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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That the submission be noted.
RESOLVED That the report be noted, with a further answer to be received from the relevant Officer in regards to Action 2 on the Action Log, relating to the cost of the statutory School Swimming Programme to the Authority.
RESOLVED That the Forward Work Programme be approved, with the inclusion of the following additions: · Fly-grazing Update – added to June meeting · Lower Priory, Havens Head Flooding Update – added to September meeting · Allotments – added to November meeting · Crematorium and Cremation Services - added to November meeting · Equestrian Centres Licensing - added to November meeting
RESOLVED (a) That the petition be noted. (b) That the Aspirational Bus Network for Pembrokeshire, which is being developed as part of Bus Franchising, includes the expansion and enhancement of Fflecsi services to ensure all rural settlements (including Ludchurch), have access to a daily local bus service. Please note, implementation is subject to availability of funding and transport resources.
RESOLVED That a Task and Finish Group be established to review the current policy and associated procedures.
RESOLVED (a) That the Waste and Recycling Collections Review (Appendix A)of services provided by Environmental Waste Services be noted. (b) That the Committee writes a letter to the Cabinet Member for Corporate Finance and Efficiencies in regards to Electric Vehicles.
RESOLVED That the proposed changes to the Dogs on Beaches enforcement procedures be noted; including the introduction of a trial for the 2025 season (1st May to 30th September).
RESOLVED That the report and the progress being made since the appropriation of the Bridge Innovation Centre facility to Economic Development and Regeneration be noted.
There were no non-Committee Members wishing to speak.
There were no declarations of interest made.
The Chair Moved the English and Welsh Minutes of the Extraordinary meeting held on 10 January 2025; Seconded by Councillor Tony Wilcox. The vote was taken by way of a show of hands and carried. Councillors Huw Murphy and Anji Tinley abstained from the vote. RESOLVED That the English and Welsh Minutes of the Extraordinary meeting held on 10 January 2025 be approved as a correct record. The Chair Moved the English and Welsh Minutes of the meeting held on 23 January 2025; Seconded by Councillor Steve Alderman. The vote was taken by way of a show of hands and carried. Councillors Huw Murphy and Anji Tinley abstained from the vote. RESOLVED That the English and Welsh Minutes of the meeting held on 23 January 2025 be approved as a correct record.
Decision as recorded
RESOLVED That the submission be noted.
The Chair introduced the public submission from Susan Lewis in regards to the Withyhedge Landfill Site, and asked the Public Protection Manager to give his response. The Public Protection Manager stated that the submission raised various questions, firstly in regards to Natural Resources Wales’ (NRW) responsibilities, and explained that a question regarding waste being turned away was a misunderstanding and that NRW had directly responded to Ms Lewis. Further questions related to the statutory duties in relation to air quality, to which the Public Protection Manager clarified that the Authority carried out its own air quality monitoring under the Environment Act (1995), with the responsibilities relating to specific air pollutants, of which hydrogen sulphide was not one to be monitored generally. In regards to the sanctions being faced by the RML, the Public Protection Manager stated that this was not driven by the Authority, and that NRW continued to undertake their own investigation to determine such sanctions. He then referred to the impact of hydrogen sulphide and what was being monitored, and stated that the monitor was picking up an odour threshold which was not necessarily health-related. He added that the Authority had been actively involved in working with NRW and Public Health Wales. The Public Protection Manager suggested that this aspect be reviewed and hoped that Members would support the level of work that had been undertaken over the last 18 months. He added that RML had advised that they wished to pay the Authority to continue the air quality monitoring for a further year. The Committee then raised the following points: • Councillor Rhys Jordan questioned whether receiving regular submissions on the matter was a good use of the Committee’s time, as he believed that Officers were doing their best to monitor the situation, but understood that it was important. • The Chair agreed and asked members of the public to report any changes to Officers, and urged the public to ask questions only on aspects that the Authority were responsible for, which would be public health, as the operational side of the matter was the responsibility of NRW. • The Public Protection Manager then suggested that Ms Lewis could contact Officers directly to get the information she needed regarding general air quality. • The Chair sought clarification as to whether the offer from RML in regards to refunding the Authority was for the air quality monitoring at Spittal School, to which the Public Protection Manager confirmed to be correct. Councillor Rhys Jordan Moved that the submission be noted; Seconded by Councillor Chris Williams. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the submission be noted.
Decision as recorded
RESOLVED That the report be noted, with a further answer to be received from the relevant Officer in regards to Action 2 on the Action Log, relating to the cost of the statutory School Swimming Programme to the Authority.
The Chair introduced the report and referred to the update regarding Haverfordwest Airport, and asked the Chief Property Officer to explain the latest position. The Chief Property Officer confirmed that the legal documentation would be completed and the handover of the airport to the new operator would be taking place on 1 April 2025. The Committee then raised the following points: • In relation to the Haverfordwest Airport handover, the Chair asked whether it would bring the Authority to cost neutral. The Chief Property Officer confirmed this to be the case. The Chair also questioned whether the Authority would continue to retain control of the trampoline park, to which the Chief Property Officer confirmed that it remained with the Authority. He added that the cost of the airport for the current financial year was yet to be confirmed, but from the moment the airport was handed over to the new operator, it would become cost neutral to the Authority. The Chair referred to the past yearly cost of the airport and congratulated the Officers for their work and the good result. • Councillor Viv Stoddart sought clarification as to how long the proposed lease would be for the new operator. The Chief Property Officer explained that it was a 15 year lease in the first instance, with an option to continue the lease when it was set to expire. Councillor Stoddart asked if rent was being paid for having the lease. The Chief Property Officer stated that there was a rent-free period for the first five years, then a rent would be negotiated following those five years. • Councillor Rhys Jordan wished to clarify whether the rent-free period was to allow the new provider to invest in the site. The Chief Property Officer confirmed that to be the case. The Chair then outlined the Action Log attached to the report as Appendix A. • Councillor Jordan referred to the answer to his question regarding the most expensive non-statutory service of the Authority within the Committee’s remit, and asked that it remain on the Action Log for a further response from Officers, as the answer given was not suitable. He stated that he wished to know the exact, or near as exact, cost of the statutory School Swimming Programme. Councillor John Cole Moved the Recommendation; Seconded by Councillor Steve Alderman. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report be noted, with a further answer to be received from the relevant Officer in regards to Action 2 on the Action Log, relating to the cost of the statutory School Swimming Programme to the Authority.
Decision as recorded
RESOLVED That the Forward Work Programme be approved, with the inclusion of the following additions: · Fly-grazing Update – added to June meeting · Lower Priory, Havens Head Flooding Update – added to September meeting · Allotments – added to November meeting · Crematorium and Cremation Services - added to November meeting · Equestrian Centres Licensing - added to November meeting
The Chair introduced the report and outlined the current Forward Work Programme of the Committee from June to November 2025. The Committee then raised the following points: • The Chair suggested that a progress update on the Fly-grazing situation be added to the June meeting, if there was something to report. Members agreed. • Councillor Huw Murphy referred to allotments in Pembrokeshire and the demand for allotments, as well as making land available. He believed that a consultation needed to be undertaken and that the pricing needed to be reviewed, as the service was not at full cost recovery. He also referred to the well-being benefits of working outside and producing food. The Chief Property Officer stated that he would appreciate this aspect to be reviewed by the Committee and for options to be looked into regarding cost. Councillor Tony Wilcox agreed with Councillor Murphy’s suggestion. • Councillor Viv Stoddart suggested that an update be provided to the Committee on the flooding at Lower Priory, prior to the winter months. The Chair suggested that an update be added to the September meeting, to which Councillor Stoddart agreed. • Councillor Jordan asked that an item on the Crematorium and Cremation Services be added to the Forward Work Programme. He explained that the services affected everyone in the County, and that he had spoken to many funeral directors across the County who had raised some concerns that he believed should be reviewed. The Chair agreed and suggested that it be added to the November meeting. • Councillor Terry Davies agreed that the Cremation service be reviewed, as there were some areas of concern that needed to be looked in to. • The Chair then announced that updates in regards to the Withyhedge Landfill Site would be included as a standing item on the agenda. • Councillor Murphy also suggested that an item on Equestrian centres be added, in order to review the prices of licences across the County, as the number of establishments had decreased. The Chair questioned whether this item would fall under the remit of the Committee. The Head of Democratic Services confirmed that this would be an appropriate item for the Committee to review, due to the licensing aspect. The Chair suggested that this item be added to the November meeting. • Councillor Wilcox referred to an update regarding the WISE enforcement company, to which the Chair confirmed that an update was planned for the September meeting. Councillor Rhys Jordan Moved the Forward Work Programme as amended; Seconded by Councillor Huw Murphy. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Mark Carter, John Cole, Terry Davies, Brian Hall, Rhys Jordan, Huw Murphy, Viv Stoddart, Anji Tinley, Tony Wilcox, Chris Williams and Danny Young [12] There were no votes against or abstentions. RESOLVED That the Forward Work Programme be approved, with the inclusion of the following additions: · Fly-grazing Update – added to June meeting · Lower Priory, Havens Head Flooding Update – added to September meeting · Allotments – added to November meeting · Crematorium and Cremation Services - added to November meeting · Equestrian Centres Licensing - added to November meeting
Decision as recorded
RESOLVED (a) That the petition be noted. (b) That the Aspirational Bus Network for Pembrokeshire, which is being developed as part of Bus Franchising, includes the expansion and enhancement of Fflecsi services to ensure all rural settlements (including Ludchurch), have access to a daily local bus service. Please note, implementation is subject to availability of funding and transport resources.
The Chair introduced the petition and invited Mr Ryan O’Shea, the petition organiser, to address the Committee in support of the petition. The petition called for a request for a subsidised daily bus service from Ludchurch to Narberth. In addressing the Committee, Mr O’Shea outlined the significant challenges that residents of Ludchurch were facing, due to the lack of public transport in the area, with there being no shop, post office, pub or access to public services, such as the mobile library. He referred to a petition that was launched by the residents in the hopes of enhancing access to public transportation for the ageing population, and the growing number of working families in the area. Mr O’Shea also outlined the adverse effects of the absence of a reliable bus service in Ludchurch, such as social isolation, reduced employment opportunities and limited access to essential services. He also highlighted where the nearest bus stops were, one approximately 2.2 miles away and the other approximately 1.4 miles away, leaving residents to walk along unlit, largely unclassified roads with no pavements, which ultimately posed a significant safety concern.He added that a recent representative from the GoSafe Wales team, who surveyed the main road through the village, stated that they would not feel safe enough to walk along the road. He also stated that the Fflecsi Bus service was unavailable to the village due it being outside the catchment area, and that the nearest train station was an hour’s walk away. Mr O’Shea also outlined that the Dial-a-Bus did not adequately address the needs of the community, and that the lack of eco-friendly transport for the influx of tourists staying in the area in peak months, was counterintuitive to the environmental preservation goals of the Authority. He believed that in considering the outlined circumstances, it highlighted the need for enhanced public transport to better connect Ludchurch with surrounding areas. Mr O’Shea stated that the preferred option for residents would be to reroute a small number of existing daily services to include pick up and drop off points in the village at convenient times, before resuming the scheduled route. He also referred to two additional potential solutions, as well as an option to ask the Authority to undertake works to create safe pathways for residents to reach the nearest regular bus service. Mr O’Shea believed that the reinstatement of the bus service within the village would benefit not only the Ludchurch residents, but it would also support Pembrokeshire’s environmental goals and offer tourists a sustainable way to experience the County. The Chair asked how many bus services would residents wish to see per day. Mr O’Shea clarified that residents were looking for one or two reasonably convenient services being re-routed, which would suit connections for onward travel to various other areas. Councillor Rhys Sinnett, the Cabinet Member for Residents’ Services, then thanked Mr O’Shea for bringing the issue forward, and stated that it did raise an important issue about accessibility and the provision of bus services within the County. He then acknowledged that there was a lack of provision of buses in Ludchurch, as well as other rural areas in the County, and suggested that the Fflecsi Bus service would be the best way forward for such issues, however, funding and capacity within the industry was currently an issue. In regards to re-routing existing services, he explained that there was insufficient time within the timetable to accommodate this option, and highlighted that additional journey time was likely to result in a negative impact on other passengers. He also explained that the Fflecsi Bus service already covered a large zone, and that increasing that zone would further impact on booking availability. Councillor Sinnett referred to a tender undertaken at the end of 2023 for a service to cover the area between Saundersfoot and Amroth, which would have included Ludchurch, however, no bids were received. He also reminded Members that as part of the agreed Budget for the upcoming financial year, a £380,000 reduction in the local bus service budget was required. Councillor Sinnett then referred to the design of an aspirational network that was being carried out as part of bus franchising, which would look to improve the service across the County, particularly through the use of Fflecsi in rural areas. Councillor Sinnett also highlighted that the bus franchising bill was due to be discussed at the Senedd later in the year, and that they hoped to tender contracts the following year, with a view to start the contracts in 2027. The Integrated Transport Unit Manager referred to the comments around inaccurate information for the Dial-a-bus service, and stated that he would liaise with the Bloomfield Centre who ran the service, to ensure that accurate information was available to everyone. The Committee then raised the following points: • Councillor Danny Young sought clarification as to how many residents had said that they would use the service, and how many residents were without any means of transportation. In response, Mr O’Shea explained that as a result of a Facebook survey, of which 99 residents responded to, most said they would want access to the service. He considered this a large representation with an overall population of around 250. • Councillor Rhys Jordan sympathised with the residents, but highlighted that there were many areas across Pembrokeshire that were very rural and disconnected. He referred to people moving to the rural areas within the County and that there was an element of due diligence that should be undertaken in some cases, to avoid expecting transport services where there were none previously. He also raised concern in regards to a subsidised service or a new network to allow for safe walking routes and how that would be funded. He welcomed the petition but did not believe that anything could be done via the Committee. • Councillor John Cole agreed with Councillor Jordan’s comments and suggested that residents create a programme for the village where a taxi mini bus was used, with the cost shared amongst the residents that used it. • Councillor Huw Murphy agreed with the previous two speakers, and suggested that residents contact PACTO (Pembrokeshire Association of Community Transport Organisations) to ascertain whether they could provide a service for the more vulnerable residents in the community. He then welcomed the petition and encouraged people to participate in the same way. • Mr O’Shea referred to Councillor Jordan’s comments regarding due diligence and agreed, but highlighted that the ageing population of the community had lived in the area for a significant amount of time, and stated that the bus service that was previously provided had been taken away, and it was in such cases that due diligence was not the issue. • Councillor Chris Williams sought clarification in regards to the distance from Ludchurch to the Narberth. Mr O’Shea believed it to be between five to eight miles. Councillor Cole stated it to be seven miles. • The Chair understood the concerns raised by the petitioner, but highlighted that there were many other villages in Pembrokeshire in the same situation, and stated that it was not an easy fix. He referred to the community solution as suggested by Councillor Cole and believed that to be a good idea. • The Integrated Transport Unit Manager referred to the PACTO suggestion, and explained that whilst they may be able to assist with providing information on existing schemes, it was unlikely that they would be able to provide a daily bus service or daily travel opportunities. He added, however, that PACTO were looking into a car share scheme, and suggested that that could be a way forward in the future. [Councillor David Simpson joined the meeting at this juncture to speak to the item as the local Member.] • Councillor David Simpson stated that he understood the concerns of the petition organiser, but that he had not personally been approached by residents regarding the need for a bus service, nor had the Community Council. He added that he referred the petition to the Community Council to be looked into, but highlighted that other villages within his ward also required transportation services, and raised concerns around the cost and the inconvenience of existing bus routes being amended. • Councillor Cole sought clarification as to how much a safe walking/cycling route from Ludchurch to Narberth would cost. The Interim Head of Infrastructure and Environment explained that the cost would be significant, and would involve aspects such as widening roads, for example, and that it was not a quick fix. • The Chair then invited the petitioner to summarise. • Mr O’Shea firstly wished to clarify that residents were not looking for a safe route all the way to Narberth, just to the nearest bus stops. He stated that the petitioners were disappointed, but that they understood the considerable financial strain currently on the Authority. He then urged the likes of PACTO to help the community address the issues around transportation, as it would only become more of an issue. He also added that it was encouraging to hear that the matter would be discussed at the Senedd, but that 2027 was a long way away for the community. Mr O’Shea then thanked the Committee for allowing him the opportunity to present the petition. The Chair then Moved the following: (a) That the petition be noted. (b) That the Aspirational Bus Network for Pembrokeshire, which is being developed as part of Bus Franchising, includes the expansion and enhancement of Fflecsi services to ensure all rural settlements (including Ludchurch), have access to a daily local bus service. Please note, implementation is subject to availability of funding and transport resources. Seconded by Councillor Danny Young. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Mark Carter, John Cole, Terry Davies, Brian Hall, Rhys Jordan, Huw Murphy, Viv Stoddart, Anji Tinley, Tony Wilcox, Chris Williams and Danny Young [12] There were no votes against or abstentions. RESOLVED (a) That the petition be noted. (b) That the Aspirational Bus Network for Pembrokeshire, which is being developed as part of Bus Franchising, includes the expansion and enhancement of Fflecsi services to ensure all rural settlements (including Ludchurch), have access to a daily local bus service. Please note, implementation is subject to availability of funding and transport resources.
Decision as recorded
RESOLVED That a Task and Finish Group be established to review the current policy and associated procedures.
The Chair introduced the report and invited the Cabinet Member for Residents’ Services, Councillor Rhys Sinnett, to outline the details. Councillor Sinnett stated that the matter of fly-grazing had affected a number of Members across the County, particularly in the south of the County.He explained that a number of meetings had been held between key stakeholders and the Authority, in order to try and develop a more consistent and unified approach to address some of the concerns. He stated that the meetings had highlighted the need to take further evidence from additional stakeholders and to also get the views of everyone involved, in order to provide additional background information as to the legal powers available, and the issues that stakeholders were experiencing. Councillor Sinnett then suggested that if the recommended Task and Finish Group was approved, as outlined in the report, that a further report be brought to the Committee, potentially the June meeting, in order to present the collated information and provide a fuller understanding of the matter. The Assistant Chief Executive highlighted that the existing legislation had not been reviewed in 10 years, and that in light of the ongoing issues, he believed it to be worth a detailed examination via the proposed Task and Finish Group. He stated that this would allow for an understanding of the legalities, and to collate some options for policy variations, in order to bring a fuller report back to the Committee to debate and suggest changes to the policy moving forward. The Chair Moved the Recommendation; Seconded by Councillor Steve Alderman. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Mark Carter, John Cole, Terry Davies, Brian Hall, Rhys Jordan, Huw Murphy, Viv Stoddart, Anji Tinley, Tony Wilcox, Chris Williams and Danny Young [12] There were no votes against or abstentions. RESOLVED That a Task and Finish Group be established to review the current policy and associated procedures.
The meeting was paused at this juncture for a short break.
Decision as recorded
RESOLVED (a) That the Waste and Recycling Collections Review (Appendix A)of services provided by Environmental Waste Services be noted. (b) That the Committee writes a letter to the Cabinet Member for Corporate Finance and Efficiencies in regards to Electric Vehicles.
The Chair introduced the report and invited the Cabinet Member for Residents’ Services, Councillor Rhys Sinnett, to outline the details. Councillor Sinnett referred to the recent Policy and Pre-decision Overview and Scrutiny Committee, where the Environmental Services Strategy for 2025-30 was reviewed, and stated that the Committee had a robust debate on the Strategy, and that the comments from the Committee would be reviewed at the upcoming Cabinet meeting in April. He highlighted that the report before the Committee outlined the operational management side of the service, with a significant amount of data and information provided within the report. He added that if Members had questions on specific aspects of the service, a report focussing on those areas could be brought back to the Committee. Councillor Sinnett highlighted the operational challenges that were faced over the festive collection period and that a summary of those issues were outlined in the report, along with some of the improvement plan issues that had been identified as a result of that. He added that he was incredibly proud of the Waste Management Team for their work in difficult circumstances. The Interim Head of Infrastructure and Environment then referred to the work outlined in the report, which included the reasons behind the changes, the service that was currently provided, and the current performance with regards to the corporate performance indicators. She also referred to the Welsh Government Collection Blueprint, the different collection services provided by the Authority, the Welsh Government Workplace Recycling Regulations, the range of disposal contracts and solutions with Operators across Wales and the UK,behaviour change and compliance, waste data, engagement with households and Welsh Government targets. In regards to the issues faced over the Christmas period, she explained that it was due to fleet availability constraints, staff shortages, operational demand and increased volumes of waste. She added that there was now a dedicated section of the website which referred to service disruptions, which would be kept up to date, to highlight any issues with collections, and to subsequently reduce the amount of calls to the contact centre. The Integrated Transport Unit Manager then provided information on the issues with the vehicles and referred to the ageing fleet in relation to the recycling vehicles, as well as issues with the size and capacity of the garage, which had now been resolved with the use of the additional garage at the Eco Park. He also referred to the difficulties in recruiting HGV technicians, and the subsequent build up of repairs required on vehicles. The Interim Chief Environmental Officer then referred to the Improvement Plan and the relevant training programme that was scheduled to take place in June for staff, which would include the operatives, office staff, managers, and the Street Cleansing Team. She also referred to routes on heavier days being reviewed, such as Wednesday through to Friday. She added that work was being undertaken in conjunction with the garage to get up to date reports on vehicle repairs, and highlighted that the Team was currently trialling an electric vehicle from another Local Authority, which was said to be successful. The Environmental Services Operational Manager also referred to the issues over the Christmas period and stated that the Team did the best they could with the available resources, and that the issues were resolved in a short time frame, due to the efforts of the Team. The Committee then raised the following points: • Councillor John Cole appreciated the dedicated information page regarding collections that was now available on the website. He referred to the collection vehicles getting full in one compartment at a certain stage and having to return for the rest of the waste, and asked whether that could be resolved, and questioned whether there were more efficient vehicles that could be utilised instead. In response, the Interim Head of Infrastructure and Environment explained that the current vehicles were procured in 2017-18, and that since then, there had been a significant change in the range of recycling being collected. She added that the current vehicles allowed operators to collect all streams of recycling, as well as reducing the carbon footprint of Authority by having one vehicle collecting all recycling, as opposed to numerous vehicles collecting individual types of recycling. She stated that when the Authority retenders for vehicles in the next few years, altering the vehicles to suit current needs would be looked into. Councillor Cole referred to the size of the vehicles and questioned how such large vehicles would be able to access certain villages with difficult access. The Interim Head of Infrastructure and Environment explained that there were a range of alternate vehicles for rural communities. • Councillor Danny Young questioned whether the Team was content with the current vehicles and whether they had been as reliable as expected. He also sought clarification as to whether sufficient maintenance could be provided, and whether the same type of vehicles would be repurchased when required. In response, the Interim Head of Infrastructure and Environment stated that she was happy with the vehicles but highlighted that there were issues with the collection vehicles as they were getting older, therefore work was being undertaken with the Fleet Team to review how to replace the vehicles and what type of vehicle to choose. She wished to point out that there had been a large increase in the number of properties being built in Pembrokeshire since the vehicles were first purchased, therefore the Team was servicing an increased number of households with the same vehicles, putting pressure on the service. In regards to maintenance, she explained that the Team do an excellent job with the available resources, and that the additional garage at the Eco Park assisted with required repairs. She also referred to upcoming work on the current routes and that some boundaries may be amended to assist with the collection pressure on the Team. • Councillor Chris Williams referred to staff shortages and limited access to replacement vehicles, and sought clarification as to whether a process had been put forward to review staff working hours. He suggested extended days and shorter weeks for staff to boost morale. In response, the Interim Head of Infrastructure and Environment explained that the service used to run on a four day week, but it was found that productivity of staff during a longer day reduced as the day went on. She added that it was a labour intensive role, and that by spreading work over five days, improvements in the efficiencies associated with collections could be seen. She then explained that longer days would not allow time for repairs to be made at the end of a shift. In regards to replacement vehicles, she explained that there was a regional pool of vehicles available in both North and South Wales, and that when the Authority was experiencing collection issues, a number of other Local Authorities were going through the same issue, therefore the replacement fleet was unavailable. She highlighted that vehicles were now being used from that replacement fleet. In regards to staff shortages, she explained that this was being reviewed, along with well-being initiatives and how staff could be supported. She added that utilising agency staff during this time was also being looked into, in order to support existing crews and staff where required. • Councillor Tony Wilcox referred to the training for staff that was previously mentioned and suggested that a follow up report be brought to the Committee to outline the outcome of the training. He then mentioned the use of electric vehicles and that he did not think there would be efficient mileage, and also commented on the potential use of hydrogen in the future. The Interim Head of Infrastructure and Environment stated that she would be happy to bring back an update report, following the training in June. With regards to ultra low emission vehicles, she stated that Officers were reviewing them, with an electric vehicle currently being trialled. She explained that the current electric vehicle had not provided suitable range, and that a trial with an alternative electric vehicle with a larger battery had been quite successful. In terms of hydrogen, she explained that it was an area that the Team were interested in, however, there were currently no recycling vehicles operating on hydrogen, therefore Welsh Government and vehicle manufacturers were being lobbied to look into alternative technology streams moving forward. • Councillor Steve Alderman referred to investment more regularly in the fleet of vehicles, in order to avoid the accumulation of dilapidated vehicles in the six-to-seven-year time frame. The Interim Head of Infrastructure and Environment explained that she would have liked to be in a position where the vehicles could be replaced after the usual timeframe; however, due to the move to net zero and the lack of available technology, it had delayed the ability to replace the required vehicles. The Interim Chief Environmental Officer added that the Team were as in talks with Welsh Government to obtain funding for vehicles, and hoped that the vehicles would be replaced via a grant in the next 18 months covering 80% of the difference between diesel and EV • The Chair questioned whether the Eco Park was built with a facility for electric vehicle charging. The Interim Chief Environmental Officer confirmed that the infrastructure was in place and that charging points were being added in June. • Councillor Rhys Jordan stated his significant concerns in regards to electric vehicles and stated that he would prefer to see a fleet of diesel vehicles for a further seven years, by which time he believed hydrogen vehicles would be available and ultimately a better investment. He then questioned how many operational staff were out on the road, and whether any managers were assisting in that role if required. In response, the Environmental Services Operational Manager explained that there was a contingency in place for the service, as there was a higher level of staff sickness than most other departments, and added that supervisors did assist. Councillor Jordan believed that it was good practice for managers to go out on the routes, in order to be aware of any issues and the level of morale, in order to improve. • Councillor Huw Murphy stated that he was pleased that the weekly collections were to remain at three weeks, rather than four. He then requested that when collection difficulties could be foreseen, that the service notify Members so that they were able to manage residents’ expectations. Councillor Murphy then sought clarification as to how annual leave was managed. He also agreed with the comments made by Councillor Jordan in regards to hydrogen vehicles. He also questioned whether the personal insurance of drivers could be affected if there was an accident, and referred to the shortage of drivers overall. Councillor Murphy also referred to mechanic apprenticeships and sought clarification as to whether an apprentice, once fully trained, was committed to remaining with the Authority for a certain period of time. In response, the Interim Head of Infrastructure and Environment stated that the Team would communicate with Members, which was said to be improving over the last few months. In regards to leave management, she explained that it was aimed to be spread out through the year, and that it was monitored on a quarterly basis to ensure that staff were taking their leave, but added that there was a list to ensure that Christmas leave was taken equally over the years. In terms of hydrogen vehicles, she agreed that it was technologically that she would like to see vehicle manufacturers look into, but highlighted that the cost of such vehicles was extremely high. The Interim Head of Infrastructure and Environment then referred to the drivers and explained that in-house training schemes were offered, where drivers could be put through the HGV driver training on the basis that if they were to leave the Authority within a certain time, they would have to refund the cost of the training. Councillor Murphy then commented on the hard work of the Department and thanked the team for their prompt communication. • Councillor Anji Tinley questioned whether the vehicles were leased or purchased. The Interim Head of Infrastructure and Environment confirmed that the vehicles were purchased currently, however, when the Team go out to tender, the business case was reviewed to ensure the best option. She added that, historically, purchasing vehicles had been the best solution, and highlighted that leasing vehicles could cause significant impacts on waste collections if something were to affect the lease agreement. Councillor Tinley then raised concern around the disposal of vehicles, and questioned whether an evaluation had been undertaken to determine the various costs of both diesel and electric vehicles. She also questioned the lifespan of electric vehicles and of the diesel vehicles currently in operation. The Interim Head of Infrastructure and Environment explained that the predicted seven-year lifespan of diesel vehicles had come from experience, and that the vehicles were worked hard in that timeframe with significant mileage being done. She stated that in the past, once vehicles were no longer required, they had been sent off to auction and were usually purchased for small amounts. With regards to comparisons between electric and diesel, she stated that this was due to be reviewed by Officers, with a full strategy to be produced surrounding net zero requirements, as well as information around what the decarbonisation transition would look like. The Integrated Transport Unit Manager added that work had recently been undertaken to review the operational life span of various vehicles. He added that the battery warranty for electric vehicles was eight years, and that hydrogen was being looked into, with the availability of vehicles and the supply of green hydrogen energy being key. • Councillor Brian Hall sought clarification as to where waste operations were taking place. The Interim Head of Infrastructure and Environment confirmed that operations were now taking place at the Eco Park. • Councillor Tony Wilcox sought clarification as to the cost of an electric vehicle compared to a diesel vehicle. In response, the Interim Head of Infrastructure and Environment stated that electric vehicles were significantly more expensive than diesel vehicles, and stated that diesel waste vehicles on the market currently were around £220,000, whereas electric vehicles were around £350,000 to 400,000. Councillor Wilcox stated that he would be content for diesel vehicles to be used until the use of hydrogen could be utilised. • Councillor Jordan raised concern around the Welsh Government targets in relation to net zero and believed that if the Authority was required to purchase electric vehicles, it would bankrupt the Authority as well as provide a less efficient service. • Councillor Alderman then referred to potential investment in biodiesel, and suggested that it would be a step forward. The Interim Head of Infrastructure and Environment stated that a number of vehicles had been trialled on biodiesel, as a result of the declaration that was previously made by the Authority surrounding the climate emergency, and the aim to be net zero by 2030. • Councillor Hall also mentioned hydrogen and questioned whether the comments regarding electric vehicles could be referred to the Senedd. The Assistant Chief Executive stated that hydrogen production in Pembrokeshire was available. • In regards to fleet replacement and investment, the Assistant Chief Executive suggested that the matter be brought back to the Committee at a future date, in order to review all the costs involved, such as Capital, Revenue and ongoing service and maintenance costs. The Interim Head of Infrastructure and Environment then outlined the analysis of the vehicles that would be undertaken when required, which would involve determining the best solution in regards to technology. • Councillor Jordan referred to the fact that the work outlined was driven by the resolution of the Council to reach net zero by 2030, as highlighted by Officers, and suggested that the decision be brought back to Council for review. • The Chair suggested that a letter be written to the Cabinet Member for Corporate Finance and Efficiencies to get his views on the matter of electric vehicles and the cost of such vehicles. • Councillor Cole stated that he was in favour of electric vehicles, however, the cost was important. He referred to charging such vehicles in the same depot and sought clarification as to whether waste vehicles left at a certain time or if it was staggered, and referred to the logistics involved if electric vehicles were to be used. In response, the Interim Head of Infrastructure and Environment explained that the vehicles all left at approximately the same time, but highlighted that the Eco Park was designed with the space required for certain technologies, and highlighted that some electric vehicle charging points were currently being installed for the smaller vehicles that were moving to electric. Councillor Cole then sought clarification as to the length of time it takes for a waste vehicle to be emptied, and how that had an effect on other vehicles. The Interim Head of Infrastructure and Environment stated that the routing was scheduled to take into account the tip time, and that vehicles returned to the tip at various times, and that up to six vehicles could be on site at a time to unload. She then suggested that a site visit to the Eco Park be arranged for the Committee to view the facility to get a better understanding. Members supported this. • The Interim Chief Environmental Officer wished to highlight that there was currently 80% grant funding available for the difference between the cost of an electric vehicle and a diesel vehicle, but reiterated that a review would be undertaken to determine costs and best options. • Councillor Murphy questioned whether Councillor Sinnett supported the position of the Committee or the Welsh Government net zero position in relation to electric vehicles. In response, Councillor Sinnett stated that it would be helpful to have a variety of vehicles, both diesel and electric. He then referred to aspects that the Committee commented on, such as flooding in certain areas, and referred to the connection between such aspects and the climate emergency notice. • Councillor Wilcox questioned whether Officers had seen a fluctuation in the price of the type of diesel vehicles used by the Authority. The Interim Head of Infrastructure and Environment confirmed that the cost of such vehicles was not decreasing. • Councillor Murphy referred to the grants previously mentioned and stated that it was ultimately taxpayer money, and agreed with Councillor Jordan in regards to reviewing the previous decision of the Authority in relation to the net zero agenda. He suggested that the bigger picture needed to be looked at in terms what Authorities could and could not afford financially. • Councillor Alderman sought clarification as to the values for the various recycled materials that could be sold. The Interim Head of Infrastructure and Environment confirmed that this aspect could be included on the Eco Park site visit, and explained that fluctuations were seen across the global markets for such materials. She highlighted that the Authority was part of a regional purchasing group, where collaboration took place with other rural Authorities to ensure the best value for materials. • The Chair questioned whether the trade waste service was cost neutral, to which the Interim Head of Infrastructure and Environment confirmed that the Authority worked on a cost neutral and cost recovery basis, and that no profit was allowed to be made. The Chair also referred to black bags being left on estates and questioned whether that issue had been resolved, as it was ultimately causing additional work for staff. In response, the Interim Head of Infrastructure and Environment explained that the situation was still being worked on, and that investigations were being carried out with Local Environment Advisors to determine where the black bags were coming from. She believed that the issue would need to remain under review, as it was a difficult situation to eradicate completely, but added that the Team was working to reduce the issue as much as possible. The Chair also commented on the larger capacity waste vehicles being used and said that it was a positive change. • The Chair then referred to the comments made previously by Councillor Williams regarding the amount of working days per week, and sought clarification as to whether the staff were being asked their views on that aspect, as well as other areas of the service and their concerns. The Environmental Services Operational Manager explained that meetings with staff would be restarted and that the Unions had previously been involved in such meetings. He stated that staff were talked to on a regular basis, but a formal meeting had not taken place in a while, but any concerns via the Union Representatives were listened to. The Chair then questioned whether the Authority was paying market value for HGV drivers, to which the Assistant Chief Executive stated that the Authority did not pay as much as the private sector, but highlighted the advantages that were available to staff. He added that as a Local Authority, there were equal pay requirements that needed to be complied with. The Chair also asked whether efforts were being made to attract female employees into the refuse service. The Interim Head of Infrastructure and Environment confirmed that there were female drivers and loaders, and that there were more females based within the office environment. She highlighted that the current applications being received were male dominated, but added that efforts were made to encourage female employees. Councillor Rhys Jordan Moved the following; Seconded by Councillor Huw Murphy: (a) That the Waste and Recycling Collections Review (Appendix A)of services provided by Environmental Waste Services be noted. (b) That the Committee writes a letter to the Cabinet Member for Corporate Finance and Efficiencies in regards to Electric Vehicles. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Mark Carter, John Cole, Terry Davies, Brian Hall, Rhys Jordan, Huw Murphy, Viv Stoddart, Anji Tinley, Tony Wilcox, Chris Williams and Danny Young [12] There were no votes against or abstentions. RESOLVED (a) That the Waste and Recycling Collections Review (Appendix A)of services provided by Environmental Waste Services be noted. (b) That the Committee writes a letter to the Cabinet Member for Corporate Finance and Efficiencies in regards to Electric Vehicles.
The meeting was paused at this juncture for a short break.
Decision as recorded
RESOLVED That the proposed changes to the Dogs on Beaches enforcement procedures be noted; including the introduction of a trial for the 2025 season (1st May to 30th September).
The Chair introduced the report and invited the Cabinet Member for Residents’ Services, Councillor Rhys Sinnett, to outline the details. Councillor Sinnett stated that the Task and Finish Group that was resolved to be established at the January meeting of the Committee had met, and that the report summarised the outcome of the deliberations of the Group. He stated that the meeting was really helpful in outlining how to proceed with the regulations in 2025. Councillor Sinnett then outlined the changes, which included a warning system prior to receiving a Fixed Penalty Notice (FPN) for bringing dogs on restricted beaches. He added that as the Enforcement Team was small, Members needed to play their part in reporting any issues or complaints received from residents, in order for an Enforcement Officer to be deployed to a specific area. The Interim Head of Infrastructure and Environment thanked Members for their views on the matter and stated that it was a valuable session. She then went on to outline the three key changes that came out of the session, which were as follows: 1. Improvements in communication and visibility of the dog free zones through a review of signage (and maps), communication plan and visibility of Enviro-crime officers when on beaches. 2. Review bylaws – part of wider review which will be feedback to this committee in September 3. Trial of a new procedure surrounding the enforcement of Dogs on Beaches for 2025. The Committee then raised the following points: • Councillor Rhys Jordan stated his appreciation for the suggestions that had been made through the Task and Finish Group, but believed that blanket bans on beaches in regards to dogs was excessive. Councillor Rhys Jordan Moved the Recommendation as set out in the report. • Councillor Chris Williams referred to a further meeting with the Public Realm Manager, and stated that communication in this situation was key, and referred to communication with stakeholders, landowners, and holiday property owners. The Recommendation was Seconded by Councillor Chris Williams. • The Chair stated that he was pleased with the outcome of the Task and Finish Group, and believed that the warning system was a fairer process, and thanked the Officers for their work on the matter. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the proposed changes to the Dogs on Beaches enforcement procedures be noted; including the introduction of a trial for the 2025 season (1st May to 30th September).
Decision as recorded
RESOLVED That the report and the progress being made since the appropriation of the Bridge Innovation Centre facility to Economic Development and Regeneration be noted.
The Chair introduced the report and referred to the recent site visit to the Bridge Innovation Centre (BIC) that was undertaken by the Committee, and thanked Officers for their work at the Centre. The Head of Economic Development and Regeneration stated that the Team was keen for Members to understand the facilities at the Centre, and that the site had been managed by the Team for the last two years. She then went on to outline the background of the Centre as highlighted in the report, which included the strategic role of the facilities, partnerships, tenants, events, the Business Support Team, as well as the challenges and issues faced, such as rising energy costs. She added that the roof had been damaged in a storm around 18 months ago, and stated that repairs were now underway. She also commented on the improvements that were due to be made to the facility, as well as a financial overview of the site as a whole, which included potential changes to increase the revenue of the building. She believed that the Centre remained a critical asset to the region's economic development. The Principal Officer for Business Development then thanked Members for joining the site visit and welcomed any Members to visit the site, and highlighted that there was a drop-in event on the last Friday of every month, which highlighted what was available to constituents. He added that the visit was a good opportunity to show Members all that was involved with the facility. The Committee then raised the following points: • Councillor Rhys Jordan believed that site visits were very useful and encouraged Committee Members to attend if they were able to, as they provided a wider perspective of the sites. He suggested that the marketing of the BIC should be improved, and asked for an undertaking from Officers to be committed to achieve increased revenue, as well as deliver the wider economic value of the site. The Head of Economic Development and Regeneration assured Members that the Team had a good relationship with the Property Team and highlighted that a rent review had recently been conducted, which would be crucial moving forward in terms of being comparable and competitive with other buildings across Pembrokeshire. She also assured Members that the Team was actively marketing the services available. • Councillor Tony Wilcox stated that the site visit was worthwhile, and praised the Team for their enthusiasm for the site and their focus on the work being done. • Councillor Viv Stoddart sought clarification as to whether the site had ever been cost neutral, as the report highlighted that the site was currently operating on a financial loss. In response, the Head of Economic Development and Regeneration explained that she believed that the funding brought in by the Team to put grants into businesses covered the financial loss, as it was putting money back into the community via the services offered at the site. She also referred to an initiative that had been created to have a community of businesses that worked together to develop community interest companies as tenants, which was ultimately putting back into the Pembrokeshire economy. The Principal Officer for Business Development then further explained the improved business model of the site, the revenue generating areas, and the business grants that had been brought in. • The Chair suggested that it was likely that the site would move towards being cost neutral, due to the diligence of the Authority’s Property Team, who were reviewing the rents and contract to assist in reducing the deficit. • Councillor Brian Hall sought clarification as to whether the roof repairs had been completed, to which the Principal Officer for Business Development explained that the main building roof had been repaired, and that the storm damage to the bubble roof was due to be repaired in the next week. Councillor Hall also stated that he was impressed with the amount of various companies at the site, but raised concern around the amount of parking on site. • The Chair then referred to the fact that Councillor Di Clements had sent the Principal Officer for Business Development some questions to be answered, as she was unable to attend the meeting. The Principal Officer for Business Development stated that he had responded to her directly. Councillor Stoddart asked that the questions and answers be circulated to the Committee, which the Chair agreed with. The Chair Moved the Recommendation; Seconded by Councillor Rhys Jordan. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report and the progress being made since the appropriation of the Bridge Innovation Centre facility to Economic Development and Regeneration be noted.
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