Swansea Bay City Region Joint Committee

There is no summary of this meeting yet. One is written once the council publishes the minutes. The agenda and papers are below.

1. 2

   Disclosures of Personal and Prejudicial Interests.

   Minute

   In accordance with the Code of Conduct no interests were declared.

2. 3

   Minutes.

   Minute

   Resolved that the Minutes of the Swansea Bay City Region Joint Committee held on 8 February 2024 be approved and signed as a correct record.

   Papers: 03 - Minutes - SBCRJC -08Feb2024 (Clear)
3. 4

   Announcement(s) of the Chair.

   Minute

   There were no announcements.

4. 5

   Public Questions.

   Minute

   There were no public questions.

5. 6

   Pembroke Dock Marine Update. (For Information)

   Minute

   Steven Edwards, Port of Milford Haven provided a “For information” report and accompanying powerpoint presentation to provide Joint Committee with: 1) Progress update on the Pembroke Dock Marine project; 2) Outcome of the Pembroke Dock Marine Gateway Review, including recommendations and mitigating actions; 3) Pembroke Dock Marine business case addendum; 4) Change notifications received from the Pembroke Dock Marine project.

   Papers: 6 - PDM Update - March JC (Cover Report), 6a - v1.0 FINAL AH015 PDM PAR Report Sept 2023, 6b - PDM Business Case Addendum_clean_060923 vSRO, 6c - Change Notification spending end date extension, 6d - PDM_Change Notification_4_PDZ rev3
6. 7

   Campuses Project Update. (For Information)

   Minute

   Clare Henson, Project Manager provided a “For information” report and accompanying powerpoint presentation to inform Joint Committee of the progress made and status of the Swansea Bay City Deal Campuses Project.

   Part of an issue followed across 2 meetings

   Papers: 7 - Campuses programme update 20.02.24 V1.0 (cover report)
7. 8

   Swansea Bay City Deal Highlight Report. (For Information)

   Minute

   Jonathan Burnes, Director, Swansea Bay City Deal provided a “For information” report to update Joint Committee on the programmes / projects progress that formed part of the Swansea Bay City Deal Portfolio as outlined in Appendix A.

   Part of an issue followed across 3 meetings

   Papers: 8a - SBCD Highlight Report March 2024 final, 8 - SBCD Highlight Report (cover report)
8. 9

   Construction Impact Assessment Summary.

   Minute

   Jonathan Burnes, Director, SBCD presented a report to inform Joint Committee of the Construction Impact Assessment Summary as outlined at Appendix A. Resolved that: 1) Joint Committee approves the report attached at Appendix A.

   Part of an issue followed across 3 meetings

   Papers: 9 - Construction Impact Append A, 9 - Construction Impact Assessment Summary (cover report)
9. 10

   Swansea Bay City Deal Portfolio Business Case Update.

   Minute

   Ian Williams, SBCD Portfolio Development Manager provided Joint Committee with an updated City Deal Portfolio Business Case required for submission to Welsh and UK Governments. Resolved that: 1) Joint Committee approves the SBCD Portfolio Business Case attached at Appendix A for submission to Governments.

   Part of an issue followed across 3 meetings

   Papers: 10 - SBCD Portfolio Business Case (cover report) final, 10a - SBCD Portfolio Business Case v5.1 JC 110424, 10b (1.1a) - Strategic Alignment - Portfolio, Programmes and Projects, 10c (1.1b) - Portfolio Strategic Alignment, 10d (3.1) - Procurement Pipeline Jan 24, 10e (3.3) - Community Benefits Register December 2023, 10f (5.1) Portfolio Gateway Review Action Plan, 10g (5.2 - SBCD Portfolio Dashboard, 10h (5.2a(2)) - Quarterly Portfolio Monitoring Report, 10i (5.2b) - SBCD Financial Monitoring Report- Joint Committee - Q3, 10k (5.3b) - Summary Schedule of SBCD Reviews 2023-24, 10L (5.5a) - Implementation Plan SBCD Comms Marketing Engagement March 2024, 10m (5.5b) - Protocols Guidelines SBCD Comms Marketing Engagement March 2024, 10n(5.6) Joint Committee Forward Work Plan, 10j (5.3a) - Integrated Assurance Approval Plan Jan 24
10. 11

    Change Control Procedure and Thresholds.

    Minute

    Jonathan Burnes, Director, SBCD presented a report to inform Joint Committee of the Proposed change Control Thresholds for the reporting and approval of Change requirements of the associated programmes and projects within the SBCD and share revised Change Control procedure as at Appendix A. Resolved that: 1) Joint Committee supports and approves the proposed Change Control Thresholds set out in Table 1.

    Papers: 11 - SBCD Change Control Procedure and Thresholds (Cover report)2, 11a - Change Control Procedure v2 Mar-24 WITH PB ACTION

Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.

Declarations are read from the minutes once they are published.

• Rob Stewart, ChairLabourPresent

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