Democratic Services Committee

There is no summary of this meeting yet. One is written once the council publishes the minutes. The agenda and papers are below.

1. 2

   Disclosures of Personal and Prejudicial Interests.

   Minute

   In accordance with the Code of Conduct adopted by the City & County of Swansea, the following interests were declared: Councillors P N Bentu, A Davis, M Durke, K M Griffiths, J A Hale, L James, M Jones, E T Kirchner, W G Lewis, J D McGettrick and L V Walton declared a personal interest in minute 12 “Independent Remuneration Panel for Wales (IRPW) Draft Annual Report 2023-2024 – Consultation”.

2. 3

   Minutes.

   Minute

   Resolved that the Minutes of the Democratic Services Committee held on 11 July 2022 be approved and signed as a correct record.

   Papers: 03 - DSC Minutes - 11 July 2022
3. 4

   Timing of Council Meetings - Survey.

   Minute

   The Head of Democratic Services presented a report to discuss the Timing of Council Meetings – Survey. The Committee discussed the survey and proposed that it be re-ordered prior to it being circulated to Councillors. Resolved that the Timing of Meetings survey be approved subject to the questions being re-ordered.

   Part of an issue followed across 2 meetings

   Papers: 04 - Timing of Council Meetings - Survey
4. 5

   Councillors Annual Report.

   Minute

   The Head of Democratic Services presented a report to inform Councillors of their right to produce a Councillors Annual Report. Resolved that the report be noted and circulated to all Councillors.

   Papers: 05 (1 of 3) Cllrs Annual Report, 05 (2 of 3) App A - Annual Reports - Statutory Guidance, 05 (3 of 3) App B - Cllrs Annual Report Template
5. 6

   Independent Remuneration Panel for Wales (IRPW) Draft Annual Report 2023-2024 - Consultation.

   Minute

   The Head of Democratic Services presented a report to consult and comment on the Committee and for them to comment on the Independent Remuneration Panel for Wales (IRPW) Draft Annual Report 2023-2024. The comments of the Democratic Services Committee would lead to a Council report proposing a formal reply to the IRPW. Resolved that the Democratic Services Committee: 1) Notes the IRPW draft Annual Report 2022-2023 proposals; 2) Recommends the consultation response to Council on 1 December 2022.

   Part of an issue followed across 2 meetings

   Papers: 06 - IRPW Draft Annual Report 2023-24 - Consultation
6. 7

   Work Plan 2022-2023. (Verbal)

   Minute

   The Head of Democratic Services outlined the Work Plan as follows: 1) Revisit the Induction Programme (to include attendance statistics); 2) Councillor Training Programme (beyond Induction). Resolved that the work plan be noted.

   Part of an issue followed across 3 meetings

Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.

Declarations are read from the minutes once they are published.

• Lynda James, ChairIndependentPresent
• Adam Davis, Committee MemberLabourPresent
• Brigitte Rowlands, Committee MemberIndependentAbsent
• Erika Kirchner, Committee MemberLabourPresent
• James McGettrick, Committee MemberLiberal DemocratPresent
• Joe Hale, Committee MemberIndependentPresent
• Kevin Griffiths, Committee MemberIndependentPresent
• Lesley Walton, Committee MemberLabourPresent
• Matthew Jones, Committee MemberLabourPresent
• Mike Durke, Committee MemberLabourPresent
• Patience Bentu, Committee MemberLabourPresent
• Peter May, Committee MemberUplandsAbsent
• Wendy Lewis, Committee MemberLabourPresent

Lists the council's current councillors only. Co-opted members, officers and former councillors aren't shown.