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There is no summary of this meeting yet. One is written once the council publishes the minutes. The agenda and papers are below.
Resolved that Councillor W G Lewis be elected Vice Chair for the Municipal Year 2023-2024. Councillor W G Lewis (Vice Chair) Presided
On behalf of the Committee, Councillor W G Lewis expressed her condolences on the recent passing of Helen, daughter of Councillor Lynda James. The Committee stood as a mark of sympathy and respect.
In accordance with the Code of Conduct adopted by the City & County of Swansea, no interests were declared.
Resolved that the Minutes of the Democratic Services Committee held on 7 November 2022 be approved and signed as a correct record.
The Head of Democratic Services provided a “For information” report to provide context to the Democratic Services Function, the Head of Democratic Services and the Democratic Services Committee.
Part of an issue followed across 2 meetings
The Head of Democratic Services provided the Democratic Services Committee with the Annual Report for the Municipal Year 2022-2023. The report outlined the work of the Committee during that period. Resolved that the Democratic Services Committee Annual Report 2022-2023 be forwarded to Council for information.
The Head of Democratic Services provided a report to review the Guidance for Multi-Location Meetings (MLM). Resolved that: 1) The guidance be noted; 2) Any suggestions for improvement be forwarded to the Head of Democratic Services; 3) The Guidance be shared with all Councillors and Statutory Co-opted Members.
The Head of Democratic Services provided a report reminding Councillors of their right to produce a Councillors Annual Report. Resolved that: 1) The report be noted; 2) The template forms be re-circulated to all Councillors.
The Head of Democratic Services sought topics for future meetings. Resolved that: 1) A demonstration on the Modern.gov app be provided at the next meeting; 2) The Head of Democratic Services investigate the possibility of running a Service Area / Departmental marketplace type event occasionally throughout the year. The event could be held in the foyer area outside the Council Chamber, Guildhall prior to Council meetings; 3) Any other topics be emailed to the Head of Democratic Services.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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