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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That Option 1, to undertake a feasibility study as outlined in the body of the report, be approved, and that the AECOM cost estimate for a new build pool be updated.
RESOLVED That the Notice of Motion be not supported, but in light of the further survey work and discussion, that Option 4, as outlined in the report, be pursued.
RESOLVED (a) That the inclusion of the Saundersfoot to Wiseman’s Bridge cycle track cliff stabilisation works (“the Scheme”) in the capital programme, at a capital cost of £600k in 2024-25, be approved, noting that this is a cost to be met by Council funds unless external funding is secured to reduce this cost commitment. That it be noted that the Scheme will have a revenue cost of £36,000 in 2023-24.
RESOLVED That the following be approved: (a) Closure of The Riverside [Haverfordwest] Library on five Bank Holidays and the six Sundays during the school summer holidays. (b) Changing of the Milford Haven Libraries Opening Hours as below: Current Proposed Monday 10 AM to 5 PM 10 AM to 4 PM Tuesday Closed Closed Wednesday 10 AM to 5 PM 10 AM to 1 PM Thursday 10 AM to 6 PM 10 AM to 4 PM Friday 10 AM to 5 PM 10 AM to 4 PM Saturday 10 AM to 1 PM 10 AM to 1 PM (c) Closure of Pembroke Dock Library every Wednesday 5-6.30pm. (d) Reduce staffing levels from three to two at Pembroke Dock Library, initially for a 12 month period as a pilot, making this permanent if it is successful. If unsuccessful, undertake further public consultation with a proposal for a reduction to opening hours and reinstate staffing levels to three if implemented.
RESOLVED That the following Enhancing Pembrokeshire Large Grant Applications be approved: (a) Haverfordwest Mosque (b) Llangwm RFC (c) New Hedges Village Hall (d) Newport Memorial Hall (e) SPAN Arts (f) St Ishmaels Sports and Social (g) Queens Hall, Narberth
RESOLVED (a) That it be agreed that the Council be put forward for the Defence Employer Recognition Scheme (DERS) Gold award. (b) That it be agreed that the Armed Forces Champion sign the Armed Forces Covenant, on behalf of the Council. (c) That a formal, publicised signing event be arranged later this year.
RESOLVED That the performance information in the Corporate Scorecard 2023-24 (data at December 2023), be noted.
RESOLVED That the capital receipts from the future sales of the County Farm estate not be ring-fenced to fund future capital expenditure on County Farms assets.
RESOLVED That the approved Minutes of the Sustainable Communities for Learning Strategic Programme Board meeting, held on 6 October 2023, be noted.
RESOLVED That the draft Strategic Equality Plan 2024–28 be approved.
RESOLVED That the school admission arrangements for 2025 - 2026, as set out in Appendix 1 to the report,be approved.
RESOLVED That the award of the call-off contracts for Lots 1, 1b and 2-6 as detailed in the report to the primary supplier for each of the lots as identified in Appendix A, be authorised.
RESOLVED That Appendix 1 be adopted as the Discretionary Housing Payments Policy for the financial year 2024-25.
RESOLVED That the Retail, Leisure and Hospitality Rates Relief Scheme in Wales for 2024-25, as outlined in the report and in accordance with the criteria and conditions specified in the guidance issued by Welsh Government for 2024-25, be adopted.
RESOLVED That the progress made and challenges faced in the implementation of the UK Shared Prosperity Fund be noted.
RESOLVED (a) That the Housing Revenue Account (HRA) Business Plan 2024-54 be approved for submission to the Welsh Government by 31 March 2024. (b) That the HRA borrowing cap be maintained by an estimated Consumer Price Index per annum, subject to affordability monitoring. (c) That the Director of Resources, in consultation with the Cabinet Member for Housing Operations and Regulatory Services, be delegated authority to make minor changes to the financial tables, prior to the submission to Welsh Government. (d) That the challenges and achievements of the service in the past 12 months and the impact on the HRA programme of work going forward, be noted.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix B, with questions answered by the Head of Infrastructure and Environment, and the Highways Engineer. The webcast was then resumed. The Leader Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the award of the contract for construction services, as detailed in this report to Walters Group Ltd, be authorised.
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix A. The report was introduced by Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, with questions answered by the Head of ICT. The webcast was then resumed. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the direct award of a new contract under the Crown Commercial Services Vertical Applications Solutions framework for the provision of software required for Revenues and Benefits, Housing and the wider corporate services, to NEC Software Solutions UK Ltd, be authorised.
The following declaration was made: Item 9 – Armed Forces Covenant and Defence Employer Recognition Scheme Gold Award Councillor Michelle Bateman declared a personal interest by virtue of being a Trustee of the VC Gallery in Pembroke Dock.
The Leader Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Cabinet Meeting held on 12 February 2024, and the Minutes of the Extraordinary Cabinet Meeting held on 23 February 2024, be approved as a correct record.
Decision as recorded
RESOLVED That Option 1, to undertake a feasibility study as outlined in the body of the report, be approved, and that the AECOM cost estimate for a new build pool be updated.
Cabinet considered a report by the Head of Cultural, Leisure and Registration Services, which outlined a potential feasibility study to address the condition of Tenby Swimming Pool. The Head of Cultural, Leisure and Registration Services introduced the report and explained the need to undertake a feasibility study, in order to understand the works required, the cost, the time and the impact on business continuity of improving the pool, as opposed to replacing it. He also stated that the cost estimate for a new pool would be updated, if approved, in order to provide Members with all the information before making the final decision. Councillor Alec Cormack stated his support for the Recommendation and stated that extending the life of the pool, in the short to medium term, was the sensible thing to do. Councillor Alec Cormack Moved the Recommendation; Seconded by the Leader. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That Option 1, to undertake a feasibility study as outlined in the body of the report, be approved, and that the AECOM cost estimate for a new build pool be updated.
Decision as recorded
RESOLVED That the Notice of Motion be not supported, but in light of the further survey work and discussion, that Option 4, as outlined in the report, be pursued.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined a Notice of Motion relating to Residents’ Parking Permits, submitted, which had previously been discussed at Cabinet on 3 July 2023. The Notice of Motion, submitted by Councillor Michael Williams to Council on 11 May 2023, reads as follows: That PCC urgently review their policy of selling residents parking permits to visitors. PCC immediately cease issuing parking permits to other than permanent residents. The situation in certain areas of Tenby are now extremely difficult for residents, many of whom are afraid to use their vehicles as there is little chance that upon return they will be able to find anywhere to park. Often vehicles with visitor permits will be parked for periods of 7 to 14 days completely blocking residents from parking. Suitable parking is available in nearby car parks, and the removal of this facility would make life a great deal easier for the few remaining long suffering residents that have not been priced out of the town. In certain areas it appears that the number of permits issued sometime exceed the number of spaces available. The issuing of permits to second home owners should also be critically reviewed, with an audit of the impact on full term residents undertaken. The critical importance of tourism is recognised but there is also a cost which has never been evaluated. The inability of residents to avail themselves of such a basic facility for which they pay is but one example of that cost. The Head of Infrastructure and Environment explained that the report provided an update on the monitoring and review work undertaken, since being approved by Cabinet on 3 July 2023. He highlighted that the monitoring showed that there had not been the demand on visitor permits that was envisaged, and stated that a number of options were set out in the report, with particular focus on Option 4 as follows: • Option 4 – No change to current visitor permit process, however, a wider discussion and review needed on a Resident Permit scheme in relation to visitor permit and allocation, carer permits and resident permits. This review will capture all issues and be reported back to Cabinet in the autumn. We also undertake an evidence gathering study to establish any changes that could be implemented to resident parking based on local demand. The Street Care and Parking Manager then outlined the detail around the survey work undertaken last summer, and explained that a few streets had higher visitor numbers compared to others, as outlined in the report. He highlighted that queries regarding carer passes had been received, and stated that Option 4 would allow the opportunity for the visitor permits to be reviewed and potentially expanded. The Leader stated his support for carer passes and stated that it was important to assist them in this way. The Leader Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the Notice of Motion be not supported, but in light of the further survey work and discussion, that Option 4, as outlined in the report, be pursued.
Decision as recorded
RESOLVED (a) That the inclusion of the Saundersfoot to Wiseman’s Bridge cycle track cliff stabilisation works (“the Scheme”) in the capital programme, at a capital cost of £600k in 2024-25, be approved, noting that this is a cost to be met by Council funds unless external funding is secured to reduce this cost commitment. That it be noted that the Scheme will have a revenue cost of £36,000 in 2023-24.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined a request for Capital funding for path remedial and cliff stabilisation works, and to potentially include the scheme in the Council’s Capital Programme. The Head of Infrastructure and Environment introduced the report and outlined the background and context of the matter, and stated that the estimated cost of undertaking the repair work would total around £600,000. He explained that grant funding was being sought, which would cover the majority of the work required, and stated that the current design outcome was that the work should be undertaken, completed and the path fully reopened prior to the 2024 school summer holidays. The Leader commented on the importance of the footpath for local residents, and believed that it was important for the path to be reopened by the 2024 school summer holidays. Councillor Alec Cormack emphasised the fact that the path was used by everyone, as well as being an accessible route for people with limited mobility. He stated his support for the Recommendation, and hoped that the path would be open by the summer, as it was impacting both residents and businesses. He referred to the potential grant from Welsh Government, but if not received, he hoped the project could be added to the Authority’s Capital Programme to move it forward. Councillor Alec Cormack Moved the Recommendation; Seconded by the Leader. Councillor Jon Harvey echoed Councillor Cormack’s comments, and stated that it would be ideal for the path to be re-opened before the summer season. Councillor Harvey then sought clarification in regards to the likelihood of receiving grant funding. In response, the Head of Infrastructure and Environment explained that feedback had been very positive, but that it depended on other bids into the scheme. He stated that due to a reallocation of previous grant money, there was a small amount to put towards the project, which had already been signed off by Welsh Government. He highlighted that the people overseeing the grant bids had a lot of interest in the matter and were supportive. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED (a) That the inclusion of the Saundersfoot to Wiseman’s Bridge cycle track cliff stabilisation works (“the Scheme”) in the capital programme, at a capital cost of £600k in 2024-25, be approved, noting that this is a cost to be met by Council funds unless external funding is secured to reduce this cost commitment. That it be noted that the Scheme will have a revenue cost of £36,000 in 2023-24.
Decision as recorded
RESOLVED That the following be approved: (a) Closure of The Riverside [Haverfordwest] Library on five Bank Holidays and the six Sundays during the school summer holidays. (b) Changing of the Milford Haven Libraries Opening Hours as below: Current Proposed Monday 10 AM to 5 PM 10 AM to 4 PM Tuesday Closed Closed Wednesday 10 AM to 5 PM 10 AM to 1 PM Thursday 10 AM to 6 PM 10 AM to 4 PM Friday 10 AM to 5 PM 10 AM to 4 PM Saturday 10 AM to 1 PM 10 AM to 1 PM (c) Closure of Pembroke Dock Library every Wednesday 5-6.30pm. (d) Reduce staffing levels from three to two at Pembroke Dock Library, initially for a 12 month period as a pilot, making this permanent if it is successful. If unsuccessful, undertake further public consultation with a proposal for a reduction to opening hours and reinstate staffing levels to three if implemented.
Cabinet considered a report by Head of Cultural, Leisure and Registration Services which outlined detail regarding reduced opening hours of three libraries. The Head of Cultural, Leisure and Registration Services introduced the report and stated that like all other Council services, the Library Service was required to make savings in 2024/25, as part of the Authority’s statutory requirement to set a balanced budget. He then explained that there had been discussions with Milford Haven, Pembroke Dock, Tenby and Fishguard Town Councils, and went on to outline the proposed terms for the libraries in Haverfordwest, Milford Haven and Pembroke Dock. He highlighted that Tenby and Fishguard Town Councils had agreed to fund their libraries. Councillor Jon Harvey stated that libraries were important to each community, but highlighted the fact that savings needed to be made. He then thanked the Head of Cultural, Leisure and Registration Services for reviewing the matter in such detail, and that he was pleased that Town and Community Councils were willing to fund. He stated his support for the Recommendation. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Tessa Hodgson. Councillor Tessa Hodgson echoed Councillor Harvey’s comments and sought clarification as to whether there were plans to roll out the self-service element of the Pembroke Dock library, to other libraries. In response, the Head of Cultural, Leisure and Registration Services explained that there were plans to roll out the self-service technology in both Pembroke and Narberth libraries, with not only self-service elements, but also with 24/7 access technology. He stated that other than those locations, the team would be looking to introduce the technology on a case by case basis, but explained the need for grants in order to implement the technology. Councillor Michelle Bateman stated that she was pleased to see a reassessment of local needs, as it was important to understand the level of use. She hoped that the report outlining the reassessment results would also look at current and future users, as well as potential barriers, as it was important to understand the demand. She was also glad that Town and Community Councils were being asked to contribute. Councillor Bateman also stated that she was pleased that closures on a Friday afternoon were not being undertaken, as it was important to support pupils when schools were not open at that time. Councillor Neil Prior referred to the Corporate Scorecard and was pleased to see the data regarding how many people use the libraries. He also thanked the Town and Community Councils that were able to retain their local libraries. The Head of Cultural, Leisure and Registration Services wished to emphasise that out of the twelve libraries across the County, nine Town and Community Councils make a contribution to their local library in some way. Councillor Alec Cormack also supported the Recommendation and believed it to be a necessary measure. He also welcomed the discussion regarding the new technology, as it was working well in Neyland Library, and was pleased to see that it could be trialled elsewhere. He also mentioned that Saundersfoot Community Council was looking to reduce the running costs of their library and other essential community services. The Leader also thanked Town and Community Councils for supporting their local libraries, and mentioned that the new library in Narberth was a great addition to the town. The Head of Cultural, Leisure and Registration Services also referred to the number of voluntary groups supporting their local libraries. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the following be approved: (a) Closure of The Riverside [Haverfordwest] Library on five Bank Holidays and the six Sundays during the school summer holidays. (b) Changing of the Milford Haven Libraries Opening Hours as below: Current Proposed Monday 10 AM to 5 PM 10 AM to 4 PM Tuesday Closed Closed Wednesday 10 AM to 5 PM 10 AM to 1 PM Thursday 10 AM to 6 PM 10 AM to 4 PM Friday 10 AM to 5 PM 10 AM to 4 PM Saturday 10 AM to 1 PM 10 AM to 1 PM (c) Closure of Pembroke Dock Library every Wednesday 5-6.30pm. (d) Reduce staffing levels from three to two at Pembroke Dock Library, initially for a 12 month period as a pilot, making this permanent if it is successful. If unsuccessful, undertake further public consultation with a proposal for a reduction to opening hours and reinstate staffing levels to three if implemented.
Decision as recorded
RESOLVED That the following Enhancing Pembrokeshire Large Grant Applications be approved: (a) Haverfordwest Mosque (b) Llangwm RFC (c) New Hedges Village Hall (d) Newport Memorial Hall (e) SPAN Arts (f) St Ishmaels Sports and Social (g) Queens Hall, Narberth
Cabinet considered a report by the Assistant Chief Executive which outlined grant panel recommendations for the awarding of Enhancing Pembrokeshire Large Grant Applications. Councillor Neil Prior, the Cabinet Member with responsibility for Corporate Improvement and Communities, introduced the report and explained that the new streamlined process resulted in two grants, a small grant up to £15,000 and a large grant over £15,000 and up to £100,000. He then referred to the large grants for approval, as outlined in the report. Councillor Neil Prior Moved that the applications recommended for support, as outlined in the report, be approved. The Community Safety, Poverty and Regeneration Managerexplained that small grants were being assessed on a monthly basis, and was said to be working well. In regards to the large grants applications, she stated that moving forward into the next financial year, the large grant applications would be presented to one Cabinet meeting, which was believed to be the fairest way to manage the large amount of funding. She also highlighted that expressions of interest were being reviewed on a weekly basis across both grant schemes, in order to allow people time to work on their applications. She then outlined the reasons as to why some applications had been deferred or rejected. Councillor Prior wished to highlight that the Community Safety, Poverty and Regeneration Manager and her team always provided an excellent level of support to people who were applying for both grants. Councillor Alec Cormack stated his support for the Recommendation, and referred to the approach being more streamlined. He also encouraged people to contact the Community Safety, Poverty and Regeneration Manager and her team as early as possible in their application process. The Recommendation was Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the following Enhancing Pembrokeshire Large Grant Applications be approved: (a) Haverfordwest Mosque (b) Llangwm RFC (c) New Hedges Village Hall (d) Newport Memorial Hall (e) SPAN Arts (f) St Ishmaels Sports and Social (g) Queens Hall, Narberth
Decision as recorded
RESOLVED (a) That it be agreed that the Council be put forward for the Defence Employer Recognition Scheme (DERS) Gold award. (b) That it be agreed that the Armed Forces Champion sign the Armed Forces Covenant, on behalf of the Council. (c) That a formal, publicised signing event be arranged later this year.
Cabinet considered a report by the Assistant Chief Executive which outlined the Armed Forces Covenant and Defence Employer Recognition Scheme Gold Award. The Leader, the Cabinet Member with responsibility for Corporate Matters, introduced the report and stated that it outlined the processes that would enable the Authority to demonstrate its support and advocacy for the Armed Forces community, in a more visible way. He then referred to the background and context of the matter, as well as the detail around the main considerations. The Leader Moved the Recommendation. The Leader stated his full support the scheme and believed it was important to support employees. The Recommendation was Seconded by Councillor Michelle Bateman. Councillor Michelle Bateman also stated her support for the scheme and that it was important to support Armed Forces members in Pembrokeshire. She highlighted that it was encouraging to hear such positivity and support for it. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED (a) That it be agreed that the Council be put forward for the Defence Employer Recognition Scheme (DERS) Gold award. (b) That it be agreed that the Armed Forces Champion sign the Armed Forces Covenant, on behalf of the Council. (c) That a formal, publicised signing event be arranged later this year.
Decision as recorded
RESOLVED That the performance information in the Corporate Scorecard 2023-24 (data at December 2023), be noted.
Cabinet considered a report by Assistant Chief Executive which outlined performance information in the Corporate Scorecard for 2023 to 2024. Councillor Neil Prior, the Cabinet Member with responsibility for Corporate Improvement and Communities, introduced the report and stated that the focus was on four main areas: governance; customer focus; people and organisational culture; and digital data and technology. He stated that he was pleased that the data collected continued to evolve through the Corporate Scorecard, in order to effectively monitor and measure various aspects of the Authority. He then referred to the detail within the Scorecard, specifically the low average queue time for the Contact Centre, increased use of the My Account facility, mental health support for colleagues, planning performance, and the improvement of Revenues and Benefits collection rates. Councillor Prior also stated that the Corporate Scorecard was going to the relevant Overview and Scrutiny Committees for Members to have the opportunity to ask questions on specific portfolios. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Jon Harvey. Councillor Jon Harvey agreed with Councillor Prior that it was important to collect such data in order to aid decision making, and referred to the Authority’s Planning Service as now being the best performing Local Authority Planning department for the determination of planning applications, across all 25 Local Planning Authorities in Wales. He thanked Councillor Prior and the team for collating the data. The Chief Executive then explained that he intended to schedulethe Corporate Scorecard report with the Budget Monitoring and Corporate Risk Register reports for presentation to the same meetings of Cabinet going forward, as they were closely aligned. Councillor Alec Cormack stated that the report was extremely useful and agreed that it was important to work with the relevant Overview and Scrutiny Committees for their views. The vote was taken by a show of hands and was carried. RESOLVED That the performance information in the Corporate Scorecard 2023-24 (data at December 2023), be noted.
Decision as recorded
RESOLVED That the capital receipts from the future sales of the County Farm estate not be ring-fenced to fund future capital expenditure on County Farms assets.
Cabinet considered a report by the Policy and Pre-Decision Overview and Scrutiny Committee which outlined a determination as to whether capital receipts from County Farm land sales should be ring-fenced to the County Farms Financial Portfolio. The Chief Property Officerintroduced the report and stated that the question originally originated at the County Farms Working Group and subsequently brought to the Policy and Pre-decision Overview and Scrutiny Committee, who then wished for the report to go to Cabinet to determine. He then explained the detail of that matter, as outlined in the report. The Head of Financial Services then referred to the comments made by the Director of Resources within the report, in order to explain the detailed process of dealing with capital receipts. The Leader referred to the Director of Resources’ comments, as outlined in the report, and stated that the Director of Resources had determined that ring-fencing capital receipts could not be done, and could only be used to fund capital expenditure or repay debt. Councillor Alec Cormack supported the comments made by the Director of resources, as outlined in the report, and stated that it was essential to retain capital receipts, especially during the difficult budget period. He stated that he could not support the ring-fencing of the receipts. Councillor Michelle Bateman highlighted that it was important to acknowledge the work of the County Farms Working Group, and stated that she was pleased to see that work was underway, as well as cross-party involvement with the Policy and Pre-decision Overview and Scrutiny Committee. The Leader Moved that the capital receipts from the future sales of the County Farm estate not be ring-fenced to fund future capital expenditure on County Farm assets; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the capital receipts from the future sales of the County Farm estate not be ring-fenced to fund future capital expenditure on County Farms assets.
Decision as recorded
RESOLVED That the approved Minutes of the Sustainable Communities for Learning Strategic Programme Board meeting, held on 6 October 2023, be noted.
Cabinet considered a report by the Director of Resources which outlined the draft Minutes of Meeting of the Sustainable Communities for Learning Strategic Programme Board, held on 22 January 2024. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and wished to highlight thatthe matter and associated cost of addressing vandalism at the former Tasker Milward School site, remained an ongoing issue, and one which Officers were requested to bring further information on back to the next meeting of the Programme Board. He referred to the position of the Portfield Special School Full Business Case, which was now planned to go to Council in May, and stated that the discussion on potential school reorganisation proposals were being progressed. Councillor Guy Woodham Moved the Recommendation; Seconded by the Leader. The vote was taken by a show of hands and was carried. RESOLVED That the approved Minutes of the Sustainable Communities for Learning Strategic Programme Board meeting, held on 6 October 2023, be noted.
Decision as recorded
RESOLVED That the draft Strategic Equality Plan 2024–28 be approved.
Cabinet considered a report by the Director of Education which outlined the draft Strategic Equality Plan for 2024 to 2028. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and outlined the key points of the report, which included the legal basis of the plan, evidence and consultation to date, national policy context and adopting the Strategic Equality Plan. He concluded that the Strategic Equality Plan had been developed, following an engagement exercise undertaken jointly with other public service organisations across South West Wales during 2023. He then referred to the report of the most recent consultation findings to be found in Appendix 3 to the report, which suggested that changes to the plan were not warranted. Councillor Guy Woodham Moved the Recommendation; Seconded by the Leader. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the draft Strategic Equality Plan 2024–28 be approved.
Decision as recorded
RESOLVED That the school admission arrangements for 2025 - 2026, as set out in Appendix 1 to the report,be approved.
Cabinet considered a report by the Director of Education which outlined School Admission Arrangements for 2025 to 2026. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that local authorities must consult each year on the admission arrangements for their schools, and highlighted that the admission of pupils was determined and carried out in accordance with Welsh Government legislation via the statutory school admissions code. He highlighted that the draft admission arrangements for 2025 to 2026, and the admission numbers for community and voluntary controlled schools, were set out in Appendix 1 of the report. Councillor Woodham referred to the consultation period which commenced on 17 November 2023 and ended on 15 December 2023, of which there were no responses. He stated that the admissions arrangements remained unchanged from those which were approved by Cabinet in March 2023, for 2024 to 2025, and commented that the draft school admission arrangements for 2025 to 2026 were unlikely to adversely impact the Authority’s use of the Welsh language policy. Councillor Guy Woodham Moved the Recommendation; Seconded by the Leader. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson and Guy Woodham [6] There were no votes against or abstentions. RESOLVED That the school admission arrangements for 2025 - 2026, as set out in Appendix 1 to the report,be approved.
Decision as recorded
RESOLVED That the award of the call-off contracts for Lots 1, 1b and 2-6 as detailed in the report to the primary supplier for each of the lots as identified in Appendix A, be authorised.
Cabinet considered a joint report by the Assistant Chief Executive and the Director of Education, which outlined four year contracts from a framework set up by the Welsh Procurement Supply Chain Food Group (WPSCFG) for the Supply of Fresh, Packaged and Frozen Foods. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and outlined the key points of the report, which included the background of the matter, a procurement process to establish a framework which would allow for the purchase of food and drink products by participating organisations, local supplier bids and the awarding of seven call-off contracts from the framework as outlined in Appendix A to the report. He stated that Pembrokeshire based suppliers had been successful in winning contracts in other Local Authority areas, which was an additional benefit to County suppliers of this collaborative procurement approach. He also commented that the new call-off contract arrangements were estimated to cost an extra 2.18% compared to existing contractual arrangements, which would cease as of 8 April 2024. He stated that Officers believed the limited cost increases demonstrated the value of a collaborative procurement approach. Councillor Guy Woodham Moved the Recommendation; Seconded by the Leader. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the award of the call-off contracts for Lots 1, 1b and 2-6 as detailed in the report to the primary supplier for each of the lots as identified in Appendix A, be authorised.
Decision as recorded
RESOLVED That Appendix 1 be adopted as the Discretionary Housing Payments Policy for the financial year 2024-25.
Cabinet considered a report by the Head of Financial Services which outlined the Discretionary Housing Payments policy for the financial year 2024 to 2025. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that the Authority was required to adopt a Discretionary Housing Payment policy each financial year, to provide financial assistance to those families with the most need, and explained that the policy provided a consistent approach to the assessment of Discretionary Housing Payments. He highlighted that in the current financial year, the Council had awarded payments of £244,000, with a further commitment to the end of the year of around £40,000, and highlighted that the number of claimants awarded a payment to date was 348, with further applications and payments to be likely. He explained that £100,000 of additional funding had been provided from the Housing Homeless Prevention Fund provided by Welsh Government, and highlighted that the Authority had been advised that funding for 2024 to 2025 was likely to remain the same as granted for 2023 to 2024. Councillor Alec Cormack Moved the Recommendation; Seconded by the Leader. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That Appendix 1 be adopted as the Discretionary Housing Payments Policy for the financial year 2024-25.
Decision as recorded
RESOLVED That the Retail, Leisure and Hospitality Rates Relief Scheme in Wales for 2024-25, as outlined in the report and in accordance with the criteria and conditions specified in the guidance issued by Welsh Government for 2024-25, be adopted.
Cabinet considered a report by the Head of Financial Services which outlined the Retail, Leisure and Hospitality Rates Relief Scheme for 2024 to 2025. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that Welsh Government had extended the temporary Retail, Leisure and Hospitality Rates Relief for eligible occupied properties in Wales, by offering a discount of 40% on non-domestic rate bills, for such properties. This was said to be, however, a reduction on the 75% level of discount offered for 2023 to 2024. Councillor Cormack stated that the relief would be subject to a cap of £110,000 each business could claim across the whole of Wales. He explained that the Authority must adopt a scheme and decide, in each individual case, when to grant relief under Section 47 of the Local Government Finance Act, where Welsh Government would subsequently reimburse Local Authorities for the relief provided. Councillor Alec Cormack Moved the Recommendation; Seconded by the Leader. Councillor Jon Harvey commented that it was a shame that Welsh Government had reduced the amount of relief, and sought clarification as to whether the 40% offered by Welsh Government had to be chosen in order to adopt the scheme. In response, Councillor Cormack stated that the reduced level was a reflection of Welsh Government being short of money. He stated that the Authority did write to Welsh Government asking to keep the same level of funding as the previous year, but highlighted that he was not surprised this had happened, as the Authority expected no increase in Aggregate External Finance funding for 2025 to 2026, and the next few years. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the Retail, Leisure and Hospitality Rates Relief Scheme in Wales for 2024-25, as outlined in the report and in accordance with the criteria and conditions specified in the guidance issued by Welsh Government for 2024-25, be adopted.
Decision as recorded
RESOLVED That the progress made and challenges faced in the implementation of the UK Shared Prosperity Fund be noted.
Cabinet considered a joint report by the Director of Resources and the Head of Financial Services which outlined a six-monthly update on progress in implementing the UK Shared Prosperity Fund (UKSPF) in Pembrokeshire. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that it updated information from the first report where necessary, but was mainly concerned with developments that had taken place during Summer and Autumn 2023, ending with the very latest developments in mid-February 2024. He then referred to the conclusion of Open Call 1, as outlined in the report, as well as the outcome of applications under Open Call 2. In addition to the applications listed in the report, he highlighted that Cabinet awarded a further £33,520 to the Open Call 1 project PS020 Barham Road Water Connection, to ensure that this project was completed. Councillor Cormack also referred to allocation and commitments, anchor projects implementation, the UKSPF budget and new applications. He commented that staff in the Strategic Funding Team were working closely with all applicants, both internal and external, to anticipate and address delivery challenges, and to maximise spend and claims. Discussions were said to be taking place in March 2024 concerning future arrangements, if any, in relation to the UKSPF, post General Election. Councillor Alec Cormack Moved the Recommendation; Seconded by the Leader. The vote was taken by a show of hands and was carried. RESOLVED That the progress made and challenges faced in the implementation of the UK Shared Prosperity Fund be noted.
Decision as recorded
RESOLVED (a) That the Housing Revenue Account (HRA) Business Plan 2024-54 be approved for submission to the Welsh Government by 31 March 2024. (b) That the HRA borrowing cap be maintained by an estimated Consumer Price Index per annum, subject to affordability monitoring. (c) That the Director of Resources, in consultation with the Cabinet Member for Housing Operations and Regulatory Services, be delegated authority to make minor changes to the financial tables, prior to the submission to Welsh Government. (d) That the challenges and achievements of the service in the past 12 months and the impact on the HRA programme of work going forward, be noted.
[Councillor Neil Prior declared a personal and prejudicial interest in this item of business, by virtue of being a non-executive Director of Pobl, and stated that he had dispensation to speak but not to vote.] Cabinet considered a joint report by the Director of Social Care and Housing and the Director of Resources which outlined the Housing Revenue Account (HRA) Business Plan for 2024 to 2054, prior to its submission to Welsh Government. Councillor Michelle Bateman, the Cabinet Member with responsibility for Housing Operations and Regulatory Services, introduced the report and thanked Officers for their work on the document. She explained the key elements of the plan and explained that it focused on details of the tenancy management function, the quality of stock and estates and increasing supply, with further information around the development programme in the associated Appendix. She also referred to the detail outlined in the report regarding financials and profiling for the length of the plan, as well as some background information regarding demand, which was said to be high. Councillor Bateman then stated that it also highlighted the achievements made in the service over the last year, along with the challenges and the risks. Councillor Michelle Bateman Moved the Recommendation. Councillor Jon Harvey, the Cabinet Member with responsibility for Planning and Housing Delivery, introduced the housing delivery elements of the report and referred to the newly built, high quality Council houses in Johnston, the Welsh Government requirement to decarbonise effectively the existing housing stock, potential additional money provided for the Authority as a result of Welsh Housing Quality Standard 2 for the housing development schemes, and the development programme. The Recommendation was Seconded by Councillor Jon Harvey. Councillor Alec Cormack referred to the Welsh Housing Quality Standard 2 and raised concern around retrofitting existing properties and the potential cost to the Authority, and believed it to not be a viable exercise. In response, Councillor Bateman explained that the potential impact, if retrofitting was required, was highlighted in the plan, and referred to the timeline of the matter as outlined on page 352 of the Agenda. She suggested that the first five years of the plan be focussed on first, as there were various estimations beyond that time period in regard to retrofitting the existing stock. She also stated that the plan outlined whether there could be further funding from Welsh Government or funds from other Housing associations. Councillor Harvey agreed with Councillor Bateman and stated that it was a political decision at Welsh Government level that needed to be taken regarding the matter of retrofitting and the substantial cost involved. He also commented on the first five years of the plan and that the Development Programme was secure, which was said to be positive. Councillor Harvey highlighted that discussions would continue with Welsh Government in relation to available funding to implement the retrofitting. Councillor Bateman then mentioned that the current Business Plan went to the Housing Revenue Account Working Group and would continue to do so, in order for the Group to discuss various elements of the plan, as well as be updated in relation to successes, WHQS2 and the Development Programme. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson and Guy Woodham [6] There were no votes against or abstentions. RESOLVED (a) That the Housing Revenue Account (HRA) Business Plan 2024-54 be approved for submission to the Welsh Government by 31 March 2024. (b) That the HRA borrowing cap be maintained by an estimated Consumer Price Index per annum, subject to affordability monitoring. (c) That the Director of Resources, in consultation with the Cabinet Member for Housing Operations and Regulatory Services, be delegated authority to make minor changes to the financial tables, prior to the submission to Welsh Government. (d) That the challenges and achievements of the service in the past 12 months and the impact on the HRA programme of work going forward, be noted.
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix B, with questions answered by the Head of Infrastructure and Environment, and the Highways Engineer. The webcast was then resumed. The Leader Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the award of the contract for construction services, as detailed in this report to Walters Group Ltd, be authorised.
Cabinet considered a report by the Head of Infrastructure and Environment which outlined the award of a contract to Walters Group Ltd for construction services for the Haverfordwest Footbridge and Western Quayside Phase 2. The Leader introduced the report and referred to the Levelling Up grant funding received from Welsh Government for the regeneration of the Haverfordwest Footbridge, along with a 10% contribution from the Authority. He stated the existing bridge had come to the end of its life, and commented that it would cost substantially more in comparison to the 10% contribution required for the allocation of grant funding. He also highlighted a letter of support from Local MP Stephen Crabb. Councillor Jon Harvey agreed with the Leader and raised concern around not accepting the grant funding. He also commented that the regeneration of town centres was crucial. Councillor Alec Cormack stated his support for the project and also mentioned the 10% contribution required for the scheme. He stated that the regeneration of the Western Quayside area would enable people to visit, ultimately improving the Authority’s finances going forward. Cabinet then considered excluding the public from the meeting to consider the exempt Appendix B. The Leader Moved the exclusion of the public; Seconded by Councillor Jon Harvey. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix B involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix B, with questions answered by the Head of Infrastructure and Environment, and the Highways Engineer. The webcast was then resumed. The Leader Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the award of the contract for construction services, as detailed in this report to Walters Group Ltd, be authorised.
Decision as recorded
RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix A. The report was introduced by Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, with questions answered by the Head of ICT. The webcast was then resumed. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the direct award of a new contract under the Crown Commercial Services Vertical Applications Solutions framework for the provision of software required for Revenues and Benefits, Housing and the wider corporate services, to NEC Software Solutions UK Ltd, be authorised.
Cabinet considered a report by the Head of ICT which outlined a new contract under the Crown Commercial Services Vertical Applications Solutions framework, for the provision of software required for Revenues and Benefits, Housing and the wider corporate services, to NEC Software Solutions UK Ltd (“NEC”). Cabinet then considered excluding the public from the meeting to consider the exempt Appendix A. The Leader Moved the exclusion of the public; Seconded by Councillor Neil Prior. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the public be excluded from the meeting in accordance with Section 100A(4) of the Local Government Act 1972 as Appendix A involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A to the Act; and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. The webcast was paused at this juncture. Having convened in private session in accordance with Paragraph 14 of Part 4 of Schedule 12A to the Local Government Act 1972, Cabinet considered Appendix A. The report was introduced by Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, with questions answered by the Head of ICT. The webcast was then resumed. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote was taken by a roll call and was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior and Guy Woodham [7] There were no votes against or abstentions. RESOLVED That the direct award of a new contract under the Crown Commercial Services Vertical Applications Solutions framework for the provision of software required for Revenues and Benefits, Housing and the wider corporate services, to NEC Software Solutions UK Ltd, be authorised.
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