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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That the application be approved, contrary to Officer recommendation, subject to the following conditions: · Time period for implementation · Compliance with approved plans/documents · Holiday occupancy condition · Detailed external lighting plan to be submitted for approval · Detailed surface water drainage scheme to be submitted for approval · A pedestrian access and one way system for overflow parking to be implemented and signposted accordingly, with the exit location at the southerly access point · Provision of biodiversity enhancements prior to the first beneficial use of the site · Gigabit capable broadband infrastructure
RESOLVED That the public be excluded from the meeting to consider Annex 1 and associated appendices by virtue of paragraphs 12,13,14 and 16 of Part 4 of Schedule 12A of the Local Government Act 1972. The meeting then convened in private session to consider the exempt report and appendices, and the webcast was paused. Members posed questions and points of clarification on the contents of the report, the recommendations being proposed and the implications thereof; and Officers responded accordingly. [During consideration of this item Councillor Michele Wiggins left the meeting and Councillor Nicola Gwynn re-joined the meeting.] Moved by Councillor Jon Harvey; Seconded by Councillor Di Clements The vote, undertaken by way of an electronic vote, was carried. RESOLVED That the recommendations, as set out in the report, be approved. The webcast was then resumed.
RESOLVED That the Notice of Motion be not adopted. [Councillor Jamie Adams advised that he has mistakenly cast a vote ‘for’ the motion; however, his intention was to cast his vote ‘against’ the motion and requested that his vote 'against’ the motion be recorded. The vote has been amended accordingly.]
RESOLVED That the Notice of Motion be adopted.
RESOLVED (a) That the clarifications to the Constitution as outlined within the report be approved. (b) That the words ‘Global Internal Audit Standards’ be replaced with the words ‘Public Sector Internal Audit Standards’ in the Governance and Audit Committee terms of reference. (c) That the amendments to the Executive scheme of delegation and the terms of reference for Senior Staff Committee, as outlined within the report, be noted.
RESOLVED (a) That the proposed revisions to the Petition Scheme, as set out in Section 5 of the report, be adopted, subject to the following: (i) That Residents of adjoining Counties who are likely to be affected by a petition be permitted to sign a petition only; (ii) That a time limit of 15 minutes be imposed for the debate on a petition once the Petition Organiser, Local Member and Cabinet Member have spoken, although this may be extended at the discretion of the Chair. (b) That the proposed protocol for dealing with more than three petitions, as set out in Appendix 2, be approved. [Councillor Anji Tinley left the meeting at this juncture.]
RESOLVED That the public be excluded from the meeting to consider the exempt information in Appendix H by virtue of paragraph 14 of Part 4 of Schedule 12A of the Local Government Act 1972. The webcast was paused and the meeting convened in private session to consider the exempt information in Appendix H. Members sought clarification on the figures outlined in the report and Officers responded accordingly. [The webcast was resumed and the meeting continued in public session.] Debate on the amendment resumed and the key points raised by Members were highlighted as follows: · Councillor Rhys Jordan highlighted that whilst the school suffering from a fire was tragic, the Council’s role today was not to debate the specifics of the insurance policy, but was, however, to consider the reorganisation and modernisation of Pembrokeshire schools. It was recognised that whilst deciding to close any school was not easy, the data had shown that pupil numbers were not high enough to sustain keeping the school open. · Councillor John Davies expressed that whilst it was difficult to make such decisions, it was important, as a Chamber, to decide collectively what would be best for the wellbeing and education of all children in Pembrokeshire and make the right and honest decisions. · Councillor Michelle Bateman reminded Members that the recommendations Council was being asked to consider today, was to commence statutory consultations on the stated schools, and not to make any formal decisions regarding closures. The Director for Education reiterated this point and advised that updates on the consultations would likely be brought for Council consideration, at the July meeting of Council. · The Director for Education provided some data on the pupil numbers of Manorbier Church in Wales Voluntary Controlled School and stated that the five-year average was 32% occupancy and pupil decline trends were being seen in years preceding the fire. Reference was also made to the alternative proposals, as outlined within the report. · Councillor Michelle Bateman stated that it would be helpful to hear from other Members of the Working Group as to whether they felt that they had receivedsufficient information during the group meetings to make an informed decision today. In response, Councillors Pat Davies and Aled Thomas provided assurance that Members were provided with all the necessary information, and on many occasions requested further information which was always provided, but agreed that new information may come forward as part of the consultation process, particularly regarding concerns around figures and community views. · Councillor Mike Stoddart read out an extract from an ESTYN report, which was considered by Cabinet in 2024 which stated ‘there is general agreement that where there is a higher than necessary level of school places, financial resources are not being used in the most efficient or effective way to improve the quality of education. Where there is a higher than necessary level of school places, resources are being deployed inefficiently when they could be better used to improve the quality of education for all learners’. It was stated that the group was very aware of those issues, but understood the duty to the wider learning community, and it was clear that to be ineffectively using resources on spare places was depriving other children in other places of the resources needed for their education. Credit was paid to the working group and it was stated that politics had been removed from discussions, and the focus had been solely on doing the best thing for the education community of Pembrokeshire. [Councillor Aaron Carey left the meeting at this juncture.] · Councillor Iwan Ward made a request that in the instance that Ysgol Clydau was discontinued, that the financial savings of closing the school be ringfenced for use by Preseli area schools only. In response, the Director of Education provided information regarding the structure of school budgets and highlighted that 70% of budgets were pupil led, therefore, that money would follow the pupil to whichever school they enrolled in. Reference was made to the premise related cost, which did not follow pupils, but would be savings made by the Authority as part of revenue and capital budgets. Councillor Shon Rees agreed that if Ysgol Clydau was to close, then Ysgol Preseli would need investment to make it an attractive school. · In response to a number of points raised by Councillor Alan Dennison regarding how different the options may have looked if the situation with the insurers been different and how declining numbers at other schools were managed, the Director of Education outlined the low percentages of catchment area pupils who were choosing to attend that school and stated that in the circumstances that the school had not suffered a fire, the same conversation of closure would be taking place due to the declining statistics. Members proceeded to vote on Councillor Huw Murphy’s proposed amendment which when put to an electronic vote, the proposal fell. The votes were recorded as follows: For the Motion: Councillors Terry Davies, Alan Dennison, Brian Hall, Simon Hancock, Jon Harvey, Phil Kidney, Huw Murphy, Shon Rees, Sam Skyrme-Blackhall, Anji Tinley, Iwan Ward, Tony Wilcox, Alun Wills, Simon Wright [14] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Delme Harries, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Nick Neumann, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Michael Williams, Chris Williams, Jacob Williams, Steve Yelland, Danny Young [35] Abstentions: Councillor Jamie Adams [1] Councillor Alec Cormack then Moved an amendment relating to Option T7 ‘A combined South-of-County Sixth Form’ combining Greenhill and Henry Tudor Schools requesting that the Director of Education’s review includes the additional option that Greenhill School hosts the combined South-of-County Sixth Form instead of Henry Tudor School. Before the amendment received a seconder, the Chair of the School Modernisation Working Group stated that he felt that such a suggestion would form part of the next stage of discussions of the group, so suggested that the proposal be put forward by the Liberal Democrat representative at the next group meeting for discussion as it did not form part of any of the recommendations being considered by Council at this juncture. Councillor Cormack was satisfied with the suggestion and withdrew his amendment. The vote, for the original motion, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Huw Murphy, Nick Neumann, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Alun Wills, Steve Yelland and Danny Young [44] Against the Motion: Councillors Shon Rees, Sam Skyrme-Blackhall and Iwan Ward [3] Abstentions: Councillor John Cole [1] RESOLVED (a) That the proposal in relation to Cilgerran VC School and Ysgol Clydau, outlined within Appendices E and F, be noted. (b) That the Director of Education be authorised to commence statutory consultation with the St David’s Diocese on the following proposals: (i) to discontinue Manorbier Church in Wales Voluntary Controlled School; and (ii) to discontinue Cilgerran Church in Wales Voluntary Controlled School, and to establish the same as a 3-11 Community School. (c) That the Director of Education be authorised to commence statutory consultation on the proposal to discontinue Ysgol Clydau. (d) That the Director of Education be authorised to undertake a review of English and Welsh medium, primary and secondary provision in the Tenby cluster. [Councillors Tessa Hodgson, Phil Kidney, Vanessa Thomas and Marc Tierney left the meeting at this juncture.]
RESOLVED (a) That the Statement of Accounts for 2023-24 and the Tenby and Lower Fishguard Harbour’s Authority Annual Return for 2023-24 be noted. (b) That the Audit Wales Audit of Accounts Report and Audit Opinion and the Governance and Audit Committee resolution be noted. (c) That the Statement of Accounts for 2023-24 and the Tenby and Lower Fishguard Harbours’ Authority Annual Return for 2023-24 be approved and signed.
RESOLVED (a) That the Statement of Accounts for 2023-24 for the Tenby and District Pool Trust be approved and signed by the Director of Resources. (b) That the Tenby and District Pool Trust Annual Report for 2023-24 be noted. [Councillors Michelle Bateman and Delme Harries left the meeting at this juncture.]
RESOLVED That the preparations for undertaking a statutory Panel Performance Assessment in October 2025 be noted.
RESOLVED That the reasons for the urgent decision taken by the Leader on 15 April 2025 via the Individual Cabinet Member Delegations scheme to progress with works at Greenhill School, Tenby, be noted.
RESOLVED That the Notice of Motion be referred to the Corporate Overview and Scrutiny Committee.
Apologies for absence were received from Councillors Joshua Beynon, Mel Phillips and Guy Woodham.
In welcoming everyone to the meeting, the Presiding Member made the following announcements before handing over to the Chair of Council/Deputy Presiding Member: (a) Presiding Member Well wishes were expressed, on behalf of the Chamber, to Councillor Mel Phillips who had been suffering from ill health. It had been an honor for the Presiding Member, also in his role as Members Champion for Armed Forces, to read the Victory in Europe Day (VE Day) 80th anniversary proclamation prior to the full Council meeting this morning. It was recognised to be a lovely service, and he stated that it had been great to see the VE Day flag now flying at County Hall. A section of the proclamation was reiterated “We remember those we lost, those who were wounded or scarred, those whose lives were forever changed by war” and thanks were expressed for everything they did so that we enjoy our freedoms today. The Chamber then observed a short presentation, arranged by the Communications Team, to mark the occasion. Members were reminded that the meeting would be paused at 10:45am for around an hour, to enable them to attend the VE Day service at Salutation Square, Haverfordwest, if they so wished, and a two minute silence would be observed at 12 noon. (b) Chairman / Deputy Presiding Member It had been enjoyable to witness the short service outside County Hall this morning to mark the 80th anniversary of VE Day today and the importance of remembering all those who fought for and secured our freedom today was highlighted. It was stated that since the last meeting of Full Council the Chairman had again been lucky enough to have represented the Council at a number of events across the County which had included the robing of the new High Sherriff of Dyfed, Mrs Ann Jones of Llandewi Brefi, which had been an honour to attend. The High Sheriff and Chairman were also among guests at a very special visit by Her Royal Highness, the Princess Royal, to Lower Treginnis Farm. The visit took place in the spring sunshine, and it was stated to have been an honour to meet Her Royal Highness. It was highlighted that Lower Tregginis was run by the charity ‘Farms for City Children’ and on the day of Her Royal Highness’s visit, children from Pembroke Dock Community School were staying at the farm. It had been fantastic to see the pupils speaking with Her Royal Highness about their stay, and how they had been learning to grow food and tend animals. It had also been a pleasure to be part of a ceremony to strengthen a unique connection between Pembroke Dock and Japan that dated nearly 140 years. A sapling of the giant Ginkgo tree that towers above the Royal Dockyard was planted at the Pembroke Dock Heritage Centre. Some background information was given, which stated that the original Ginkgo was presented in 1877 to mark the launch of one of Imperial Japan’s first modern warships, the Hiei, created at nearby Jacob’s Pill. Other saplings had been returned to Japan where they grow at naval bases and at a shrine of Admiral Togo. As a young Lieutenant, Togo lived in Pembroke Dock while the Hiei was constructed and in summary it was stated to be a fascinating piece of Pembrokeshire history. The Chairman highlighted that he was now in the final hours of his time as Chairman of the Council and stated that he would give a fuller review of the last 12 months at the Annual Meeting, however, he took the opportunity to express his thanks to everyone who had invited him to represent the Council at events throughout the last year.
The following declarations of interest were made: Agenda Item No. 12 - School Modernisation Working Group Councillor Simon Hancock declared a personal interest by virtue of being a Local Authority appointed Governor of Neyland Community School. Councillor John Davies declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Cilgerran and Ysgol Eglwyswrw. Councillor Steve Alderman declared a personal interest by virtue of being a governor of a local rural school and his daughter being a teacher within the County. Councillor Iwan Ward declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Clydau and a Parent Governor of Ysgol Bro Preseli. Councillor Rhys Jordan declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Hafan Y Môr. Councillor Jon Harvey declared a personal interest by virtue of being a Local Authority appointed Governor of Pembroke Dock Community School. Councillor Simon Wright declared a personal interest by virtue of being a Local Authority appointed Governor of Ffederasiwn Ysgol Brynconin and Ysgol Maenclochog and has a family member employed at Ysgol Caer Elen. Councillor Marc Tierney declared a personal interest by virtue of being a Local Authority appointed Governor of Narberth C.P. School. Councillor Tim Evans declared a personal interest by virtue of being a Local Authority appointed Governor of Portfield School. Councillor Jacob Williams declared a personal interest by virtue of being a Local Authority appointed Governor of St Oswald's V.A. School. Councillor Alistair Cameron declared a personal interest by virtue of being a Local Authority appointed Governor of Greenhill School and Tenby V.C. School and a non-voting Governor at Stepaside Community Primary School. Councillor Michelle Bateman declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Casblaidd and Ysgol Bro Gwaun and has a family member employed at Ysgol Bro Gwaun. Councillor Michele Wiggins declared a personal interest by virtue of her daughter being employed at Ysgol Harri Tudur and her children and grandchild attending Ysgol Harri Tudur and Golden Grove School. Councillor Sam Skyrme-Blackhall declared a personal interest by virtue of being a Local Authority appointed Governor of Greenhill School. Councillor Bethan Price declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Penrhyn Dewi and she has a family member who attends the school. Councillor Huw Murphy declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Bro Ingli and Ysgol Bro Preseli. Councillor Alun Wills declared a personal interest by virtue of being a Local Authority appointed Governor of Prendergast Community Primary School. Councillor Michael John declared a personal interest by virtue of being a Local Authority appointed Governor of Haverfordwest High VC School and Hook Community Primary School and a non-voting Governor at Cleddau Reach VC School. Councillor Aaron Carey declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Bro Penfro and a Community Governor of Ysgol Gelli Aur. Councillor Claire George declared a personal interest by virtue of being a Local Authority appointed Governor of Coastlands School. Councillor Anji Tinley declared a personal interest by virtue of being a Local Authority appointed Governor of Fenton Community Primary School. Councillor Aled Thomas declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Caer Elen and Johnston C.P. School, along with being the Chair of Governors at Johnston C.P. School. Councillor Nick Neumann declared a personal interest by virtue of being a Local Authority appointed Governor of Broad Haven Primary School and a Parent Governor of Roch Primary School. Councillor Delme Harries declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgolion Casmael and Llanychllwydog and Ysgol Ger y Llan. Councillor Vanessa Thomas declared a personal interest by virtue of being a Local Authority appointed Governor of Sageston C.P. School. Councillor Mike James declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Bro Preseli. Councillor Michael Stoddart declared a personal interest by virtue of having close family members employed at schools within the County. Councillor Viv Stoddart declared a personal interest by virtue of having close family members employed at schools within the County. Councillor David Simpson declared a personal interest by virtue of being a Local Authority appointed Governor of Tavernspite School. Councillor Phil Kidney declared a personal interest by virtue of being a Local Authority appointed Governor of St Florence Church in Wales V.C. School. Councillor Shon Rees declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Bro Preseli and has a family member employed at Ysgol Caer Elen. Councillor Pat Davies declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Bro Gwaun. Councillor Jonathan Grimes declared a personal interest by virtue of being a Community appointed Governor of Monkton Primary School. Councillor Alec Cormack declared a personal interest by virtue of being a Local Authority appointed Governor of Saundersfoot Community Primary School and Greenhill School. Councillor Maureen Bowen declared a personal interest by virtue of her partner being employed at Ysgol Harri Tudur. Councillor Alan Dennison declared a personal interest by virtue of being a Local Authority appointed Governor of Milford Haven School. Councillor Steve Yelland declared a personal interest by virtue of being a Local Authority appointed Governor of Prendergast Primary School. Councillor David Howlett declared a personal interest by virtue of being a Local Authority appointed Governor of St Aidan's Church in Wales V.A. School. Councillor Terry Davies declared a personal interest by virtue of having close family members employed at schools in the County. Councillor Neil Prior declared a personal interest by virtue of being a Local Authority appointed Governor of Ysgol Croesgoch. Councillor Tony Wilcox declared a personal interest by virtue of being a Local Authority appointed Governor of Pennar Community School. Councillor Rhys Sinnett declared a personal interest by virtue of being a Local Authority appointed Governor of Milford Haven Community Primary School. Councillor Elwyn Morse declared a personal interest by virtue of being a Local Authority appointed Governor of the Tavernspite and Templeton Federation. Agenda Item No. 13 - Review of Statement of Accounts for 2023-24 Councillor Michael Williams declared a personal interest by virtue of his connections to Tenby Harbour. Agenda Item No. 15 - Panel Performance Assessment (PPA) Position Update Councillor Neil Prior declared a personal interest by virtue of being a Welsh Local Government Association (WLGA) appointed peer. Agenda Item No. 16 - Report further to Individual Cabinet Member decision to progress urgent works on Greenhill School, Tenby Councillor Alistair Cameron declared a personal interest by virtue of being a Local Authority appointed Governor of Greenhill School. Councillor Sam Skyrme-Blackhall declared a personal interest by virtue of being a Local Authority appointed Governor of Greenhill School. Councillor Alec Cormack declared a personal interest by virtue of being a Local Authority appointed Governor of Greenhill School.
Council considered the Minutes of the Extraordinary Meeting held on 20 February 2025 and the meeting held on 6 March 2025. Moved by Councillor Simon Hancock; Seconded by Councillor Steve Alderman. The votes, undertaken by way of a show of hands, were carried. RESOLVED (a) That the Minutes of the Extraordinary Meeting held on 20 February 2025 be approved as a correct record. (b) That the Minutes of the Meeting held on 6 March 2025 be approved as a correct record.
Councillor Michelle Bateman, in place of Councillor Joshua Beynon, the relevant Cabinet Member, responded to a question submitted by a member of the public, Sian Evans, prior to the meeting in accordance with the provisions of Council Procedure Rule 4.17 as follows: Item 58 of the Guidance on the Implementation of the Council Tax Premiums on Long-Term Empty Homes and Second Homes in Wales states: A Local Authority will be able to retain any additional funds generated by implementing the premiums… amendments to the calculation of the tax base will be made to facilitate this. (To be clear, the income referred to is not the income collected as a result of the premiums but because of the resulting increase in the tax base.) With reference to their itemisation on the budget documents, how much item 58 ‘additional income’ did Pembrokeshire ‘generate’ in 2024 - 2025 by ‘implementing the premiums’ in this way? Are there any safeguards in place to protect against the danger that tax premiums are set solely for the purpose of raising the tax base? In response, Councillor Michelle Bateman stated that the Council had budgeted to generate £12.455m in 2024-25 from the implementation of the Council Tax premiums, however, the actual amount generated had yet to be confirmed. It was stated that Council Tax premiums were not set for the purpose of raising the tax base, that was simply a consequence of their implementation. It was added that Officers had advised that they would be happy to meet with Ms Evans to discuss the matter in further detail.
Decision as recorded
RESOLVED That the application be approved, contrary to Officer recommendation, subject to the following conditions: · Time period for implementation · Compliance with approved plans/documents · Holiday occupancy condition · Detailed external lighting plan to be submitted for approval · Detailed surface water drainage scheme to be submitted for approval · A pedestrian access and one way system for overflow parking to be implemented and signposted accordingly, with the exit location at the southerly access point · Provision of biodiversity enhancements prior to the first beneficial use of the site · Gigabit capable broadband infrastructure
Council considered a report by the Head of Planning in relation to a Development Management Policy Issue: Planning Application 24/0789/PA – 15 Accessible Holiday Lodges, Great Wedlock, Gumfreston, Tenby, Pembrokeshire, SA70 8RB. The Head of Planning introduced the report, stating that the Planning Committee had considered the matter at its January and February meetings, and had resolved to grant planning permission for the proposed development, contrary to Officer recommendation. It was noted that the application was considered to be a departure from the policy set out in the Local Development Plan (LDP) and accordingly the final decision was not within the plenary powers of the Planning Committee, therefore, determination of the application fell to Council. Members were advised that the application appeared in a differing format to previous applications considered by Council which was due to changes which had been made following a recent judgment from the High Court, which was appended to the Council report for Members’ information and having received subsequent advice from Counsel. The Head of Planning provided the following advice for Member consideration: In considering and debating the matter, it will be important for Members to ensure that they fully grapple with all the planning matters contained in the Council report, and in the previous two Planning Committee reports, in coming to a decision. Careful consideration must be given to the issues of development in the countryside, sustainability and precedent. It was stated that if Council was minded to grant permission, contrary to the recommendation by Officers, it must also carefully consider the reasons, and evidence which supports those reasons, whilst also bearing in mind that some economic benefit can be associated with all development and that development may also give rise to economic disbenefits. The Chief Planning Officer presented Council with the presentation which the Planning Committee had previously received. [Adjournment of meeting: The meeting was paused at 10:45am to allow Members to partake in VE Day commemorations and resumed at 11:47am.] Councillor Simon Hancock, in his role as Chair of the Planning Committee, outlined the Committee’s reasoning for supporting the application and Moved that the application be approved, contrary to Officer recommendation; Seconded by Councillor Rhys Jordan. Councillor Rhys Jordan, Local Member, expressed his support of the application, stating that in his view the material considerations strongly outweighed the policy presumption, of which further explanation was given. It was highlighted that there had been no objections received from statutory consultees or the Community Council and there were no local resident groups objecting to the proposal. Members were reminded that the provision to depart from the LDP was available where material considerations indicated otherwise and, in the view of the Local Member, the economic contribution, the inclusive design, and the alignment with the National plan and policy justified approval. The Presiding Member then welcomed contributions from Members and the key points were highlighted as follows: · Councillor Di Clements highlighted that the updated LDP, LDP 2, was due to be implemented soon and queried if any of the policies which were affecting this matter were being altered within the LDP 2, and which would in effect alter the Officer’s recommendation of refusal. In response, the Head of Planning confirmed that the LDP 2 would bring with it a change of policy in relation to tourist related development and would be slightly more encouraging of smaller scale tourist developments in countryside locations and also more permissive of extensions to existing sites. It was added, however, that the policy position would remain very much the same in terms of new medium to large scale static sites within countryside locations as they were not sustainable locations. Members were also reminded that the LDP 2 was not in effect yet so should not be given any weight when considering the current matter. · Councillor Alistair Cameron highlighted that due consideration needed to be given to the economic effect the proposal would have and queried if there was any evidence to support the provision of static caravan pitches consistently exceeding demand, as stated within the report. The Head of Planning advised that the service was not in receipt of any quantifiable information regarding the disbenefit it may bring to other local business, but Officers’ assessments had been based on the supporting documentation provided by the applicant in relation to what they perceived to be the economic benefits that the proposal would bring, however, it was deemed that the information presented for consideration had been limited. · Councillor Alistair Cameron highlighted concerns that approving the application, against Officer recommendation, could set an unwanted precedent for further applications. The Head of Planning confirmed that precedent can be a material consideration where it is likely that similar future proposals, with clearly close parallel situations, could lead to the same circumstances and have the same impact in terms of being contrary to the plan and the cumulative impact that it might have on the locality. [The Chamber stood to observe a two-minute silence, at 12 noon, to mark the 80th anniversary of VE Day.] · Following a question raised by Councillor David Simpson, the Head of Planning provided further information regarding a High Court judgement recently made in relation to another tourist accommodation application and commented that the matter was of relevance as it highlighted the need for Members to understand fully the implications of going against Officer recommendations, and the knock on impact that such decisions would have on policy, eroding the countryside, putting development in unsustainable locations and creating a precedent. · Councillor Jordan Ryan queried who had the authority to refer decisions made by the Authority to the Court for challenge, to which the Head of Planning advised that a referral can be made to the Court by any individual or organisation, however, an appeal of a decision can only be lodged by the applicant or agent of an application. · Councillor Michael John made reference to Heatherton World of Activities being granted a similar permission some years ago, by Members, against Officer recommendation, and queried if the granting of that permission had created a precedent. In response, the Head of Planning advised that many of the permissions granted in that area had been granted against Officer recommendation and therefore did undermine the LDP as they were contrary to policy. It was expressed that continuing with that stance would fundamentally undermine the planning system. The importance of Members looking forward in terms of giving weight to precedent and what approving the current application would do to potential future applications coming forward, was expressed. · Councillor Neil Prior requested further information on the likelihood of the decision of Council being challenged, should permission be granted. The Head of Planning stated that whilst objections or the likelihood of a legal challenge were not planning considerations, limited objections had been received with regards to the application which suggested that the decision being challenged was limited, but not impossible. · Councillor Jamie Adams stated that from his understanding, the Council’s ‘win rate’ regarding appeals was fairly low and sought clarification as to whether precedent was a planning consideration. The Head of Planning stated that the Council had allowed a slightly increased number of appeals over the last year but advised that each application displayed unique circumstances, so she did not have any concerns regarding the performance of the Planning Service’s decision. With regards to the precedent being deemed a planning consideration or not, the Head of Planning stated that setting a precedent would only be considered as a material consideration if it was more than just the mere possibility of a precedent being created by a decision. · In response to a question raised by Councillor Jamie Adams, the Head of Planning advised that limited weight had been given to the proposed accommodation being accessible, as there were no planning terms which could be enforced to limit the use of the accommodation to those in need of accessible accommodation. · To provide clarity, Councillor Simon Hancock, Chair of the Planning Committee stated that the motion to approve the application, contrary to policy, was based on the conclusion of the Planning Committee, and was not based on his personal views. · Acknowledgements of support for the application were expressed by Councillors John Cole, Alan Dennison and Phil Kidney for reasons that the site was in keeping with the locality, would support accessibility provision within the County, would bring with it economic value and was an extension to an existing facility and not the creation of an additional site within the County. · Councillors Mike Stoddart, Steve Alderman and Alec Cormack expressed their opposition to the application, stating that the Council had adopted the LDP for good reason which should be abided by the need to prevent further development in rural areas and to stop any further precedent being set. [Councillor Nicola Gwynn left the meeting at this juncture.] In summing up, Councillor Rhys Jordan, Local Member, reiterated his support for the application and highlighted the support of the St Florence and St Mary Out Liberty ward. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, David Bryan, Mark Carter, John Cole, John Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Brian Hall, Delme Harries, David Howlett, Rhys Jordan, Phil Kidney, Nick Neumann, Bethan Price, Shon Rees, Jordan Ryan, Sam Skyrme-Blackhall, Aled Thomas, Anji Tinley, Iwan Ward, Michele Wiggins, Tony Wilcox, Chris Williams, Alun Wills, Simon Wright, Steve Yelland and Danny Young [30] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, Aaron Carey, Di Clements, Alec Cormack, Pat Davies, Simon Hancock, Jon Harvey, Mike James, Mike John, Paul Miller, Elwyn Morse, Huw Murphy, Neil Prior, David Simpson, Rhys Sinnett, Mike Stoddart, Vanessa Thomas, Marc Tierney, Michael Williams and Jacob Williams [23] Abstentions: Councillor Tessa Hodgson [1] RESOLVED That the application be approved, contrary to Officer recommendation, subject to the following conditions: · Time period for implementation · Compliance with approved plans/documents · Holiday occupancy condition · Detailed external lighting plan to be submitted for approval · Detailed surface water drainage scheme to be submitted for approval · A pedestrian access and one way system for overflow parking to be implemented and signposted accordingly, with the exit location at the southerly access point · Provision of biodiversity enhancements prior to the first beneficial use of the site · Gigabit capable broadband infrastructure
Decision as recorded
RESOLVED That the public be excluded from the meeting to consider Annex 1 and associated appendices by virtue of paragraphs 12,13,14 and 16 of Part 4 of Schedule 12A of the Local Government Act 1972. The meeting then convened in private session to consider the exempt report and appendices, and the webcast was paused. Members posed questions and points of clarification on the contents of the report, the recommendations being proposed and the implications thereof; and Officers responded accordingly. [During consideration of this item Councillor Michele Wiggins left the meeting and Councillor Nicola Gwynn re-joined the meeting.] Moved by Councillor Jon Harvey; Seconded by Councillor Di Clements The vote, undertaken by way of an electronic vote, was carried. RESOLVED That the recommendations, as set out in the report, be approved. The webcast was then resumed.
Council considered a report by the Senior Staff Committee in relation to the Organisational and Operating Model Review. The Leader, in his role of Chair of the Senior Staff Committee, introduced the report and stated that the operating model and associated organisational structure had undergone regular review over the last four years, with the last major changes occurring in June 2023. An overview of the work which had been conducted to leverage efficiencies and optimise the operating model was given. Information in relation to the approved 2025-26 budget, and associated in year savings target was provided, which combined with a resignation from the Head of Infrastructure and Environment and applications under the Voluntary Severance Scheme (VSS) and Voluntary Early Retirement Scheme (VER) had presented some opportunities to further improve the organisation, efficiencies and required savings of the Authority. It was stated that the report outlined proposals for VSS/VER applications and a range of restructure proposals, which had been subject to consultation. It was noted that the proposals were also subject to a number of key principles, which were outlined. For transparency, the Leader highlighted that the costs and savings had been based on 2024-25 salary and on cost levels; and should Council approve the recommendations, it would be likely to provide a net reduction of five senior management posts and a total annual saving in the region of £706,000 against the Council’s annual revenue budget. In addition to the Leader’s introduction, the Chief Executive stated that following approval of the budget on 6 March 2025, work had been ongoing, at pace, to ascertain how the required savings could be achieved whilst minimising the impact on frontline services and it was hoped that the recommendations before Members today would achieve that balance appropriately. It was stated that updated versions of the organisational structures had been circulated this morning by Democratic Services as there were a couple of errors in the published versions. A typographical error was also highlighted, on page 135, with the wrong date being stated for Senior Staff Committee’s consideration of the matter, it should have stated ‘Thursday, 17 April 2025’. The requirement for the information contained within the appendices of the report to be considered in private session was highlighted. Moved by Councillor Jon Harvey; Seconded by Councillor David Simpson The vote, undertaken by way of a show of hands, was carried. RESOLVED That the public be excluded from the meeting to consider Annex 1 and associated appendices by virtue of paragraphs 12,13,14 and 16 of Part 4 of Schedule 12A of the Local Government Act 1972. The meeting then convened in private session to consider the exempt report and appendices, and the webcast was paused. Members posed questions and points of clarification on the contents of the report, the recommendations being proposed and the implications thereof; and Officers responded accordingly. [During consideration of this item Councillor Michele Wiggins left the meeting and Councillor Nicola Gwynn re-joined the meeting.] Moved by Councillor Jon Harvey; Seconded by Councillor Di Clements The vote, undertaken by way of an electronic vote, was carried. RESOLVED That the recommendations, as set out in the report, be approved. The webcast was then resumed.
Decision as recorded
RESOLVED That the Notice of Motion be not adopted. [Councillor Jamie Adams advised that he has mistakenly cast a vote ‘for’ the motion; however, his intention was to cast his vote ‘against’ the motion and requested that his vote 'against’ the motion be recorded. The vote has been amended accordingly.]
Council considered a report by the Head of Law and Governance regarding the Notice of Motion relating to the Chair of Council chairing Full Council meetings. As originator of the Notice of Motion, Councillor Jamie Adams spoke in support of his Motion. Councillor Jacob Williams, in his role as Chair of the Constitutional Review Committee, outlined the Committee’s recommendation to not adopt the motion, stating that the Committee’s view was overwhelmingly that the Presiding Member role should not be abolished and the current practice should continue. Councillor Jacob Williams Moved that the Notice of Motion be not adopted; Seconded by Councillor Aaron Carey In summing up, Councillor Jamie Adams stated that he did not feel that Members were being able to engage with the Chair of Council enough, which was stopping the personality of that Chair being imprinted. It was stated that the Chair of Council chairing Full Council meetings would align with arrangements of most other Welsh Council’s and the National Park Authority. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, Pat Davies, Claire George, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, David Howlett, Rhys Jordan, Paul Miller, Nick Neumann, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Aled Thomas, Marc Tierney, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Simon Wright and Danny Young [35] Against the Motion: Councillors Jamie Adams, John Cole, John Davies, Terry Davies, Alan Dennison, Tim Evans, Brian Hall, Delme Harries, Mike James, Mike John, Phil Kidney, Elwyn Morse, Huw Murphy, Shon Rees, Vanessa Thomas, Anji Tinley, Iwan Ward and Alun Wills [18] There were no abstentions. RESOLVED That the Notice of Motion be not adopted. [Councillor Jamie Adams advised that he has mistakenly cast a vote ‘for’ the motion; however, his intention was to cast his vote ‘against’ the motion and requested that his vote 'against’ the motion be recorded. The vote has been amended accordingly.]
Decision as recorded
RESOLVED That the Notice of Motion be adopted.
Council considered a report by the Assistant Chief Executive regarding the Notice of Motion relating to Crown Estate Assets. As originator of the Notice of Motion, Councillor Michael Williams was invited to speak to his motion, where he stated that Pembrokeshire was one of only two Authorities in Wales which had not devolved the matter to Welsh Government, and stated that in his view there was an overwhelmingargument to do so, and sought Council’s support of the matter. The Leader introduced the report and stated that Cabinet had considered the matter and following discussion on the topic had concluded that a recommendation be made to Council for the Notice of Motion to be adopted. Moved by Councillor Jon Harvey; Seconded by Councillor Michael Williams Councillors Jordan Ryan, Huw Murphy, John Cole, Mike Stoddart, Michael John, Marc Tierney, Pat Davies and Welsh Liberal Democrat Members spoke in support of the motion. Councillor David Bryan sought further information as to what benefits would be seen, by the taxpayers of Pembrokeshire, in agreeing to the motion. In response, Councillor Michael Williams outlined the recent benefits experienced by the Scottish Government when the Crown Estate was devolved in Scotland and highlighted future requests which could be made to Welsh Government regarding the income generated, which would be beneficial in relation to the ongoing development in the Celtic Sea. Councillor Aled Thomas outlined the current arrangements of the Crown Estate finances and stated that he did not think that Wales would benefit financially if it was agreed for the devolution of the Crown Estate to Wales. Councillor Rhys Sinnett highlighted the importance of all 22 Local Authorities in Wales acting as a collective voice to support having a greater say over how money raised in Wales, is spent in Wales. Following a question raised by Councillor Jacob Williams, it was clarified that in the instance that Council agree to adopt the Notice of Motion, that it would be the Leader who would write to Welsh Government outlining Pembrokeshire County Council’s support to push for the devolution of the Crown Estate to Wales. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Bethan Price, Neil Prior, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Vanessa Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Alun Wills and Simon Wright [43] Against the Motion: Councillors David Bryan, Aaron Carey, Mark Carter, Di Clements, Claire George, Jonathan Grimes, David Howlett, Rhys Jordan, Nick Neumann, Aled Thomas, Danny Young [11] There were no abstentions. RESOLVED That the Notice of Motion be adopted.
The meeting was paused at 14:20pm for a break and resumed at 15:09pm.
Decision as recorded
RESOLVED (a) That the clarifications to the Constitution as outlined within the report be approved. (b) That the words ‘Global Internal Audit Standards’ be replaced with the words ‘Public Sector Internal Audit Standards’ in the Governance and Audit Committee terms of reference. (c) That the amendments to the Executive scheme of delegation and the terms of reference for Senior Staff Committee, as outlined within the report, be noted.
Council considered a report by the Head of Law and Governance in relation to proposed changes to the Constitution. Councillor Jacob Williams, in his role of Chair of the Constitutional Review Committee, introduced the report and outlined the proposed changes. Moved by Councillor Jacob Williams; Seconded by Councillor Alec Cormack The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Mike James, Mike John, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Alun Wills, Simon Wright and Danny Young [48] There were no votes against or abstentions. RESOLVED (a) That the clarifications to the Constitution as outlined within the report be approved. (b) That the words ‘Global Internal Audit Standards’ be replaced with the words ‘Public Sector Internal Audit Standards’ in the Governance and Audit Committee terms of reference. (c) That the amendments to the Executive scheme of delegation and the terms of reference for Senior Staff Committee, as outlined within the report, be noted.
Decision as recorded
RESOLVED (a) That the proposed revisions to the Petition Scheme, as set out in Section 5 of the report, be adopted, subject to the following: (i) That Residents of adjoining Counties who are likely to be affected by a petition be permitted to sign a petition only; (ii) That a time limit of 15 minutes be imposed for the debate on a petition once the Petition Organiser, Local Member and Cabinet Member have spoken, although this may be extended at the discretion of the Chair. (b) That the proposed protocol for dealing with more than three petitions, as set out in Appendix 2, be approved. [Councillor Anji Tinley left the meeting at this juncture.]
Council considered a report by the Head of Democratic Services in relation to a review of the petition scheme. Councillor Sam Skyrme-Blackhall, in her role of Chair of the Democratic Services Committee, introduced the report and reiterated that the Authority had a duty to create and publish a Petition Scheme, which was first adopted in March 2022. It was stated that whilst discussing the Authority’s Participation Strategy in November 2024, Members of the Democratic Services Committee raised a number of issues regarding the operation of the Petition Scheme and requested another review to be undertaken, following the last review in 2023. The Constitutional Review Committee was also asked to review the scheme and collectively a number of proposed revisions to improve the scheme were discussed and endorsed, however, Council was being asked to resolve two matters as follows: The first matter was in relation to whether anyone who lives in the area of an adjoining Council may also sign or submit a petition, if they could reasonably be expected to be affected by the subject matter of the petition. The second matter was in relation to whether there was a need to impose a maximum time limit for the debate on a petition to 15 minutes once the petition organiser, Local Member or Cabinet Member had spoken, although that may be extended at the discretion of the Chair. A summary of both Committees thoughts was given, and it was highlighted that a protocol had been developed to manage the process whereby more than three petitions were due to be debated at a meeting and thiswas set out in Appendix 2.. Councillor Sam Skyrme-Blackhall Moved that the proposed revisions to the Petition Scheme, as set out in Section 5, be adopted, subject to the following: · That residents of adjoining Counties who are likely to be affected by a petition shouldbe permitted to sign a petition only. · That a time limit of 15 minutes be imposed forthe debate of a petition once the petition organiser, Local Member and Cabinet Memberhave spoken, although this may be extended at the discretion of the Chair. · That the proposed protocol for dealing with more than three petitions, as set out in Appendix 2, beadopted. These proposals were Seconded by Councillor Pat Davies. Councillor Neil Prior outlined a negative experience he had incurred in relation to a petition, and in the hope to protect others from experiencing a similar situation, he proposed that the following wording ‘that the petition be factually accurate’ be included in the criteria for having a petition accepted. In response, the Chief Executive suggested that a screening process could be implemented to check for potential falsehoodsor inaccurate/misleading information, however, that would require a high level of resource to fact check and a discussion would need to be had as to whose judgement the rejection of a petition would fall to at the screening stage. To assist, the Head of Law and Governance stated that the criteria already included the wording ‘that the proposed petition must not contain potentially false or potentially defamatory statements and we may ask you to prove the veracity of factual statements’ which in her opinion was satisfactory. Councillor Neil Prior confirmed that he was satisfied with the current inclusion and was happy for his additional wording proposal to be withdrawn. The Head of Democratic Services highlighted that feedback raised by Councillor Neil Prior at the Democratic Services Committee meeting had been taken on board, and the early sighting of the petition by the Local Member, had been included. The inclusion of early sighting by the Local Member had been included in the hope that any factually inaccurate information contained within the petition would be identified and addressed at an early stage. Following a request made by Councillor Mark Carter, for the petitioner to be required to be in attendance at the meeting to speak to their petition, the Head of Democratic Services outlined that the provision for a representative to attend on behalf of the petition submitter, if necessary, was proper. Councillor Rhys Sinnett Moved a procedural motion that the matter be returned to the Democratic Services Committee for consideration to be given to the establishment of a Petitions Committee, which would have the remit of screening petitions, with the support of Officers, the Local Member and the relevant Cabinet Member, in order to provide accurate validation of the petition submitted before it is progressed. It was added that the Petitions Committee would relieve the work programmes of Overview and Scrutiny Committee meetings becoming oversaturated with petition considerations. The motion was Seconded by Councillor Aaron Carey. Councillor Alec Cormack stated that his experience of a petition within his ward had been a positive one, and whilst following consultation with the Head of Democratic Services, amendments to the petition wording had been required before it could be accepted, the process had been smooth. This led him to question if another Committee was necessary, taking into consideration the improvements which were being proposed to the scheme. Councillor Marc Tierney supported any improvement that could be made to support communities in making a point, in the most effective way for both them and Officers of the Authority, and as a whole expressed his support for a Petitions Committee. The Head of Law and Governance stated that whilst she may need to re-look at the petition’s guidance, from memory she did not think that the guidance would support petitions by-passing the usual democratic process, by way of a sub-committee. Councillors Jacob Williams, Alan Dennison and Michael Williams expressed that they would not support the need for an additional Committee and were of the view that the changes being proposed would strengthen the scheme and eliminate many of the issues highlighted today, with any further issues being able to be considered at the next review of the scheme. Following the debate on the procedural motion, the mover and seconder agreed to withdraw the motion, as it was stated that the scheme would be reviewed again in 12 months’ time and any arising issues at that point could be considered. Council reverted to the original motion Moved by Councillor Sam Skyrme-Blackhall and Seconded by Councillor Pat Davies, and the vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Rhys Jordan, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Nick Neumann, Bethan Price, Neil Prior, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Tony Wilcox, Chris Williams, Jacob Williams, Alun Wills, Simon Wright and Danny Young [51] Against the Motion: Councillor Jamie Adams [1] Abstentions: Councillor Michael Williams [1] RESOLVED (a) That the proposed revisions to the Petition Scheme, as set out in Section 5 of the report, be adopted, subject to the following: (i) That Residents of adjoining Counties who are likely to be affected by a petition be permitted to sign a petition only; (ii) That a time limit of 15 minutes be imposed for the debate on a petition once the Petition Organiser, Local Member and Cabinet Member have spoken, although this may be extended at the discretion of the Chair. (b) That the proposed protocol for dealing with more than three petitions, as set out in Appendix 2, be approved. [Councillor Anji Tinley left the meeting at this juncture.]
Decision as recorded
RESOLVED That the public be excluded from the meeting to consider the exempt information in Appendix H by virtue of paragraph 14 of Part 4 of Schedule 12A of the Local Government Act 1972. The webcast was paused and the meeting convened in private session to consider the exempt information in Appendix H. Members sought clarification on the figures outlined in the report and Officers responded accordingly. [The webcast was resumed and the meeting continued in public session.] Debate on the amendment resumed and the key points raised by Members were highlighted as follows: · Councillor Rhys Jordan highlighted that whilst the school suffering from a fire was tragic, the Council’s role today was not to debate the specifics of the insurance policy, but was, however, to consider the reorganisation and modernisation of Pembrokeshire schools. It was recognised that whilst deciding to close any school was not easy, the data had shown that pupil numbers were not high enough to sustain keeping the school open. · Councillor John Davies expressed that whilst it was difficult to make such decisions, it was important, as a Chamber, to decide collectively what would be best for the wellbeing and education of all children in Pembrokeshire and make the right and honest decisions. · Councillor Michelle Bateman reminded Members that the recommendations Council was being asked to consider today, was to commence statutory consultations on the stated schools, and not to make any formal decisions regarding closures. The Director for Education reiterated this point and advised that updates on the consultations would likely be brought for Council consideration, at the July meeting of Council. · The Director for Education provided some data on the pupil numbers of Manorbier Church in Wales Voluntary Controlled School and stated that the five-year average was 32% occupancy and pupil decline trends were being seen in years preceding the fire. Reference was also made to the alternative proposals, as outlined within the report. · Councillor Michelle Bateman stated that it would be helpful to hear from other Members of the Working Group as to whether they felt that they had receivedsufficient information during the group meetings to make an informed decision today. In response, Councillors Pat Davies and Aled Thomas provided assurance that Members were provided with all the necessary information, and on many occasions requested further information which was always provided, but agreed that new information may come forward as part of the consultation process, particularly regarding concerns around figures and community views. · Councillor Mike Stoddart read out an extract from an ESTYN report, which was considered by Cabinet in 2024 which stated ‘there is general agreement that where there is a higher than necessary level of school places, financial resources are not being used in the most efficient or effective way to improve the quality of education. Where there is a higher than necessary level of school places, resources are being deployed inefficiently when they could be better used to improve the quality of education for all learners’. It was stated that the group was very aware of those issues, but understood the duty to the wider learning community, and it was clear that to be ineffectively using resources on spare places was depriving other children in other places of the resources needed for their education. Credit was paid to the working group and it was stated that politics had been removed from discussions, and the focus had been solely on doing the best thing for the education community of Pembrokeshire. [Councillor Aaron Carey left the meeting at this juncture.] · Councillor Iwan Ward made a request that in the instance that Ysgol Clydau was discontinued, that the financial savings of closing the school be ringfenced for use by Preseli area schools only. In response, the Director of Education provided information regarding the structure of school budgets and highlighted that 70% of budgets were pupil led, therefore, that money would follow the pupil to whichever school they enrolled in. Reference was made to the premise related cost, which did not follow pupils, but would be savings made by the Authority as part of revenue and capital budgets. Councillor Shon Rees agreed that if Ysgol Clydau was to close, then Ysgol Preseli would need investment to make it an attractive school. · In response to a number of points raised by Councillor Alan Dennison regarding how different the options may have looked if the situation with the insurers been different and how declining numbers at other schools were managed, the Director of Education outlined the low percentages of catchment area pupils who were choosing to attend that school and stated that in the circumstances that the school had not suffered a fire, the same conversation of closure would be taking place due to the declining statistics. Members proceeded to vote on Councillor Huw Murphy’s proposed amendment which when put to an electronic vote, the proposal fell. The votes were recorded as follows: For the Motion: Councillors Terry Davies, Alan Dennison, Brian Hall, Simon Hancock, Jon Harvey, Phil Kidney, Huw Murphy, Shon Rees, Sam Skyrme-Blackhall, Anji Tinley, Iwan Ward, Tony Wilcox, Alun Wills, Simon Wright [14] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Delme Harries, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Nick Neumann, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Michael Williams, Chris Williams, Jacob Williams, Steve Yelland, Danny Young [35] Abstentions: Councillor Jamie Adams [1] Councillor Alec Cormack then Moved an amendment relating to Option T7 ‘A combined South-of-County Sixth Form’ combining Greenhill and Henry Tudor Schools requesting that the Director of Education’s review includes the additional option that Greenhill School hosts the combined South-of-County Sixth Form instead of Henry Tudor School. Before the amendment received a seconder, the Chair of the School Modernisation Working Group stated that he felt that such a suggestion would form part of the next stage of discussions of the group, so suggested that the proposal be put forward by the Liberal Democrat representative at the next group meeting for discussion as it did not form part of any of the recommendations being considered by Council at this juncture. Councillor Cormack was satisfied with the suggestion and withdrew his amendment. The vote, for the original motion, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Huw Murphy, Nick Neumann, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Alun Wills, Steve Yelland and Danny Young [44] Against the Motion: Councillors Shon Rees, Sam Skyrme-Blackhall and Iwan Ward [3] Abstentions: Councillor John Cole [1] RESOLVED (a) That the proposal in relation to Cilgerran VC School and Ysgol Clydau, outlined within Appendices E and F, be noted. (b) That the Director of Education be authorised to commence statutory consultation with the St David’s Diocese on the following proposals: (i) to discontinue Manorbier Church in Wales Voluntary Controlled School; and (ii) to discontinue Cilgerran Church in Wales Voluntary Controlled School, and to establish the same as a 3-11 Community School. (c) That the Director of Education be authorised to commence statutory consultation on the proposal to discontinue Ysgol Clydau. (d) That the Director of Education be authorised to undertake a review of English and Welsh medium, primary and secondary provision in the Tenby cluster. [Councillors Tessa Hodgson, Phil Kidney, Vanessa Thomas and Marc Tierney left the meeting at this juncture.]
[Councillor Tessa Hodgson declared a personal interest by virtue of having two family members who work within schools in Pembrokeshire, one being employed at Greenhill School.] Before consideration of the matter began, the Presiding Member wished to pay tribute, on behalf of the Chamber, to Mr Paul Lucas, who had recently passed away, but who gave an enormous amount of public service in the field of education. Tributes were paid to his long service as a Magistrate, his charitable contributions and role Chair of Governors. His receipt of a British Empire Medal for his public service to education was remembered and Members wished to have their appreciation of his legacy and thoughts to his family noted. Council considered a joint report by the Chair of School Modernisation Working Group and the Director of Education in relation to recommendations from the School Modernisation Working Group. Councillor Aled Thomas, in his role of Chair of the School Modernisation Working Group, introduced the report and stated that the Working Group had agreed that the principles for school transport in Pembrokeshire, outlined within the report, were appropriate, and highlighted that the group was in agreement that obtaining the highest educational standards and effectiveness were the key priorities. A comment made by the Director of Resources was reiterated which stated that ‘Whilst the overarching principles of the Working Group are not about saving money, value for money should always be considered as part of good decision making’. The work and considerations of the Working Group was outlined, and it had been recognised that the recommendations of the Council needed to take account of the wider strategic Pembrokeshire context and accept that Pembrokeshire's pupil population decline had led to widespread surplus places. It was noted that almost all of the recommendations made by the Working Group were voted on and agreed unanimously. The recommendations were outlined, and it was stated that Council would be asked to make decisions at each relevant gateway. Councillor Aled Thomas Moved the recommendations as outlined in the report; Seconded by Councillor Mike Stoddart. The Presiding Member then welcomed contributions from Members and the key points were highlighted as follows: · Following clarification being sought by Councillor Phil Kidney, Local Member for Manorbier and Penally, regarding the Manorbier Church in Wales Voluntary Controlled School enrolment numbers, the Director for Education advised that pupil numbers were generated and provided by the school, through the Pupil Level Annual School Census (PLASC) and not by the Local Authority, with future figures being calculated as part of the admissions process. The Chair of the School Modernisation Working Group confirmed that housing developments within the area had been taken into consideration by the group. · Councillor Iwan Ward, Local Member for Boncath and Clydau, and Ysgol Clydau, spoke against the recommendation for the Director of Education to be authorised to commence a statutory consultation on the proposal to discontinue Ysgol Clydau. A very positive overview of the school was given, which outlined the crucial support it provided for the community, particularly for children who required additional support. Concerns were raised in relation to the reduced levels of support the children of the school would receive if they had to be moved into a school with larger class sizes and it was felt that closing the school would not be a wise or moral decision. · Councillor Alan Dennison queried if rebuilding Manorbier Church in Wales Voluntary Controlled School would then entice more parents to enrol their children at the school, to which the Chair of the School Modernisation Working Group provided assurance that the Working Group had conducted a review of the Tenby cluster as a whole. · Councillor Jon Harvey sought further information to confirm that the costs of closing Manorbier Church in Wales Voluntary Controlled School had been examined fully as he was aware that the final costings of rebuilding the school had not yet been received from the insurance company so could not be fairly compared with the costs of handing the school back to the St David’s Diocese. The advantages of the current school location were outlined along with the positivity of the most recent ESTYN inspection. Reference was made to the ongoing housing developments in the area, which would also assist with increased pupil numbers of the school, and he stated that he did not believe that Members were in possession of all of the relevant data required to make an informed decision. · Councillor Jon Harvey stated that he had received a letter from Sam Kurtz, MS, encouraging reflection on the wider implications of the closure of Manorbier Church in Wales Voluntary Controlled School and with the consent of the Chamber the letter was read out for Members’ information. · Councillor Huw Murphy provided some background information regarding the events which took place in the days following the fire at the school, during his time as Chair of the Schools and Learning Overview and Scrutiny Committee, and the steps which he took to try and assist with the lack of action to remedy the consequence of the devastating fire at that time. The heroic continuation of provision of education, in the face of adversity, which the school provided to the learners was recognised, despite the uncertainty that the school faced, then and now. The positive options of rebuilding and retaining the status quo to include federation with another school were outlined and the points made by the Leader regarding the Chamber being asked to make a decision with incomplete information, were reiterated. Councillor Huw Murphy outlined a number of points which he required further information on before making a formal decision on the matter and proceeded to move the following amendment: That the decision to discontinue Manorbier Church in Wales Voluntary Controlled School be deferred for a period of time until the concerns raised are addressed to allow Councillors to make a decision when in possession of further information. The amendment was seconded by Councillor Phil Kidney. [Councillor Anji Tinley re-joined the meeting at this juncture.] Discussion was held regarding the suggestion for Appendix H to be discussed in private session, and following an explanation being sought as to why the contents of the Appendix could not be discussed in public session, the Chief Officer for School Resource and Governance stated that the document contained a potential settlement figure, with the Diocese, should the Council deem that school should be closed. The Chief Executive stated that he too was of the view that the document should be considered in private session and suggested that Members resolve to go into private session for a brief period to maintain the confidentiality of that particular appendix. Moved by Councillor Huw Murphy; Seconded by Councillor Alan Dennison The vote, undertaken by way of a show of hands, was carried. RESOLVED That the public be excluded from the meeting to consider the exempt information in Appendix H by virtue of paragraph 14 of Part 4 of Schedule 12A of the Local Government Act 1972. The webcast was paused and the meeting convened in private session to consider the exempt information in Appendix H. Members sought clarification on the figures outlined in the report and Officers responded accordingly. [The webcast was resumed and the meeting continued in public session.] Debate on the amendment resumed and the key points raised by Members were highlighted as follows: · Councillor Rhys Jordan highlighted that whilst the school suffering from a fire was tragic, the Council’s role today was not to debate the specifics of the insurance policy, but was, however, to consider the reorganisation and modernisation of Pembrokeshire schools. It was recognised that whilst deciding to close any school was not easy, the data had shown that pupil numbers were not high enough to sustain keeping the school open. · Councillor John Davies expressed that whilst it was difficult to make such decisions, it was important, as a Chamber, to decide collectively what would be best for the wellbeing and education of all children in Pembrokeshire and make the right and honest decisions. · Councillor Michelle Bateman reminded Members that the recommendations Council was being asked to consider today, was to commence statutory consultations on the stated schools, and not to make any formal decisions regarding closures. The Director for Education reiterated this point and advised that updates on the consultations would likely be brought for Council consideration, at the July meeting of Council. · The Director for Education provided some data on the pupil numbers of Manorbier Church in Wales Voluntary Controlled School and stated that the five-year average was 32% occupancy and pupil decline trends were being seen in years preceding the fire. Reference was also made to the alternative proposals, as outlined within the report. · Councillor Michelle Bateman stated that it would be helpful to hear from other Members of the Working Group as to whether they felt that they had receivedsufficient information during the group meetings to make an informed decision today. In response, Councillors Pat Davies and Aled Thomas provided assurance that Members were provided with all the necessary information, and on many occasions requested further information which was always provided, but agreed that new information may come forward as part of the consultation process, particularly regarding concerns around figures and community views. · Councillor Mike Stoddart read out an extract from an ESTYN report, which was considered by Cabinet in 2024 which stated ‘there is general agreement that where there is a higher than necessary level of school places, financial resources are not being used in the most efficient or effective way to improve the quality of education. Where there is a higher than necessary level of school places, resources are being deployed inefficiently when they could be better used to improve the quality of education for all learners’. It was stated that the group was very aware of those issues, but understood the duty to the wider learning community, and it was clear that to be ineffectively using resources on spare places was depriving other children in other places of the resources needed for their education. Credit was paid to the working group and it was stated that politics had been removed from discussions, and the focus had been solely on doing the best thing for the education community of Pembrokeshire. [Councillor Aaron Carey left the meeting at this juncture.] · Councillor Iwan Ward made a request that in the instance that Ysgol Clydau was discontinued, that the financial savings of closing the school be ringfenced for use by Preseli area schools only. In response, the Director of Education provided information regarding the structure of school budgets and highlighted that 70% of budgets were pupil led, therefore, that money would follow the pupil to whichever school they enrolled in. Reference was made to the premise related cost, which did not follow pupils, but would be savings made by the Authority as part of revenue and capital budgets. Councillor Shon Rees agreed that if Ysgol Clydau was to close, then Ysgol Preseli would need investment to make it an attractive school. · In response to a number of points raised by Councillor Alan Dennison regarding how different the options may have looked if the situation with the insurers been different and how declining numbers at other schools were managed, the Director of Education outlined the low percentages of catchment area pupils who were choosing to attend that school and stated that in the circumstances that the school had not suffered a fire, the same conversation of closure would be taking place due to the declining statistics. Members proceeded to vote on Councillor Huw Murphy’s proposed amendment which when put to an electronic vote, the proposal fell. The votes were recorded as follows: For the Motion: Councillors Terry Davies, Alan Dennison, Brian Hall, Simon Hancock, Jon Harvey, Phil Kidney, Huw Murphy, Shon Rees, Sam Skyrme-Blackhall, Anji Tinley, Iwan Ward, Tony Wilcox, Alun Wills, Simon Wright [14] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Maureen Bowen, David Bryan, Alistair Cameron, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Delme Harries, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Nick Neumann, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Michael Williams, Chris Williams, Jacob Williams, Steve Yelland, Danny Young [35] Abstentions: Councillor Jamie Adams [1] Councillor Alec Cormack then Moved an amendment relating to Option T7 ‘A combined South-of-County Sixth Form’ combining Greenhill and Henry Tudor Schools requesting that the Director of Education’s review includes the additional option that Greenhill School hosts the combined South-of-County Sixth Form instead of Henry Tudor School. Before the amendment received a seconder, the Chair of the School Modernisation Working Group stated that he felt that such a suggestion would form part of the next stage of discussions of the group, so suggested that the proposal be put forward by the Liberal Democrat representative at the next group meeting for discussion as it did not form part of any of the recommendations being considered by Council at this juncture. Councillor Cormack was satisfied with the suggestion and withdrew his amendment. The vote, for the original motion, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, Mark Carter, Di Clements, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Jonathan Grimes, Nicola Gwynn, Brian Hall, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Huw Murphy, Nick Neumann, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Vivien Stoddart, Mike Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Alun Wills, Steve Yelland and Danny Young [44] Against the Motion: Councillors Shon Rees, Sam Skyrme-Blackhall and Iwan Ward [3] Abstentions: Councillor John Cole [1] RESOLVED (a) That the proposal in relation to Cilgerran VC School and Ysgol Clydau, outlined within Appendices E and F, be noted. (b) That the Director of Education be authorised to commence statutory consultation with the St David’s Diocese on the following proposals: (i) to discontinue Manorbier Church in Wales Voluntary Controlled School; and (ii) to discontinue Cilgerran Church in Wales Voluntary Controlled School, and to establish the same as a 3-11 Community School. (c) That the Director of Education be authorised to commence statutory consultation on the proposal to discontinue Ysgol Clydau. (d) That the Director of Education be authorised to undertake a review of English and Welsh medium, primary and secondary provision in the Tenby cluster. [Councillors Tessa Hodgson, Phil Kidney, Vanessa Thomas and Marc Tierney left the meeting at this juncture.]
The meeting was paused at 18:03pm for a break and resumed at 18:14pm.
Decision as recorded
RESOLVED (a) That the Statement of Accounts for 2023-24 and the Tenby and Lower Fishguard Harbour’s Authority Annual Return for 2023-24 be noted. (b) That the Audit Wales Audit of Accounts Report and Audit Opinion and the Governance and Audit Committee resolution be noted. (c) That the Statement of Accounts for 2023-24 and the Tenby and Lower Fishguard Harbours’ Authority Annual Return for 2023-24 be approved and signed.
Council considered a report by the Director of Resources in relation to the Review of the Statement of Accounts for 2023-24. The Presiding Member welcomed Jeremy Saunders from Audit Wales to the meeting, to assist with questions from Members. The Leader, on behalf of the Cabinet Member for Corporate Finance and Efficiencies, introduced the report and stated that the Governance and Audit Committee had reviewed the Statement of Accounts for the financial year 2023-24, along with the Tenby and Lower Fishguard Harbour Authority Annual Return for 2023-24, and the Audit Wales Audit of Accounts report and Audit Opinion at the 8 April 2025 meeting. It was stated that the Committee had resolved that it had no comments or concerns requiring inclusion in the report to Council. It was highlighted that a late accounting adjustment identified by Audit Wales had been reflected in the accounts and had resulted in a revised Statement of Accounts for 2023-24 and a revised Audit Wales Audit of Accounts report and Audit Opinion being issued as supplementary papers to Members, however, the adjustments had no impact on the general fund balance. Moved by Councillor Jon Harvey; Seconded by Councillor Simon Hancock Councillor Alec Cormack highlighted that the Authority had managed to prepare the accounts four months earlier than the previous year and queried if that timescale was sustainable for future years. In response, the Director of Resources stated that in preparing the accounts so early, the quality of them had suffered and stated that it had been agreed that the accounts and working papers would be provided to Audit Wales by the end of July in future. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Nicola Gwynn, Brian Hall, Delme Harries, Jon Harvey, David Howlett, Mike James, Mike John, Paul Miller, Huw Murphy, Nick Neumann, Neil Prior, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Aled Thomas, Anji Tinley, Tony Wilcox, Michael Williams, Chris Williams and Steve Yelland [37] There were no votes against or abstentions. RESOLVED (a) That the Statement of Accounts for 2023-24 and the Tenby and Lower Fishguard Harbour’s Authority Annual Return for 2023-24 be noted. (b) That the Audit Wales Audit of Accounts Report and Audit Opinion and the Governance and Audit Committee resolution be noted. (c) That the Statement of Accounts for 2023-24 and the Tenby and Lower Fishguard Harbours’ Authority Annual Return for 2023-24 be approved and signed.
Decision as recorded
RESOLVED (a) That the Statement of Accounts for 2023-24 for the Tenby and District Pool Trust be approved and signed by the Director of Resources. (b) That the Tenby and District Pool Trust Annual Report for 2023-24 be noted. [Councillors Michelle Bateman and Delme Harries left the meeting at this juncture.]
Council considered a report by the Director of Resources in relation to the Annual Report for the Tenby and District Pool Trust for 2023-24. The Leader, on behalf of the Cabinet Member for Corporate Finance and Efficiencies, introduced the report and reminded Members that the matter was considered annually by Council. It was highlighted that the subsidy for the financial year 2023-24 had been increased by £25,000 to £159,000 due to increased costs in line with inflation on utilities and staffing, offset by an increase in income. It was noted that the Statement of Accounts had been audited by an independent examiner, following a request by Members last year. On behalf of Councillor Rhys Jordan, Councillor Mark Carter read out the following statement: “I welcome the Annual Report and Statement of Accounts for Tenby and District Swimming Pool Trust. It’s clear the facility continues to deliver real community value, particularly through the Learn to Swim programme and the strong increase in visitor numbers. I also want to place on record my thanks to the Section 151 Officer for appointing an independent external examiner this year following two consecutive years of me raising this very point. It’s an important step forward for transparency and governance, especially given the Council’s dual role as trustee and funder. That said, I do have a number of serious concerns. First, that the Trust remains heavily reliant on Council subsidy, now at over £159,000, despite a commendable 17% increase in income, yet the total reserves stand at just £2,500. If the Council’s financial position tightens further this Trust has no meaningful buffer to withstand shock. Secondly, the infrastructure is now over 50 years old. While surveys suggest it is currently safe, remedial work is acknowledged, and a replacement cost has already been estimated yet there is no capital reserve, no earmarked funding, and no forward financial plan in place. What assurance can this Council give that it is actively planning, both financially and strategically, for the long-term sustainability of this facility and how are we ensuring the Trust operates with both financial resilience and sufficient independence, especially in the context of our own growing budget pressures” In response to the questions raised as part of Councillor Jordan’s statement, the Director of Resources stated that from a revenue perspective, the level of reserves do not substantially matter as the Council subsidy funds any shortfall each year; and from a capital perspective, should any capital works be required, they would be commissioned through the Council's governance arrangements via the Capital Strategy and funded as if it was a Council asset. To provide a comment regarding the long term sustainability of the facility, Councillor Rhys Sinnett, Chair of the Tenby Swimming Pool Working Group, stated that surveys of the building were currently being undertaken to obtain a full and accurate cost of the capital that was required to make the pool area and services viable for the medium term future, approximately 10 years. It was noted that the survey results would be presented to Cabinet for consideration and would then be progressed through the Capital Programme to ensure the funds were available. For information, it was highlighted that Cabinet had commissioned a Leisure Services Strategic Investment Plan which would form part of decisions made. In response to a question raised by Councillor Alan Dennison, the Director of Resources advised that the Welsh Government Free Swimming Grant for 2023-24 was £4840. Moved by Councillor Jon Harvey; Seconded by Councillor Alec Cormack The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Maureen Bowen, Alistair Cameron, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Claire George, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, David Howlett, Mike James, Mike John, Paul Miller, Huw Murphy, Nick Neumann, Neil Prior, Shon Rees, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Vivien Stoddart, Mike Stoddart, Aled Thomas, Anji Tinley, Tony Wilcox, Michael Williams, Chris Williams and Steve Yelland [39] There were no votes against or abstentions. RESOLVED (a) That the Statement of Accounts for 2023-24 for the Tenby and District Pool Trust be approved and signed by the Director of Resources. (b) That the Tenby and District Pool Trust Annual Report for 2023-24 be noted. [Councillors Michelle Bateman and Delme Harries left the meeting at this juncture.]
Decision as recorded
RESOLVED That the preparations for undertaking a statutory Panel Performance Assessment in October 2025 be noted.
Council considered a report by the Assistant Chief Executive in relation to the Panel Performance Assessment (PPA) position update. The Cabinet Member with responsibility for Corporate Improvement, Communities and Well-being of Future Generations introduced the report and stated that a PPA was required for each electoral term as part of the Local Government and Elections Wales Act 2021. The updates as contained within the report were outlined and it was stated that the assessment would begin in October 2025. The areas which the team of peers would be considering were outlined and it was noted that the Authority had requested that leadership and governance, financial sustainability, and transformation and innovation also be considered during the visit. Approval of the peers would be sought at the July Council meeting. In response to questions raised by Councillor Di Clements, the Cabinet Member with responsibility for Corporate Improvement, Communities and Well-being of Future Generations stated that PPA’s were new, but the Authority had a Corporate Peer Challenge in 2019, of which further information was provided. Councillor David Simpson stated that the Corporate Peer Challenge had been conducted during his time as Leader of Council and he praised the process and solutions suggested as part of it. Moved by Councillor Neil Prior; Seconded by Councillor Jon Harvey The vote, undertaken by way of a show of hands, was carried. RESOLVED That the preparations for undertaking a statutory Panel Performance Assessment in October 2025 be noted.
Decision as recorded
RESOLVED That the reasons for the urgent decision taken by the Leader on 15 April 2025 via the Individual Cabinet Member Delegations scheme to progress with works at Greenhill School, Tenby, be noted.
[Councillor Tessa Hodgson declared a personal interest by virtue of having a family member employed at Greenhill School.] Council considered a report by the Head of Housing and Public Protection regarding the Individual Cabinet Member’s Decision to progress urgent works on Greenhill School, Tenby. The Leader introduced the report and outlined the decision that he had made under the Individual Cabinet Member Delegation Scheme. It was highlighted that the Constitution contained a provision where urgent matters could be dealt with by the relevant Cabinet Member, where delay would seriously prejudice the Council’s or the public's interest. The terms of the provision were outlined and following consultation with the required individuals, the urgent decision was made. It was stated that following specialist survey reports and monitoring that had been undertaken at the school, concerns had been raised around the deteriorating concrete and steel reinforcements for the external wall structures. An update was provided to state that work was progressing at the school, with the Building Maintenance Service having established a site office there to ensure that any areas of concerns or issues are addressed immediately as they occur. Assurance was given that users of the school had not, and would not, be exposed to any risks to their safety and communication had been circulated by the Headteacher. Councillor Jon Harvey Moved the recommendation; Seconded by Councillor Alec Cormack The Presiding Member welcomed the Head of Housing and Public Protection and the Building Maintenance Service Operations Manager to the meeting to assist with questions from Members. Councillor Alan Dennison made reference to issues which had arisen with a contractor working at another school and queried if the contractors for Greenhill School were working to the same procurement contract and would they be liable for anything that may go wrong. In response, the Building Maintenance Service Operations Manager stated that Trident Engineering GBR Ltd had been contracted and that the contract sufficiently covered all matters. In response to a question raised by Councillor Alistair Cormack, the Building Maintenance Service Operations Manager stated that all repairs had been costed and rag rated and there were no concerns of costs escalating out of the original scope of works. Councillor Alec Cormack stated that it had been disappointing to hear that the Headteacher and Chair of Governors had heard about the urgent repairs needed through a news website and not from the Council directly and sought further information on the communication levels with the school. The Head of Housing and Public Protection stated that conversations had taken place with the school in advance of the article being published as the monitoring had been ongoing but stated that she would need to seek further information on how the urgent decision was relayed to the school. In response to a question raised by Councillor Alan Dennison, the Building Maintenance Service Operations Manager provided details of which areas of the works would be undertaken, and when, and stated that the current programme envisaged all works being completed by September 2025. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the reasons for the urgent decision taken by the Leader on 15 April 2025 via the Individual Cabinet Member Delegations scheme to progress with works at Greenhill School, Tenby, be noted.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Alistair Cameron prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Kilgetty Begelly Community Council is willing to accept responsibility for maintaining Kilgetty Public Conveniences. However, two actions are necessary to enable the transfer to take place: 1. The County Council needs to terminate its lease with the Coop to enable the Community Council to negotiate a new lease with the Coop. 2. The County Council needs to undertake repairs and maintenance work on the public conveniences so that they are in a fit state for the Community Council to take them over. Please could the relevant Cabinet Member(s) let me know how much progress has been made against these two actions? 3. Could the Cabinet Member confirm that until the County Council have completed the two actions above (i.e. terminated the lease with the Coop and undertaken the necessary repairs and maintenance work to bring the public conveniences up to an acceptable standard) there will be no requests for maintenance payments made to Kilgetty Begelly Community Council. In response, Councillor Rhys Sinnett stated that the Authority was working with Kilgetty and Begelly Community Council regarding the transfer of the facility and was taking into account the requirements associated with the termination and transfer of the lease of the building. Discussions surrounding the surrender of the current lease with the landowner were stated to be in the final stages, including agreeing any remedial works required in relation to the return of the facility, which would be undertaken at the Council’s expense, not the Community Council’s. That would ensure that the Council would be in a position to terminate the current lease (with a 28 day advance notice of intention to surrender) once arrangements were in place between the Community Council and the landowner. It was stated that the Community Council continued to support the provision of the facilities in the interim. In response to a supplementary question raised by Councillor Alistair Cameron, the Cabinet Member agreed to facilitate a meeting between Council Officers and Kilgetty and Begelly Community Council to discuss the condition of the toilets and to reach an agreement to improve the toilets to an acceptable standard before transfer over to the Community Council. [Councillor Pat Davies left the meeting at this juncture.]
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Mark Carter prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: In Spring 2024, Pembrokeshire County Council purchased 42 mixed electric vans for use by employees. On reflection, does the Cabinet member consider that was the correct purchase based on this Authority’s needs? In response, Councillor Rhys Sinnett stated that it was his view that the correct decision had been made, as the purchase of 31 Renault Kangoo Electric Vans (EV) Vans and 11 Ford E-Transit vans has enabled diesel vans passed their operational life to be replaced. It was added that whilst the Authority previously had 10 EV vans and 2 EV cars, it had been beneficial to test the roll out of the vans on a larger scale which had enabled the Authority to identify service areas and roles where the current vans were not suitable. The range of the vehicles and the availability of charging infrastructure and jobs requiring staff to be on 24 hour call out have all been factors which were being tested. It was noted that the purchases had assisted the Authority with the development of the Ultra-low EV (ULEV) Fleet Transition Plan which had been adopted by Cabinet in November 2024. In response to a supplementary question raised by Councillor Mark Carter, the Cabinet Member advised that the Authority had sourced funding from Welsh Government for additional fast charging EV chargers and provided details of other charging arrangements throughout the County for staff using EV vehicles. He was not aware of employees having to take considerable time out of their day to charge vehicles but would raise the matter with the Interim Head of Infrastructure and Environment.
Councillor Neil Prior, the relevant Cabinet Member, responded to a question submitted by Councillor John Cole prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: With the recent judgement of the supreme court, stating a Woman/Female is defined biologically. I would assume the same criteria would also apply to Men / Males, though that was not what the case or judgement was about. 1. What effects will this have regarding transgender matters within the council, such as, as an employer, educational matters, health and social care, and all other remits under the Authority’s control, including cloakroom provision, single-sex toilets / changing facilities etc.? 2. Will the Authority take all measures appropriate to make sure all people are supported regarding this Judgement? In response, Councillor Neil Prior advised that there was guidance currently being worked on by the Equality and Human Rights Commission (EHRC) and once there was a confirmed position, the Authority would amend its policies accordingly. [Councillor Neil Prior left the meeting at this juncture.]
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Michael John prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: The loss of streetlights in rural areas is an issue which causes great concern to any members of the public affected, and one which is raised with me regularly. I believe it is an issue that a number of other members have raised and continue to raise with the department also. Given the policy was introduced around 2006, nearly 20 years ago, does the Cabinet Member agree it would be a good time for it to be reviewed? In response, Councillor Rhys Sinnett stated that the current street lighting policy was introduced in February 2008 in response to a Notice of Motion from Councillor Tony Brinsden from Amroth. The basis of the criteria surrounding the provision of street lighting was outlined as follows: Assessing the need for the provision of new street lighting it is desirable to adopt and operate a clear and auditable system. Currently the following criteria was evaluated irrespective of the rural or urban nature of an area: 1. Number of recorded night-time personal injury accidents 2. High vehicular traffic or pedestrian use 3. Levels of night-time crime 4. Number of residents of properties fronting the road or street It was stated that application of the data enabled the Authority to target expenditure on new street lighting installations in the areas where residents and road-users would derive the greatest benefit. Since its introduction, the policy criteria had been used not only to identify areas where new lighting should be provided but also had also been used to drive energy saving initiatives such as part-night illumination and the introduction of LED lighting. This had enabled the Authority to save over £1.5 million per annum and also reduce energy consumption and carbon emissions by more than 75% over the past 15 years. It was added that the policy had also been used to identify non-compliant lighting which was previously installed in areas of exceptionally low night-time pedestrian or vehicular traffic which in turn had led to the decommissioning of lighting in areas where there was negligible public benefit when assessed using the criteria. Whilst the provision of new lighting would be considered in areas where development had resulted in changes to local traffic/pedestrian movements, outside of those areas there had been negligible changes over the period of the current policy. Taking into account the Member concerns which had been raised on the matter, the Cabinet Member stated that he would be happy to request that the Policy and Pre-Decision Overview and Scrutiny Committee review the criteria and the wider issues associated with street lighting including budgets, energy costs and savings. Following a supplementary question raised by Councillor Michael John requesting that if the matter is considered by the Policy and Pre-Decision Overview and Scrutiny Committee that affected Members be invited to provide representation at that meeting, the Cabinet Member stated that such requests would need to be made through the Chair of the Committee.
Councillor Jon Harvey, Leader of Council, responded to a question on behalf of the relevant Cabinet Member, submitted by Councillor Michael John prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: At the meeting of council on the 12th December 2024, Cllr Mark Carter sought answers to the delay with the proposed affordable housing development in Solva, agreed over 5yrs ago using money from the 2nd home council tax premium. The 2nd scheme agreed on that programme over 5yrs ago, was for affordable housing on council owned land adjacent to Cleddau Reach School in Llangwm. Part of the land has been promised to the school several years ago. Given the delays in progressing the Solva scheme and the recent granting of planning permission for ATEB for 67 affordable properties on another site in Llangwm, can the relevant cabinet member confirm what is the long-term intentions for this now surplus piece of land owned by the Council, and when will the section promised to the school be transferred? In response, the Leader stated that the site formed part of a recent review of surplus, potentially surplus and underused sites across the County. After consideration, the site was deemed not currently surplus and residential development should not be progressed ahead of potential education uses. Therefore, the whole of the site would be retained by education to future proof the site by enabling expansion of the school and associated facilities if required. The Leader stated that he understood that the possibility of residential redevelopment was considered some time ago, but no use of the Second Homes Premium was allocated to the site. It was confirmed that the situation would be kept under review. Councillor Michael John requested that a site meeting be arranged with the Cabinet Member, Council Officers, the Headteacher of the school and himself as Local Member to discuss progressing at least part of the land to maximise the potential for surplus parking, to which the Leader agreed that the relevant Cabinet Member would be happy to do.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Viv Stoddart prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Ceredigion County Council recently sourced funding to place cameras at fly-tipping hot spots across the county. A surveillance camera was placed in a covert location overlooking a layby which had been identified as a fly-tipping and littering hotspot for several years. The camera caught an individual who arrived at the site in a car and threw a white plastic bag into vegetation bordering a river, before driving off again. This resulted in the successful issuing of a fixed penalty notice to the person responsible for the fly tipping. I frequently have to notify the Council of rubbish dumping at the two fly-tipping hotspots in Hubberston Ward; Silverstream Bridge and Lower Priory Woods. The replies from Pembrokeshire County Council to my previous requests for surveillance cameras at one or both locations was that it was not an easy matter and not recommended by the council's environmental contractors WISE. Neighbouring Ceredigion funded their cameras from the Anti-Social Behaviour (ASB) Hot Spot Responses Fund, a UK Government initiative. Will Pembrokeshire County Council apply to this fund for a grant to install cameras in Hubberston Ward, and in similar fly-tipping hot spots across the County? In response, Councillor Rhys Sinnett stated that Pembrokeshire County Council had access to the UK Government’s Anti-Social Behaviour (ASB) Hot Spot Responses Fund. However, the funding for the 2025-26 financial year had already been fully allocated. It was stated that the Council had previously reviewed the use of Covert Surveillance for such matters and would now revisit the matter with Legal Services following changes to the relevant legislation since the review was undertaken and in light of increased instances of fly tipping recently experienced across the County. In the meantime, it was stated that the Council would continue to investigate instances of fly tipping across the County both by Officers within the Environmental Services Team and the Enviro-Crime contractors who focus on fly-tipping hotspots in Pembrokeshire, through which enforcement action is taken when supporting evidence is available. Through the work undertaken by the Environment Advisors and the Enviro-Crime Contractor ‘Wise’, over 130 Fixed Penalty Notices had been issued in relation to fly-tipping under the Environment Protection Act in 2024-25.
Councillor Paul Miller, Deputy Leader of Council and relevant Cabinet Member, responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: The Labour Leader and Deputy Leader of the Council has indicated his support in principle for the tourist levy in Pembrokeshire. Councillor Williams has already expressed his lack of support so would the leader clarify whether he and the rest of his current cabinet members are also in favour of the levy? In response, Councillor Paul Miller stated that the statement released by the Council was supported by all Cabinet Members, with no intention from the current administration to take forward a visitor levy during this administration. It would be a matter for any new incoming administration to determine whether it wished to consider a visitor levy for the County. Councillor Alan Dennison raised a supplementary question seeking clarification as to whether the Leader felt that the Deputy Leader's recent statement regarding the tourism levy not being introduced prior to the next election was merely a publicity stunt given that he lacks the authority to enact such a measure. In response, the Leader stated that the statement was not a publicity stunt, and such decision would be one for full Council. Cabinet’s support of the statement was expressed and was stated to have been made to provide some certainty to the tourism industry between now and the next elections in 2027.
Councillor Jon Harvey, Leader of Council, responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Given the current generous compensation packages for senior officers and the increased prevalence of remote work, could the leader clarify the reasoning behind any future promotions or appointments to senior roles, the necessity of including a company car in the remuneration package? In response, the Leader stated that the recruitment landscape for senior roles in Local Government had become increasingly challenging, but the added consideration of the geographical context of Pembrokeshire brought even greater implications of not being able to attract suitable people. The need for the Council to be competitive in its total salary package to ensure it can attract talent to the area and retain that talent for the long term was highlighted. It was stated that the ability to secure the right people, who may be required to relocate, would be significantly impacted if the Council did not offer competitive packages. The expectations on Senior Officers to manage resources within tight financial constraints means Officers are working harder to provide services so the value the Council places on people, their work and commitment to the Council and Pembrokeshire is demonstrated through their total package. It was noted that the allocation of a lease car was part of the terms and conditions of the contracts of employment of Senior Officers and although remote working was undertaken, Senior Officers were expected to attend office locations and Council sites for the majority of their working hours, with many Officers attending meetings across Wales to represent the Council. Members were informed that any changes to the terms and conditions would need to be determined by Council through its annual Pay Policy which had recently occurred in April 2025. Any variation to the current arrangement would need to be determined and then consulted with any individuals, where it may be necessary to compensate for this change to terms and conditions. It was stated that the Council regularly benchmark its salaries with other similar types of organisations and other Councils and if it did not have the total package in place, it would be less competitive and less likely to attract good people to join Pembrokeshire. Councillor Alan Dennison raised the following supplementary question: Would the Leader agree that it might be wise to reduce such package luxuries in order to improve the quality of services the Council provides, and in doing so would enable the Council to better align its priorities with the needs of those who fund it rather than those who benefit from them. In response, the Leader stated that he did not agree with that suggestion as he understood the need to provide a competitive package to ensure the Council attracts the highest calibre of Officers. It was added that it was also his understanding that the cost of employers National Insurance (NI) contributions on a lease car was less than the cost of the employer's NI contributions on equivalent salaries with no lease car.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Alan Dennison prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: Given the multi millions being spent on improving Haverfordwest town centre, could the cabinet member for Highways and Transportation provide an update on the timeline for replacing the appalling temporary streetlights on Hamilton Terrace and Charles Street? The current fixtures are not in harmony with the town's aesthetic, and their presence detracts from the overall appeal of the main shopping area and front street. In response, Councillor Rhys Sinnett stated that Hamilton Terrace was part of the Trunk Road network and the provision of Street Lighting along that section of Highway was therefore the responsibility of the South Wales Trunk Road Agency (SWTRA). The Council was not aware of any temporary lights on Charles Street. It was stated that within the Eastern, residential part of the street there were aluminium streetlighting columns with modern LED lanterns and in the Western section, in keeping with the street’s character as a Town Centre, the lighting consisted of heritage columns with decorative lanterns, which was by way of design, and should not be considered a temporary measure. It was added that on the Rath, near to Hamilton Terrace, there was a short section of decorative street lights which had been identified as approaching end-of-life and due to the exposed environment, the Council was currently sourcing suitable coated-aluminium heritage lighting which would replace the existing apparatus in the coming months. By way of supplementary question, Councillor Alan Dennison requested that the Cabinet Member write to the Highways Authority and/or the Welsh Government to request that the lights be replaced with the same style ones that were removed, of similar style to the ones planned for the Rath area. The Cabinet Member agreed that the Council would write to the South Wales Trunk Road Agency as requested and provided assurance that the Local Member would be provided with updates regarding the replacement of any lights on the Rath and discussions which take place with the Trunk Road Agency around any replacement of street lights on Hamilton Terrace.
Decision as recorded
RESOLVED That the Notice of Motion be referred to the Corporate Overview and Scrutiny Committee.
A Notice of Motion was submitted by Councillor Michael Stoddart in the following terms: Given the turbulence on the global financial markets; the parlous state of the UK's public finances; Pembrokeshire County Council's projected funding gap; and the government's softening of its policies on the switch to EV vehicles and heat pumps, this council establishes a seven person, politically balanced working group to review the authority's decision to declare a climate emergency at its meeting on 9 May 2019. The working group will be asked to: (a) examine the effect of the emergency declaration on the level of council tax in Pembrokeshire and particularly the extent to which any such increases militate against the authority's anti-poverty policies. (b) The cost of decarbonising the council's housing stock and the effect this has had on the authority's ability to finance the building of new housing. (c) The extent to which the council's decarbonisation programme has contributed to a reduction of the risk of runaway global temperature increases, and (d) Any other effects that the working group considers may have adversely impacted the wellbeing of the residents of Pembrokeshire. Moved by Councillor Michael Stoddart; Seconded by Councillor Mark Carter The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be referred to the Corporate Overview and Scrutiny Committee.
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