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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED (a) That the recommendations of the Pembrokeshire County Council Environment (Wales) Act 2016 Section 6 Biodiversity and Resilience of Ecosystems Duty Report (2023-2025) be approved. (b) That authority be delegated to the Head of Planning to publish the report in line with the statutory requirement under Section 6(8) of the Environment (Wales) Act 2016.
RESOLVED That the update on delivery of the Pembrokeshire Nature Partnership (PNP) grant programme for 2025–2026 be noted.
RESOLVED That the schedule of information relating to relevant acquisitions and disposals during the period 1 November 2025 - 31 March 2026 be noted.
RESOLVED (a) That the properties listed in Appendix A, Section 1 be declared surplus to Council requirements and be disposed of. (b) That the properties listed in Appendix A, Section 2 be declared surplus to the requirements of one Council department and appropriated to another use within the Council. (c) That the properties listed in Appendix A, Section 3 be removed from the category of properties declared surplus to Council requirements and be appropriated for a particular use within the Council.
RESOLVED That the Draft Welsh Language Strategy 2026 – 31 be recommended to Council for adoption.
RESOLVED That the Welsh Language Standards Annual Report 2025–26 be approved for submission to the Welsh Language Commissioner and for publication on the Council website.
RESOLVED That the revised Corporate Safeguarding Policy, as set out in Appendix A, be approved for publication on the Council’s website and that any minor amendments be delegated to the Director for Education.
RESOLVED (a) That the invitation and evaluation of tenders for the establishment of a Bulk Fuel Framework Agreement for 4 years, with an estimated collective spend during the term of the framework of up to £15m be authorised. (b) That authority be delegated to the Assistant Chief Executive and Director of Place for the award of the framework.
RESOLVED (a) That the progression to delivery of a county-wide soft plastics kerbside collection service by 31March 2027 be approved. (b) That the commencement of procurement exercises be approved for: (i) the supply of soft plastics collection bags via Lot 8 of the Eastern Shires Purchasing Organisation (ESPO) Framework; (ii) a supporting offtake arrangement for the treatment of collected materials; (iii)the contract term will be between 2-4 years if procured by Pembrokeshire County Council. However, there is a possibility that procurement may be undertaken at regional level; (iv)estimated value of contract £272,000. (c) That authority be delegated to the Assistant Chief Executive and Director of Place to award the above contracts following completion of the procurement processes.
RESOLVED (a) That the award of Regional Transport Fund funding that has been made to Pembrokeshire County Council for fiscal years 2026/27 and 2027/28, be noted. (b) That the capital programme be updated appropriately to reflect the profiling presented in Table 1 of the report.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendix. The webcast was then resumed at this juncture. Councillor Jacob Williams Moved the Recommendations; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That procurement of up to £2.4m of passenger carrying vehicles over a three-year period be approved. (b) That authorisation be granted for officers to undertake the procurement process for the supply of passenger carrying vehicles. (c) That authority be delegated to the Assistant Chief Executive and Director of Place to award contracts following completion of the procurement exercises. (d) That the procurement forms part of the approved Vehicle Replacement Programme and that the required capital funding has already been agreed within the Council’s Capital Programme, be noted.
RESOLVED That the External Communications Strategy for the period 2026-29 be approved; and delegated authority be given to the Director of Resources, in consultation with the Cabinet Member for Young People and the Well-being of Future Generations, to make minor edits and refinements prior to publication.
RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections and treasury management) for 2025-26 be approved. (b) That the appropriation of the 2025-26 £5.6m budget underspend to the Initiative Fund to provide resources for the Council to invest in improvement and prevention projects to realise future cost avoidance / budget saving opportunities, be approved. (c) That the appropriation of £1.0m additional Council Tax collected during 2025-26 to make provision for repayment of Second Homes Council Tax premiums to those who successfully appeal the 182-days occupancy threshold with the Valuation Office Agency; with the remaining £1.4m appropriated to the Initiative Fund reserve, be approved. (d) That approval be granted for the £0.890m budget savings not achieved in 2025-26 to be carried forward for achievement in 2026-27.
RESOLVED That the Income Strategy 2026-27 to 2028-29 be approved.
RESOLVED (a) That the Socially Responsible Procurement Objectives as set out in Appendix A be approved. (b) That authority be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies, to make minor amendments to the objectives prior to their publication. (c) That a review of the objectives will be included in the first annual report presented to Cabinet for 2026-27 be noted.
RESOLVED That the People Strategy 2026-2030 and its implementation be approved.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Jacob Williams queried the relationship between the proposed contract term and the provision allowing future collaboration opportunities through the Welsh Local Government Association. The Director of Resources advised that, following the removal of a recommendation from the report, the proposed arrangements would allow the Authority to exit the contract early should a preferable collaborative arrangement become available. The Head of ICT confirmed that the procurement framework included a 30-day termination provision. The Chief Executive further advised that any proposal to exit the contract or enter into alternative arrangements would be subject to appropriate governance and would be reported back to Cabinet for consideration. Councillor Aaron Carey welcomed the proposals and highlighted the potential for AI to transform service delivery. He sought clarification on the practical implications of changing supplier should alternative arrangements be pursued in the future. Councillor Jon Harvey advised that implementation would be phased to build confidence and reduce risk, whilst noting that the proposed supplier had significant experience delivering AI solutions within local government. The Chief Executive emphasised that robust governance arrangements would be in place through the Project Board, Transformation Board and Cabinet structure to monitor delivery and manage risk throughout implementation. Councillor Carey welcomed the assurances provided and expressed support for the proposed approach. Councillor Jon Harvey Moved Recommendations (a) and (c) only; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the direct award of a contract under the Government Commercial Agency GCloud 14 Framework Agreement (RM1557.14) for the provision of SMART: AI Copilot Transformation Bundle for Councils to ICS.AI UK Ltd for an initial term of 3 years with an option to extend for a further 1 year with a maximum contract value of £4,950,000, to be funded through the revenue and capital sources as identified in this report, be authorised. (b) That delegated authority be granted to the Director of Resources to engage in future collaboration options co-ordinated or instigated by the WLGA in respect of a wider approach to Artificial Intelligence across Wales where it is considered to be advantageous to the Council. This could include, but is not limited to, entering into collaboration agreements with WLGA, other local authorities and Welsh Government; participating in a collaborative procurement arrangement and entering into subsequent contracts; and making applications for grant funding.
RESOLVED That the Digital Strategy 2026 – 2029 be approved and that authority be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies, to oversee delivery and monitoring of the strategy through the Digital Programme Board.
RESOLVED (a) That the delivery of the Homebuy Pembrokeshire scheme for a further 2 years to support eligible persons to purchase their own property in the county be continued. (b) That the proposed scheme changes as outlined in Section 4 (Proposed Scheme Revisions) be approved. (c) That the allocation of Second Homes Council Tax Premium as funding towards Homebuy Pembrokeshire be continued for the period 2026-2028 with ongoing evaluation of the scheme prior to its subsequent continuation.
No apologies of absence were received.
Item 4 – Pembrokeshire County Council Environment (Wales) Act 2016 Section 6 Biodiversity Duty Report (2023 – 2025) to Welsh Government Councillor Sam Skyrme-Blackhall declared a personal interest by virtue of being a member of the Pembrokeshire Coast National Parks Authority. Item 5 – Local Places for Nature (LPFN) Grant 2025-2026 – Delivery Update Councillor Sam Skyrme-Blackhall declared a personal interest by virtue of being a member of the Pembrokeshire Coast National Parks Authority. Item 15 – External Communications Strategy Councillor Marc Tierney declared a personal interest by virtue of being a non-paid Director of Pure West Radio Limited.
Councillor Jon Harvey Moved the Minutes; Seconded by Councillor Michelle Bateman. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Cabinet Meetings held on 27 May 2026, 1 June 2026 and 22 June 2026 (Extraordinary Meeting) be approved as a correct record.
Decision as recorded
RESOLVED (a) That the recommendations of the Pembrokeshire County Council Environment (Wales) Act 2016 Section 6 Biodiversity and Resilience of Ecosystems Duty Report (2023-2025) be approved. (b) That authority be delegated to the Head of Planning to publish the report in line with the statutory requirement under Section 6(8) of the Environment (Wales) Act 2016.
The Cabinet Member for Young Persons and the Well-being of Future Generations, Councillor Marc Tierney, introduced the report, outlining progress against the Authority’s biodiversity duties and recommending approval of the report and associated actions. The Head of Planning highlighted the significance of the Environment (Principles, Governance and Biodiversity Targets) (Wales) Act 2026 and emphasised the need to strengthen biodiversity monitoring, reporting and delivery arrangements. Councillor Jacob Williams queried whether the proposed biodiversity e-learning module would apply to Members or employees. The Head of Planning confirmed that the proposal related to employees through a corporate e-learning module, although biodiversity briefing sessions for Members would also be developed. Councillor Michelle Bateman welcomed the report and suggested that greater recognition be given to biodiversity work undertaken within schools. She also proposed the development of guidance for businesses and organisations seeking to undertake biodiversity improvements. The Head of Planning agreed to liaise with education colleagues and confirmed that opportunities to strengthen guidance and outreach through the Nature Partnership would be explored. Councillor Williams raised concerns regarding the inclusion of a mandatory biodiversity training requirement within the recommendations. Councillor Tierney advised that the proposal formed part of a wider package of measures to improve monitoring and reporting arrangements. The Head of Planning acknowledged the concern and advised that the recommendation could be amended if Members so wished. Councillor Rhys Sinnett highlighted concerns regarding the impact of artificial lighting on Manx shearwaters and asked whether the Authority could promote awareness and mitigation measures. The Head of Planning confirmed that the issue was being considered through planning policy, development management processes and wider educational and awareness-raising activities. The Chief Executive advised that responsibility for staff training arrangements was delegated to himself under the Constitution. Councillor Marc Tierney Moved the Recommendations, with the amendment that Action 2, 'Progress implementation of mandatory biodiversity e-learning module', be removed from the Recommendations contained within the Action Report; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the recommendations of the Pembrokeshire County Council Environment (Wales) Act 2016 Section 6 Biodiversity and Resilience of Ecosystems Duty Report (2023-2025) be approved. (b) That authority be delegated to the Head of Planning to publish the report in line with the statutory requirement under Section 6(8) of the Environment (Wales) Act 2016.
Decision as recorded
RESOLVED That the update on delivery of the Pembrokeshire Nature Partnership (PNP) grant programme for 2025–2026 be noted.
The Cabinet Member for Young Persons and the Well-being of Future Generations, Councillor Marc Tierney, introduced the report and provided an update on the delivery of the Pembrokeshire Nature Partnership Local Places for Nature Grant Programme. He advised that the revised governance arrangements approved by Cabinet in November 2025 had enabled timely decision-making whilst maintaining appropriate oversight through the establishment of a Grant Panel. Councillor Tierney reported that the revenue grants had been fully utilised and that, from a capital allocation of £504,855, an underspend of £76,492 remained unclaimed due to the challenges associated with delivering projects within a compressed timescale. He also noted that the programme had been delivered in accordance with the approved governance framework and had supported biodiversity, nature recovery and wellbeing objectives across the County. The Nature Partnership Team Leader advised that significant changes had been made to the governance arrangements for the grant programme during the year and that, following approval of the revised arrangements in November 2025, a Grant Panel had been established comprising representatives of the Nature Partnership Steering Group together with legal, finance and audit officers. She reported that the delegated arrangements had worked effectively, enabling decisions to be taken within a short delivery period. It was further reported that the governance processes were now fully established and that applications for the next round of funding were expected to open shortly. Councillor Marc Tierney Moved the Recommendation; Seconded by Councillor Michelle Bateman. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the update on delivery of the Pembrokeshire Nature Partnership (PNP) grant programme for 2025–2026 be noted.
Decision as recorded
RESOLVED That the schedule of information relating to relevant acquisitions and disposals during the period 1 November 2025 - 31 March 2026 be noted.
The Cabinet Member for Communities, Councillor Aaron Carey, introduced the report, providing an update on property acquisitions and disposals completed between 1 November 2025 and 31 March 2026. He advised that the Council had acquired 30 residential properties during the period, the majority of which would support delivery of Housing Revenue Account objectives by increasing the supply of affordable council housing across Pembrokeshire. Councillor Carey highlighted that the acquisitions comprised a mix of property sizes to meet a range of housing needs and had been supported by substantial Welsh Government grant funding. He further reported that Sentry Cottage, Jordanston, had been acquired for use as a children's residential home. In terms of disposals, he noted that the former Contact Centre in Argyle Street, Pembroke Dock, had been sold, generating a capital receipt for the Authority. Councillor Aaron Carey Moved the Recommendation; Seconded by Councillor Michelle Bateman. Councillor Alistair Cameron welcomed the report and expressed appreciation for the work undertaken by officers in securing additional properties to help address housing need within the County. Councillor Jon Harvey echoed those comments and highlighted the significant level of grant funding secured to support the acquisitions. He noted that the grants substantially offset acquisition costs whilst increasing the supply of affordable housing and secure tenancies across Pembrokeshire. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the schedule of information relating to relevant acquisitions and disposals during the period 1 November 2025 - 31 March 2026 be noted.
Decision as recorded
RESOLVED (a) That the properties listed in Appendix A, Section 1 be declared surplus to Council requirements and be disposed of. (b) That the properties listed in Appendix A, Section 2 be declared surplus to the requirements of one Council department and appropriated to another use within the Council. (c) That the properties listed in Appendix A, Section 3 be removed from the category of properties declared surplus to Council requirements and be appropriated for a particular use within the Council.
The Cabinet Member for Communities, Councillor Aaron Carey, introduced the report, outlining proposals to re-categorise a number of Council-owned properties as part of the ongoing review of the Council’s estate. He advised that the report sought approval to declare certain properties surplus to Council requirements, transfer assets between service areas where an operational need existed and remove properties from the surplus category where they were required for a specific Council purpose. Councillor Carey explained that the review aimed to ensure the Council’s property portfolio was managed efficiently and contributed to service delivery, community outcomes and financial sustainability. He added that any future disposals would be undertaken in accordance with statutory and constitutional requirements. Councillor Jon Harvey welcomed the report and supported the proposed approach. He commented that a number of Council-owned properties required review and that the recategorisation process would help facilitate consideration of their future use. Councillor Harvey referred to a site within his ward which had remained unused for some time and stated that the proposals would provide an opportunity to review its long-term future. Councillor Aaron Carey Moved the Recommendations; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the properties listed in Appendix A, Section 1 be declared surplus to Council requirements and be disposed of. (b) That the properties listed in Appendix A, Section 2 be declared surplus to the requirements of one Council department and appropriated to another use within the Council. (c) That the properties listed in Appendix A, Section 3 be removed from the category of properties declared surplus to Council requirements and be appropriated for a particular use within the Council.
Decision as recorded
RESOLVED That the Draft Welsh Language Strategy 2026 – 31 be recommended to Council for adoption.
The Cabinet Member for Adult Social Care and the Welsh Language, Councillor Alistair Cameron, introduced the report, outlining the Council’s statutory duty to prepare a five-year Welsh Language Strategy. He advised that the draft strategy had been amended following public consultation and consideration by the Policy and Pre-decision Overview and Scrutiny Committee, and reflected guidance issued by the Welsh Language Commissioner. Councillor Cameron highlighted the Welsh Government’s ambition to achieve one million Welsh speakers by 2050 and increase the proportion of people using Welsh daily. He noted that Pembrokeshire’s local ambition was to double the number of Welsh speakers and daily users of the language by 2050. Reference was made to Census data indicating a reduction in the percentage of Welsh speakers in Pembrokeshire between 2011 and 2021. However, he advised that concerns had been raised by the Policy and Pre-decision Overview and Scrutiny Committee regarding the ability of Census data to fully reflect varying levels of Welsh language use. As a result, amendments had been made to the action plan, and it was reported that work was underway nationally to develop alternative measures of Welsh language use. Councillor Cameron emphasised the importance of ensuring residents whose first language is Welsh were able to access services through the medium of Welsh. He highlighted the expansion of Welsh-medium education as a key strategic objective, referring to existing Welsh-medium provision and proposals for a new Welsh-medium school in Milford Haven. He also highlighted the Authority’s community leadership role in supporting the Welsh language, including preparations for the National Eisteddfod and the Council’s involvement through Pentre'r Garreg Las. Councillor Cameron further advised that amendments had been made to the action plan to strengthen delivery timescales following comments received from the Policy and Pre-decision Overview and Scrutiny Committee. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Rhys Sinnett. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the Draft Welsh Language Strategy 2026 – 31 be recommended to Council for adoption.
Decision as recorded
RESOLVED That the Welsh Language Standards Annual Report 2025–26 be approved for submission to the Welsh Language Commissioner and for publication on the Council website.
The Cabinet Member for Adult Social Care and the Welsh Language, Councillor Alistair Cameron, introduced the report, outlining the Council’s compliance with Welsh Language Standards relating to service delivery, policymaking, operational matters, promotion and record keeping. He highlighted performance data relating to the Contact Centre, the Council website, translation services, staff language skills, recruitment, training and complaints. Councillor Cameron reported that seven complaints had been received during 2025–2026, of which two had been closed and four remained under consideration by the Welsh Language Commissioner. He advised that a consultation protocol had been introduced during 2025 to support compliance with Welsh Language Standards and would be reviewed during 2026-2027. Councillor Cameron referred to discussion at the Corporate Overview and Scrutiny Committee regarding the legacy opportunities arising from the National Eisteddfod and the need to maximise its contribution to Welsh language promotion across the County. He also highlighted the importance of the Welsh in Education Strategic Plan in supporting the Council’s wider Welsh language objectives. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Rhys Sinnett. Councillor Rhys Sinnett highlighted the opportunities presented by the National Eisteddfod and enquired how the Authority intended to maximise recruitment opportunities, particularly in areas experiencing Welsh language skills shortages. The Director of Education advised that work was continuing through the Welsh Language Sabbatical Scheme to support teachers in developing Welsh language skills, alongside engagement with universities to recruit Welsh-medium teachers and efforts to retain existing Welsh-medium teaching staff. Councillor Michelle Bateman welcomed the report and commented on the close relationship between Welsh language and culture, noting that promoting Welsh culture would have a positive impact on the use of the language. Councillor Jacob Williams sought clarification regarding ongoing complaints relating to the consideration given to the Welsh language when making decisions. The Corporate Policy and Research Officer confirmed that the complaints related to decisions taken by Cabinet. The Chief Executive advised that the complaints largely concerned whether sufficient consideration had been given to the impact on the Welsh language through the Integrated Impact Assessment process when developing policies, strategies and plans. He added that officers were working with the Welsh Language Commissioner’s Office to address the issues raised. Councillor Williams suggested that, where decisions were subject to complaints to the Welsh Language Commissioner, consideration should be given to reporting this back to the decision-making body. The Leader agreed that there was merit in ensuring both the existence and outcome of complaints were reported to the relevant decision-makers where appropriate. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the Welsh Language Standards Annual Report 2025–26 be approved for submission to the Welsh Language Commissioner and for publication on the Council website.
Decision as recorded
RESOLVED That the revised Corporate Safeguarding Policy, as set out in Appendix A, be approved for publication on the Council’s website and that any minor amendments be delegated to the Director for Education.
The Cabinet Member for Adult Social Care and the Welsh Language, Councillor Alistair Cameron, introduced the report, advising that the policy had been reviewed by the Corporate Safeguarding Board to ensure the Authority continued to meet its statutory safeguarding responsibilities. He thanked officers involved in the review and noted that the amendments were limited in scope. Councillor Cameron highlighted the inclusion of additional wording to strengthen awareness of the Authority’s responsibilities towards children at heightened risk of exploitation, including criminal exploitation, trafficking, modern slavery and other forms of abuse. He also advised that the wellbeing objectives had been updated to reflect the current Corporate Strategy and that contact details had been amended to reflect staffing changes. The Safeguarding in Education Manager welcomed the report and reiterated that safeguarding was everyone's responsibility across the Authority and its partner organisations, rather than solely the responsibility of Education and Social Care services. Councillor Alistair Cameron Moved the Recommendation; Seconded by Councillor Aaron Carey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the revised Corporate Safeguarding Policy, as set out in Appendix A, be approved for publication on the Council’s website and that any minor amendments be delegated to the Director for Education.
Decision as recorded
RESOLVED (a) That the invitation and evaluation of tenders for the establishment of a Bulk Fuel Framework Agreement for 4 years, with an estimated collective spend during the term of the framework of up to £15m be authorised. (b) That authority be delegated to the Assistant Chief Executive and Director of Place for the award of the framework.
The Cabinet Member for Planning and Highways, Councillor Jacob Williams, introduced the report, seeking approval to procure a new four-year bulk fuel framework agreement to be jointly utilised by Pembrokeshire County Council and Carmarthenshire County Council, with Pembrokeshire County Council acting as the lead authority. Councillor Williams advised that the framework would provide a compliant, resilient and cost-effective fuel supply for essential frontline services, whilst reducing administrative burdens and improving purchasing leverage. He reported that collective expenditure under the framework was estimated at up to £15 million over the four-year period. Councillor Williams explained that replacement of the existing framework was necessary to ensure compliance with the Procurement Act 2023, maintain continuity of fuel supply and support partner organisations, including Dyfed-Powys Police. He concluded that the report also sought delegation of authority to the Director of Place to award the framework agreement. Councillor Jacob Williams Moved the Recommendations; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Aaron Carey, Jon Harvey, Paul Miller, Rhys Sinnett, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the invitation and evaluation of tenders for the establishment of a Bulk Fuel Framework Agreement for 4 years, with an estimated collective spend during the term of the framework of up to £15m be authorised. (b) That authority be delegated to the Assistant Chief Executive and Director of Place for the award of the framework.
Decision as recorded
RESOLVED (a) That the progression to delivery of a county-wide soft plastics kerbside collection service by 31March 2027 be approved. (b) That the commencement of procurement exercises be approved for: (i) the supply of soft plastics collection bags via Lot 8 of the Eastern Shires Purchasing Organisation (ESPO) Framework; (ii) a supporting offtake arrangement for the treatment of collected materials; (iii)the contract term will be between 2-4 years if procured by Pembrokeshire County Council. However, there is a possibility that procurement may be undertaken at regional level; (iv)estimated value of contract £272,000. (c) That authority be delegated to the Assistant Chief Executive and Director of Place to award the above contracts following completion of the procurement processes.
The Cabinet Member for Residents’ Services, Councillor Rhys Sinnett, introduced the report, outlining proposals to introduce a countywide kerbside soft plastics collection service by March 2027 in line with Welsh Government requirements. He advised that soft plastics were currently disposed of through the residual waste stream and that the preferred approach would utilise red-tie handle bags placed within existing plastics and cans recycling sacks, avoiding the need for additional collection rounds. Councillor Sinnett reported that trials undertaken elsewhere in Wales had demonstrated low levels of disruption to residents and that the scheme was expected to divert an additional 419 tonnes of waste annually, increasing the Authority’s recycling performance by approximately 0.7%. He further advised that there would be no additional cost to the Authority as implementation would be funded through Extended Producer Responsibility funding provided by Welsh Government. The Chief Environmental Services Officer reported that, if the scheme was not implemented, the Authority could face additional costs associated with emissions trading arrangements from 2028. She emphasised the importance of removing as much plastic as possible from the residual waste stream. Councillor Rhys Sinnett Moved the Recommendations; Seconded by Councillor Sam Skyrme-Blackhall. Councillor Sam Skyrme-Blackhall welcomed the proposals and enquired whether a communications campaign would be undertaken to ensure residents, particularly older residents and those living in flats, understood the new arrangements. The Chief Environmental Services Officer acknowledged the importance of clear communication to support the successful introduction of the scheme. Councillor Michelle Bateman sought clarification regarding the list of materials that would be accepted and whether this could change in future depending on the processing contractor. The Chief Environmental Services Officer confirmed that the accepted materials were currently determined by the requirements of the contractor processing the material. She explained that differences in accepted items related to the composition of the plastics and advised that accepted materials may change as recycling technology develops. The Chief Executive confirmed that the proposed delegation to the Director of Place remained appropriate notwithstanding forthcoming changes to senior management titles. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the progression to delivery of a county-wide soft plastics kerbside collection service by 31March 2027 be approved. (b) That the commencement of procurement exercises be approved for: (i) the supply of soft plastics collection bags via Lot 8 of the Eastern Shires Purchasing Organisation (ESPO) Framework; (ii) a supporting offtake arrangement for the treatment of collected materials; (iii)the contract term will be between 2-4 years if procured by Pembrokeshire County Council. However, there is a possibility that procurement may be undertaken at regional level; (iv)estimated value of contract £272,000. (c) That authority be delegated to the Assistant Chief Executive and Director of Place to award the above contracts following completion of the procurement processes.
Decision as recorded
RESOLVED (a) That the award of Regional Transport Fund funding that has been made to Pembrokeshire County Council for fiscal years 2026/27 and 2027/28, be noted. (b) That the capital programme be updated appropriately to reflect the profiling presented in Table 1 of the report.
The Cabinet Member for Planning and Highways, Councillor Jacob Williams, introduced the report, advising that Welsh Government had awarded Regional Transport Fund grant funding of up to £4.99 million for 2026-2027 and £3.87 million for 2027-2028. He reported that, following Cabinet approval of programme submissions in September 2025, the regional funding allocation had been reduced, requiring schemes to be reprioritised towards projects capable of delivery within the first year. Councillor Williams explained that some schemes had been reduced, removed or reprofiled across financial years and that the report also sought to update the Capital Programme. Councillor Jacob Williams Moved the Recommendations; Seconded by Councillor Marc Tierney. Councillor Sam Skyrme-Blackhall sought clarification as to whether schemes removed from the programme would be reconsidered in the future. The Highway Development and Transport Strategy Manager advised that all schemes remained on the Regional Transport Development Plan programme and had not been removed entirely. She explained that Welsh Government had required priority to be given to schemes capable of being delivered during the first year of the programme and that the changes reflected a reprioritisation rather than permanent removal. It was further reported that officers were currently reviewing the Year 2 programme and the wider list of schemes with the relevant Cabinet Members. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the award of Regional Transport Fund funding that has been made to Pembrokeshire County Council for fiscal years 2026/27 and 2027/28, be noted. (b) That the capital programme be updated appropriately to reflect the profiling presented in Table 1 of the report.
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendix. The webcast was then resumed at this juncture. Councillor Jacob Williams Moved the Recommendations; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That procurement of up to £2.4m of passenger carrying vehicles over a three-year period be approved. (b) That authorisation be granted for officers to undertake the procurement process for the supply of passenger carrying vehicles. (c) That authority be delegated to the Assistant Chief Executive and Director of Place to award contracts following completion of the procurement exercises. (d) That the procurement forms part of the approved Vehicle Replacement Programme and that the required capital funding has already been agreed within the Council’s Capital Programme, be noted.
The Cabinet Member for Planning and Highways, Councillor Jacob Williams, introduced the report, seeking approval for a three-year procurement programme for passenger carrying vehicles funded through £2.4 million already included within the Council’s Capital Programme. Councillor Williams advised that the Authority operated approximately 80 vehicles supporting school transport, public transport and social care services, with 29 vehicles now due for replacement. He reported that the age of the fleet was resulting in increased maintenance costs, reliability issues and risks to service delivery. Councillor Williams explained that procurement would be undertaken through approved frameworks, with vehicle specifications taking account of accessibility, safety, emissions, whole-life costs and operational requirements. He further advised that the report sought delegated authority for the Director of Place to award contracts following completion of the procurement process. Cabinet then considered excluding the public from the meeting accordance with Section 100A (4) of the Local Government Act 1972, as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The Leader Moved the Recommendation to exclude the public; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendix. The webcast was then resumed at this juncture. Councillor Jacob Williams Moved the Recommendations; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That procurement of up to £2.4m of passenger carrying vehicles over a three-year period be approved. (b) That authorisation be granted for officers to undertake the procurement process for the supply of passenger carrying vehicles. (c) That authority be delegated to the Assistant Chief Executive and Director of Place to award contracts following completion of the procurement exercises. (d) That the procurement forms part of the approved Vehicle Replacement Programme and that the required capital funding has already been agreed within the Council’s Capital Programme, be noted.
Decision as recorded
RESOLVED That the External Communications Strategy for the period 2026-29 be approved; and delegated authority be given to the Director of Resources, in consultation with the Cabinet Member for Young People and the Well-being of Future Generations, to make minor edits and refinements prior to publication.
The Cabinet Member for Young Persons and the Well-being of Future Generations, Councillor Marc Tierney, introduced the report, seeking approval of the Council’s External Communications Strategy 2026–2029. He advised that the strategy had been developed to support delivery of the Corporate Strategy and establish a modern, coordinated approach to communication and engagement with residents, stakeholders, partners and communities across Pembrokeshire. Councillor Tierney explained that the strategy reflected changing methods of accessing information and was aligned with the Council’s digital transformation ambitions, customer experience objectives and Welsh Language Strategy. He highlighted the importance of ensuring communications were clear, consistent, timely, transparent, inclusive and accessible, whilst also addressing misinformation and strengthening engagement with communities. Councillor Marc Tierney Moved the Recommendation; Seconded by Councillor Michelle Bateman. Councillor Michelle Bateman welcomed the strategy and emphasised the importance of effective communications in supporting service delivery and helping residents understand the Council’s priorities, constraints and statutory responsibilities. She commented on the changing ways in which people accessed information, noting the growing importance of digital and video-based communications. Councillor Bateman further highlighted the need for communications to be strategic and targeted to ensure key messages were not lost amongst the volume of information available to the public. Councillor Jon Harvey supported the strategy and echoed the importance of adapting to the changing communications landscape. He highlighted the increasing prevalence of misinformation and commented on the importance of providing accurate and timely information to residents. Councillor Harvey expressed support for the additional communications resources available to the Authority and the role they could play in ensuring factual information was communicated effectively. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the External Communications Strategy for the period 2026-29 be approved; and delegated authority be given to the Director of Resources, in consultation with the Cabinet Member for Young People and the Well-being of Future Generations, to make minor edits and refinements prior to publication.
Decision as recorded
RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections and treasury management) for 2025-26 be approved. (b) That the appropriation of the 2025-26 £5.6m budget underspend to the Initiative Fund to provide resources for the Council to invest in improvement and prevention projects to realise future cost avoidance / budget saving opportunities, be approved. (c) That the appropriation of £1.0m additional Council Tax collected during 2025-26 to make provision for repayment of Second Homes Council Tax premiums to those who successfully appeal the 182-days occupancy threshold with the Valuation Office Agency; with the remaining £1.4m appropriated to the Initiative Fund reserve, be approved. (d) That approval be granted for the £0.890m budget savings not achieved in 2025-26 to be carried forward for achievement in 2026-27.
The Cabinet Member for Corporate Finance and Efficiencies, Councillor Jon Harvey, introduced the report, outlining the Council’s financial outturn position for 2025–2026. He reported a net underspend of £5.6 million against a budget of £326.6 million, reflecting improvements against the Quarter 3 forecast. Councillor Harvey advised that the position had been supported by effective demand management within Social Care, additional grant income, vacancy savings and ongoing work to deliver the Council’s savings programme. Councillor Harvey highlighted that Social Care and Housing had delivered an underspend of £2.4 million, while Education had recorded an underspend of £0.5 million, although financial pressures remained within schools. He also reported that the Place Directorate had delivered an underspend of £1.1 million and noted that 95.2% of the Council’s budget savings target had been achieved during the year. Reference was made to the capital programme, which had delivered £122 million of investment during the year, alongside strong performance in business rates and housing rent collection. Councillor Harvey noted, however, that council tax arrears had increased and that provision was being made for potential refunds relating to second home council tax premium appeals. Councillor Harvey concluded that the report proposed allocating the budget underspend to support future transformation, prevention and cost avoidance initiatives, whilst maintaining financial resilience considering continuing budget pressures and increasing service demand. The Director of Resources welcomed the positive outturn position but cautioned that significant financial challenges remained beyond 2026-2027, noting that the current underspend should not detract from the longer-term pressures facing the Authority. Councillor Jon Harvey Moved the Recommendations; Seconded by Councillor Marc Tierney. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the Budget Outturn Report (revenue, capital, reserves, budget savings, revenue collections and treasury management) for 2025-26 be approved. (b) That the appropriation of the 2025-26 £5.6m budget underspend to the Initiative Fund to provide resources for the Council to invest in improvement and prevention projects to realise future cost avoidance / budget saving opportunities, be approved. (c) That the appropriation of £1.0m additional Council Tax collected during 2025-26 to make provision for repayment of Second Homes Council Tax premiums to those who successfully appeal the 182-days occupancy threshold with the Valuation Office Agency; with the remaining £1.4m appropriated to the Initiative Fund reserve, be approved. (d) That approval be granted for the £0.890m budget savings not achieved in 2025-26 to be carried forward for achievement in 2026-27.
Decision as recorded
RESOLVED That the Income Strategy 2026-27 to 2028-29 be approved.
The Cabinet Member for Corporate Finance and Efficiencies, Councillor Jon Harvey, introduced the report, seeking approval of the updated Income Generation Strategy 2026-2029. Councillor Harvey advised that the review had been undertaken following a recommendation from the Services Overview and Scrutiny Committee and represented the first full review of the strategy since its adoption in 2016. He explained that the updated strategy retained the principle of full cost recovery for discretionary services whilst strengthening the Council's approach to income generation through standardised fee setting, annual reviews aligned to the budget process and benchmarking to ensure value for money. Councillor Harvey further advised that, where full cost recovery could not be achieved, options including service redesign, alternative delivery models or service cessation would be considered, subject to the appropriate approval processes. He concluded that the strategy would provide a consistent framework to support the Council's financial resilience, transparency and long-term sustainability. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the Income Strategy 2026-27 to 2028-29 be approved.
Decision as recorded
RESOLVED (a) That the Socially Responsible Procurement Objectives as set out in Appendix A be approved. (b) That authority be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies, to make minor amendments to the objectives prior to their publication. (c) That a review of the objectives will be included in the first annual report presented to Cabinet for 2026-27 be noted.
The Cabinet Member for Corporate Finance and Efficiencies, Councillor Jon Harvey, introduced the report, seeking approval of the Council’s Socially Responsible Procurement Objectives in accordance with the requirements of the Social Partnership and Public Procurement (Wales) Act 2023. He advised that the Act placed a statutory duty on contracting authorities to set, publish and review objectives aimed at maximising the contribution of procurement activity towards wellbeing goals, fair work, community benefits and sustainability. Councillor Harvey reported that, whilst the Authority already undertook a range of socially responsible procurement activities, the objectives were now required to be formally approved and published. He highlighted five key objective areas: environmental, social, fair work and equality, social safeguarding and wellbeing, economic and cultural. Councillor Harvey further advised that the objectives had been informed by existing Council strategies and had been considered by the Policy and Pre-decision Overview and Scrutiny Committee. Councillor Jon Harvey Moved the Recommendations; Seconded by Councillor Marc Tierney. Councillor Marc Tierney welcomed the proposals and sought clarification on the support available to suppliers to help them meet the requirements of the new procurement objectives. The Category Manager (Resources and Procurement) advised that supplier support formed a key part of the Council’s approach. She explained that market engagement and tender briefing events were regularly undertaken to assist businesses with the procurement process and bidding requirements. She further advised that suppliers tendering for higher-value contracts were generally familiar with requirements such as carbon reduction plans and that support mechanisms were already established across the sector. Councillor Tierney welcomed the response and commented that it demonstrated the practical support available to suppliers in meeting the Council’s sustainability and wellbeing objectives. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the Socially Responsible Procurement Objectives as set out in Appendix A be approved. (b) That authority be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies, to make minor amendments to the objectives prior to their publication. (c) That a review of the objectives will be included in the first annual report presented to Cabinet for 2026-27 be noted.
Decision as recorded
RESOLVED That the People Strategy 2026-2030 and its implementation be approved.
The Cabinet Member for Corporate Finance and Efficiencies, Councillor Jon Harvey, introduced the report, seeking approval of the People Strategy 2026-2030. He advised that the strategy replaced the Future Workforce Plan and provided a long-term framework for attracting, developing and retaining a resilient workforce capable of meeting future service demands. Councillor Harvey highlighted challenges including financial pressures, recruitment and retention difficulties, an ageing workforce and increasing competition for key skills. He explained that the strategy focused on workforce planning, leadership development, employee wellbeing, inclusion and the effective use of workforce data to support decision-making. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Alistair Cameron. Councillor Alistair Cameron sought further information regarding the additional resources proposed to support implementation of the strategy. The Head of HR responded that investment would support workforce planning, workforce data analysis, succession planning and targeted recruitment activity. She noted that 57% of employees at Grade 10 and above were expected to retire within the next five to ten years and emphasised the importance of understanding future workforce requirements to support service delivery. Councillor Rhys Sinnett highlighted the importance of effective management and enquired about ongoing investment in leadership development. The Head of HR advised that an eight-stage leadership development programme was being developed to support employees from aspiring managers through to senior leaders. She added that the programme would be supported by regular staff surveys and the embedding of organisational values to help create supportive and empowering workplaces. Councillor Sinnett sought assurance that potential future managers were being identified and developed. The Head of HR confirmed that talent management formed a key element of the strategy and that work was ongoing to recognise and support employees with leadership potential. Councillor Marc Tierney welcomed the focus on workplace facilities and creating environments that supported modern working arrangements. He highlighted the importance of bringing employees together where possible to strengthen collaboration and organisational culture. Councillor Tierney also emphasised the value of volunteering opportunities and their role in sharing skills and experience across communities. The Head of HR advised that responsibility for volunteering had recently transferred to the HR service and that work was underway with partner organisations to create volunteering pathways and placement opportunities, particularly for younger people entering the workforce. Councillor Michelle Bateman referred to successful apprenticeship recruitment within Building Maintenance and highlighted the positive impact this had had on recruitment and career development within the service. Councillor Aaron Carey highlighted recruitment challenges within Public Protection, particularly given the specialist qualifications required and the number of experienced employees approaching retirement. He welcomed measures such as Gateway Payments and Golden Hello schemes, which had helped attract suitably qualified applicants. The Head of HR acknowledged the recruitment challenges within Public Protection and advised that HR officers were working closely with the service to develop recruitment and succession planning arrangements, including development opportunities, relocation packages and other targeted recruitment initiatives. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the People Strategy 2026-2030 and its implementation be approved.
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Jacob Williams queried the relationship between the proposed contract term and the provision allowing future collaboration opportunities through the Welsh Local Government Association. The Director of Resources advised that, following the removal of a recommendation from the report, the proposed arrangements would allow the Authority to exit the contract early should a preferable collaborative arrangement become available. The Head of ICT confirmed that the procurement framework included a 30-day termination provision. The Chief Executive further advised that any proposal to exit the contract or enter into alternative arrangements would be subject to appropriate governance and would be reported back to Cabinet for consideration. Councillor Aaron Carey welcomed the proposals and highlighted the potential for AI to transform service delivery. He sought clarification on the practical implications of changing supplier should alternative arrangements be pursued in the future. Councillor Jon Harvey advised that implementation would be phased to build confidence and reduce risk, whilst noting that the proposed supplier had significant experience delivering AI solutions within local government. The Chief Executive emphasised that robust governance arrangements would be in place through the Project Board, Transformation Board and Cabinet structure to monitor delivery and manage risk throughout implementation. Councillor Carey welcomed the assurances provided and expressed support for the proposed approach. Councillor Jon Harvey Moved Recommendations (a) and (c) only; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the direct award of a contract under the Government Commercial Agency GCloud 14 Framework Agreement (RM1557.14) for the provision of SMART: AI Copilot Transformation Bundle for Councils to ICS.AI UK Ltd for an initial term of 3 years with an option to extend for a further 1 year with a maximum contract value of £4,950,000, to be funded through the revenue and capital sources as identified in this report, be authorised. (b) That delegated authority be granted to the Director of Resources to engage in future collaboration options co-ordinated or instigated by the WLGA in respect of a wider approach to Artificial Intelligence across Wales where it is considered to be advantageous to the Council. This could include, but is not limited to, entering into collaboration agreements with WLGA, other local authorities and Welsh Government; participating in a collaborative procurement arrangement and entering into subsequent contracts; and making applications for grant funding.
The Cabinet Member for Corporate Finance and Efficiencies, Councillor Jon Harvey, introduced the report, seeking approval for the implementation of a Council-wide Artificial Intelligence (AI) Transformation Programme. He advised that the programme had been developed to support service transformation, improve efficiency and help the Authority respond to increasing service demands and financial pressures. Councillor Harvey reported that the programme had been informed by extensive engagement with over 100 officers across a range of service areas and would be delivered through a phased approach over a three-year period. Councillor Harvey explained that the programme would utilise AI technologies to automate routine tasks, reduce administrative burdens, improve access to services, enhance productivity and support better use of data. He advised that the business case identified potential benefits of between £3.3 million and £6.7 million over four years and noted that the supplier would guarantee a minimum annual benefit of £2.5 million subject to the agreed implementation programme being fully delivered. Councillor Harvey concluded that the programme would be implemented in a safe, controlled and ethical manner, with appropriate governance, data protection measures and compliance with Welsh Language Standards built into the approach. Councillor Michelle Bateman welcomed the report and sought clarification regarding the environmental impact of AI technologies, particularly in relation to carbon emissions and energy use. The Head of ICT advised that the proposed solution would be based on Microsoft cloud infrastructure. He reported that Microsoft's electricity consumption was supplied through renewable energy sources and highlighted the company's commitment to becoming carbon negative by 2030, including across its supply chain. Cabinet then considered excluding the public from the meeting accordance with Section 100A (4) of the Local Government Act 1972, as Appendix D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The Leader Moved the Recommendation to exclude the public; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was then resumed at this juncture. Councillor Jacob Williams queried the relationship between the proposed contract term and the provision allowing future collaboration opportunities through the Welsh Local Government Association. The Director of Resources advised that, following the removal of a recommendation from the report, the proposed arrangements would allow the Authority to exit the contract early should a preferable collaborative arrangement become available. The Head of ICT confirmed that the procurement framework included a 30-day termination provision. The Chief Executive further advised that any proposal to exit the contract or enter into alternative arrangements would be subject to appropriate governance and would be reported back to Cabinet for consideration. Councillor Aaron Carey welcomed the proposals and highlighted the potential for AI to transform service delivery. He sought clarification on the practical implications of changing supplier should alternative arrangements be pursued in the future. Councillor Jon Harvey advised that implementation would be phased to build confidence and reduce risk, whilst noting that the proposed supplier had significant experience delivering AI solutions within local government. The Chief Executive emphasised that robust governance arrangements would be in place through the Project Board, Transformation Board and Cabinet structure to monitor delivery and manage risk throughout implementation. Councillor Carey welcomed the assurances provided and expressed support for the proposed approach. Councillor Jon Harvey Moved Recommendations (a) and (c) only; Seconded by Councillor Alistair Cameron. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the direct award of a contract under the Government Commercial Agency GCloud 14 Framework Agreement (RM1557.14) for the provision of SMART: AI Copilot Transformation Bundle for Councils to ICS.AI UK Ltd for an initial term of 3 years with an option to extend for a further 1 year with a maximum contract value of £4,950,000, to be funded through the revenue and capital sources as identified in this report, be authorised. (b) That delegated authority be granted to the Director of Resources to engage in future collaboration options co-ordinated or instigated by the WLGA in respect of a wider approach to Artificial Intelligence across Wales where it is considered to be advantageous to the Council. This could include, but is not limited to, entering into collaboration agreements with WLGA, other local authorities and Welsh Government; participating in a collaborative procurement arrangement and entering into subsequent contracts; and making applications for grant funding.
Decision as recorded
RESOLVED That the Digital Strategy 2026 – 2029 be approved and that authority be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies, to oversee delivery and monitoring of the strategy through the Digital Programme Board.
The Cabinet Member for Corporate Finance and Efficiencies, Councillor Jon Harvey, introduced the report, seeking approval of the Digital Strategy 2026-2029. He advised that the strategy set out the Council’s approach to delivering simple, secure and inclusive digital services for residents, businesses and staff. Councillor Harvey highlighted four key themes within the strategy: Digital Services, Digital People, Digital Infrastructure and Digital Learning in Schools. He explained that the strategy aimed to improve customer experience, strengthen organisational capability, support digital connectivity across Pembrokeshire and ensure schools had the technology required to support modern learning environments. Councillor Harvey emphasised that digital transformation was fundamental to service delivery and that the strategy sought to improve accessibility, productivity and resilience whilst ensuring that residents who were unable to access digital services continued to be supported through alternative channels. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Rhys Sinnett. Councillor Rhys Sinnett sought further information regarding the additional investment proposed for schools and the benefits that would be delivered. The Head of ICT advised that the investment would support a sustainable replacement programme for digital equipment within schools. He explained that pupil devices would be refreshed on a five-year cycle, whilst network and wireless infrastructure would be renewed on a ten-year cycle to ensure schools remained equipped to deliver the digital curriculum and provide secure, modern learning environments. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the Digital Strategy 2026 – 2029 be approved and that authority be delegated to the Director of Resources, in consultation with the Cabinet Member for Corporate Finance and Efficiencies, to oversee delivery and monitoring of the strategy through the Digital Programme Board.
Decision as recorded
RESOLVED (a) That the delivery of the Homebuy Pembrokeshire scheme for a further 2 years to support eligible persons to purchase their own property in the county be continued. (b) That the proposed scheme changes as outlined in Section 4 (Proposed Scheme Revisions) be approved. (c) That the allocation of Second Homes Council Tax Premium as funding towards Homebuy Pembrokeshire be continued for the period 2026-2028 with ongoing evaluation of the scheme prior to its subsequent continuation.
The Cabinet Member for Housing, Councillor Michelle Bateman, introduced the report, outlining the outcomes of the Homebuy Pembrokeshire pilot scheme and seeking approval for its continuation. She advised that the scheme had exceeded expectations, with 180 enquiries received since its launch in June 2025, resulting in 24 formal applications. Of those applications, 12 purchases had been completed and a further six were progressing towards completion. Councillor Bateman reported that over £815,000 of the £1 million funding allocation had been committed, with an average loan value of £45,000. She noted that 83% of successful applicants were single applicants, reflecting local housing need and changing demographics. Councillor Bateman highlighted the positive impact of the scheme in helping local people access home ownership and establishing long-term housing stability. She advised that a review of the pilot had identified several proposed amendments, including increasing the maximum eligible property value from £275,000 to £300,000, increasing the maximum joint household income threshold from £65,000 to £70,000, and extending the maximum loan term from 25 years to 35 years where required to align with mortgage provider requirements. Councillor Michelle Bateman Moved the Recommendations; Seconded by Councillor Sam Skyrme-Blackhall. Councillor Sam Skyrme-Blackhall welcomed the report and commented that the scheme was providing valuable support to residents seeking to access home ownership. Councillor Jon Harvey expressed support for the scheme and welcomed the use of second homes council tax premium funding to assist local people onto the housing ladder. Councillor Bateman welcomed the support expressed by Members and emphasised that the scheme formed part of a broader programme of housing interventions, alongside acquisitions, housing development projects and participation in Leasing Scheme Wales, all of which were intended to increase the supply of affordable housing across Pembrokeshire. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED (a) That the delivery of the Homebuy Pembrokeshire scheme for a further 2 years to support eligible persons to purchase their own property in the county be continued. (b) That the proposed scheme changes as outlined in Section 4 (Proposed Scheme Revisions) be approved. (c) That the allocation of Second Homes Council Tax Premium as funding towards Homebuy Pembrokeshire be continued for the period 2026-2028 with ongoing evaluation of the scheme prior to its subsequent continuation.
Cabinet considered excluding the public from the meeting for the following item of business in accordance with Section 100A (4) of the Local Government Act 1972, as it involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The Leader Moved the Recommendation to exclude the public; Seconded by Councillor Marc Tierney. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Tessa Hodgson, Michelle Bateman, Alistair Cameron, Jon Harvey, Paul Miller, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Jacob Williams [9] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting for the following item of business in accordance with Section 100A (4) of the Local Government Act 1972, as the report involves the likely disclosure of exempt information, as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. [The webcast was paused at this juncture.]
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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