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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That the Notice of Motion be recommended to Council for adoption.
RESOLVED That the award of a construction contract to WB Griffiths & Son Ltd be approved for the redevelopment of the former Motor World site, 70A-80A Charles Street, Milford Haven, for 24 affordable homes to increase the Authority’s housing stock.
RESOLVED That the repurposing of activity and the creation of a new Transformation and Innovation Board be agreed.
RESOLVED That option (ii) be agreed to enable St Davids City Council to continue a Public W.C. provision for as long as they see fit, subject to: a restriction that St Davids City Council would not be able to dispose of the asset within the next 10 years without the consent of Pembrokeshire County Council.
RESOLVED That the actions within the Play Sufficiency Action Plan be approved, to ensure that Pembrokeshire continues its commitment to being a play friendly County.
RESOLVED That the model Pay Policy 2024/2025 be endorsed prior to its circulation to Governing Bodies for adoption.
RESOLVED That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc. The vote for the Original Motion as amended, undertaken by way of a show of hands, was carried. RESOLVED (a) That the progress being made against the objectives set out in the Welsh in Education Strategic Plan, and Welsh Government’s feedback to the Council’s 2023/24 Annual Report, be noted. (b) That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc.
it was resolved that a consultation take place in regards to establishing a school-led federation. Councillor Woodham added that both schools would now work with Local Authority Officers to undertake the appropriate consultation. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader sought confirmation that the two schools were content with the approach. Councillor Woodham confirmed that to be the case. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the decisions of St Florence Church in Wales VC School and Penrhyn Church in Wales VC School to proceed to consult on a federation of the two schools be noted; and the Director of Education be authorised to commence consultation on behalf of the two schools.
RESOLVED That the report be noted.
RESOLVED That authority to invite and evaluate tenders using our Dynamic Purchasing System for Bus and Taxi Services for education transport requirements be delegated to the Interim Head of Infrastructure and Environment to award the subsequent contracts.
RESOLVED That option 1 be approved to continue to provide Grant Funding to PACTO for community transport development and support.
RESOLVED (a) That the Environmental Services Strategy be approved and that the associated actions outlined in the report be endorsed. (b) That the following actions from within the Environment Strategy be endorsed: · The Development of Reuse Shops at Waste & Recycling Centres (WRCs) · Expansion of Kerbside Recycling Scheme · Reduction of Residual Waste Arisings · Enhancement of Public Engagement and Education
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A to D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was resumed at this juncture. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Neil Prior. For the Motion: Councillors Paul Miller, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [6] There were no votes against or abstentions. RESOLVED (a) That the uncapped UK Shared Prosperity Fund (SPF) applications be approved, i.e. those seeking less than £140,745 in UKSPF, as listed in Appendix C. (b) That the capped UKSPF applications listed in Appendix C be approved in principle and that authority be delegated to the Director of Resources, in conjunction with the Cabinet Member for Place, the Region, Climate Change and Rural Affairs, to formally approve these applications once the reduced output and outcome targets are known. (c) That the capital programme be updated as necessary for the allocation of capital UKSPF. Councillor Miller stated that subject to due diligence checks from Officers in regards to confidentiality, Appendices A to C would be released to the public.
The Leader wished to announce that the meeting would be the last Cabinet meeting for Councillors Neil Prior and Joshua Beynon, as they had both decided to step down from Cabinet for personal reasons, from May 2025. The Leader stated that during his time on Cabinet, Councillor Prior had been at the centre of driving impactful change and modernisation for the Authority. He had been instrumental in the creation of the Council's first Programme for Administration and bringing the first ever Corporate Peer Challenge to Wales, which had resulted in significant and positive change in working practices. Councillor Prior had also chaired the Public Service Board to help encourage and embed greater collaborative working within other statutory bodies and partners across Pembrokeshire, focusing on long-term issues, such as poverty and the importance of strengthening communities. The Leader stated that Councillor Joshua Beynon was appointed as a Cabinet Member for Corporate Finance and Efficiencies in May 2025, and had carried out what was a difficult role with 100% commitment, passion and drive. He stated that given the financial pressures that the Council faces, along with all other Local Authorities, Councillor Beynon had worked incredibly hard to safeguard services and secure the Council's financial future. The Leader then thanked them both for their service on Cabinet and wished them well in their new endeavours.
The following declarations were made: Item 6 – Award of Construction Contract for 24 Flats and Communal Spaces at 'Haven View', 70a- 80a Charles Street, Milford Haven Councillor Neil Prior declared a personal and prejudicial interest by virtue of being a non-executive Director of Pobl Group, but stated that he had a dispensation to speak but not to vote. Item 18 – UK Shared Prosperity Fund - Result of 2025-26 Open Call Councillor Michelle Bateman declared a personal and prejudicial interest by virtue of being a Trustee of the VC Gallery. Councillor Jon Harvey declared a personal and prejudicial interest by virtue of his wife being employed by PAVS.
Councillor Michelle Bateman Moved the Minutes; Seconded by Councillor Guy Woodham. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Cabinet Meeting held on 17 March 2025 be approved as a correct record.
Decision as recorded
RESOLVED That the Notice of Motion be recommended to Council for adoption.
Cabinet considered a report by the Assistant Chief Executive which outlined the following Notice of Motion submitted by Councillor Michael Williams: We ask PCC to support the proposal for the Crown Estate assets to be devolved to the people of Wales, so that profits can be used to invest in the economy and communities of Wales. A poll in 2023 showed that 75% of the population were in favour of taking control of the assets of the Crown estate rather than the profits going to the Treasury and the Crown. Local Authorities are under huge financial pressure and placing the Crown Estate in the hands of Wales would be a significant step to address the lack of investment in our Local Government. We call upon the Welsh Government to ask Westminster to devolve the assets and revenue of the Crown Estates as a matter of urgency, as was done in Scotland in 2017. We demand that Wales is treated fairly and accepts management of the Crown Estate land for the benefit of the people of Wales. The Leader introduced the Motion and read out Councillor Williams’ supporting statement. He referred to the final question in the statement which related to how much the Authority currently pays to the Crown Estate, and responded by saying that there was a total of £59,000 per annum for the use of various parcels of land, which was said to be around 16 leases. He added that the Authority was unable to comment on how much the Estate obtains from other tenants around the County, as that information was unavailable to the Authority. The Leader then commented that he was supportive of the Notice of Motion. The Leader Moved the Recommendation; Seconded by Councillor Rhys Sinnett. Councillor Rhys Sinnett also stated his support for the Motion and explained that it was about equity and fairness for Wales. He referred to the potential within the County, such as offshore wind, as well as supporting the devolution of the Crown Estates assets to Wales. He also referred to the issue being at the UK Government level, as the Welsh Government was supportive of the devolution principle, and stated that as much money as possible that was generated in Wales should be retained and spent in Wales. Councillor Jacob Williams stated that he could not see the downside of this proposal, simply because it was not addressed in the report. He stated that he was happy to support the Motion in the absence of being aware of any potential issues, due to the support from all but two Local Authorities in Wales. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [7] Against the Motion: Councillor Paul Miller [1] There were no abstentions. RESOLVED That the Notice of Motion be recommended to Council for adoption.
Cabinet had received a report by the Interim Head of Environment and Infrastructure which outlined the following Notice of Motion submitted by Councillors Aaron Carey and Jonathan Grimes: For a full Traffic Study to be undertaken in Pembroke town within the next six to eight months, to include 1. Road Safety 2. Exploring options to reduce the high emission rate 3. Source of grant money to fund any works arising from the study. The Leader announced that the Notice of Motion had been withdrawn by the originators of the Motion, as they were satisfied that the work requested was already being addressed.
Decision as recorded
RESOLVED That the award of a construction contract to WB Griffiths & Son Ltd be approved for the redevelopment of the former Motor World site, 70A-80A Charles Street, Milford Haven, for 24 affordable homes to increase the Authority’s housing stock.
Cabinet considered a report by the Director of Social Care and Housing which outlined the Authority’s Contract Procedure Rules, specifically rule 1.73 to award an NEC3 Option A – Fixed Price Lump Sum construction contract following evaluation of a bid offer and subsequent approval by budget holders. Councillor Michelle Bateman, the Cabinet Member with responsibility for Housing, introduced the report and stated that the report was seeking approval to award a Fixed Price Lump Sum construction contract, following evaluation of a bid offer and subsequent approval by budget holders. She added that the project was to build new one-and two-bedroom flats on a site in Charles Street, Milford Haven, which was previously the Motor World shop. Councillor Bateman highlighted that approval for the construction phase was originally delegated to the Director of Social Care and Housing, however, due to change in design, programme and cost, the decision was being returned to Cabinet for a decision to award the construction contract (Phase 2). She added that the new design complied with the latest Welsh Development Quality Requirements and would achieve an Energy Performance Certificate rating of A. Councillor Michelle Bateman Moved the Recommendation; Seconded by Councillor Guy Woodham. Councillor Guy Woodham wished to acknowledge the amount of work that had gone into the project up to this point, and stated that to have affordable housing in Charles Street seemed an ideal opportunity to regenerate some of that area as well. Councillor Paul Miller stated that he was pleased to see that the project was finally starting in June. Councillor Rhys Sinnett echoed Councillor Miller’s comments and wished to acknowledge the good result, and suggested that the project be progressed as quickly as possible in order to complete the development for the people in Milford Haven. The Leader agreed with Councillor Sinnett and stated that the scheme had been ongoing over the years, but highlighted that it was finally a financially viable scheme, with the assistance of a social housing grant from Welsh Government. He stated that he was happy to support. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Rhys Sinnett, Jacob Williams and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the award of a construction contract to WB Griffiths & Son Ltd be approved for the redevelopment of the former Motor World site, 70A-80A Charles Street, Milford Haven, for 24 affordable homes to increase the Authority’s housing stock.
Decision as recorded
RESOLVED That the repurposing of activity and the creation of a new Transformation and Innovation Board be agreed.
Cabinet considered a report by the Chief Executive which outlined arrangements for a new Transformation and Innovation Board. Councillor Neil Prior, the Cabinet Member with responsibility for Communities, Corporate Improvement and the Well-being of Future Generations, introduced the report and reflected on how much the Authority had progressed over the last eight years, moving to a much more modern Authority. He stated that despite all the good work, the Authority remained in a difficult position, with less money available and the need to find innovative ways of working. He welcomed the Chief Executive establishing a new Transformation and Innovation Board, which would focus on four key areas: preventions, digital and AI, Target Operating Model/Vanguard, and decarbonisation. Councillor Prior then asked that the ongoing work with communities be a part of the preventions agenda. He believed that there was a huge opportunity to continue working in partnership with the voluntary sector in Pembrokeshire and the Health Board, as well as building on the strong partnerships already in place. Councillor Prior also stated that he was pleased to see the inclusion of digital and AI, and also referred to the importance of the Target Operating Model and Vanguard work, and the introduction of the decarbonisation key area. He also stated that he was pleased to see multiple sponsors and owners leading the work, as success required multiple, collective ownership. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader stated his support for the new Transformation and Innovation Board, as well as the key themes, and noted Councillor Prior’s point regarding community working. He added that Councillor Prior’s work over the last few years building community relationships was to be applauded. Councillor Rhys Sinnett thanked Councillor Prior for all the work he had done for driving transformation within the Authority. He agreed with the key themes and sought clarification as to how the Board would review its work to ensure each theme was monitored, as well as including any new challenges that may emerge within the transformation structure. In response, Councillor Prior explained that the work of the Board would be reported to Cabinet twice a year, but added that there had to be the flexibility to adapt and change aspects of the structure if necessary, and that the themes need to run concurrently, hence the importance of multiple ownership. Councillor Prior also wished to thank the people who had contributed to the successes that had been achieved over the last few years. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the repurposing of activity and the creation of a new Transformation and Innovation Board be agreed.
Decision as recorded
RESOLVED That option (ii) be agreed to enable St Davids City Council to continue a Public W.C. provision for as long as they see fit, subject to: a restriction that St Davids City Council would not be able to dispose of the asset within the next 10 years without the consent of Pembrokeshire County Council.
Cabinet considered a report by the Assistant Chief Executive which outlined the request received from St Davids City Council for a freehold transfer of the public convenience at Bryn Road, St Davids at less than best value in accordance with General Disposal Consent (Wales) 2003. Councillor Paul Miller, the Deputy Leader, introduced the report and stated that the building was provided to the Council for the purpose of providing public conveniences; however, it was proposed that this was no longer the case in this location, therefore the building was being handed back to St David's City Council. He believed that it was perfectly reasonable, and highlighted the safeguards in place. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Rhys Sinnett. The Leader stated that it was a straightforward and sensible approach and was happy to support. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That option (ii) be agreed to enable St Davids City Council to continue a Public W.C. provision for as long as they see fit, subject to: a restriction that St Davids City Council would not be able to dispose of the asset within the next 10 years without the consent of Pembrokeshire County Council.
Decision as recorded
RESOLVED That the actions within the Play Sufficiency Action Plan be approved, to ensure that Pembrokeshire continues its commitment to being a play friendly County.
Cabinet considered a report by the Director for Education which outlined the proposed Play Sufficiency Assessment and Action plan for 2025-2028. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and outlined the details of the Play Sufficiency duty, as part of the Welsh Government's anti-poverty agenda. He explained that the Authority commissioned a Premier Advisory Group to complete the 2025 Play Sufficiency Assessment, and referred to the methodology followed and the key actions from the assessment that were detailed within the report.He added that along with consultation findings, the data from the report highlighted key demographic trends that would influence the provision of play opportunities across the County. Councillor Woodham then outlined the results of the assessment and the Strategic Plan that would be enabled moving forward. He stated that the demographic analysis highlighted key challenges and opportunities for play sufficiency in Pembrokeshire, and that while some areas would require sustained investment in play infrastructure due to high and stable child populations, others may need adaptable solutions to account for declining numbers. He also wished to note that over the last three years, a vast amount of play opportunities had been delivered in Pembrokeshire, with the Welsh Government Play Works funding having been successfully used to deliver opportunities in partnership with other teams and the third sector. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader stated that play was vitally important for children of all ages, and commended the work of the Lead for Early Years, Childcare and Play and her team over the last few years, to enhance the play provision within Pembrokeshire. He also stated his support for the Recommendation. Councillor Rhys Sinnett also referred to the importance of play, as well as access to good, safe outdoor play areas. He believed that the whole issue of play needed to be reviewed in terms of how it would be funded moving forward, as there was a significant challenge to maintain such areas. He added that in the past, the Authority had relied on communities and community groups to source and access funding. He therefore wished for the matter to be brought into future prevention discussions, and acknowledged that it would be a long term piece of work. The Lead for Early Years, Childcare and Play wished to highlight that she had been notified recently by the Welsh Government that the Authority had received a Capital Grant of £193,631 for the maintenance of parks. She stated that she was currently contacting all Town Councils and Schools with the guidance for the applications form to bid for the funding. She added that the funding was for one year, until 31st March 2026. Councillor Sinnett was pleased to hear about the Capital Grant and stated that it was about making the funding go as far as possible and to spread the opportunity across the County. The Leader stated that it showed a commitment from Welsh Government and hoped that the grant could be repeated going forward. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the actions within the Play Sufficiency Action Plan be approved, to ensure that Pembrokeshire continues its commitment to being a play friendly County.
Decision as recorded
RESOLVED That the model Pay Policy 2024/2025 be endorsed prior to its circulation to Governing Bodies for adoption.
Cabinet considered a report by the Director for Education which outlinedthe model Pay Policy 2024/2025 to be circulated to Governing Bodies for adoption. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that the 22 Welsh Local Authorities had agreed a National Teachers’ Pay Policy. He stated that the Policy had been subject to consultation with all recognised Teaching Associations on a national basis, and that the over-arching principles of the Policy remain unchanged from the previous Regional Policy. Councillor Woodham then listed the main changes relating to pay, incorporated into the 2024 Pay and Conditions Document, as outlined in the report. He added that as the updated Policy addressed changes to the September 2024 Document, Governing Bodies needed to adopt an updated policy as a matter of urgency. Councillor Woodham explained that while the Local Authority could issue a “model” policy, the decision on whether to adopt the model policy or to agree their own version, following union consultation, rested solely with Governing Bodies. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Jacob Williams. Councillor Rhys Sinnett referred to the Governing Bodies being able to agree their own policy, and suggested that that would be particularly challenging. In response, Councillor Woodham explained that he was not aware of any school choosing that option, and that at the national level, the negotiations had taken place and the terms seemed reasonable; therefore it would be the easier option to adopt the updated Policy. He anticipated that all Governing Bodies would be accepting the model Pay Policy. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the model Pay Policy 2024/2025 be endorsed prior to its circulation to Governing Bodies for adoption.
Decision as recorded
RESOLVED That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc. The vote for the Original Motion as amended, undertaken by way of a show of hands, was carried. RESOLVED (a) That the progress being made against the objectives set out in the Welsh in Education Strategic Plan, and Welsh Government’s feedback to the Council’s 2023/24 Annual Report, be noted. (b) That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc.
[Councillor Michelle Bateman declared a personal interest during this item of business by virtue of her daughter currently undertaking her GCSE’s through the medium of Welsh.] Cabinet considered a report by the Director for Education which outlined the progress made against the Council’s Welsh in Education Strategic Plan (WESP) 2022-2031. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and provided the background on the WESP, as well as the regulations and new requirements. He then referred to the overarching Welsh Government target and the associated outcomes, as outlined in the report, and explained that the overarching target detailed the expected increase of Year 1 children taught through the medium of Welsh in the Local Authority’s area, during the lifespan of the plan, which was said to represent a significant challenge for Pembrokeshire. As a result of this, Councillor Woodham highlighted that a summary of the strategies included as part of the WESP to address this challenge were listed in the report. Councillor Woodham highlighted that the number of Year 1 pupils receiving their education through the medium of Welsh had increased by 13.6%, reaching 333 by January 2024. However, the anticipated gap between the number of Year 1 pupils and the minimum target, if no further Welsh medium provision expansion takes place, indicated a deficit of approximately 53 pupils. He went on to explain that meeting the targets set out by Welsh Government could only be achieved by fulfilling the various strategies, most notably establishing new Welsh medium provision. He added that this would need to be realised through statutory school organisation proposals and therefore capital investment. Councillor Woodham also referred to pupil population decline; however, from a Welsh medium provision perspective, the decline in these traditional Welsh speaking areas of north Pembrokeshire had been compensated by Ysgol Caer Elen and Ysgol Hafan y Mor. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Rhys Sinnett. Councillor Paul Miller referred to pupil population decline, and sought confirmation as to whether it meant that the Welsh medium language education provision would need to be pushed to less traditionally Welsh speaking areas of the County. Councillor Woodham stated that it was an area that required focus, and suggested that a piece of work needed to be done in terms of ensuring that the opportunity of Welsh medium education was being provided to Welsh learners, as well as what was deliverable for the Authority given the various constraints and challenges. Councillor Miller asked how the demand for Welsh medium education provision was established. In response, Councillor Woodham referred to the opening of Ysgol Caer Elen and the number of learners from across the County that wished to attend that school. He stated that the numbers wishing to attend the school was a significant indication that there could be a need for Welsh medium provision in Milford Haven at primary level. The Director for Education further explained that information regarding preferences was usually undertaken through the admissions process for primary schools and nurseries, and such data was re-calculated when families applied for statutory school places, which provided the total number on an annual basis. He added that since 2018, there had been significant growth, partly as a result of Ysgol Caer Elen opening and the increasing numbers of families in the south wanting Welsh medium education. He referred to exceeding demand at Ysgol Caer Elen due to significant appeals, hence the need to look at other areas where there was no Welsh medium provision. Councillor Miller suggested that some families wished for their children to attend good schools, regardless of whether it was English or Welsh medium provision. He then questioned how the demand could be differentiated between families wishing for a Welsh medium education or a good education in a good school. In response, the Director for Education explained that the demand was not differentiated, and that the Directorate worked with the preferences of parents at the point of admission and made decisions based on such preferences. He added that parents were not required to give any information regarding the type of school they wanted. Councillor Miller believed that this was an important gap in the process, and suggested that a methodology needed to be devised in order to determine the difference in the preferences of parents. The Director for Education explained that there was nothing in the Admissions Code to enable such a development, but added that it could be looked into. Councillor Michelle Bateman stated that she supported the ambition of Welsh Government, and was supportive of the Welsh language and the WESP. However, she believed that more needed to be looked into regarding post-16 provision, specifically in relation to the transition to higher education and job opportunities in areas like Pembrokeshire. She also suggested that the Welsh Government and the UK Government needed to look at the impact of some of their policies on the Welsh language, particularly in farming and rural communities. She also referred to the way in which such data was collected via the census, and the need to standardise the questions in the census to avoid variation. Councillor Miller referred to the important preliminary work that was still ongoing in the background, as part of the aspiration to change the language category of some schools. He then sought clarification as to what the formal process was for consulting and engaging with the school population around a process for transition. In response, the Director for Education explained that to change the language category of the school, a formal consultation would need to be undertaken and referred to providing effective education in both streams in the outlined schools. Councillor Miller then asked for clarity around the fact that learners who had attended a Welsh medium setting in the primary phase would be encouraged and expected to continue with this when transitioning to subsequent key stages of the secondary phase, as referenced in the report. He also wished for it to be confirmed that there was nothing in the Admissions Policy that would detriment families choosing to transition. In response, the Director for Education confirmed that there was nothing in the Admissions Policy that would prevent families to transfer from one language stream to the other. He added that the greatest challenge currently was families who had been through English medium in the primary stage, wishing to transfer to Welsh medium in the secondary stage. He then referred to the Welsh Immersion Grant that assisted families in this process. Councillor Miller referred to the Welsh in Education Forum and its membership, and suggested that there should be a broader range of people on the Forum. Councillor Woodham stated that he was happy for the membership to be considered to ensure maximum benefit. The Director for Education agreed that the membership could be amended and translation services provided where required. Councillor Jacob Williams highlighted the fact that Councillor Woodham was represented on the forum by one of the Welsh Language Champions, Councillor Aled Thomas, and questioned how he could be an Executive representative, or whether it was more of a delegation. In response, Councillor Woodham stated that as he was not a Welsh speaker, which had resulted in the appointment of two Welsh Member Champions to assist with that side of his Cabinet role. He added that he did not have a problem with the word ‘representative’, but was happy for it to be amended if it was felt necessary. He explained that it was more about engagement through the Welsh Language Champion, and that the forum was delivering what it was designed to deliver, and if an Executive discussion was required, then he would attend. He highlighted that he also received updates in regards to what was said at the Forum. Councillor Williams referred to the meetings of the Forum taking place in Welsh only, and hoped that the language barrier was not the reason as to why Councillor Woodham was not participating. Councillor Woodham stated that he did not feel that he could not attend due to the language barrier, and highlighted that interpretation was available if necessary. Councillor Bateman wished for reassurance in regards to the current School Modernisation Working Group being fully briefed on the WESP, and that any implications on the WESP were fully integrated into any conversations that the Working Group may be having. The Director for Education confirmed that the WESP had been discussed fully with the Group, as there were a number of important implications involved with the WESP and the Welsh Language. Councillor Miller then Moved the following Amendment: That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc. The Amendment was Seconded by Councillor Jacob Williams. Councillor Woodham raised concerns around the intention of the Amendment and the desired outcome. The Director for Education explained that there was feedback from Welsh Government on various aspects of the WESP to review moving forward, and added that the Amendment could also be looked at; however, he was unsure whether it could be done as a recommendation against the 2023-2024 report. Councillor Miller stated that he did intend for the Amendment to be a recommendation against the 2023-2024 report, but instead something that could reviewed by the Director for Education in relation to the data on demand. Councillor Neil Prior then questioned what the desired end result was in regards to the proposed Amendment. Councillor Miller explained that he wished for data to be collated in regards to the demand for Welsh language education in conjunction with the demand for a good school. Councillor Prior questioned whether the Amendment could be made clearer on what the desired outcome was. Councillor Miller believed the Amendment to be stage one of the matter, and that what would be done with the data could be decided at a later stage. The vote for the Amendment, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Amendment: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [7] Against the Amendment: Councillor Joshua Beynon [1] There were no abstentions. RESOLVED That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc. The vote for the Original Motion as amended, undertaken by way of a show of hands, was carried. RESOLVED (a) That the progress being made against the objectives set out in the Welsh in Education Strategic Plan, and Welsh Government’s feedback to the Council’s 2023/24 Annual Report, be noted. (b) That the Director of Education be tasked with exploring how demand for Welsh language can be better captured. In particular this work should focus on disaggregating demand for Welsh Medium Education from other school choice considerations such as perceptions of learning outcomes, facility quality etc.
Decision as recorded
it was resolved that a consultation take place in regards to establishing a school-led federation. Councillor Woodham added that both schools would now work with Local Authority Officers to undertake the appropriate consultation. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader sought confirmation that the two schools were content with the approach. Councillor Woodham confirmed that to be the case. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the decisions of St Florence Church in Wales VC School and Penrhyn Church in Wales VC School to proceed to consult on a federation of the two schools be noted; and the Director of Education be authorised to commence consultation on behalf of the two schools.
Cabinet considered a report by the Director for Education which outlinedthe decisions of St Florence VC School and Penrhyn VC School to commence consultation on establishing formal federations for the two schools. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that since September 2022 the two schools had been in an informal collaboration, with the Headteacher of St Florence acting as the Executive Headteacher. He explained that in order to formalise the collaboration, the Governing Bodies of both schools had considered establishing a federation. He stated that the schools would remain as separate establishments, and that following extraordinary meetings of both Governing Bodies in February 2025, it was resolved that a consultation take place in regards to establishing a school-led federation. Councillor Woodham added that both schools would now work with Local Authority Officers to undertake the appropriate consultation. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Michelle Bateman. The Leader sought confirmation that the two schools were content with the approach. Councillor Woodham confirmed that to be the case. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the decisions of St Florence Church in Wales VC School and Penrhyn Church in Wales VC School to proceed to consult on a federation of the two schools be noted; and the Director of Education be authorised to commence consultation on behalf of the two schools.
Cabinet considered a report by the Assistant Chief Executive which outlined the work undertaken to acquire additional external funding, which provided options for Cabinet to address the latest budget position relating to two Haverfordwest Regeneration schemes, the Heart of Pembrokeshire (HoP) and Western Quayside, without impacting the level of contribution from the Council. Councillor Paul Miller, the Deputy Leader, introduced the report and stated that the Authority had been successful in achieving grant funding from partners, and that the report sought to allocate the funding to the relevant projects. Councillor Paul Miller Moved the Recommendation; Seconded by the Leader. The Leader wished to confirm that there was no increase in funding from the Authority. Councillor Miller confirmed that to be correct, and explained that the Authority had applied to partners for additional funding for the outlined schemes, and that the requests for such funding had been granted. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. DECISIONS (a) That the budget associated with the Haverfordwest Regeneration Schemes, Heart of Pembrokeshire (HoP) and Western Quayside be increased and reallocated, as per Appendix A, to accommodate the additional external grant funding from Transforming Towns and Shared Prosperity Fund 2, and the Capital Programme be updated accordingly. (b) That subject to securing additional external funding, authority be delegated to the Director of Resources to increase the HoP and post HoP fitout project budgets on condition that the Council’s contribution does not increase.
Decision as recorded
RESOLVED That the report be noted.
Cabinet considered a report by the Head of Human Resources which outlined the Equality in Employment Report for 2023 – 2024. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated thatit would be considered by the Strategic Equality Action Plan group at its next meeting. He explained that employment monitoring for 2023-24 in Pembrokeshire outlined a similar situation to previous years, despite the differentials seen in previous years, such as the gender pay gap closing. He explained that the desired outcome from the report was to provide the wider public and stakeholders with information on the Authority’s employment practices, as well as allowing the Authority to establish how it was meeting its employment objectives in its Strategic Equality Action Plan. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Michelle Bateman. Cabinet was content with the report. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report be noted.
Decision as recorded
RESOLVED That authority to invite and evaluate tenders using our Dynamic Purchasing System for Bus and Taxi Services for education transport requirements be delegated to the Interim Head of Infrastructure and Environment to award the subsequent contracts.
Cabinet considered a report by the Interim Head of Infrastructure and Environment which outlined Education Transport Contracts. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the report covered a number of education transport routes that required retendering for September 2025. He wished to note that education transport procured around 250 routes made up of taxi, minibus, and large bus contracts, which provided transport for both mainstream pupils and those with additional needs. He highlighted that the annual cost to be around about £8 million, which was a significant sum of money for the Authority as a whole. Councillor Sinnett added that the Authority had a statutory duty to provide this transport, therefore the process had to be undertaken. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Paul Miller. The Interim Head of Infrastructure and Environmentwished to highlight that the policy surrounding school transport was currently out for consultation, and stated that any comments surrounding school transport from Members and members of the public were sought. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That authority to invite and evaluate tenders using our Dynamic Purchasing System for Bus and Taxi Services for education transport requirements be delegated to the Interim Head of Infrastructure and Environment to award the subsequent contracts.
Decision as recorded
RESOLVED That option 1 be approved to continue to provide Grant Funding to PACTO for community transport development and support.
Cabinet considered a report by the Interim Head of Infrastructure and Environment which outlined funding to Pembrokeshire Association of Community Transport Organisations (PACTO), to support their work to develop and support community transport services in Pembrokeshire over the next five years. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the outlined funding was a continuation of the funding profile that currently existed with the organisation. He explained that the total funding would be in the region of around £230,000. Councillor Sinnett added that PACTO offered support, guidance and advice for a range of providers that helped to link and connect communities, particularly rural communities. He stated that they also assisted community transport providers with seeking to get grant funding from other sources, as well as having significant positive impacts on the network across the County. Councillor Rhys Sinnett Moved the Recommendation; Seconded by the Leader. Councillor Jacob Williams wished to clarify which Act the report was referring to under background and context, to which Councillor Sinnett confirmed that the report was referencing the Transport Act. The Leader referred to the significant amount of grant funding that PACTO had received, which was said to be a positive, and added that PACTO was a vital service within Pembrokeshire. He then sought clarification as to whether the additional funding being provided by the Authority moving forward, would allow the organisation the same opportunity to apply for various grants. In response, Councillor Sinnett confirmed that to be the case and referred to the Mobility Foundation grant that they had received a few years ago, which had really moved the organisation forward. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That option 1 be approved to continue to provide Grant Funding to PACTO for community transport development and support.
Decision as recorded
RESOLVED (a) That the Environmental Services Strategy be approved and that the associated actions outlined in the report be endorsed. (b) That the following actions from within the Environment Strategy be endorsed: · The Development of Reuse Shops at Waste & Recycling Centres (WRCs) · Expansion of Kerbside Recycling Scheme · Reduction of Residual Waste Arisings · Enhancement of Public Engagement and Education
Cabinet considered a report by the Interim Head of Infrastructure and Environment which outlined theEnvironmental Services Strategy for 2025-2030. Councillor Rhys Sinnett, the Cabinet Member with responsibility for Residents’ Services, introduced the report and stated that the Strategy provided direction in relation to the significant policy and legalities in place in regards to waste management. He then thanked the workforce in Waste and Environmental Services for their hard work under difficult circumstances. He referred to compliance and mentioned that the Strategy had been for public consultation, as well as to the Policy and Pre-decision Overview and Scrutiny Committee, where it was discussed in depth, and that the issues raised at that meeting were noted within the report. Councillor Sinnett added that there was broad support and agreement for the direction of the Strategy, and went on to outline the key issues within the Strategy, as well as key priorities, as listed within the report. Councillor Rhys Sinnett Moved the Recommendation; Seconded by Councillor Neil Prior. The Interim Head of Infrastructure and Environment wished to highlight that the Strategy as a whole aligned with Welsh Government objectives, as well as the Authority’s objectives. She also referred to additional funding from Welsh Government, circa £1.3 million in order to implement re-use sites across the Waste and Recycling Centres, as well as introducing additional recycling streams over the summer. Councillor Neil Prior stated that it was a good Strategy and that waste collection was an incredible operation, and stated his support for the expansion of the kerb-side scheme. He then referred to one of the actions within the Strategy, ‘Enhancement of Public Engagement and Education’, and stated that he would like to see further engagement with the public that captured attention, beyond putting information on the website. Councillor Paul Miller also stated his support for the Strategy, particularly in relation to growing what recyclable materials could be collected, which he said to be a positive step. He then sought clarification as to whether being ranked 22nd on the Welsh Local Authorities residual yield was a positive thing. In response, the Interim Head of Infrastructure and Environment stated that it was a positive thing, and explained that Pembrokeshire had the lowest waste per household from a residual perspective generated across Wales. Councillor Miller asked that if that information was included in the Strategy, that it be made clear. The Leader stated that it was a positive report and echoed Councillor Sinnett’s comments regarding the Team’s hard work. He stated his support for the Strategy, as well as the re-use shops and the expansion of what could be collected. He raised concern around the 48% of recyclable materials going into black bags, and suggested that public engagement be a focus moving forward. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Jon Harvey, Paul Miller, Michelle Bateman, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [7] There were no votes against or abstentions. RESOLVED (a) That the Environmental Services Strategy be approved and that the associated actions outlined in the report be endorsed. (b) That the following actions from within the Environment Strategy be endorsed: · The Development of Reuse Shops at Waste & Recycling Centres (WRCs) · Expansion of Kerbside Recycling Scheme · Reduction of Residual Waste Arisings · Enhancement of Public Engagement and Education
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A to D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was resumed at this juncture. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Neil Prior. For the Motion: Councillors Paul Miller, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [6] There were no votes against or abstentions. RESOLVED (a) That the uncapped UK Shared Prosperity Fund (SPF) applications be approved, i.e. those seeking less than £140,745 in UKSPF, as listed in Appendix C. (b) That the capped UKSPF applications listed in Appendix C be approved in principle and that authority be delegated to the Director of Resources, in conjunction with the Cabinet Member for Place, the Region, Climate Change and Rural Affairs, to formally approve these applications once the reduced output and outcome targets are known. (c) That the capital programme be updated as necessary for the allocation of capital UKSPF. Councillor Miller stated that subject to due diligence checks from Officers in regards to confidentiality, Appendices A to C would be released to the public.
[Having previously declared a personal and prejudicial interest in this item of business, the Leader and Councillor Michelle Bateman left the meeting at this juncture. The Deputy Leader Chaired the meeting for this item.] Cabinet considered a report by the Head of Procurement and Revenue Services which outlinedthe results of the appraisal of applications to the UK Shared Prosperity Fund (UKSPF) received under the recent Open Call. The External Funding Managerintroduced the report and stated that a further allocation of UK Shared Prosperity Fund money had been allocated to the Authority by the UK Government. He highlighted that some of the money had already been allocated to the Authority’s four key anchor projects, and that just over £1 million remained, which had been put out to an open call. He stated that over 40 applications were received, 13 of which were unsuitable, and 28 of which were scored. He asked that Cabinet take into account the fact that there were two applications from one applicant in the top group, and asked that only one be approved, as well as capping awards at around £140,000 in order to take up the full amount, but to also spread that across the top eight applications. Cabinet considered excluding the public from the meeting in accordance with Section 100A (4) of the Local Government Act 1972, as Appendices A to D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Councillor Paul Miller Moved to exclude the public; Seconded by Councillor Neil Prior. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Paul Miller, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendices A to D involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered the exempt Appendices. The webcast was resumed at this juncture. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Neil Prior. For the Motion: Councillors Paul Miller, Joshua Beynon, Neil Prior, Rhys Sinnett, Jacob Williams and Guy Woodham [6] There were no votes against or abstentions. RESOLVED (a) That the uncapped UK Shared Prosperity Fund (SPF) applications be approved, i.e. those seeking less than £140,745 in UKSPF, as listed in Appendix C. (b) That the capped UKSPF applications listed in Appendix C be approved in principle and that authority be delegated to the Director of Resources, in conjunction with the Cabinet Member for Place, the Region, Climate Change and Rural Affairs, to formally approve these applications once the reduced output and outcome targets are known. (c) That the capital programme be updated as necessary for the allocation of capital UKSPF. Councillor Miller stated that subject to due diligence checks from Officers in regards to confidentiality, Appendices A to C would be released to the public.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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