to plots 9 – 27 in accordance with details approved by application ref. 2023/01102/2/CD; July 10 Minutes and DN (MT) 2) Fixed closed in relation to plots 9-12, 19-20 and 22-26 in accordance with details approved by application ref. 2023/01102/2/CD and as marked purple on plan ref 2657-00(03)110 Rev A in relation to plots 13- 18, 21 and 27 and; 3) Fixed with a quick release restrictor in relation to plots 13-18, 21 and 27 as marked green on plan ref 2657-00(03)110 Rev A in accordance with details ref. A001 Quick Release Restrictor. The windows shall thereafter be retained at all times in accordance with the approved details. A sign informing residents about the correct use of quick release restrictors, as detailed in the Resident Management Plan rev A received 24/06/25, shall be placed on each affected window prior to first beneficial occupation of any respective unit on plots 13-18, 21 and 27. The measures set out in the Management Plan shall be complied with whilst the units on plots 13-18, 21 and 27 remain in occupation. Reason: To ensure that the privacy and amenities of adjoining occupiers are safeguarded, and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 8. The site landscaping, ecological enhancements and open space areas shall be maintained in accordance with the Landscape and Ecological Management Plan (Tir Collective, October 2024, R03), as approved under ref. 2023/01102/1/CD, for the lifetime of the development. Reason: To ensure satisfactory maintenance of the landscaped and amenity areas to ensure compliance with Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD2 (Design of New Developments) of the Local Development Plan. 9. Any trees or plants forming part of the approved landscaping scheme (comprising drawing no. EGW-LAN-XX-00-DD-L-100 'Landscape Strategy 3 For Construction V19' and the Landscape and Ecological Management Plan approved under ref. 2023/01102/1/CD) which within the lifetime of this temporary consent die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of similar size and species. Reason: To ensure satisfactory maintenance of the landscaped area to ensure July 10 Minutes and DN (MT) compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), MD1 (Location of New Development), MD2 (Design of New Developments) of the Local Development Plan. 10. Within one month of the date of this consent, a plan/strategy to manage the removal of the temporary residential units from the site shall be submitted to the Local Planning Authority for approval in writing. The Strategy will detail the plans to relocate the modular units to alternative sites within the 5-year period from the grant of planning permission and should include the commencement of this work at least 18 months prior to the expiry of the planning permission with the 7 plots 21-27 being identified as those to be removed from the site first. The plan will detail the proposed method and numbers of units to be relocated to newly identified sites in batches appropriate to the size of the receiving site. The temporary residential units shall thereafter be removed from the site in accordance with the approved details. Reason To ensure that local amenities are safeguarded and to ensure the development accords with Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD2 (Design of New Development). 2025/00487/FUL Received on 19 May 2025 (P. 164) APPLICANT: Greenhill Investments (Vale) Limited c/o Agent, AGENT: Mr Joe Ayoubkhani 14 Neptune Court, Vanguard Way, Cardiff, CF24 5PJ Land North of Hayes Road, Sully Proposed industrial unit, access, landscaping, drainage and associated works APPROVED subject to the following condition(s): 1. The development shall be carried out in accordance with the following approved plans and documents: Planning, Design, Access & GI Statement dated March 2025 Location Plan 20995-c Stie Location Plan A101 Rev B received 27 June 2025 Construction Environmental Management Plan, Issue 01, by Vale Consultancy dated 9th May 2025. 20995_700 Rev 02 - Highway General Arrangement 20995_900 Rev 02 - 16.5m HGV Swept Path Analysis 20995_901 Rev 01 - Standard Car Swept Path Analysis 20995_510 Rev 02 Proposed Drainage Plan Foul Drainage Report prepared by Vale Consultancy Proposed Ground Floor Plan A103 Rev B Proposed Mezzanine Floor Plan A104 Rev B Proposed Roof Plan A105 Rev C July 10 Minutes and DN (MT) Proposed Elevations – Sheet 1 A106 Reb B Proposed Elevations – Sheet 2 Rev B Flood Consequence Assessment by Vale Consultancy 20995-FCA-02 dated 30 June 2025 Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 2. No further development shall take place, until the following components of a scheme to deal with the risks associated with contamination at the site, has been submitted to and approved in writing by the Local Planning Authority. 1. A preliminary risk assessment which has identified: • all previous uses • potential contaminants associated with those uses • a conceptual model of the site indicating sources, pathways and receptors • potentially unacceptable risks arising from contamination at the site 2. A site investigation scheme, based on (1) to provide information for a detailed assessment of the risk to all receptors that may be affected, including those off site. 3. The results of the site investigation and the detailed risk assessment referred to in (2) and, based on these, an options appraisal and remediation strategy giving full details of the remediation measures required and how they are to be undertaken. 4. A verification plan providing details of the data that will be collected in order to demonstrate that the works set out in the remediation strategy in (3) are complete and identifying any requirements for longer-term monitoring of pollutant linkages, maintenance and arrangements for contingency action. The remediation strategy and its relevant components shall be carried out in accordance with the approved details. Reason: To ensure the risks associated with contamination at the site have been fully considered prior to commencement of development as controlled waters are of high environmental sensitivity and to safeguard human health; and where necessary remediation measures and long-term monitoring are implemented to prevent unacceptable risks from contamination in accordance with Policy MD7 of the adopted Local Development Plan. 3. Prior to the occupation of the development a verification report demonstrating completion of works set out in the approved remediation strategy and the effectiveness of the remediation shall be submitted to and approved in writing July 10 Minutes and DN (MT) by the Local Planning Authority. The report shall include results of sampling and monitoring carried out in accordance with the approved verification plan to demonstrate that the site remediation criteria have been met. It shall also include a long-term monitoring and maintenance plan for longer-term monitoring of pollutant linkages, maintenance and arrangements for contingency action, as identified in the verification plan. The long-term monitoring and maintenance plan shall be carried out in accordance with the approved details. Reason: To ensure the methods identified in the verification plan have been implemented and completed and the risk associated with the contamination at the site has been remediated prior to occupation or operation. To prevent unacceptable risks to controlled waters and ecological systems in accordance with Policy MD7 of the adopted Local Development Plan. 4. Prior to the occupation of the development, a long term monitoring plan for land contamination shall be submitted and approved in writing by the Local Planning Authority. The long term monitoring plan should include: • Details of the methods and triggers for action to be undertaken • Timescales for the long term monitoring and curtailment mechanisms e.g. a scheme of monitoring for 3 years unless the monitoring reports indicate that subsequent monitoring is or is not required (for x years) • Timescales for submission of monitoring reports to the LPA e.g. annually • Details of any necessary contingency and remedial actions and timescales for actions • Details confirming that the contingency and remedial actions have been carried out The monitoring plan shall be carried out in accordance with the approved details, within the agreed timescales. Reason: A long term monitoring plan should be submitted prior to occupation or operation, to ensure necessary monitoring measures are approved to manage any potential adverse impacts as a result of development on controlled waters and to ensure compliance with Policy MD7 of the adopted Local Development Plan. 5. In the event that contamination is found at any time when carrying out the approved development that was not previously identified it must be reported in writing within 2 days to the Local Planning Authority, all associated works must stop, and no further development shall take place until a scheme to deal with the contamination found has been submitted to and approved in writing by the Local Planning Authority. An investigation and risk assessment must be undertaken and where remediation is necessary a remediation scheme and verification plan must be prepared and submitted to and approved in writing by the Local Planning Authority. Following completion of measures July 10 Minutes and DN (MT) identified in the approved remediation scheme a verification report must be submitted to and approved in writing by the Local Planning Authority. The timescale for the above actions shall be agreed with the LPA within 2 weeks of the discovery of any unsuspected contamination. Reason: To ensure that any unacceptable risks from land contamination to the future users of the land, neighbouring land, controlled waters, property and ecological systems are minimised, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 6. No infiltration of surface water drainage into the ground is permitted other than with the express written consent of the Local Planning Authority, which may be given for those parts of the site where it has been demonstrated that there is no resultant unacceptable risk to controlled waters. The development shall be carried out in accordance with the approval details. Reason: To prevent pollution to the water environment in accordance with Policy MD7 of the adopted Local Development Plan. 7. Any aggregate (other than virgin quarry stone) or recycled aggregate material to be imported shall be assessed for chemical or other potential contaminants in accordance with a scheme of investigation which shall be submitted to and approved in writing by the Local Planning Authority in advance of its importation. Only material approved by the Local Planning Authority shall be imported. All measures specified in the approved scheme shall be undertaken in accordance with Pollution Control’s Imported Materials Guidance Notes. Subject to approval of the above, sampling of the material received at the development site to verify that the imported soil is free from contamination shall be undertaken in accordance with a scheme and timescale to be agreed in writing by the LPA. Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 8. Any site won material including soils, aggregates, recycled materials shall be assessed for chemical or other potential contaminants in accordance with a sampling scheme which shall be submitted to and approved in writing by the Local Planning Authority in advance of the reuse of site won materials. Only material which meets site specific target values approved by the Local Planning Authority shall be reused. July 10 Minutes and DN (MT) Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policies SP1 (Delivering the Strategy) and MD7 (Environmental Protection) of the Local Development Plan. 9. Within one month of this consent a revised landscaping scheme shall be submitted to and approved in writing by the Local Planning Authority. The scheme shall include indications of all existing trees (including spread and species) and hedgerows on the land, identify those to be retained, set out measures for their protection throughout the course of development, in addition to details of equipment and layout of communal areas to serve the development and the proposed wayfaring/entrance feature within the site. Reason: To safeguard local visual amenities, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD2 (Design of New Developments) of the Local Development Plan. 10. All planting, seeding or turfing comprised in the approved details of landscaping shall be carried out in the first planting and seeding seasons following the occupation of the buildings or the completion of the development, whichever is the sooner; and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of similar size and species. Reason: To ensure satisfactory maintenance of the landscaped area to ensure compliance with Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD2 (Design of New Developments) of the Local Development Plan. 11. Any amenity areas approved as part of the approved landscaping scheme pursuant to condition 9, shall be provided in accordance with the approved details, within 3 months of the first beneficial occupation of the first unit hereby approved and maintained in accordance with the approved details in perpetuity thereafter. Reason: To ensure satisfactory maintenance of the landscaped and amenity areas to ensure compliance with Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD2 (Design of New Developments) of the Local Development Plan. July 10 Minutes and DN (MT) 12. Prior to the first beneficial use of the development, a Biodiversity Enhancement Strategy addressing enhancement measures shall be submitted to and approved in writing by the Local Planning Authority. The development shall thereafter be carried out in accordance with the approved strategy and timings set out within and thereafter retained in accordance with the approved details whilst the development remains in existence. The Strategy shall include the following: a) Details of any bird/bat box provision b) Details of any landscaping features c) Details of any additional ecological enhancements Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local Development Plan. 13. Notwithstanding the submitted details, a schedule of materials (inclusive of samples and artistic elements) to be used in the construction of the development hereby approved shall be submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved details prior to beneficial occupation of the unit hereby approved. Reason: To safeguard local visual amenities, as required by Policies SP1 (Delivering the Strategy) and Policy MD2 (Design of New Development) of the Local Development Plan. 14. The approved access and internal circulation layout, inclusive of 3.5m footway/cycleway to site frontage; vehicular and cycle parking as well as internal circulation spaces shall be laid out in accordance with the approved details, prior to the first beneficial use of the unit hereby approved and shall thereafter be so retained at all times to serve the unit hereby approved. Reason: To ensure the provision on site of parking and turning facilities to serve the development in the interests of highway and public safety, and to ensure compliance with the terms of Policies MD1 and MD2 of the Local Development Plan 2011-2026. 15. The development permitted by this planning permission shall only be carried out in accordance with the Flood Consequence Assessment (FCA) produced by Vale Consultancy reference 20995-FCA-02 dated 30 June 2025 including that the finished slab level of the approved industrial units shall be set no lower than 7.25 metres Above Ordnance Datum (AOD) (Newlyn). July 10 Minutes and DN (MT) Reason: To reduce the risk of flooding to the proposed development and future occupant, in accordance with the requirements of Policies SP1 and MD1 of the Adopted Local Development Plan 2011-2026 and TAN15- Development and Flood Risk. July 10 Minutes and DN (MT)
RESOLVED – (1) T H A T the contents of the report and the fact that the Applicant had confirmed that they no longer wished to progress with the lease of the land be noted. (2) T H A T a Committee site visit be arranged at St. Oswald’s Road, Cadoxton, Barry on Monday, 7th July, at 5.00pm, prior to a further update report on the Cadoxton Community Orchard Proposal being presented to the Committee at its September 2025 meeting. Reasons for decisions (1) Having regard to the contents of the report and subsequent discussion at the meeting on the Applicant’s decision. (2) To assess the future use of the land. No.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2016/00849/FUL Received on 15 August 2023 (P. 45) APPLICANT: Mr. Simpson, Equorium Limited, c/o Agent AGENT: Jessica Burgar Equorium Property Company Ltd, Capital Link, Windsor Road, Cardiff, CF24 5NG Gardenhurst Resource Centre, Holmesdale Place, Penarth Redevelopment and change of use of former care facility to provide 6 apartments, plus 3 new terrace houses on the existing car park of the property, including associated car parking, landscaping and improvement works to the existing boundary wall and arboriculture. The application was required to be determined by Planning Committee under the Council’s approved scheme of delegation because it had been called-in for determination by Councillor Anthony Ernest for the reason that the scheme related to a comprehensive proposal involving a substantial property and conversions into numerous dwellings, as well as the impact upon the conservation area. RESOLVED – T H A T subject to the interested person(s) first entering into a Section 106 Legal Agreement to trigger a viability review if the development was not substantially completed within six years of the date of the planning permission, No. APPROVED subject to the following conditions: 1. The development shall begin no later than 3 years from the date of this decision. Reason: To comply with the requirements of Section 91 of the Town and Country Planning Act 1990. 2. The development shall be carried out in accordance with the following approved plans and documents: 2266-TYP-LP-01 Rev P1 - Site Location Plan A_2266-TYP-GA-04 Rev P2 - Proposed Basement Floor Plan A_2266-TYP-GA-05 Rev P3 - Proposed Ground Floor Plan A_2266-TYP-GA-06 Rev P3 - Proposed First Floor Plan A_2266-TYP-GA-07 Rev P3 - Proposed Loft Floor Plan A_2266-TYP-GA-08 Rev P1 - Proposed Roof Plan A_2266-TYP-GA-24 Rev P2 - Proposed Elevations - Sheet 01 A_2266-TYP-GA-25 Rev P2 - Proposed Elevations - Sheet 02 A_2266-TYP-GA-26 Rev P1 - Presentation Elevations - Sheet 01 A_2266-TYP-GA-27 Rev P1 - Presentation Elevations - Sheet 02 A_2266-TYP-GA-40 Rev P2 - Basement Demolition Plan A_2266-TYP-GA-41 Rev P2 - Ground Floor Demolition Plan A_2266-TYP-GA-42 Rev P2 - First Floor Demolition Plan A_2266-TYP-GA-43 Rev P1 - Roof Demolition Plan 7935_500 Rev 03 - Drainage Strategy Plan TDA.2878.01(A) - Outline Landscape Proposals 7935 900 R02 Vehicle Tracking - Fire Tender 7935 901 R01 Vehicle Tracking- 7.5T Box Van AMENDED - 2266-TYP-BP-02 - P2 - Proposed Block Plan AMENDED - 2266-TYP-SP-02 - P3 - Site Context Demolition Plan AMENDED - 2266-TYP-SP-03 - P4 - Proposed Site Plan AMENDED - 2266-TYP-SP-31 - P2 - Proposed Site Sections AMENDED - 2266-TYP-SP-40 - P3 - Proposed 3-D Visuals - Sheet 01 AMENDED - H_2266-TYP-GA-09 - P2 - Proposed Ground Floor Plan – Townhouses AMENDED - H_2266-TYP-GA-10 - P2 - Proposed First Floor Plan - Townhouses AMENDED - H_2266-TYP-GA-11 - P2 - Proposed Second Floor Plan - Townhouses AMENDED - H_2266-TYP-GA-12 - P2 - Proposed Roof Plan - Townhouses AMENDED - H_2266-TYP-GA-29 - P4 - Proposed Elevations - Sheet 01 - Townhouses AMENDED - H_2266-TYP-GA-30 - P4 - Proposed Elevations - Sheet 02 - Townhouses AMENDED - H_2266-TYP-GA-31 - P4 - Presentation Elevations - Sheet 01 - Townhouses No. AMENDED - H_2266-TYP-GA-32 - P4 - Presentation Elevations - Sheet 02 - Townhouses AMENDED - H_2266-TYP-GA-33 - P4 - Proposed 3D Visuals - Townhouses Gardenhurst Green Infrastructure Statement Pre-Development Tree Survey & Constraints Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 3. No development shall commence until details of existing ground levels within and adjacent to the site and proposed finished ground and floor levels have been submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details. Reason: To preserve the special interest of the conservation area and safeguard visual amenity, and to ensure the development accords with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), Policy MD2 (Design of New Development) and MD8 (Historic Environment) of the Local Development Plan. 4. Notwithstanding the submitted plans and details, and prior to their use on site, a schedule of materials (including samples) to be used in the construction of the development hereby approved shall be submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved details and thereafter retained at all times. Reason: To preserve the special interest of the conservation area and safeguard visual amenity, as required by Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), Policy MD2 (Design of New Development) and MD8 (Historic Environment) of the Local Development Plan. 5. Notwithstanding the submitted plans and details, prior to their use on site full details of: - Cycle storage - All entrance gates, including details of the widening of the bin store opening - All new hardstandings (including samples) - All new boundaries (including samples) - All new railings - All new windows - All new doors - All new balcony railings No. - All new rainwater goods - Canopy’s (townhouses) and details of a replacement enclosure along to the northern boundary between the application site and Parkside Residential Home, shall be submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved details prior to being brought into beneficial use and shall thereafter be so retained. Reason: To preserve the special interest of the conservation area and safeguard visual amenity, as required by Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), Policy MD2 (Design of New Development) and MD8 (Historic Environment) of the Local Development Plan. 6. Where making good, the materials to be used shall match those used in the existing building / stone wall that exist at the time of this approval. Reason: To safeguard local visual amenities, as required by Policies SP1 (Delivering the Strategy), MD2 (Design of New Development), SP10 (Built and Natural Environment) and MD8 (Historic Environment) ] of the Local Development Plan. 7. All rooflights to be used in the development shall be flush fitting "conservation" type. Reason: To safeguard local visual amenities, as required by Policies MD2 (Design of New Development), SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the Local Development Plan. 8. The landscaping works approved under plan ref: TDA.2878.01(A) - Outline Landscape Proposals shall be carried out in accordance with the approved details during the first planting season immediately following completion of the development. Reason: To ensure satisfactory maintenance of the landscaped area to ensure compliance with the terms of Policies SP1 (Delivering the Strategy) MD1 (Location of New Development) & MD2 (Design of New Developments) of the Local Development Plan. 9. Any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased No. shall be replaced in the next planting season with others of similar size and species. Reason: To ensure satisfactory maintenance of the landscaped area to ensure compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), MD1 (Location of New Development), MD2 (Design of New Developments) and MD8 (Historic Environment) of the Local Development Plan. 10. Any part of north facing windows and roof lights contained within the rear elevation of the townhouses and north facing side elevation of Gardenhurst at first floor that are below 1.7m in height above the level of the floor in the room that they serve shall be obscurely glazed to a minimum of level 3 of the "Pilkington" scale of obscuration and fixed pane at the time of installation, and so retained at all times thereafter. Reason: To ensure that the privacy and amenities of adjoining occupiers are safeguarded, and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 11. The balcony hereby approved to serve apartment 4 shall not be brought into beneficial use until the following requirement has been complied with: A 1.8m high privacy screen is erected along the north facing side of the balcony, details of which shall have first been submitted to and approved in writing by the Local Planning Authority. Once erected, the privacy screen erected in compliance with the above shall thereafter be retained in perpetuity. Reason: In the interests of privacy and to ensure compliance with Policy MD2 (Design of New Development) of the Local Development Plan. 12. No townhouse or apartment shall be occupied until the parking spaces, bin stores and cycle parking have been laid out within the site in accordance with drawing no AMENDED - 2266-TYP-SP-03 - P4 - Proposed Site Plan for 13 vehicles to be parked and those spaces shall thereafter be kept available for such purposes in perpetuity. Reason: To ensure that satisfactory vehicle parking and turning facilities is provided on site to serve the development, and to ensure compliance with the terms of No. Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 13. Prior to the commencement of development, any site clearance or demolition, a Construction Traffic Management Plan shall be submitted to and approved in writing by the local planning authority. The CTMP shall include a scheme detailing provision for onsite parking for construction workers for the duration of the construction period, loading and unloading of plant and materials within the site boundary, measure to control mud and debris entering the highway and ensuring that no materials whatsoever shall be stored on the adjacent highway. The scheme shall be implemented throughout the construction period. Reason: To ensure that the parking provision and highway safety in the area are not adversely affected by the construction of the development and to meet the requirements of Policies SP1 (Delivering the Strategy), MD2 (Design of New Developments) and MD7 (Environmental Protection) of the Local Development Plan. 14. Prior to the first beneficial occupation of the development, a Biodiversity Enhancement Strategy addressing enhancement measures shall be submitted to and approved in writing by the Local Planning Authority. The development shall thereafter be carried out in accordance with the approved strategy and timings set out within and thereafter retained in accordance with the approved details whilst the development remains in existence. The Strategy shall include the following: a) Details of any bird/bat box provision b) Details of any additional ecological enhancements Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local Development Plan. 15. Notwithstanding the provisions of schedule 2, Part 1, classes A, B, C, D and E of the Town and Country Planning (General Permitted Development) Order 1995 (as amended for Wales) (or any order revoking and re-enacting that order with or without modification), the town house hereby approved shall not be altered in any way, no extensions shall be erected to the building other than those expressly authorised by this permission, and no buildings shall be erected other than those expressly authorised by this permission. Reason: To enable the Local Planning Authority to control the scale of development and to ensure compliance with Policies SP1 (Delivering the Strategy) and No. MD2 (Design of New Developments) of the Local Development Plan. 16. Notwithstanding the provisions of the Town and Country Planning (General Permitted Development) Order 1995 (as amended for Wales) (or any order revoking and re-enacting that Order with or without modification), no fences, gates or walls shall be erected within the curtilage of any dwelling house or within the grounds of Gardenhurst other than those expressly authorised by this permission. Reason: To safeguard local visual amenities, and to ensure compliance with Policies SP1 (Delivering the Strategy) & MD2 (Design of New Developments) of the Local Development Plan. 17. No surface water and/or land drainage shall be allowed to connect directly or indirectly with the public sewerage network. Reason: To prevent hydraulic overloading of the public sewerage system, pollution of the environment and to protect the health and safety of existing residents and ensure no detriment to the environment and to comply with the terms of Policies SP1 (Delivering the Strategy), MD1 (Location of New Development) and MD7 (Environmental Protection) of the Local Development Plan. 18. In the event that contamination is found at any time when carrying out the approved development that was not previously identified it must be reported in writing within 2 days to the Local Planning Authority, all associated works must stop, and no further development shall take place until a scheme to deal with the contamination found has been submitted to and approved in writing by the Local Planning Authority. An investigation and risk assessment must be undertaken and where remediation is necessary a remediation scheme and verification plan must be prepared and submitted to and approved in writing by the Local Planning Authority. Following completion of measures identified in the approved remediation scheme a verification report must be submitted to and approved in writing by the Local Planning Authority. The timescale for the above actions shall be agreed with the LPA within 2 weeks of the discovery of any unsuspected contamination. Reason: To ensure that any unacceptable risks from land contamination to the future users of the land, neighbouring land, controlled waters, property and ecological systems are minimised, and to ensure that the development can be carried out safely without unacceptable risks to workers, neighbours and other offsite receptors in accordance with Policy / Policies SP1 (Delivering the Strategy) / MD7 (Environmental Protection) of the Local Development Plan. No. 19. Any aggregate (other than virgin quarry stone) or recycled aggregate material to be imported shall be assessed for chemical or other potential contaminants in accordance with a scheme of investigation which shall be submitted to and approved in writing by the Local Planning Authority in advance of its importation. Only material approved by the Local Planning Authority shall be imported. All measures specified in the approved scheme shall be undertaken in accordance with Pollution Control’s Imported Materials Guidance Notes. Subject to approval of the above, sampling of the material received at the development site to verify that the imported soil is free from contamination shall be undertaken in accordance with a scheme and timescale to be agreed in writing by the LPA. Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policy / Policies SP1 (Delivering the Strategy) / MD7 (Environmental Protection) of the Local Development Plan. 20. Any topsoil [natural or manufactured],or subsoil, to be imported shall be assessed for chemical or other potential contaminants in accordance with a scheme of investigation which shall be submitted to and approved in writing by the Local Planning Authority in advance of its importation. Only material approved by the Local Planning Authority shall be imported. All measures specified in the approved scheme shall be undertaken in accordance with Pollution Control’s Imported Materials Guidance Notes. Subject to approval of the above, sampling of the material received at the development site to verify that the imported soil is free from contamination shall be undertaken in accordance with a scheme and timescale to be agreed in writing by the LPA. Reason: To ensure that the safety of future occupiers is not prejudiced in accordance with Policy / Policies SP1 (Delivering the Strategy) / MD7 (Environmental Protection) of the Local Development Plan. 21. No development, demolition works or site clearance, shall take place until there has been submitted to and approved in writing by the Local Planning Authority details of a scheme for the protection of the retained trees within the site. The approved scheme shall be carried out during the demolition of the buildings and throughout the construction phase of the development. Reason: In order to avoid damage to trees on or adjoining the site which are of amenity value to the area and to ensure compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), MD2 (Design of New Developments) and MD8 (Historic Environment) of the Local Development Plan. No. 22. No development or the removal of any internal features shall commence until a photographic survey (equivalent to Level 2 Building Recording) of the principal building on the site has been submitted to and approved in writing by the Local Planning Authority. Reason: In order that records are kept of any historic features of interest and to ensure compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the Local Development Plan. 2024/00537/FUL Received on 8 April 2025 (P. 93) APPLICANT: Mr Rhys Llewellyn C/O AGENT AGENT: Mr David Thomas Temple Court, 13A Cathedral Road, Cardiff, CF11 9HA Cliff Haven Residential Home, 10 Clive Crescent, Penarth Conversion to 3 Apartments with side and rear extensions and other alterations. Proposed alterations throughout the site to include the addition of retaining walls and alterations to levels. DEFERRED – To a future meeting of the Committee. Reason for decision To allow the Applicant adequate time to re-submit the application, to reflect the extent and form of development proposed at the site.
RESOLVED – T H A T in pursuance of the powers delegated to the Committee, the following applications be determined as indicated and any other necessary action be taken. 2021/00075/FUL Received on 4 February 2021 (P. 48) APPLICANT: Mr John Crockford 20 Gwern Close , Cardiff, CF5 6XL AGENT: Mr Ieuan Williams Gate House, Beechwood Court, Long Toll, Woodcote, RG8 0RR Land West of St. Lythans Two livestock buildings with access from highway. APPROVED subject to the following condition(s): 1. The development shall begin no later than five years from the date of this decision. Reason: To comply with the requirements of Section 91 of the Town and Country Planning Act 1990. 2. The development shall be carried out in accordance with the following approved plans and documents: Noise Impact Assessment dated 9 September 2022, received 12 September PL (00) 00 LOCATION PLAN PL (00) 01 PROPOSED SITE LAYOUT (revised) PL (00) 02 PROPOSED SITE CONTEXT (revised) RAC9002-1 Livestock Buildings Elevations and layout RAC9002-3 Visibility splay Planning Application for Two Livestock Buildings and Access off the Highway (redacted) dated October 2023 Received 12 January 2024 Green Infrastructure Statement received 21 June 2024 A Dispersion Modelling Study of the Impact of Odour dated 16 January 2025, received 23 January 2025 Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 3. Prior to the commencement of development, a method statement for the removal and translocation of the hedgerow adjacent to the adopted highway and as indicated in plan no. RAC9002-3 Visibility splay shall be submitted to and approved in writing by the Local Planning Authority. Reason: To ensure no detrimental impact to the wider visual amenities and to comply with policies SP1 (Delivering the Strategy) and MD2 (Design of New Development) of the adopted Local Development Plan. 4. No development or site clearance shall take place until there has been submitted to and approved in writing by the Local Planning Authority a scheme of landscaping, calculated at a ratio of 3:1 for hedgerow planting, to include detail of any additional planting, including native tree planting, their location and species. The scheme shall include indications of all existing trees (including spread and species) and hedgerows on the land, identify those to be retained and set out measures for their protection throughout the course of development. Reason: To safeguard local visual amenities, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), MG17 (Special Landscape Areas), MD1 (Location of New Development) and MD2 (Design of New Developments) of the Local Development Plan. 5. All planting, seeding or turfing comprised in the approved details of landscaping secured under conditions 3 and 4 shall be carried out in the first planting and seeding seasons following the occupation of the buildings or the completion of the development, whichever is the sooner; and any trees or plants which within a period of 5 years from the completion of the development die, are removed or become seriously damaged or diseased shall be replaced in the next planting season with others of similar size and species. Reason: To ensure satisfactory maintenance of the landscaped area to ensure compliance with Policies SP1 (Delivering the Strategy), SP10 (Built and Natural Environment), MG17 (Special Landscape Areas) and MD1 (Location of New Development) of the Local Development Plan 6. Prior to the first beneficial use of the buildings hereby approved, the first 10m of the access track adjacent to the adopted highway shall be finished in a bound material and retained in perpetuity. Reason: To ensure no egress of loose material to the adopted highway and to comply with policy MD2 (Design of New Development) of the adopted Vale of Glamorgan Local Development Plan. 7. The access gate, adjacent to the public highway, shall open inwards and away from the adopted highway and shall remain as such in perpetuity. Reason: To ensure no detrimental impact to highway safety and to comply with policy MD2 (Design of New Development) of the Vale of Glamorgan Local Development Plan. 8. The biodiversity enhancement measures set out in the Green Infrastructure Statement (dated June 2024) shall be carried out in full prior to the first beneficial occupation or use of the development and thereafter retained in accordance with the approved details whilst the development remains in existence. Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local Development Plan. 9. The development hereby approved shall be occupied and managed for the lifetime of the development in accordance with the details as provided within the 'Dispersion Modelling Study of the Impact of Odour', received 23 January 2025. Reason To protect neighbouring amenities from odour and to ensure compliance with policies SP1 (Delivering the Strategy) and MD2 (Design of New Development) of the Local Development Plan. 10. Prior to the commencement of development, a programme for the management of all forms of waste shall be submitted to and approved in writing by the Local Planning Authority. The development shall be carried out in accordance with the approved details for the lifetime of the development hereby approved. Reason: To ensure no detrimental impact to nearby habitats, watercourses and the balance of species within them and to comply with policy SP1 (Delivering the Strategy) of the adopted Local Development Plan. Reason for decision The decision to recommend planning permission has been taken in accordance with Section 38 of The Planning and Compulsory Purchase Act 2004, which requires that, in determining a planning application the determination must be in accordance with the Development Plan unless material considerations indicate otherwise. The Development Plan for the area comprises the Vale of Glamorgan Adopted Local Development Plan 2011-2026 and Future Wales – the National Plan 2040. Having regard to Policies SP1 – Delivering the Strategy, SP9 – Minerals, SP10 – Built and Natural Environment, MG17 – Special Landscape Areas, MG22 – Development in Minerals Safeguarding Areas, MD1 - Location of New Development, MD2 - Design of New Development, MD7 - Environmental Protection, MD9 - Promoting Biodiversity and MD17 - Rural Enterprise of the Local Development Plan, Future Wales – the National Plan 2040, Planning Policy Wales and the relevant Technical Advice Notes and Supplementary Guidance, the development is considered acceptable in respect of the principle of its location, neighbour amenity, highway safety, visual and landscape amenity and in all other respects. Having regard to the Council’s duties under the Equality Act 2010 the proposed development does not have any significant implications for, or effect on, persons who share a protected characteristic. It is considered that the decision complies with the Council’s well-being objectives and the sustainable development principle in accordance with the requirements of the Well-being of Future Generations (Wales) Act 2015. The appropriate marine policy documents have been considered in the determination of this application in accordance with Section 59 of the Marine and Coastal Access Act 2009. 2021/00852/FUL Received on 17 June 2021 (P. 87) APPLICANT: Filco Supermarkets 19 Boverton Road, Llantwit Major, CF61 1XZ AGENT: Mr Peter Lee P J Lee Architect LTD, 2, Court Road, Bridgend, CF31 1BN Filco, 2, High Street, Cowbridge Proposed ground floor extension to the Filco Foodstore and External Alterations at 2 High Street and Proposed conversion and extension of redundant 1st floor retail storage space into office accommodation with rear terrace roof garden and associated steps and external alterations at 4 High Street APPROVED subject to the following condition(s): 1. The development shall begin no later than five years from the date of this decision. Reason: To comply with the requirements of Section 91 of the Town and Country Planning Act 1990. 2. The development shall be carried out in accordance with the following approved plans and documents: 15090 SV 00 003 Topographic survey 15090 SV 00 010 Existing Ground Floor plan 15090 SV 00 011 Existing First Floor plan 15090 SV 00 015 Existing Roof plan 15090 SV 00 031 Section A 15090 SV 00 032 Section B 15090 SV 00 033 Section C 15090 SV 00 041 Existing front Elevation 15090 SV 00 042 Existing Rear Elevation 15090 SV 00 043 Existing N.2 Side Elevation 15090 SV 00 044 Existing N.4 Side Elevation Received 17 June 2021 17460 PL 01 -C Design and Access Statement (except for drawing numbers) received 9 April 2024 17460 PL 01-C Heritage Impact Assessment received 29 April 2024 Proposed Site & Ground Floor 17460 PL 00110F Proposed First Floor 17460 PL 00111E Proposed First Floor Level 17460 PL 70111E Proposed Roof Plan 17460 PL 00115D Proposed Section A-A 17460 PL 00131D Proposed Rear Elevation EV 03 17460 PL 00143E Proposed Side Elevation EV 04 17460 PL 00144E Extension Facade - Section Profiles 17460 PL 20401B Received 14 May 2024 17460 PL 00 142 G PROPOSED FRONT ELEVATION EV 02 17460 PL 00 101 DRAWING INDEX – Site Location Plan 17460 PL 00 141 J PROPOSED SIDE ELEVATION EV 01 Received 18 July 2024 Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 3. No part of the first floor of the premises shall be used for residential uses falling within use classes C3, C5 or C6 (including any other purpose in class C of the schedule to the Town and Country Planning (Use Classes) Order 1987 (or in any provision equivalent to that class in any statutory instrument revoking and re-enacting that order with or without modification). Reason: Due to the flood risk identified on the site and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy) and MD1 (Location of New Development) of the Local Development Plan. 4. Notwithstanding the submitted details, prior their use on site, a schedule and samples of materials to be used in the construction of the development, including RAL colours for paint finishes, hereby approved, shall be submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved details. Reason: To safeguard local visual amenities, as required by Policies SP1 (Delivering the Strategy), MD2 (Design of New Development), SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the Local Development Plan. 5. Notwithstanding the submitted plans and details, prior to the commencement of development, details of the proposed windows and doors, including section drawings of a minimum 1:10 including elevations, vertical and horizontal sections with larger scale details to sufficiently describe the proposed units, shall be submitted to and approved in writing by the Local Planning Authority. The development shall be completed in accordance with the approved details and shall thereafter be so retained. Reason: To safeguard the wider visual amenities of the conservation area, as required by Policies SP10 (Built and Natural Environment) and MD8(Historic Environment) of the Local Development Plan. 6. The rooflights hereby approved shall be installed as flush fitting Conservation Style rooflights. Reason: To preserve the character of the Conservation Area and to comply with policies SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the adopted Local Development Plan. 7. Notwithstanding the submitted plans and details, prior to the commencement of development, full details of the louvres, including a section drawing 1:20, shall be submitted to and approved in writing by the Local Planning Authority. The louvres shall be completed in accordance with the approved details and shall thereafter be so retained. Reason: To safeguard both neighbouring privacy and the visual amenities of the conservation area, as required by Policies MD2 (Design of New Development), SP10 (Built and Natural Environment) and MD8 (Historic Environment) of the Local Development Plan. 8. Any part of the staff room window that is below 1.7m in height above the level of the floor in the room that it serves shall be obscurely glazed to a minimum of level 3 of the "Pilkington" scale of obscuration and fixed pane at the time of installation, and so retained at all times thereafter. Reason: To ensure that the privacy and amenities of adjoining occupiers are safeguarded, and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 9. The flat roof areas of the proposed development shall not be used as a storage area, balcony, roof garden or similar amenity area. Reason: To ensure that the privacy and amenities of adjoining occupiers are safeguarded, and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD2 (Design of New Developments) of the Local Development Plan. 10. The biodiversity enhancement measures set out in plan ref: pl 00111 'Proposed First Floor Plan' shall be carried out in full prior to the first beneficial occupation or use of the development and thereafter retained in accordance with the approved details whilst the development remains in existence. Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local Development Plan. 11. No development shall commence, including any works of demolition, until a Construction Environment Management Plan (CEMP) has been submitted to, and approved in writing by, the Local Planning Authority. The CEMP shall include the following details: i) the parking of vehicles of site operatives and visitors; ii) loading and unloading of plant and materials; iii) storage of plant and materials used in constructing the development; iv) the erection and maintenance of security hoarding including decorative displays and facilities for public viewing, where appropriate; v) wheel washing facilities; vi) measures to control and mitigate the emission of dust, smoke, other airborne pollutants and dirt during construction; vii) a scheme for recycling/disposing of waste resulting from demolition and construction works. viii) hours of construction; ix) lighting; x) management, control and mitigation of noise and vibration; xi) odour management and mitigation; xii) diesel and oil tank storage areas and bunds; xiii) how the developer proposes to accord with the Considerate Constructors Scheme (www.considerateconstructorsscheme.org.uk) during the course of the construction of the development; and xiii) a system for the management of complaints from local residents which will incorporate a reporting system. xiv) details of how the adjacent watercourse and any habitats will be safeguarded during construction. The construction of the development shall be undertaken in accordance with the approved CEMP. Reason: To ensure that the construction of the development is undertaken in a neighbourly manner and in the interests of the protection of amenity and the environment and to ensure compliance with the terms of Policy / Policies SP1 (Delivering the Strategy) / MD7 (Environmental Protection) of the Local Development Plan. 12. No development or any demolition shall take place until a method statement has been submitted to and approved in writing by the Local Planning Authority, which shall include: i) Details of development and construction methods (to include details of any scaffolding and their location) and measures to be taken to minimise the impact of any works on the adjacent river and its habitats; ii) Details on how the river will be protected from both direct pollution and indirect via run-off and any migrated materials from the site; iii) Details of construction hours; iv) Details on any lighting, which should ensure that the river is unlit in the evenings and overnight to allow passage of Otters and European Eels. The proposed development shall be completed in accordance with the approved method statement and shall be retained at all times in accordance with the approved details. Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MG19 (Sites and Species of European Importance) of the Local Development Plan. 13. No surface water from any increase in the roof area of the building /or impermeable surfaces within its curtilage shall be allowed to drain directly or indirectly to the public sewerage system. Reason: To prevent hydraulic overloading of the public sewerage system, to protect the health and safety of existing residents and ensure no pollution of or detriment to the environment and to comply with policy SP1 (Delivering the Strategy) of the Local Development Plan. 14. No development shall take place until the applicant, or their agents or successors in title, has secured agreement for a written scheme of historic environment mitigation which has been submitted by the applicant and approved by the local planning authority. Thereafter, the programme of work will be fully carried out in accordance with the requirements and standards of the written scheme. Reason: To identify and record any features of archaeological interest discovered during the works, in order to mitigate the impact of the works on the archaeological resource and to comply with policy SP1 (Delivering the Strategy) of the Local Development Plan. Reason for decision The decision to recommend planning permission has been taken in accordance with Section 38 of The Planning and Compulsory Purchase Act 2004, which requires that, in determining a planning application the determination must be in accordance with the Development Plan unless material considerations indicate otherwise. The Development Plan for the area comprises the Vale of Glamorgan Adopted Local Development Plan 2011-2026 and Future Wales – the National Plan 2040. Having regard to Policies SP1 – Delivering the strategy, SP4 – Affordable Housing Provision, SP6 – Retail, SP10 – Built and Natural Environment, MG12 – Retail Hierarchy, MG14 – Non A1 Retail Uses within Town and District Retail Centres, MD2 - Design of New Development, MD5 – Development Within Settlement Boundaries, MD7 – Environmental Protection, MD8 – Historic Environment and MD9 Promoting Biodiversity of the Vale of Glamorgan Adopted Local Development Plan 2011- 2026, and the advice contained within the Council’s Supplementary Planning Guidance on Residential and Householder Development (2018), Parking Standards (2019), Cowbridge Conservation Area Appraisal and Management Plan, Future Wales: The National Plan 2040, Chapter 3 – Strategic and Spatial Choices Planning Policy Wales 12th Edition (2024), and Technical Advice Note 12- Design (2016), 15 – Development and Flood Risk (2004), 24 – The Historic Environment (2017), the development is considered acceptable in terms of its principle, scale, design and visual impact, as well as its impact on neighbours, flooding, parking provision and biodiversity enhancement provision. It is considered that the decision complies with the Council’s well-being objectives and the sustainable development principle in accordance with the requirements of the Well-being of Future Generations (Wales) Act 2015. The appropriate marine policy documents have been considered in the determination of this application in accordance with Section 59 of the Marine and Coastal Access Act 2009. 2024/00832/FUL Received on 16 September 2024 (P. 125) APPLICANT: Mrs Bevan 30 Forge Road, Port Talbot, Glamorgan, SA13 1NU AGENT: Mr Geraint John Office 16 (House 1, 2nd Floor), The Maltings, East Tyndall Street, Cardiff, CF24 5EA Lloyds TSB Bank Plc, 9 Boverton Road, Llantwit Major Application for the change of use from Lloyds Bank (A2) to Dominos (A3) APPROVED subject to the following condition(s): 1. The development shall begin no later than five years from the date of this decision. Reason: To comply with the requirements of Section 91 of the Town and Country Planning Act 1990. 2. The development shall be carried out in accordance with the following approved plans and documents: 14015-AEW-PJ006011-00-DR-0003 14015-AEW-PJ006011-00-DR-PRELIM-0001 14015-AEW-PJ006011-XX-DR-0004 14015-AEW-PJ006011-XX-DR-0006 14015-AEW-PJ006011-XX-SP-0001 Reason: For the avoidance of doubt as to the approved development and to accord with Circular 016:2014 on The Use of Planning Conditions for Development Management. 3. The biodiversity enhancement measures set out in Green Infrastructure Statement shall be carried out in full prior to the first beneficial occupation or use of the development and thereafter retained in accordance with the approved details whilst the development remains in existence. Reason: In the interests of ecology and to ensure compliance with Policies SP1 (Delivering the Strategy) and MD9 (Promoting Biodiversity) of the Local Development Plan. 4. No construction work associated with the development hereby approved shall take place on the site on any Sunday or Bank Holiday or on any other day except between the following hours: Monday to Friday 0800 – 1800 Saturday 0800 – 1800 Unless such work is: (a) associated with an emergency (relating to health and safety or environmental issues); (b) carried out with the prior written approval of the Local Planning Authority. Reason: To safeguard the amenities of local residents, and to ensure compliance with the terms of Policy / Policies SP1 (Delivering the Strategy) / MD7 (Environmental Protection) of the Local Development Plan. 5. Prior to beneficial use of the premises as hereby approved, the equipment to control the emission of fumes and odour from the premises shall be installed in accordance with approved details Specification and EMAQ Report Quote reference EH30926; 14015-AEW-PJ006011-XX-DR-0004 / 14015-AEW- PJ006011-XX-SP-0001. All equipment installed as part of the scheme shall thereafter be operated and maintained in accordance with the approved details for as long as the use continues. Reason To ensure that the amenities of occupiers of other premises in the vicinity are safeguarded and to ensure the development accords with Policy / Policies SP1 (Delivering the Strategy) / MD7 (Environmental Protection) of the Local Development Plan. 6. No staff shall be on site outside the hours of 07:00 to 00:00 Monday to Sundays. Reason: To safeguard residential amenity, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy) / MD2 (Design of New Developments) and MD7 (Environmental Protection) of the Local Development Plan. 7. The use hereby permitted shall not be open to pick up customers or delivery drivers outside of the following hours: 07:00 to 23:00 on Monday to Sunday Reason: To safeguard residential amenity and to ensure compliance with the terms of Policy MD2 (Design of New Development) and MD7 (Environmental Protection) of the adopted Local Development Plan. 8. The premises shall be used for hot food takeaway and for no other purpose (including any other purpose in class A3 of the schedule to the Town and Country Planning (Use Classes) Order 1987 (or in any provision equivalent to that class in any statutory instrument revoking and re-enacting that order with or without modification). Reason: To control the precise nature of the use of the site, and to ensure compliance with the terms of Policies SP1 (Delivering the Strategy), MD2 (Design of New Developments), MD5 (Development Within Settlement Boundaries) and MD7 (Environmental Protection) of the Local Development Plan. 9. Within 6 weeks of the first operation of the extraction units hereby approved, a post installation noise assessment shall be undertaken. Details of the test results shall be submitted to the Local Planning Authority within 14 days of the test date together with any details of mitigation should the units not achieve the required overall rating figure of -10dB below the background noise level (L90) at 1 metre from the boundary of the nearest noise sensitive receptor at day and night. Any mitigation identified within the submission shall be undertaken within 14 days of the date of submission of the results with further acoustic measurements submitted to the Local Planning Authority for approval in writing. Reason: To safeguard residential amenity and to ensure compliance with the terms of Policy MD2 (Design of New Development) and MD7 (Environmental Protection) of the adopted Local Development Plan. Reason for decision The decision to recommend planning permission has been taken in accordance with Section 38 of The Planning and Compulsory Purchase Act 2004, which requires that, in determining a planning application the determination must be in accordance with the Development Plan unless material considerations indicate otherwise. The Development Plan for the area comprises the Vale of Glamorgan Adopted Local Development Plan 2011-2026 and Future Wales – the National Plan 2040.
RESOLVED – (1) T H A T the report and appendices, together with the views of the Governance and Audit Committee, be noted. (2) T H A T the Council’s response to the Panel Performance Assessment be approved. Reasons for decisions (1) Having regard to the contents of the report, the views of the Governance and Audit Committee and the discussions held at the meeting. (2) To comply with the requirement for the Council to publish its response and action upon recommendations arising from the Panel Performance Assessment. VALE 2030 – DRAFT VALE OF GLAMORGAN CORPORATE PLAN 2025-30 (REF) The Leader presented the draft Corporate Plan which had been shared with all Scrutiny Committees and subject to significant consultation. They outlined there were five well-being objectives which would help both the residents, Council and partners to improve well-being in the Vale of Glamorgan. The Leader drew attention to two key elements of the report, the first being what had changed as a result of consultation, and secondly, how the Council would work with partners in the future. Councillor Carroll did not feel that the Corporate Plan would improve performance, as there was not an emphasis on providing the best service for the best price, a concern that he had previously raised at Corporate Performance and Resources Scrutiny Committee. He stated that the Plan’s focus should be on improving productivity and ensuring value for money, and referenced that equality, diversity, and inclusion were mentioned a significant amount of times. Councillor Haynes indicated that he found the document disturbing. He stated that what was happening in St. Athan, such as building on land, was against this strategy, and believed placemaking should be the priority. Councillor Hooper reflected that there was a huge value in diversity, which the Council should be supporting. He felt blanket statements around equalities and productivity were false and could not be applied to public sector. He also emphasised the need to reshape services and the need to do the same things more efficiently. Councillor Wilson stated that he felt the Plan reflected the values of the Council, and there were lots of references to operational services such as recycling, waste and green spaces. He shared that he was proud of the Corporate Plan which was ambitious to residents. Councillor Dr. Johnson acknowledged that there had been a number of iterations of the Plan, which was better for it. He felt the Plan was ambitious in achieving its aims and objectives, and that the challenge would be in delivering this Plan. He stated that there needed to be clear financial resources to achieve its aims, and hopefully in five years the Council would be able to say it had achieved the objectives of the Plan. He also stated that there needed to be alignment between the Corporate Plan objectives and scrutiny structure. Councillor Dr. Johnson also reflected on previous comments surrounding equalities and suggested that this incorrect information may be due to a misarticulation of the Equality Impact Assessment information and advised that better analysis should be undertaken before presenting as fact. Councillor Sivagnanam was very proud to support an ambitious Plan with how the Council supported residents, believed this would help to create a more equal Vale of Glamorgan, what was the focus on helping the most disadvantaged. She also reflected upon some of the Council's work on improvement equality such as its Age Friendly status and Her Voice Wales project. Councillor John was delighted to support the Plan and urged people to read it as it contains a lot of information. He also offered thanks to officers. Councillor Cave shared that they did not feel things in the in the Council were even more equal. For example, the building on green sites despite opposition and the inability to replace the village hall roof. They also reflected upon the need to use technology to improve services. Councillor Hodges stated that a Corporate Plan required funding, and was concerned that the economy was not improving to support. He felt that tourism tax and devolving the Crown Estate were opportunities to increase funding. Councillor Perry highlighted the limited investment in the future such as green technology and active travel. He also identified rural poverty, which existed in the Vale. He felt the Town and Community Councils could be doing more and taking on additional responsibilities. Councillor Perry also questioned if the Plan was adding value or if this would be delivered anyway. He also emphasised the need for more diversity and increased opinions, including communicating cross party, as there were talented people who could influence policy. The Leader responded that there were a range of unique services delivered by the Council, which would cost significant sums to deliver, so they were not able to be outsourced. They also shared a Place Making Toolkit which could be used by all Members to support placemaking within communities. The Leader also acknowledge that not all Members’ talents were being utilised and considered this a key part of scrutiny proposals, and emphasised that the Plan and all Members needed to be ambitious for the residents of the Vale of Glamorgan. A recorded vote took place on the recommendations as contained within the report, as follows: Members For Against Abstain Anne Asbrey √ Julie Aviet √ Gareth Ball √ Rhiannon Birch √ Bronwen Brooks √ Gillian Bruce √ Ian Buckley √ Lis Burnett √ Samantha Campbell √ George Carroll √ Christine Cave √ Charles Champion Janice Charles √ Millie Collins √ Marianne Cowpe √ Pamela Drake √ Vincent Driscoll √ Anthony Ernest √ Christopher Franks √ Wendy Gilligan √ Russell Godfrey √ Emma Goodjohn √ Ewan Goodjohn √ Stephen Haines √ Sally Hanks √ William Hennessy √ Nic Hodges √ Mark Hooper √ Catherine Iannucci-Williams √ Gwyn John √ Dr. Ian Johnson √ Susan Lloyd-Selby √ Belinda Loveluck-Edwards √ Julie Lynch-Wilson √ Kevin Mahoney √ Naomi Marshallsea √ Michael Morgan √ Jayne Norman √ Helen Payne √ Sandra Perkes √ Ian Perry √ Joanna Protheroe √ Ruba Sivagnanam √ Carys Stallard √ Neil Thomas √ Rhys Thomas √ Steffan Wiliam √ Margaret Wilkinson √ Eddie Williams √ Mark Wilson √ Nicholas Wood √ TOTAL 37 13 The vote being carried, it was RESOLVED – (1) T H A T the Vale 2030 draft Corporate Plan (Appendix A to the report) be approved. (2) T H A T delegated authority be granted to the Director of Corporate Resources, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, to make any factual updates to the content of the Plan prior to publication (for example, information relating to budgetary information). Reasons for decisions (1) Having regard to the contents of the report and discussions held at the meeting. (2) To ensure the Corporate Plan, ‘Vale 2030’ when published, contained the most up to date information available (for example information regarding the budget for 2025-26). N.B. Councillor Champion was not present for the vote. CAPITAL STRATEGY AND INVESTMENT PROGRAMME 2025/26 TO 2029/30 (REF) The Leader outlined the proposed strategy for the Capital Programme which had been developed on the basis of varying factors such as annual settlements, capital receipts and the impact of the wider labour market. They outlined that the proposal was a mixture of grant and borrowing, and an increase from previous years, which was expected to be £434m in the coming years, of which a significant proportion related to schools and housing. Councillor Dr. Johnson indicated support for the Capital Strategy with the majority belonging to building Council housing or schools, which Plaid Cymru supported. He reflected upon the challenge of year-on-year confirmation from Welsh Government surrounding funding making it a challenge to plan for the future. Councillor Perkes welcomed the Strategy as housing was key, and there had been significant achievements, such as the building of 82 new homes, and the upcoming partnership with Cardiff Council, which offered the opportunity to build more for less. They shared that they felt a decent life was the first step to success in life. RESOLVED – (1) T H A T the Capital Strategy 2025/26, as set out in Appendix 1 to the report, be approved. (2) T H A T the final Capital Programme for the years 2025/26 to 2029/30, as set out in Appendix 2 to the report, be approved. (3) T H A T Officers be granted delegated authority to vire £10k or below between schemes that were already approved within the five year Capital Programme. (4) T H A T the Chief Executive and the Head of Finance / Section 151 Officer, in consultation with the Executive Leader and Cabinet Member for Performance and Resources, be granted delegated authority to make additions, deletions or transfers to or from the: i. 2025/26 to 2029/30 Housing Improvement Programme as appropriate. ii. 2025/26 to 2029/30 Asset Renewal budgets as appropriate. iii. S106 funded schemes subject to Member consultation as required under the existing process. iv. Decarbonisation Schemes. v. Building Strong Communities Fund schemes. vi. Sustainable Communities for Learning programme. vii. Discretionary Adaption Grant Schemes. viii. Vale Regeneration Schemes. ix. Shared Prosperity Fund. Reasons for decisions (1) To approve the Capital Strategy for 2025/26. (2) To set and approve future Capital Programmes to 2029/30. (3) To enable officers to progress schemes more quickly where low value virements below £10k were required. (4) To enable the Housing Improvement Programme budget, Asset Renewal budgets, S106 schemes, Decarbonisation Schemes, Building Stronger Communities Fund, Sustainable Communities for Learning programme, Discretionary Adaption Grant Schemes, Vale Regeneration schemes and Shared Prosperity Fund to be managed effectively. TREASURY MANAGEMENT AND INVESTMENT STRATEGY 2025/26 AND UPDATE FOR 2024/25 (REF) The Leader presented an overview of treasury management as the need to demonstrate financial sustainability was important, and that Members should have recently undertaking training surrounding this area. They shared around revised estimates in expenditure, and wider prudential indicators, and outlined the Council’s borrowing position and wider investments. RESOLVED – (1) T H A T the revised policy for making Minimum Revenue Provision from 2024/25 onwards be approved. (2) T H A T the proposed 2025/26 Treasury Management and Investment Strategy be approved, including the following specific resolutions (detailed in Appendix 2 to the report): • The Authorised Limit for External Debt be set at £265.394m for 2024/25, £296.207m for 2025/26, £331.078m for 2026/27 and £381.753m for 2027/28. • The Operational Boundary for External Debt be set at £244.170m for 2024/25, £263.914m for 2025/26, £297.677m for 2026/27 and £347.407m for 2027/28. • The Head of Finance/Section 151 Officer be given delegated authority within the total Authorised Limit and Operational Boundary as estimated for individual years to effect movement between the separately agreed limits for borrowing and other long-term liabilities. • An upper limit of £0m for 2024/25, £10m in 2025/26, £10m in 2026/27 and £10m in 2027/28 be set for total principal sums invested for over 364 days. • The amount of projected borrowing that was fixed rate maturing in each period as a percentage of total projected borrowing that was fixed rate be set as shown below (and further detailed in Appendix 1 to the report). Table 1 – Upper and lower Limits for fixed rate borrowing Upper Limit Lower Limit Under 12 months 20% 0% 12 months and within 24 months 40% 0% 24 months and within 5 years 40% 0% 5 years and within 10 years 40% 0% 10 years and above 100% 0% • Any breaches of the Prudential Indicators would be reported through to the next meeting of Cabinet, with the exception of the Authorised Limit for External Debt which would require prior Full Council approval. (3) T H A T the Treasury Management Policy Statement set out in Appendix 3 to the report be approved. Reasons for decisions (1) To agree the basis of the Minimum Revenue Provision calculation for 2024/25 onwards. (2) In order for the Treasury Management and Annual Investment Strategy as prepared be approved as required by the Local Government Act 2003. (3) In order for the Treasury Management Policy Statement to be approved. DRAFT BUDGET 2025/26 AND MEDIUM TERM FINANCIAL PLAN 2025/26 TO 2029/30 (REF) The Leader presented an overview of the proposed budget for 2025/26, and shared that this was based on the settlement received from Welsh Government, which is the second lowest per head in Wales. They outlined that the proposed increase in Council Tax was 5.9%, which is generally lower than the Welsh average for the upcoming year, and a percentage point less than consulted upon due to late changes in the settlement from Welsh Government. They outlined how Schools and Social Care are still allocated the majority (71%) of the budget, but that these areas need to be supported and align the Corporate Plan’s well-being objectives of “Best Start in Life” and “Supporting the Most Vulnerable”. They also reflected that there is still a budget gap, which will need to be supported by transformational activity (via Reshaping programme) and a series of savings, which are supported by equality impact assessments, that reserves continue to be held in accordance with legislation and that they will continue to work with Welsh Government surrounding future multi- year settlements to support longer term planning. Councillor Dr. Johnson thanked staff for work on supporting a complex budget and to WLGA in their lobbying role. They also highlighted how the budget proposed spending increases and cuts to non-statutory services, emphasising that they felt austerity was not over. They indicated that the future reorganisation of Scrutiny was essential in monitoring resources and financial proposals moving forward and indicated that the settlement for the Fire and Rescue Service should be undertaken separately as they were responsible for their own budgets, in a similar means to Town and Community Council currently set their budgets. Councillor Carroll indicated that they felt the budget was a reflection of mismanagement, with residents paying “more for less”, such as car parking and waste collection. They also felt that the Council were focusing upon the wrong things such as bureaucratic work and diversity, equality and inclusion, and not its core purpose. They also believed that the proposed budget would have a negative impact to residents, and that the increase proposed was above CPI. They further explained that they felt the issue of productivity was not being taken seriously, and that efficiencies need to be identified as the Council has lost control of its finances, needs a change in administration and should use its reserves to keep the Council Tax rate low. Councillor Franks felt that there has been a failure from the Administration in lobbying for an increase settlement, and more needed to be done to influence government as to how the Council could have the required budget to meet its needs. They queried if savings had been properly costed and impact assessed, as he felt this budget had failed to convince the public surrounding its robustness and value. They also questioned the longer-term sustainability of the budget and cited the proposed reduction in the education as a concern. Councillor Goodjohn shared that the budget in theory was a real terms increase in Council spend, and that it was necessary for the Council to fund changes impacted by an aging population and additional learning needs, as there needed to be a significant improvement in public services. Councillor Hooper queried how car parking charges proposals were reflected within the budget, as it was still in a consultative stage, and emphasised the impact to local businesses and communities. They indicated how they believed this was an austerity budget reflective of wider Welsh Government and UK Government positions. They also reflected upon the importance of Council’s role in supporting diversity, equality and inclusion. Councillor Hodges highlighted the potential 700,000 disabled people who may go into poverty due to welfare reform, and how the Council would need to support these people. They raised the issue of a lack of A&E facility within the County, impacting upon people’s health, and expressed how Welsh Government were struggling to come to terms with issues as highlighted through the budget. They also expressed limited faith in opposition leadership, as he felt comments to be disingenuous. Councillor Perry indicated that they felt we were still living in austerity and seeing rises in poverty. They expressed that recent reductions to overseas aid budgets highlighted how it was easy to pick on vulnerable people. They raised that they felt Council Tax to be regressive and impacted less well-off people more. They also stated that there needed to be more planning for the future and consideration of the new ideas and technologies. Councillor Wilson indicated that the Council was productive, reflecting upon class size ratios and social care workloads, and indicated that the Council was not a sweatshop environment with bizarre productivity targets. They shared that removing bins did not have a catastrophic impact and it only affected a small number of bins (approximately 160) where they were looking at recycling bins, whereas changes to care might have a more significant impact and emphasised that Cabinet were trying to transform the Council to be as effective and efficient as possible. The Leader responded that any changes to how the process for the Fire and Rescue Service worked would be minimal and have no material impact to residents, whilst sharing around the lobbying work undertaken at National level, such as appearing at Committees. They agreed that future Scrutiny arrangements would help with some of the queries raised, as the review was focused upon outcomes. The Leader finally reflected that working with the local MP in partnership had helped raised awareness of reporting mechanisms for pot holes. A recorded vote took place on the recommendations as contained within the report as follows: Members For Against Abstain Anne Asbrey √ Julie Aviet √ Gareth Ball √ Rhiannon Birch √ Bronwen Brooks √ Gillian Bruce √ Ian Buckley √ Lis Burnett √ Samantha Campbell √ George Carroll √ Christine Cave √ Janice Charles √ Millie Collins √ Marianne Cowpe √ Pamela Drake √ Vincent Driscoll √ Anthony Ernest √ Christopher Franks √ Wendy Gilligan √ Russell Godfrey √ Emma Goodjohn √ Ewan Goodjohn √ Stephen Haines √ Sally Hanks √ William Hennessy √ Nic Hodges √ Mark Hooper √ Catherine Iannucci-Williams √ Gwyn John √ Dr. Ian Johnson √ Susan Lloyd-Selby √ Belinda Loveluck-Edwards √ Julie Lynch-Wilson √ Kevin Mahoney √ Naomi Marshallsea √ Michael Morgan √ Jayne Norman √ Helen Payne √ Sandra Perkes √ Ian Perry √ Joanna Protheroe √ Ruba Sivagnanam √ Carys Stallard √ Neil Thomas √ Rhys Thomas √ Steffan Wiliam √ Margaret Wilkinson √ Eddie Williams √ Mark Wilson √ Nicholas Wood √ TOTAL 28 22 The vote being carried, it was RESOLVED – (1) T H A T a Council Tax increase of 5.9% be approved. (2) T H A T the budget for 2025/26, as set out in the report, be approved. Reasons for decisions (1) Setting the annual rate of Council Tax was a key policy decision for Council. (2) Setting a balanced budget was a statutory responsibility and decision for Full Council. PAY POLICY 2025/26 (REF) The Leader presented the Pay Policy, which outlined how employees should be fairly rewarded for duties, which had changed incrementally based on wider changes. They also acknowledged the reduction of the gender pay gap, and the multiple between lowest and highest paid was encouraging. RESOLVED – T H A T the Council’s Pay Policy, as attached at Appendix A to the report to Cabinet on 6th February 2025 (Minute No. C247), be approved. Reason for decision To respond to the legal requirements under the Local Authorities (Standing Orders) (Wales) Amendment Regulations 2014, the Local Government (Wales) Act 2015 and related advice from the Welsh Government as well as provide openness and accountability in relation to how the Council rewards its staff. N.B. All Chief Officers, save for two Democratic and Scrutiny Services Officers servicing the meeting and the Head of Human Resources and Organisational Development, left the meeting when this item was considered. The Head of Human Resources and Organisational Development remained in the meeting, until the matter was to be voted upon, in order to provide any clarification required by Elected Members.
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C180, 28th November 2024), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. HOUSING PAS2035 RETROFIT SCHEME 2024/25 (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C186, 28th November 2024), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. HOUSING PAS2035 RETROFIT SCHEME 2024/25 (PART II) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C190, 28th November 2024), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. APPROPRIATION OF TWO PROPERTIES FROM HOUSING STOCK TO THE SOCIAL SERVICES DIRECTORATE (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C209, 19th December 2024), as set out in Section 15.14.2(ii) of the Council’s Constitution be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. CARDIFF AND VALE HOUSING PARTNERSHIP (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C215, 19th December 2024), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. CARDIFF AND VALE HOUSING PARTNERSHIP (PART II) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C219, 19th December 2024), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. CAR PARKING (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C228, 9th January 2025), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. INITIAL BUDGET 2025/26 AND MEDIUM TERM FINANCIAL PLAN 2024/25 TO 2029/30 PROPOSALS FOR CONSULTATION (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C234, 16th January 2025), as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. DRAFT CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C235, 16th January 2025), (as set out in Section 15.14.2(ii) of the Council’s Constitution, be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution.
RESOLVED – (1) T H A T Reason for Refusal 1 has been superseded by the submission of new ecological evidence that was not before the Council at the time when it resolved its putative reasons for refusal and so is withdrawn. (2) T H A T upon revisiting the weighing of the harm to heritage assets against the benefits in light of the new evidence, the Council also withdraws putative Reason for Refusal 2. Reason for decisions (1&2) To confirm the position of the Vale of Glamorgan Council Planning Committee in respect of the appeal, prior to submission of a response to Planning and Environment Decisions Wales (PEDW) by 20th January, 2025.
RESOLVED – T H A T having regard to the consultation responses and the discussion at Statutory Licensing Committee, that the proposed Statement of Licensing Principles for 2025-2028 detailed in the report and Appendix A be approved and referred to Full Council for final approval. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C150 WELSH LANGUAGE STANDARDS ANNUAL MONITORING REPORT 2023-24 (REF) – The reference from Learning and Culture Scrutiny Committee held on 19th September, 2024 was presented. The Cabinet Member said that there were interesting points raised at the meeting, some of which had not arisen previously, e.g. there was insufficient school transport for one Welsh Medium Primary school which was subsequently been raised with Officers within the School transport Team. Committee also discussed the difficulty in attracting and retaining Welsh speaking teachers as there was a shortage of teachers able to teach through the medium of Welsh across Wales, commenting that the Council should look to maximise the opportunities to recruit and retain teaching staff and others with Welsh language skills. The Cabinet Member said that the Vale of Glamorgan Council had applied for and gained funding to train teachers whilst in school to work towards addressing the issue. The Committee referred a comment to Cabinet to consider a proposal that the Vale of Glamorgan considers a bid to host the 2029 Urdd Eisteddfod in Barry which the Cabinet Member was happy to support and had written to Officers accordingly. The Leader said that the National Eisteddfod had not been held in the Vale of Glamorgan since 2012 and had been hugely successful at that time and looked forward to finding out if that bid would be possible. RESOLVED – T H A T the comments and recommendations of the Learning and Culture Scrutiny Committee held on 19th September, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C151 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) – The reference from Learning and Culture Scrutiny Committee held on 19th September, 2024 was presented. Committee discussed School Governors undertaking safeguarding training as not all of them had completed the relevant Safeguarding modules which needed to be addressed. There was also discussion concerning how much staff time was spent implementing safeguarding in schools with decisions taken as to how each case should be treated or referred, including Home Office PREVENT training. The Cabinet Member said that all staff were trained regularly on such matters to be aware of the different issues and challenges faced by children and young people. RESOLVED – T H A T the comments and recommendations of the Learning and Culture Scrutiny Committee held on 19th September, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C152 ANNUAL CORPORATE SAFEGUARDING REPORT 2023-24 (REF) – The reference from Governance and Audit Committee held on 23rd September, 2024 was presented. There was discussion concerning whether all Councillors were Disclosure and Barring Service (DBS) checked and it was confirmed that all Councillors were checked and any Councillor who had a responsibility or was on a Committee concerning children and young people or vulnerable people had an Enhanced DBS check. It was also asked if there was provision for DBS checks to be carried out on a rolling basis. Committee also discussed abuse in the home and whether some of the figures quoted were specific to the Vale of Glamorgan or wider and whether figures were comparable to other Local Authorities, which Officers were going to respond to. Councillor Williams added that there was recognition at both Committees that it was a Corporate safeguarding report and that both Members and staff had a duty to report any issues regarding safeguarding, which the Leader agreed was vitally important. RESOLVED – T H A T the comments of the Governance and Audit Committee held on 23rd September, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C153 FINANCIAL STRATEGY 2025/26 TO 2029/30 (REF) – The reference from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 was presented. There had been discussion concerning the forecast funding gap of £9.392m for 2025/26 and that the figure was likely to grow due to emerging pressures. The Leader said that further reports considering the matter would be coming to Cabinet in the next month. The Section 151 Officer commented that the Vale of Glamorgan was a relatively low- funded Authority and had set a relatively low level of Council Tax compared to other Local Authorities which was a challenge with increasing costs, e.g. private sector rents. Committee discussed wide-ranging potential areas of action and recommended that Cabinet consider investment in spend to save projects and potential for a strategic procurement function. The Leader said that with regards spend to save, that was an area relative to the Reshaping agenda and the comment would be referred into that process. Regarding the strategic procurement function, the Leader said that the Council was currently in an arrangement with other Local Authorities for a shared procurement service and would pass that comment to Ardal. RESOLVED – T H A T the comments and recommendations from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 be noted. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C154 CLOSURE OF ACCOUNTS 2023/24 (REF) – The reference from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 was presented. Committee considered the year end revenue position and noted there being a surplus of £2.08m at year end which was proposed to be transferred to reserves as follows: - Establish a new and temporary £2m reserve to offset Education Deficits in 2024/25 on a provisional basis whilst the Council worked with schools on establishing a coordinated approach to tackling school deficits; - The balance of £80k had been transferred to the General Fund. The level of Useable Reserves had reduced in year although by less than had been projected but some of those commitments had been slipped into 2024/25 in accordance with Capital Expenditure slippage. Committee asked Cabinet to consider the possibility of there being a dedicated procurement officer for schools which would fit in with the financial support already offered to schools, although procurement was now a matter being dealt with under a joint agreement with Ardal. Officers would be asked to investigate the suggestion. The financial position within schools was discussed and there was discussion and a recommendation for further consideration to be given for Governing bodies to be provided with further support and guidance regarding school budget deficits. The Leader said that the school-based Finance Team did work with schools and would be happy to assist Governing bodies, as well as other schools being able to offer peer support. Committee also asked for future closure of accounts reports to detail planned and unplanned use of reserves more clearly, which the Head of Finance would look to address in future reports. RESOLVED – T H A T the comments and recommendations from the Extraordinary Corporate Performance and Resources Scrutiny Committee held on 2nd October, 2024 be noted, with detail passed to relevant Officers for consideration. Reason for decision Having regard to the contents of the reference and discussions at the meeting. C155 CORPORATE PARENTING PANEL – The minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 were presented. The Cabinet Member, who was the Chair of the Panel, said that the Corporate Parenting Charter had been considered at the meeting. It had been agreed that a future workshop be organised in November for the Panel to look in detail at how to meet all the relevant requirements. The Panel also considered the latest Children Looked After figures for the Vale of Glamorgan. Councillor Williams noted that the minutes had not yet been formally agreed by the Panel who would consider them at the November meeting and any amendments would be brought back to Cabinet or would be considered as agreed if no comments were received. RESOLVED – T H A T the minutes of the Corporate Parenting Panel meeting held on 8th July, 2024 be noted, subject to consideration at the next Corporate Parenting Panel in November 2024. Reason for decision In noting the minutes. C156 CARDIFF BAY ADVISORY COMMITTEE – The minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024 were presented. The Cabinet Member, who was reappointed as the Chair of the Committee, said that the Committee had discussed the Timetable of Meetings, navigational safety, a general progress from the Harbour Authority and an update from Natural Resource Wales on dissolved oxygen levels. There had been one minor pollution incident which had been quickly resolved. RESOLVED – T H A T the minutes of the Cardiff Bay Advisory Committee meeting held on 10th July, 2024 be noted. Reason for decision In noting the minutes. C157 APPOINTMENT OF LOCAL AUTHORITY GOVERNORS ADVISORY PANEL (REF) – The minutes of the Appointment of Local Authority Governors Advisory Panel meeting held on 9th October, 2024 were presented. The Cabinet Member was pleased to see how many people had been prepared to put time and effort into supporting local schools as Governors. There were currently only two vacancies yet to be appointed. The Leader acknowledged the commitment that Governors made in needing to understand matters such as safeguarding, finance, school performance and thanked all those who had volunteered to take on those roles. RESOLVED – (1) T H A T the minutes of the Appointment of Local Authority Governors Advisory Panel meeting held on 9th October, 2024 be noted. (2) T H A T the following appointments be made to the schools as set out below: School No. of Vacancies Appointment All Saints CiW 1 None – remains vacant* Cadoxton Primary 1 D. Stolzenberg Cogan Primary 1 C. Shillabeer Colcot Primary 1 J.D. Rogers Cowbridge Comp 2 S. Blackman and D. Farrell Dinas Powys Primary 1 N. Meredith Evenlode Primary 2 A. Thomas and K. Nolan Gladstone Primary School 1 Councillor P. Drake High Street Primary 1 L. Banks Holton Primary 2 J. Scott and S. Pengelly** Jenner Park Primary 1 E. Ryles Llangan Primary 1 E. Thomas Llandough Primary 1 Councillor G.D.D. Carroll Llanfair Primary 2 S. Bonnar and N. Phillips Oakfield Primary 2 L. Banks and C. Hunt** Pencoedtre High School 1 D. Carter Peterston S Ely Primary 1 S. Evans Rhws Primary 1 J. Nixon Romilly Primary 2 M. Kennedy and C. Withycombe South Point Primary 1 B. Millhausen St Cyres Comprehensive 4 H. Evans; Councillor C.P. Franks; S. Pengelly and S. Dowling St Illtyd Primary 1 M. Evans St Nicholas CiW 1 C. Hunt St Richard Gwyn 2 D. Carter One appointment made, one vacancy remains* Sully Primary 1 E. Parker Whitmore High School 2 Councillor N. Marshallsea and Councillor E. Goodjohn Y Bont-faen 1 M. Evans Ysgol Bro Morganwg 5 D. Griffith; G. Evans; H. Llewellyn-Morgan; R. A. Evans and S. Evans Ysgol Pen Y Garth 1 R. Griffiths Ysgol Sant Baruc 2 S. Evans and O. Williams Reasons for decisions (1) In noting the minutes. (2) To endorse the appointments to be made to the schools. C158 DRAFT CAPITAL INVESTMENT STRATEGY 2025/26 AND INITIAL CAPITAL PROGRAMME PROPOSALS 2025/26 TO 2029/30 (EL/PR) (SCRUTINY – CORPORATE PERFORMANCE AND RESOURCES) – The Leader presented the report to gain approval for the Initial Capital Programme Proposals for 2025/26 to 2029/30 so that they may be submitted to Scrutiny Committees for consultation and to set out the Draft Capital Investment Strategy for Cabinet Members to consider. The Leader said it was important to be aware and have a clear idea of the costs of new schemes considering significant pressures in relation to price inflation of materials and labour, but that money had been put aside from reserves for some matters within the programme as well as consideration given to other potential funding such as borrowing, grants or s106 contributions. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T Draft Capital Strategy 2025/26 as set out in Appendix 1 be approved. (2) T H A T the Initial Capital Programme for 2025/26 to 2029/30 be endorsed. Reasons for decisions (1) To approve the Draft Capital Strategy for 2025/26. (2) To consult Members on the Capital Programme for 2025/26 to 2029/30. C159 REVISED HIGHWAY MAINTENANCE THREE YEAR RESURFACING PLAN 2024 - 2027 (NBS) (SCRUTINY – ENVIRONMENT AND REGENERATION) – The Cabinet Member presented the report to advise Cabinet of the changes used to identify priority locations for resurfacing works and to agree the plan for 2024 – 2027. Councillor Wilson said it was important to remember that the highway included use by cyclists and pedestrians as well as vehicles, including both roads and pavements. He referred to Appendix B to the report concerning the new Highway Maintenance Scoring Matrix which also included Active Travel routes as well as school / public Transport routes. There was £2.9M in the capital programme for 2024/25, for resurfacing and treatment works such as surface dressing, micro asphalt treatment and footway improvement works, as detailed in Appendices A-1 to A-4 to the report. The Leader said it was important to look at the various criteria, how traffic affected highways in different ways in different areas and looked forward to the discussion at Environment and Regeneration Scrutiny Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the contents of the revised Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, as attached at Appendix A – 1, 2, 3 and 4 be noted, and the locations for resurfacing works be agreed in principle. (2) T H A T the changes to the carriageway prioritisation scoring matrix to incorporate active travel and cycle routes within the methodology be noted. (3) T H A T delegated authority be granted to the Director of Environment and Housing Services to amend the Plan, in consultation with the Cabinet Member for Neighbourhood and Building Services, if urgent highway resurfacing priorities were identified. (4) T H A T the matter be referred to Environment and Regeneration Scrutiny Committee for consideration. (5) T H A T subject to no comments that would affect the Plan as proposed being received from the Scrutiny Committee, the Highway Maintenance Three Year Resurfacing Plan 2024 - 2027 be agreed. (6) T H A T where a location was listed on the Plan, the Council’s technical officers within the Highway Maintenance team would prioritise the full extents, however only partial areas may be completed, simply to ensure the best allocation of budget and that any material of sound condition was not removed and replaced with new. Reasons for decisions (1) To agree, the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, subject to its consideration by the Environment and Regeneration Scrutiny Committee. (2) To ensure that areas impacting on Active Travel and routes used by cyclists, were properly considered. (3) To deal efficiently with changes to the Plan should other highway routes deteriorate more rapidly than expected or constraints dictate that a change in priority was required to ensure the most cost-effective use of the budget allocation. (4) To ensure that the relevant Scrutiny Committee could consider the details of the Highway Maintenance Three Year Resurfacing Plan 2024 – 2027, prior to it being formally agreed. (5) To enable the final Plan to be approved following its consideration by the relevant Scrutiny Committee should no comments that affect the Plan as proposed, be received. (6) To ensure that the Highway Resurfacing budget (2024/25), was utilised as efficiently as possible. C160 CONTRACT FOR THE PROVISION OF SUPPORTED ACCOMMODATION FOR CHILDREN AND YOUNG PEOPLE IN THE VALE OF GLAMORGAN (SCH) (SCRUTINY – HEALTHY LIVING AND SOCIAL CARE) – The Cabinet Member presented the report seeking authority to undertake a tender process relating to the provision of the above services and sought delegated authority to award the contract to the successful provider(s). Councillor Williams gave thanks to all the staff involved in putting together the report and for the work completed to be able to bring the matter forward for Cabinet to consider as significant need had been identified in the Vale of Glamorgan and a lot of work had been completed to put the matter forward for consideration. This was echoed by fellow Cabinet Members. The needs of the individuals within each of the three lots were quite different, hence the need for the three different tenders. The Leader said it was important work to avoid people in such circumstances feeling alone at such a young age and important to be able to help them. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the Director of Social Services, in consultation with the Cabinet Member for Social Care and Health, be authorised to undertake competitive tender processes for the provision of shared temporary accommodation services for vulnerable unaccompanied asylum-seeking children and young people, temporary supported living accommodation for vulnerable children and young people, and emergency supported lodgings for vulnerable young people in the Vale of Glamorgan. (2) T H A T the Director of Social Services, in consultation with the Cabinet Member for Social Care and Health, be authorised to award the contract(s) for those services for an initial period of 5 (five) years with an option to extend for up to a further 2 (two) years, following the completion of a tender process. (3) T H A T the Monitoring Officer / Head of Legal Services and the Head of Finance / Section 151 Officer in the Vale of Glamorgan Council be authorised to execute a contract with the successful Provider(s). Reasons for decisions (1) To ensure that the Council provided shared temporary accommodation for vulnerable unaccompanied asylum-seeking children and young people within the Vale of Glamorgan in a cost-effective way that met the requirements of Welsh Government UASC Guidance and the required standards of the Care Inspectorate Wales (CIW). (2) To ensure that the Council provided temporary supported living accommodation and emergency supported lodging placements for vulnerable children and young people within the Vale of Glamorgan in a cost-effective way that met the requirements of Welsh Government Supported Living Guidance and the required standards of the Care Inspectorate Wales (CIW). (3) To ensure that the Council met the requirements of its Contract Procedure Rules and Financial Procedure Rules. C161 SHARED REGULATORY SERVICES (SRS) - AMENDMENT TO THE JOINT WORKING AGREEMENT (JWA) (CEERS) (SCRUTINY – HOMES AND SAFE COMMUNITIES) – The Cabinet Member presented the report which recommended and sought approval for a change to the Joint Working Agreement between the partner Councils for the provision of Regulatory Services. The change would see the addition of the Public Health (Wales) Act 2017 to the list of functions delegated to the Shared Regulatory Services (SRS) Joint Committee. This was a matter for Executive decision. Cabinet, having considered the report and all the issues and implications contained therein RESOLVED – (1) T H A T the proposed change to the Joint Working Agreement under a Deed of Variation between the partner Councils for the provision of Regulatory Services be endorsed and recommended the same to Full Council for consideration and approval. (2) T H A T the Monitoring Officer/Head of Legal and Democratic Services be authorised to execute the required Deed of Variation reflecting the change when approved by Full Council. Reasons for decisions (1) To ensure that appropriate approvals were sought in relation to the proposed change to the Joint Working Agreement through the addition of the Public Health Wales Act 2017 to the list of functions delegated to the Joint Committee and contained in Part 1 to Schedule 1 of the Shared Regulatory Services Joint Working Agreement to be agreed by all three partner Councils. (2) To enable the proper execution of the Deed of Variation to reflect the change within the Joint Working Agreement on approval by Full Council.