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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That the Outline Draft County Council Budget for 2026-27 and the Outline Draft Medium Term Financial Plan for 2026-27 to 2028-29, be noted, and comments made as part of the discussion be conveyed to Cabinet.
RESOLVED That a referral be made for Cabinet to conduct a review of the Income Generation Strategy.
RESOLVED That the updates be noted.
RESOLVED That the items outlined within the Forward Work Programme for 2026 be noted, with the addition of the following items: (i) That an update on the Property Service be provided by the Head of Property and Construction, at the June 2026 meeting. (ii)That consideration of Service Performance Data be scheduled for September 2026. [Following a tripped switch, a short technical difficulty occurred at this juncture, after which proceedings resumed promptly.]
RESOLVED (a) That the ongoing and planned engagement, support, maintenance and improvement for Local Authority run Gypsy Traveller sites, be noted. (b) That an extension to the existing Liaison Group membership, to include the Local Members of Local Authority run Gypsy Traveller sites, and an updated terms of reference, be recommended to Council. (c) That a further update be provided to the Committee in six months’ time regarding the ongoing engagement and improvements made in relation to Local Authority run Gypsy Traveller sites.
RESOLVED (a) That the update provided and the continued low levels of Hydrogen Sulphide being monitored at the station be noted. (b) That the low levels of complaints and associated impact since previous updates be noted. (c) That further updates to the Committee be provided when necessary. [Councillor Mark Carter left meeting at this juncture.]
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as the report involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, the Committee considered the exempt document with questions answered by Head of Transport and Environment. The webcast resumed at this juncture. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Di Clements, Terry Davies, Alan Dennison, Rhys Jordan, Huw Murphy, Shon Rees, Viv Stoddart, Anji Tinley, Tony Wilcox and Chris Williams [10] There were no votes against the motion or abstentions. RESOLVED (a) That the recommendations following the Cabinet meeting on 19 August 2025, surrounding consultation with the Events Advisory Board and Council Members, be noted to have been actioned. (b) That no significant comments were received in relation to the Long Course Weekend host agreement for 2025–2029 be noted. (c) With no significant points of concern raised regarding the contents of the Host agreement, Cabinet be recommended to not implement the break clause in advance of the 2026 event, which would impact events from 2027 onwards.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as the report involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, the Committee considered the exempt document with questions answered by Head of Transport and Environment. The webcast resumed at this juncture. Councillor Rhys Jordan expressed that he supported Ironman in principle but was concerned about the unclear and potentially underestimated benefit?in?kind costs. It was highlighted that Councillors were expected to scrutinise taxpayer spending, when services were being cut and Council Tax was rising. Ironman’s benefits were acknowledged but it was expressed that the Council should negotiate confidently, as there was no evidence other cities would easily take on the event. In summing up, Councillor Rhys Jordan stated that he would like to see a fairer balance between direct funding and in?kind support, as the current arrangement appeared too favourable to the organisers and not fully reflective of residents’ interests. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a show of hands, was carried. RESOLVED That the draft Cabinet report and associated appendices be noted. [Councillors Chris Williams and Huw Murphy left the meeting at this juncture.]
RESOLVED (a) That the update provided, and data currently gathered, be noted. (b) That the Committee continue to receive six monthly updates on the matter.
Apologies for absence were received from Councillors Steve Alderman and Thomas Tudor.
No requests were received.
Councillor Viv Stoddart declared a personal interest in relation to Agenda Item No. 8, Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan 2026-27 to 2028-29, by virtue of owning an empty property.
Moved by Councillor Anji Tinley; Seconded by Councillor Mark Carter The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the meeting held on 25 November 2025 be approved as a correct record. [Councillor Huw Murphy abstained from voting as he was not present at the November Committee meeting.]
The Chair advised that an alteration to the running order would be made, where Agenda Item No. 8 - Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan 2026-27 to 2028-29 would be taken at this juncture due to the Cabinet Member for Corporate Finance and Efficiencies needing to attend a funeral.
Decision as recorded
RESOLVED That the Outline Draft County Council Budget for 2026-27 and the Outline Draft Medium Term Financial Plan for 2026-27 to 2028-29, be noted, and comments made as part of the discussion be conveyed to Cabinet.
The Committee considered a report by the Director of Resources regarding the Outline Draft County Council Budget 2026-27 and Outline Draft Medium Term Financial Plan for 2026-27 to 2028-29. The Chair welcomed the Head of Finance and Revenue Services to the meeting to partake in the discussion and answer questions. The Cabinet Member with responsibility for Corporate Finance and Efficiencies outlined the main points of the report and highlighted that the Council had completed its public budget consultation, with analysis now underway. It was stated that Trade Unions had also provided a formal response highlighting staff concerns, which would be included in the budget papers. The draft 2026–27 budget was highlighted and it was stated that a Members’ Budget Seminar had been arranged for 6 February 2026, ahead of Cabinet and Council consideration later on in February. The 4.2% Welsh Government funding increase was outlined and was stated to have reduced the budget gap to £13.6m. Assurance was given that service pressures had been built into the budget and that departments had proposed 5% savings, prioritised by the Senior Leadership Team. It was noted that a 1% Council Tax rise would generate approximately £0.908m. The Committee debated the contents of the report and the key points were highlighted as follows: · Following clarification sought by Councillor Mark Carter as to how neighbouring Authorities were able to offer higher wages, the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that whilst the National Pay Awards were set, Council’s conduct their own job evaluation mechanisms and determine grades of different posts. It was noted that a request had been received from Trade Unions asking the Authority to conduct a job evaluation exercise, which would be undertaken, following the recent appointment of a new Head of HR. · Councillor Alan Dennison raised concerns with the suggestion to cut approximately eight employees from the Contact Centre, which would have a direct negative impact on residents, and made a suggestion that such savings be made from top end staff and not the lower-middle grades. In response, the Cabinet Member with responsibility for Corporate Finance and Efficiencies advised that cuts were being made at all levels of the Authority and highlighted the recent significant reorganisation conducted by the Chief Executive. The Call Centre cuts were a valid concern but the Cabinet Member stated that investments in technology would assist the service. · Councillor Di Clements made reference to the additional money received from Welsh Government and sought further information as to how those funds would be utilised within Council services. In response, the Cabinet Member with responsibility for Corporate Finance and Efficiencies stated that the funding had significantly reduced the Council’s budget gap and would ease decisions around Council Tax levels and service provision. It was stated that work was ongoing to finalise proposals for consideration by Cabinet, but no final decisions had yet been taken. It was expressed that continued dialogue with all group leaders and non?aligned Councillors was encouraged, as this would enable all views to be taken into consideration as the budget was developed. [Councillor Alistair Cameron, Cabinet Member with responsibility for Corporate Finance and Efficiencies left the meeting at this juncture.] · Councillor Mark Carter commented that the budget for the coming year appeared less challenging than previous years due to the improved funding from Welsh Government and expressed a desire for a budget that enhanced day?to?day services for residents, improving the remaining frontline services that directly impact the lives of working residents. A suggestion was made for invest to save strategies to be considered for such matters to ensure improvement of front line services going forward. Moved by Councillor Anji Tinley; Seconded by Councillor Di Clements The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Outline Draft County Council Budget for 2026-27 and the Outline Draft Medium Term Financial Plan for 2026-27 to 2028-29, be noted, and comments made as part of the discussion be conveyed to Cabinet.
Decision as recorded
RESOLVED That a referral be made for Cabinet to conduct a review of the Income Generation Strategy.
[Councillor Shon Rees joined the meeting at this juncture.] Ms Anita Buxton addressed the Committee in support of her public submission in relation to the Animal Licensing Fees, and in particular, the Riding Establishment Licensing fees compared to neighbouring Local Authority fees in Wales. Ms. Buxton began her five minute allocation to speak to the matter by highlighting concerns regarding significant increases in licensing fees for riding establishments, stating that Pembrokeshire County Council’s charges appeared to be substantially higher than those of other Welsh Local Authorities. As the owner of a small rural tourism?based business, she explained that such costs could not be passed on to customers without risking loss of trade to competing areas. Concerns were raised about inaccuracies in the data presented to Councillors, and the wider pressures facing the equestrian tourism sector, including national post?Covid closures and local impacts linked to second home Council Tax changes. In summing up, Ms. Buxton asked what support the Council could provide and whether the fee structure or banding system could be reconsidered to ensure fairness and sustainability for small rural businesses. Following Ms Buxton address, the Chair invited the Cabinet Member with responsibility for Planning and Regulatory Services to provide a response. The Cabinet Member with responsibility for Planning and Regulatory Services clarified that the indicative income figure referenced at the previous meeting had been withdrawn on the day and did not influence Members’ discussion. It was reiterated that the matter was scheduled to return to the Committee and a full written response had been provided for this meeting. It was emphasised that licensing fees were set on a cost?recovery basis and not according to the profitability of individual businesses, and the Cabinet Member acknowledged that some fee structures used by other Authorities may require updating. The Chair welcomed the Head of Housing and Public Protection Services and the Public Protection Manager to the meeting to partake in the discussion and answer questions. Councillor Mark Carter noted Ms Buxton’s comments but highlighted that the license fee covered businesses for a 12 month period, and it was the owner’s discretion as to how many months they operate their business over, it was noted that seasonally was a matter of choice, but the licence permits year?round operation. It was stated that neighbouring Authorities did not all operate on the same full cost recovery model, so on that basis, Councillor Mark Carter was content with the licensing fee as currently set. In response to further information sought by Councillor Di Clements regarding whether Pembrokeshire County Council was being excessive on administration fees compared to others Council’s, the Public Protection Manager outlined the differing approaches taken by the four West Wales Authorities in setting fees and provided assurance that Pembrokeshire County Council had carried out a thorough and detailed review, accounting for all inputs and previously sharing its methodology with Members. It was acknowledged that following discussions with other Council’s there was variation in practice, which were outlined. Councillor Alan Dennison sought further information as to what the process and actual costs were involved in setting such licences. In response, the Head of Housing and Public Protection Services advised that the licensing fee was based on full cost recovery, calculated using a detailed assessment of the time required for Officers to carry out inspections, follow?up work and associated administrative tasks. It was noted that the process formed part of the Council’s licensing toolkit, which included specific costings for different establishments. It was stated that while the Council recognised variations in how individual businesses operated seasonally, the time required to administer the licensing function remained consistent, and there was limited scope to apply discretion in such cases. Councillor Huw Murphy Moved that a consultation/review of riding establishment fees be undertaken as 10 years has elapsed since the income generation strategy was agreed, to give a greater understanding of fees imposed, and for 2026/27 Pembrokeshire County Council to reduce the fees for riding establishments by 25% for 12 months until the review was concluded and will then inform fees based on accurate data; Seconded by Councillor Terry Davies. Councillor Huw Murphy stated that should the Committee agree to his proposal then the Authority would still be charging higher fees that other Local Authority’s and highlighted the provision to allow dispensation for hardship. Councillor Huw Murphy highlighted incorrect information provided to the Committee during discussion at the last meeting and sought clarification on how the figures provided were calculated. In response, the Head of Housing and Public Protection Services clarified that the fee information presented at the previous meeting had contained an error, as prior to that meeting, a brief comparison with other Authorities’ fees had been undertaken in anticipation of possible questions; however, the figures were not fully cross?checked for accuracy. It was noted that the mistake had been acknowledged and corrected, as set out on page 33 of the public submission response and Officers accepted responsibility for the error. Councillor Di Clements expressed that reducing the fees for riding establishments would then create an unreasonable differentiation for all other tourism businesses within the County. To offer some clarity, the Head of Housing and Public Protection Services stated that it was the Council’s Income Generation Strategy which had not been reviewed for 10 years, and it was the principles within that strategy, specifically full cost recovery, which were being queried. It was added that a detailed review of the time and resources required to administer riding establishment licensing had been conducted and the Authority was satisfied that the proposed fees had been calculated in line with the Council’s cost?recovery approach. Councillor Di Clements Moved an amendment that a referral be made for Cabinet to conduct a review of the Income Generation Strategy; Seconded by Councillor Mark Carter The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion:Councillors Mark Carter, Di Clements, Terry Davies, Alan Dennison, Rhys Jordan, Huw Murphy, Shon Rees, Viv Stoddart, Anji Tinley, Tony Wilcox and Chris Williams [11] There were no votes against the motion or abstentions. RESOLVED That a referral be made for Cabinet to conduct a review of the Income Generation Strategy.
Decision as recorded
RESOLVED That the updates be noted.
The Chair made reference to the actions contained within the log from the last meeting, highlighted the three ongoing actions and stated that further updates would be provided at the March meeting. Moved by Councillor Anji Tinley; Seconded by Councillor Mark Carter The vote, undertaken by way of a show of hands, was carried. RESOLVED That the updates be noted.
Decision as recorded
RESOLVED That the items outlined within the Forward Work Programme for 2026 be noted, with the addition of the following items: (i) That an update on the Property Service be provided by the Head of Property and Construction, at the June 2026 meeting. (ii)That consideration of Service Performance Data be scheduled for September 2026. [Following a tripped switch, a short technical difficulty occurred at this juncture, after which proceedings resumed promptly.]
The Chair drew the Committee’s attention to the work programme and stated that a productive forward work programme session was held on the 8 January 2026. It was stated that the updated work programme had been included within the pack, for Committee consideration. Following a request by the Chair for any amendments to the work programme, Councillor Di Clements made the following proposals: · That an update on the Property Service be provided by the Head of Property and Construction, at the June 2026 meeting. · That consideration of Service Performance Data be scheduled for September 2026. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a show of hands, was carried. RESOLVED That the items outlined within the Forward Work Programme for 2026 be noted, with the addition of the following items: (i) That an update on the Property Service be provided by the Head of Property and Construction, at the June 2026 meeting. (ii)That consideration of Service Performance Data be scheduled for September 2026. [Following a tripped switch, a short technical difficulty occurred at this juncture, after which proceedings resumed promptly.]
Decision as recorded
RESOLVED (a) That the ongoing and planned engagement, support, maintenance and improvement for Local Authority run Gypsy Traveller sites, be noted. (b) That an extension to the existing Liaison Group membership, to include the Local Members of Local Authority run Gypsy Traveller sites, and an updated terms of reference, be recommended to Council. (c) That a further update be provided to the Committee in six months’ time regarding the ongoing engagement and improvements made in relation to Local Authority run Gypsy Traveller sites.
The Committee Considered a Notice of Motion (NoM) in relation to the establishment of a cross-departmental Working Group for the maintenance of local Gypsy Traveller sites. Councillor Aaron Carey, originator of the Motion, was not able to be in attendance, so on his behalf the Chair read out the following supporting submission from him: Thank you Chair and Committee Members for considering my NoM today and thank you to the Officers for putting the report together. The report before you covers many of the points raised by the NoM and considering the report, my response to the recommendations is as follows: 1. There has been a significant ramp up of works to the Castle Quarry site, and presumably a similar increase in the other sites also. This is very welcome news. 2. Due to the change in date of the December full Council meeting, I was unable to attend to submit an amendment to my NoM which would have addressed this point. If the Committee would indulge me, I would like to suggest that rather than a politically balanced group, that the existing liaison group is extended to include the Local Members whose wards cover the Local Authority Gypsy Traveller sites as this would serve to improve engagement between the Traveller community and those elected to represent them. 3. I welcome a further report in 6 months. Finally, I would like to give a special mention to Jackie Goodwin, the authorities liaison with the Gypsy Traveller community. Since her appointment I have noticed a marked improvement in the engagement and the communities view of the authority. This is down to the hard work and compassion of Jackie and she certainly deserves recognition for this. The Chair welcomed the Head of Housing and Public Protection Services and the Gypsy and Traveller Sites Officer to partake in the discussion. The Chair invited the Cabinet Member with responsibility for Housing to convey her thoughts on the motion. The Cabinet Member welcomed the opportunity to discuss the work being done and emphasised the value of bringing the information to Members. Strong appreciation for Jacqueline’s work over the past year was expressed noting that progress slowed when her post was vacant and that rebuilding relationships with Gypsy and Traveller communities required time, trust, and consistent engagement, which was showing positive signs, paired with grant funding success. Support for the request to extend the membership of the Traveller Liaison Group to Councillors representing wards with Traveller sites was expressed. The Committee debated the Notice of Motion, and associated report and the key points were highlighted as follows: · In response to a question raised by Councillor Mark Carter regarding why each pitch did not have its own private water meter, the Head of Housing and Public Protection Services advised that the current water charging arrangements on the Gypsy and Traveller sites were historic, with some sites established over 40 years ago. It was stated that over the next 12 months the Council plans to install its own individual meters on pitches, recognising that water usage varies greatly between households and that the current flat-rate charge was unfair. It was noted that funding from Welsh Government would support some utility upgrades, but additional capital funding would be needed for the meters. · Councillor Tony Wilcox queried if the current pitch fees were part of a full cost recovery model, to which the Head of Housing and Public Protection Services advised that it was not and that there was a significant shortfall. · In response to clarification sought by Councillors Tony Wilcox and Mark Carter regarding how the existing liaison group would be extended, the Head of Housing and Public Protection Services advised that it would work best for the Local Members of the Gypsy Traveller sites to be invited to individual site meetings within their wards, in addition to the core membership of the group. Moved by Councillor Mark Carter; Seconded by Councillor Di Clements The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion:Councillors Mark Carter, Di Clements, Terry Davies, Alan Dennison, Huw Murphy, Shon Rees, Viv Stoddart, Tony Wilcox and Chris Williams [8] Against the Motion: Councillors Rhys Jordan and Anji Tinley [2] There were no votes against the motion or abstentions. RESOLVED (a) That the ongoing and planned engagement, support, maintenance and improvement for Local Authority run Gypsy Traveller sites, be noted. (b) That an extension to the existing Liaison Group membership, to include the Local Members of Local Authority run Gypsy Traveller sites, and an updated terms of reference, be recommended to Council. (c) That a further update be provided to the Committee in six months’ time regarding the ongoing engagement and improvements made in relation to Local Authority run Gypsy Traveller sites.
Decision as recorded
RESOLVED (a) That the update provided and the continued low levels of Hydrogen Sulphide being monitored at the station be noted. (b) That the low levels of complaints and associated impact since previous updates be noted. (c) That further updates to the Committee be provided when necessary. [Councillor Mark Carter left meeting at this juncture.]
The Committee considered an update report by the Head of Housing and Public Protection regarding Withyhedge Landfill Site. The Chair welcomed the Public Protection Manager to the meeting to partake in the discussion and answer questions. The Cabinet Member with responsibility for Residents' Services outlined the main points of the report and highlighted that the item had returned for Committee consideration as the current monitoring arrangements were due to end in April, and there were a couple of low?level odour complaints received in December and January. It was highlighted that the complaints were investigated and found not to be linked to the landfill. The Committee debated the contents of the report and the key points were highlighted as follows: · Following points raised by Councillor Alan Dennison, the Public Protection Manager clarified that the 14 exceedances related to odour?threshold readings, not complaints. It was stated that meteorological checks show multiple potential hydrogen?sulphide sources in the area, not just the landfill. It was noted that complaints were usually worse in winter months due to poor dispersion conditions and recent site works may also have caused temporary odours. Assurance was given that Officers were responding quickly, sometimes confirming mild odours, but none at levels considered significant, and complaints were now managed as standard nuisance cases. · Councillor Mark Carter queried if the nuisance levels were back down to those recorded three years ago before any big issues arose. In response, the Public Protection Manager stated that it could not be said with certainty that the issues were fully resolved but significant improvements had been made. It was stated that caution remained due to the seriousness and volume of past complaints and community confidence would take time to rebuild. Assurance was given that the Council would continue close liaison with Natural Resources Wales, keep the dedicated email address open, and investigate any future complaints as standard nuisance cases. · The Chair sought Members views on whether an update on the matter at every meeting was required or if Members were content that situation updates would be brought to the Committee’s attention, when necessary. Following discussion, Members concurred that it was acceptable for updates to only be received when necessary. · In response to a question raised by Councillor Alan Dennison, the Public Protection Manager provided further information regarding who was funding the ongoing monitoring and stated that a conversation would need to be had with the site regarding any extended periods of monitoring. Moved by Councillor Di Clements; Seconded by Councillor Mark Carter The vote, undertaken by way of a show of hands, was carried. RESOLVED (a) That the update provided and the continued low levels of Hydrogen Sulphide being monitored at the station be noted. (b) That the low levels of complaints and associated impact since previous updates be noted. (c) That further updates to the Committee be provided when necessary. [Councillor Mark Carter left meeting at this juncture.]
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as the report involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, the Committee considered the exempt document with questions answered by Head of Transport and Environment. The webcast resumed at this juncture. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Di Clements, Terry Davies, Alan Dennison, Rhys Jordan, Huw Murphy, Shon Rees, Viv Stoddart, Anji Tinley, Tony Wilcox and Chris Williams [10] There were no votes against the motion or abstentions. RESOLVED (a) That the recommendations following the Cabinet meeting on 19 August 2025, surrounding consultation with the Events Advisory Board and Council Members, be noted to have been actioned. (b) That no significant comments were received in relation to the Long Course Weekend host agreement for 2025–2029 be noted. (c) With no significant points of concern raised regarding the contents of the Host agreement, Cabinet be recommended to not implement the break clause in advance of the 2026 event, which would impact events from 2027 onwards.
The Committee considered a report by the Head of Transport and Environment regarding the Long Course Weekend Host Agreement for 2025-2029. Before discussion began, the Chair highlighted the requirement for the Committee to discuss some elements of the report in private session to preserve the confidentiality of Appendix A as it involved the likely disclosure of exempt information, and made a request for Members to be mindful notto disclose any restricted financial information as part of open session. The Chair welcomed the Head of Transport and Environment and the Public Realm Manager to the meeting to partake in the discussion and answer questions. The Cabinet Member with responsibility for Residents' Services outlined the main points of the report and stated that it had returned for Committee consideration following Cabinet’s August 2025 decision. It was highlighted that the Committee was being asked to review the Long Course Weekend Host Agreement, consider whether to use the break clause for future years, and provide recommendations to Cabinet. Assurance was given that the governance issues raised last year had been resolved, and further consultation had taken place, with only one query raised and addressed. It was reiterated that the Committee was not deciding whether to enter the agreement as that had already been approved, but was required to provide comments on the agreement and on whether to activate the termination clause before the 2026 event, which would affect events from 2027 onward. It was noted that the Committee’s views would be presented to Cabinet in February. The Committee considered excluding the public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972, as the report involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Councillor Di Clements Moved to exclude the public; Seconded by Councillor Anji Tinley The vote, undertaken by way of a show of hands, was carried. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as the report involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, the Committee considered the exempt document with questions answered by Head of Transport and Environment. The webcast resumed at this juncture. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Di Clements, Terry Davies, Alan Dennison, Rhys Jordan, Huw Murphy, Shon Rees, Viv Stoddart, Anji Tinley, Tony Wilcox and Chris Williams [10] There were no votes against the motion or abstentions. RESOLVED (a) That the recommendations following the Cabinet meeting on 19 August 2025, surrounding consultation with the Events Advisory Board and Council Members, be noted to have been actioned. (b) That no significant comments were received in relation to the Long Course Weekend host agreement for 2025–2029 be noted. (c) With no significant points of concern raised regarding the contents of the Host agreement, Cabinet be recommended to not implement the break clause in advance of the 2026 event, which would impact events from 2027 onwards.
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as the report involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, the Committee considered the exempt document with questions answered by Head of Transport and Environment. The webcast resumed at this juncture. Councillor Rhys Jordan expressed that he supported Ironman in principle but was concerned about the unclear and potentially underestimated benefit?in?kind costs. It was highlighted that Councillors were expected to scrutinise taxpayer spending, when services were being cut and Council Tax was rising. Ironman’s benefits were acknowledged but it was expressed that the Council should negotiate confidently, as there was no evidence other cities would easily take on the event. In summing up, Councillor Rhys Jordan stated that he would like to see a fairer balance between direct funding and in?kind support, as the current arrangement appeared too favourable to the organisers and not fully reflective of residents’ interests. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a show of hands, was carried. RESOLVED That the draft Cabinet report and associated appendices be noted. [Councillors Chris Williams and Huw Murphy left the meeting at this juncture.]
The Committee considered a report by the Head of Transport and Environment regarding the Ironman Host Agreement for 2027–2029. Before discussion began, the Chair highlighted the requirement for the Committee to discuss some elements of the report in private session to preserve the confidentiality of Appendix A and Appendix B as they involved the likely disclosure of exempt information and made a request for Members to be mindful notto disclose any restricted financial information as part of open session discussion. The Chair welcomed the Head of Transport and Environment and the Public Realm Manager to the meeting to partake in the discussion and answer questions. The Cabinet Member with responsibility for Residents' Services outlined the main points of the report and highlighted that the current Ironman Host Agreement ends after this year’s event and stated that negotiations for a new agreement had taken place, and a proposed renewal suggested a three?year term with an optional two?year extension, subject to mutual agreement. It was stated that although the final decision was an executive function for Cabinet, the Committee was being asked to provide on the agreement for Cabinet consideration. Councillor Di Clements sought further information as to whether Ironman Wales had considered or agreed to the conditions previously requested by the Pembrokeshire Coast National Park Authority. In response, the Cabinet Member with responsibility for Residents' Services confirmed that the National Park Authority had proposed several condition, mainly relating to environmental protection, when continuing its involvement. It was stated that the Council would not necessarily adopt all conditions in full, but doing so would not cause any difficulty, the position would just need to be confirmed with Ironman. The Committee considered excluding the public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972, as the report involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Councillor Di Clements Moved to exclude the public; Seconded by Councillor Anji Tinley The vote, undertaken by way of a show of hands, was carried. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as the report involves the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, the Committee considered the exempt document with questions answered by Head of Transport and Environment. The webcast resumed at this juncture. Councillor Rhys Jordan expressed that he supported Ironman in principle but was concerned about the unclear and potentially underestimated benefit?in?kind costs. It was highlighted that Councillors were expected to scrutinise taxpayer spending, when services were being cut and Council Tax was rising. Ironman’s benefits were acknowledged but it was expressed that the Council should negotiate confidently, as there was no evidence other cities would easily take on the event. In summing up, Councillor Rhys Jordan stated that he would like to see a fairer balance between direct funding and in?kind support, as the current arrangement appeared too favourable to the organisers and not fully reflective of residents’ interests. Moved by Councillor Di Clements; Seconded by Councillor Anji Tinley The vote, undertaken by way of a show of hands, was carried. RESOLVED That the draft Cabinet report and associated appendices be noted. [Councillors Chris Williams and Huw Murphy left the meeting at this juncture.]
Decision as recorded
RESOLVED (a) That the update provided, and data currently gathered, be noted. (b) That the Committee continue to receive six monthly updates on the matter.
The Committee considered a report by the Assistant Chief Executive regarding a Six Monthly Update report on vandalism reports against Council assets. The Cabinet Member with responsibility for Residents' Services stated that there had been a mistake within the report at the correct Cabinet portfolio was the Deputy Leader of Council, Cabinet Member for Place, the Region, Climate Change and Rural Affairs. The Assistant Chief Executive introduced the report and stated that the report showed an increase in vandalism, though highlighted this may reflect improved reporting rather than more incidents. It was stated that graffiti incidents had fallen, mainly because fewer 20mph signs were being defaced. It was stated that the report also highlighted a major vandalism incident in County Hall that cost around £20,000 to repair, despite the offender being ordered to pay only £100 in costs, of which further information was provided. The Committee debated the contents of the report and the key points were highlighted as follows: · In response to a question raised by Councillor Alan Dennison regarding whether the Council was covered by insurance for vandalism, the Assistant Chief Executive explained that the Council self?insured up to a very high excess level so because of this, most lower?level repair costs from vandalism were paid directly by the Council, and ultimately by Council taxpayers. · Councillor Alan Dennison made reference to the vandalism offender of the County Hall door and queried if a private prosecution could be filed against the individual to assist in recouping some of the expenditure. The Assistant Chief Executive stated that he was unsure but would seek an answer and report back (AP). · In response to clarification sought by Councillor Viv Stoddart, it was confirmed that the former Tasker Milward School site had been problematic, of which further information was provided. · Following a request made by Councillor Viv Stoddart, it was confirmed that the matter would return for an update in six months’ time. · Councillor Di Clements queried if there were any specific areas within the County that were being targeted by vandalism, to which the Assistant Chief Executive stated that he did not have that information at present but agreed that it would be helpful for future reports. [Councillor Shon Rees left the meeting at this juncture.] · Following a number of points raised by Councillor Alan Dennison, the Chief Executive provided clarification regarding the specific incidents identified in relation to education and public toilets along with how the insurance arrangements operate between the Council and external providers. Moved by Councillor Viv Stoddart; Seconded by Councillor Di Clements The vote, undertaken by way of a show of hands, was carried. RESOLVED (a) That the update provided, and data currently gathered, be noted. (b) That the Committee continue to receive six monthly updates on the matter.
Following a request from Councillor Di Clements for an urgent update to be provided on the on the current waste and recycling collection issues affecting parts of the County, the Head of Transport and Environment provided the following verbal update: Apologies were conveyed for the recent disruption to waste and recycling collections across the County and it was stated that whilst additional support measures had been put in place over the Christmas period, from early January 2026 a series of operational issues significantly affected the service. It was stated that a number of collection vehicles were out of service on 3 January 2026, resulting in three routes being initially stood down, although only one round was ultimately missed due to staff working beyond normal hours. Severe snow and ice on 5 January 2026 caused four lorries to come off the road and led to several staff accidents, one requiring surgery. This led to collections being suspended late morning, and Tuesday’s collections in the most affected areas were also stood down following a tactical decision, which created a backlog across two days’ worth of collections. It was stated that residents were asked to retain recycling where possible the following week, while crews prioritised Absorbent Hygiene Product and residual waste. The cumulative delays, combined with further vehicle failures, created a continuing knock?on effect over subsequent weeks. Members were advised that additional vehicles had been hired and a demonstration vehicle brought in to support the fleet, although one vehicle involved in an incident had been written off. It was noted that discussions with the manufacturer were underway regarding longer?term hire and hire?to?purchase options. Assurance was given that work was ongoing with HR to ensure sickness absence procedures were followed, and additional agency staff had been engaged both within waste and recycling and within the vehicle maintenance unit. It was stated that recruitment efforts before Christmas had resulted in 15 new staff being appointed, and a joint recruitment event across several service areas was being planned for February. New stock control arrangements were also stated to being trialled to reduce lead times on vehicle parts, with positive results. The Head of Transport and Environment concluded by thanking residents for their patience and expressed appreciation for the efforts of all teams involved, noting that the service was now close to fully recovering from the backlog and that all areas were expected to be collected imminently. In response to the update the following points were raised by Committee Members: · Councillor Rhys Jordan welcomed the update but criticised the delay, saying poor communication left Councillors and residents unclear about ongoing waste?collection issues. It was stressed that while staff work hard, the department should be more proactive in informing the public when services are disrupted, rather than the public being fully reliant on the website link. Noting that missed collections leave households with overflowing bags, a suggestion was made, during severe disruption, for residents to be permitted to use civic amenity sites without booking so they can dispose of excess waste. In response, the Head of Transport and Environment provided a summary of the briefing information which had been circulated and published regarding the issues and advised that efforts had be made to improve communication during those times. It was added that all materials collected at the kerbside can also be taken to the waste and recycling centres, however, the booking system needed to remain in place for health and safety reasons, of which further information was provided. · The Chair expressed that she had no criticism of the methods used to keep residents informed and suggested that Councillors should encourage residents to sign up to the ‘My Account’ situation update alerts to improve communication in future. · In response to a question raised by Councillor Anji Tinley assurance was given by the Head of Transport and Environment that the individual who was injured was being supported. · Councillor Alan Dennison made reference to the £100,000 reduction being proposed as part of the budget modeller and sought further information on the matter. In response the Head of Transport and Environment explained that all service areas were required to propose savings of up to 5% as part of the Council’s overall budget?setting process, and Environmental Services had identified a £100,000 saving accordingly. It was emphasised that the service was aiming to achieve this through efficiencies and operational changes to minimise the impact on residents, though the budget itself was already relatively small. It was stated that while the saving was considered achievable, it was marked as a red option, meaning it was ultimately for full Council to decide whether to adopt it when setting the budget and Council Tax as part of the wider package of measures. · Following a suggestion made by Councillor Di Clements for additional contact centre staff to be made available during times of disruption, to assist with the increased amount of calls, the Assistant Chief Executive explained that reduced staffing in the contact centre had led to longer call?waiting times, and technological improvements had not kept pace with the reductions. It was stated that while overtime can help, staffing cannot be increased quickly due to fixed contracts. It was agreed that improvements to proactive communication was required so residents were informed without needing to call the contact centre. · The Head of Transport and Environment confirmed that work was already underway with the contact centre to improve how service issues were handled. It was stated that updated scripts were being developed to give residents clearer guidance during disruptions, and the team was also exploring AI solutions that would allow residents to enter their postcode and receive real?time, location?specific information on collection issues. It was noted that those measures would reduce the need to speak to staff directly and remove call?queue delays, as multiple residents could access information simultaneously without being limited by staffing levels. In summing up, the Assistant Chief Executive suggested that the creation of a working group could be beneficial given the scale and cost of the forthcoming fleet replacement plans, including interest in options such as electric vehicles. It was felt that Member involvement would help ensure transparency, allow detailed scrutiny, and build confidence that the final fleet proposals reflected Members’ priorities before significant capital expenditure was recommended. The Committee thanked the Head of Transport and Environment for the information and noted the Waste and Recycling Collection situation update.
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