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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
it was resolved by a majority decision to recommend that the Presiding Member be remunerated, utilising one of the existing Cabinet Senior Responsibility Allowance allocations; and that it be confirmed to Council the Committee’s absolute opposition to abolishing the Presiding Member post. Councillor Alan Dennison then Moved the following Motion: (a) That it be recommended to Council that the Presiding Member be remunerated at the level authorised by the Independent Remuneration Panel for Wales, utilising one of the existing Cabinet Senior Responsibility Allowance allocations. (b) That it be confirmed to Council the Constitutional Review Committee’s absolute opposition to abolishing the Presiding Member post. (c) That if (a) is approved, then the requisite amendments be made to the Constitution and come into effect at the Annual Meeting of Council on 10 May 2024. The Motion was Seconded by Councillor Brian Hall. Councillor Aled Thomas made reference to the timeline of the payments to the Presiding Member and questioned whether it should be included in the Recommendation. In response, the Head of Democratic Services clarified that Councillor Dennison had Moved an amended Motion compared to the Recommendation outlined in the report, and reiterated that the payment, if agreed, would come into effect at the Annual Meeting of Council on 10 May 2024. Councillor Reg Owens stated that he could not support the Recommendation. Councillor Jamie Adams referred to the significant pressure with regards to the budget of the Authority and questioned whether it was the right time to introduce a new payment to a Member of Council. He then stated his opposition to the proposal. Councillor Michael John agreed and stated his opposition to the Recommendation, purely in regards to the payment, and believed it to be the wrong time to approve an additional payment, with the budget already in deficit. Councillor Alistair Cameron stated his support for the Recommendation and suggested that the Constitutional Review Committee needed to review the remuneration of the Chair and Vice Chair of Council, to encourage Members to put themselves forward for the roles. He suggested that if Members were not willing to put themselves forward, then the Committee should also review abolishing the Chair and Vice Chair roles, with the Presiding Member or Leader of Council undertaking the duties instead. Councillor Pat Davies stated her support for the Recommendation. Councillor Huw Murphy agreed with the points made by Councillor Cameron. Councillor Joshua Beynon sought clarification in regards to altering the roles of the Chair and Vice Chair of Council, as he believed that the roles could not be amended as they were set by the Independent Remuneration Panel for Wales. The Presiding Member was advised that this was correct. Councillor Phil Kidney stated that he could not support the Recommendation. Councillor Dennison also stated that he could not support the Recommendation and suggested that the Chair could become the Presiding Member instead. Councillor Di Clements wished to clarify to Members that a Chair of Council was chosen annually. The Recommendation, as amended, on being put to the vote was lost. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman, Josh Beynon, Alistair Cameron, John Cole, Alec Cormack, Pat Davies, Tim Evans, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, Paul Miller, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Mike Stoddart, Viv Stoddart, Marc Tierney, Thomas Tudor, Tony Wilcox, Michael Williams, Jacob Williams and Guy Woodham [25] Against the Motion: Councillors Jamie Adams, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Jonathan Grimes, Brian Hall, Delme Harries, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Reg Owens, Bethan Price, Shon Rees, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Anji Tinley, Iwan Ward, Chris Williams, Steve Yelland and Danny Young [31] Abstentions: Councillor Steve Alderman [1]
RESOLVED (a) That the Pembrokeshire Standard Rents be increased by 6.7%, plus up to £2 per individual rent that is currently below Standard Rent. Rents to be collected over 49 weeks (as 2024-2025 is a 53 week year), with effect for all existing tenancies from 1 July 2024, and for all new tenancies from 1 April 2024. (b) That Garage rents be increased by 6.7%, to be collected over 49 weeks (for 2024-2025), with effect from 1 April 2024. Best to put it at the top
RESOLVED That, in recognition of the high level of housing need in the County, the Pembrokeshire Housing Strategy 2024 – 2029 be approved.
RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) The Outline Draft County Council Budget for 2024-25, including Service Pressures and Proposed Budget Savings, and Outline Draft Medium Term Financial Plan 2024-25 to 2027-28 be noted. (c) The Outline Draft Capital Programme for 2024-25 to 2027-28 be noted. (d) That a capital financing costs capping level of 5.30%, (Capital Financing Costs as a proportion of Net Revenue Budget) be approved. Assumptions to be redefined and modelling work updated on a rolling basis with a review undertaken as part of the annual budget setting process. (e) That the Housing Revenue Account (HRA) estimates for 2024-25 be noted. (f) That the Senior Leadership Team continue to evaluate the Outline Draft County Council Budget for 2024-25 following receipt of the Provisional Local Government Settlement on 20 December 2023, and in light of any decisions of Cabinet or Council. (g) That it be noted that the Green and Amber budget savings measures will be implemented immediately. (h) That the range of options to bridge the projected funding gap (Band D Council Tax increase, use of Council Tax premiums, budget savings and use of reserves), including those shown in sections 3.5 and 14.2.7, be noted, and that these will continue to be refined before the Council meeting on 7 March 2024. [Councillors Shon Rees and Iwan Ward left the meeting at this juncture.]
RESOLVED (a) That the results of the consultation exercise be noted. (b) That the following level of future Second Homes Properties Council Tax premiums, applicable from 1 April 2024, be approved: (i) An increase in the Second Homes Council Tax premium from 100% to 200%. (c) That the Long Term Empty Property Premium tax of 100% be levied after 24 months (commencement of year 3), 200% be levied after 36 months (commencement of year 4) and 300% be levied after 48 months (commencement of year 5).
RESOLVED (a) The Council does not exercise its discretion in respect of: (i) Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. (ii) Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. (b) That the Council will exercise its discretion to: (i) Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. (ii) Enhance the process for notification of decisions above the minimum requirements as it considers appropriate. (c) That a Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013, as amended, be adopted. [Councillors Paul Miller, Jordan Ryan, Thomas Tudor, Michael Williams and Steve Yelland left the meeting at this juncture.]
RESOLVED That the resolution of the Planning Committee be endorsed, subject to the conditions outlined below: • Standard time limit for implementation; • Development in accordance with the submitted plans; • Details of the definition of the terms local and craft to be submitted to and agreed in writing with the local planning authority; • Premises to be used for the sale of local craft goods only and not for the sale of hot or cold food; • Maximum of 61 days operation per year and requirement of a register of the number of market days to be kept and made available for inspection; • Premises to be open to the public between 10am and 4pm only; • External lighting scheme to be submitted for approval prior to installation; and • The off-street parking facilities shown on the plan to be provided before the building is first occupied, and thereafter retained for that purpose • Biodiversity enhancement measures to be implemented and thereafter retained
RESOLVED That the proposed response to the initial consultation stage, as set out in Appendix A of the report, be approved. [Councillors Jamie Adams and Vanessa Thomas left the meeting at this juncture.]
RESOLVED (a) That the Milford Haven schools project be progressed via the Capital Funding route and that the Mutual Investment Model (MIM) no longer be pursued for consideration. (b) That the funds accumulated to date from an element of the annual Band D Council Tax increase, that are held in a specific reserve to contribute towards the MIM annual costs, be used to offset the future capital financing costs for the Milford Haven Schools project. (c) That the Strategic Outline Programme (SOP) for the Sustainable Communities for Learning Rolling Programme, and its submission to Welsh Government, be approved. As per the Capital Strategy, each project will need to adhere to the approved governance framework to be included within the capital programme. [Councillor Sam Skyrme-Blackhall left the meeting at this juncture.]
RESOLVED That Councillor Di Clements be appointed to the Governance and Audit Committee, as a Reserve Member. [Councillor Marc Tierney left the meeting at this juncture.]
Apologies for absence were received from Councillors Peter Morgan and Michele Wiggins.
In welcoming everyone to the meeting, the Presiding Member and the Chair/Deputy Presiding Member made the following announcements:
The Presiding Member wished everyone a blessed and peaceful Christmas and a happy, prosperous and healthy New Year.
The Chair / Deputy Presiding Member firstly expressed his deepest sympathies on behalf of all Members to the Presiding Member, following the sad passing of his mother, Mrs Maureen Hancock. He also expressed his deepest sympathies to Councillor Michele Wiggins for the sad passing of her father-in-law, Mr Brian Wiggins. The Chair then highlighted the various engagements he had recently attended, which included the Pembrokeshire Spotlight Awards and Sport Pembrokeshire held at Folly Farm. He congratulated Michaela Jones, Pembrokeshire swimming coach, who he presented with this year's Chairman's Award. The Chair stated that it was an honour and privilege to be admitted as a Burgess of the Gild of Freeman of Haverfordwest. He also highlighted visits to the South Hook LNG Terminal Company celebrating their one thousandth vessel, a presentation at Haverfordwest Police Station with Councillor Bethan Price during hate crime awareness week, and the Pembrokeshire County Council staff winter wellness clinics of 2023. He also mentioned that it was an honour to Chair both the Democracy Champion Question Time event at County Hall, as well as the UK Parliament Week meeting, and gave thanks to all the young people who attended from schools, colleges and youth clubs, Scouts, Beavers, Brownies and Girl Guides. The Chair also referred to his chosen charity, Adam's bucketful of Hope, and the volunteer opportunities on offer. He also highlighted that it was an honour to visit Mrs. Ivy Skeet to wish her a happy birthday on her 109th birthday celebrations. The Chair also made reference to the 80th Anniversary celebration of Keyston Young Farmers' Club, as well as the St John's Ambulance 2023 Christmas Carol service. The Chair then wished all Members and Council staff, and their families, a very Merry Christmas and happy and healthy 2024.
The following of declarations of interest were made: Item 5 – Presiding Member – Role and Remuneration Councillor Simon Hancock declared a personal interest by virtue of being the current Presiding Member. Item 7 – Pembrokeshire Council Rent and Service Charge Policy 2024-25 Councillor Neil Prior declared a personal and prejudicial interest by virtue of being a non-executive Director of Pobl Housing Association, and stated that he had dispensation to speak but not to vote. Councillor Jordan Ryan declared a personal interest. Item 8 – Pembrokeshire Housing Strategy 2024 – 2029 Draft for consideration Councillor Neil Prior declared a personal and prejudicial interest by virtue of being a non-executive Director of Pobl Housing Association, and stated that he had dispensation to speak but not to vote. Councillor Michelle Bateman declared a personal and prejudicial interest by virtue of a close family member owning an empty property, and stated that she had dispensation to speak but not to vote on matters regarding empty properties only. Item 9 – Outline Draft Pembrokeshire County Council Budget 2024-25 and Outline Medium Term Financial Plan (MTFP) 2024-2025 to 2027-28 Councillor Michelle Bateman declared a personal and prejudicial interest by virtue of a close family member owning an empty property, and stated that she had dispensation to speak but not to vote on matters regarding empty properties only. Item 10 – Review of Council Tax Premiums for Second Homes and Long Term Empty Properties Councillor Mike Stoddart declared a personal and prejudicial interest by virtue of close family members having an interest in a property that may become subject to the matter under discussion. He stated that he had dispensation to speak but not to vote. Councillor Alistair Cameron declared a personal and prejudicial interest by virtue of owning a holiday let in Saundersfoot, and stated that he had dispensation to speak but not to vote. Councillor Tessa Hodgson declared a personal and prejudicial interest by virtue of owning a holiday cottage, and stated that she had dispensation to speak but not to vote. Councillor Michelle Bateman declared a personal and prejudicial interest by virtue of a close family member owning an empty property, and stated that she had dispensation to speak but not to vote on matters regarding empty properties only. Councillor Alec Cormack declared a personal interest by virtue of being a Local Authority appointed Governor for Saundersfoot School. Councillor Chris Williams declared a personal and prejudicial interest and stated that he had a dispensation to speak but not to vote. Councillor Viv Stoddart declared a personal and prejudicial interest by virtue of having an interest in a holiday cottage. Councillor Di Clements wished to declare that her holiday property had a Class 6 exemption due to recent legislation changes, and was therefore no longer required to declare an interest. Councillor Bethan Price wished to declare that her holiday property had a Class 6 exemption due to recent legislation changes, and was therefore no longer required to declare an interest. Councillor Neil Prior wished to declare that his partner’s holiday property had a Class 6 exemption due to recent legislation changes, and was therefore no longer required to declare an interest. Item 13 – Review of Community Electoral Arrangements Councillor John Davies declared a personal interest by virtue of being a Member of the Cilgerran Community Council. Item 14 – Sustainable Communities for Learning Rolling Programme Strategic Outline Programme (SOP) Councillor Rhys Sinnett declared a personal interest by virtue of being a Local Education Authority appointed Governor for Milford Haven Community Primary School. Councillor Simon Hancock declared a personal interest by virtue of being a Board Member for the Neyland Pembrokeshire Learning Centre. Councillor Huw Murphy declared a personal interest by virtue of being a Governor for Ysgol Bro Preseli. Councillor Tessa Hodgson declared a personal interest by virtue of being a Board Member for the Neyland Pembrokeshire Learning Centre. Item 16 – Question submitted by Councillor Mark Carter under Council Procedure Rule 4.18 - PCC Costs relating to Heritage Park, Stepaside Councillor Alec Cormack declared a personal interest by virtue of previously being a director of the company, SPVRG Limited.
Council considered the Minutes of the Council meeting held on 12 October 2023 and the Minutes of the Extraordinary Council meeting held on 10 November 2023. Moved by Councillor Simon Hancock; Seconded by Councillor David Simpson. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Council Meeting held on 12 October 2023 be approved as a correct record. In regards to the Extraordinary Council Meeting held on 10 November 2023, Councillor Thomas Tudor stated that he was in attendance and had not given his apologies, as the Minutes stated. The Presiding Member assured that this would be amended. The Minutes as amended were Moved by Councillor Simon Hancock; Seconded by Councillor Brian Hall. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the Minutes of the Extraordinary Council Meeting held on 10 November 2023 be approved as a correct record, subject to the inclusion of Councillor Thomas Tudor as being present.
Decision as recorded
it was resolved by a majority decision to recommend that the Presiding Member be remunerated, utilising one of the existing Cabinet Senior Responsibility Allowance allocations; and that it be confirmed to Council the Committee’s absolute opposition to abolishing the Presiding Member post. Councillor Alan Dennison then Moved the following Motion: (a) That it be recommended to Council that the Presiding Member be remunerated at the level authorised by the Independent Remuneration Panel for Wales, utilising one of the existing Cabinet Senior Responsibility Allowance allocations. (b) That it be confirmed to Council the Constitutional Review Committee’s absolute opposition to abolishing the Presiding Member post. (c) That if (a) is approved, then the requisite amendments be made to the Constitution and come into effect at the Annual Meeting of Council on 10 May 2024. The Motion was Seconded by Councillor Brian Hall. Councillor Aled Thomas made reference to the timeline of the payments to the Presiding Member and questioned whether it should be included in the Recommendation. In response, the Head of Democratic Services clarified that Councillor Dennison had Moved an amended Motion compared to the Recommendation outlined in the report, and reiterated that the payment, if agreed, would come into effect at the Annual Meeting of Council on 10 May 2024. Councillor Reg Owens stated that he could not support the Recommendation. Councillor Jamie Adams referred to the significant pressure with regards to the budget of the Authority and questioned whether it was the right time to introduce a new payment to a Member of Council. He then stated his opposition to the proposal. Councillor Michael John agreed and stated his opposition to the Recommendation, purely in regards to the payment, and believed it to be the wrong time to approve an additional payment, with the budget already in deficit. Councillor Alistair Cameron stated his support for the Recommendation and suggested that the Constitutional Review Committee needed to review the remuneration of the Chair and Vice Chair of Council, to encourage Members to put themselves forward for the roles. He suggested that if Members were not willing to put themselves forward, then the Committee should also review abolishing the Chair and Vice Chair roles, with the Presiding Member or Leader of Council undertaking the duties instead. Councillor Pat Davies stated her support for the Recommendation. Councillor Huw Murphy agreed with the points made by Councillor Cameron. Councillor Joshua Beynon sought clarification in regards to altering the roles of the Chair and Vice Chair of Council, as he believed that the roles could not be amended as they were set by the Independent Remuneration Panel for Wales. The Presiding Member was advised that this was correct. Councillor Phil Kidney stated that he could not support the Recommendation. Councillor Dennison also stated that he could not support the Recommendation and suggested that the Chair could become the Presiding Member instead. Councillor Di Clements wished to clarify to Members that a Chair of Council was chosen annually. The Recommendation, as amended, on being put to the vote was lost. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman, Josh Beynon, Alistair Cameron, John Cole, Alec Cormack, Pat Davies, Tim Evans, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, Paul Miller, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Mike Stoddart, Viv Stoddart, Marc Tierney, Thomas Tudor, Tony Wilcox, Michael Williams, Jacob Williams and Guy Woodham [25] Against the Motion: Councillors Jamie Adams, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Jonathan Grimes, Brian Hall, Delme Harries, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Reg Owens, Bethan Price, Shon Rees, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Anji Tinley, Iwan Ward, Chris Williams, Steve Yelland and Danny Young [31] Abstentions: Councillor Steve Alderman [1]
Council considered a report by the Head of Democratic Services which outlined the recommendation of the Constitutional Review Committee in regards to the Presiding Member role and remuneration. Councillor Alan Dennison, Chair of the Constitutional Review Committee, reminded Members that Council considered the remuneration of the Presiding Member at its meeting held on 12 October 2023, however following a lengthy debate, the matter remained undetermined. As Chair of the Constitutional Review Committee, he had agreed to take the matter back to the Committee for reconsideration. The Committee met on 31 October 2023 and following its deliberations, it was resolved by a majority decision to recommend that the Presiding Member be remunerated, utilising one of the existing Cabinet Senior Responsibility Allowance allocations; and that it be confirmed to Council the Committee’s absolute opposition to abolishing the Presiding Member post. Councillor Alan Dennison then Moved the following Motion: (a) That it be recommended to Council that the Presiding Member be remunerated at the level authorised by the Independent Remuneration Panel for Wales, utilising one of the existing Cabinet Senior Responsibility Allowance allocations. (b) That it be confirmed to Council the Constitutional Review Committee’s absolute opposition to abolishing the Presiding Member post. (c) That if (a) is approved, then the requisite amendments be made to the Constitution and come into effect at the Annual Meeting of Council on 10 May 2024. The Motion was Seconded by Councillor Brian Hall. Councillor Aled Thomas made reference to the timeline of the payments to the Presiding Member and questioned whether it should be included in the Recommendation. In response, the Head of Democratic Services clarified that Councillor Dennison had Moved an amended Motion compared to the Recommendation outlined in the report, and reiterated that the payment, if agreed, would come into effect at the Annual Meeting of Council on 10 May 2024. Councillor Reg Owens stated that he could not support the Recommendation. Councillor Jamie Adams referred to the significant pressure with regards to the budget of the Authority and questioned whether it was the right time to introduce a new payment to a Member of Council. He then stated his opposition to the proposal. Councillor Michael John agreed and stated his opposition to the Recommendation, purely in regards to the payment, and believed it to be the wrong time to approve an additional payment, with the budget already in deficit. Councillor Alistair Cameron stated his support for the Recommendation and suggested that the Constitutional Review Committee needed to review the remuneration of the Chair and Vice Chair of Council, to encourage Members to put themselves forward for the roles. He suggested that if Members were not willing to put themselves forward, then the Committee should also review abolishing the Chair and Vice Chair roles, with the Presiding Member or Leader of Council undertaking the duties instead. Councillor Pat Davies stated her support for the Recommendation. Councillor Huw Murphy agreed with the points made by Councillor Cameron. Councillor Joshua Beynon sought clarification in regards to altering the roles of the Chair and Vice Chair of Council, as he believed that the roles could not be amended as they were set by the Independent Remuneration Panel for Wales. The Presiding Member was advised that this was correct. Councillor Phil Kidney stated that he could not support the Recommendation. Councillor Dennison also stated that he could not support the Recommendation and suggested that the Chair could become the Presiding Member instead. Councillor Di Clements wished to clarify to Members that a Chair of Council was chosen annually. The Recommendation, as amended, on being put to the vote was lost. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman, Josh Beynon, Alistair Cameron, John Cole, Alec Cormack, Pat Davies, Tim Evans, Nicola Gwynn, Simon Hancock, Jon Harvey, Tessa Hodgson, Paul Miller, Mel Phillips, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Mike Stoddart, Viv Stoddart, Marc Tierney, Thomas Tudor, Tony Wilcox, Michael Williams, Jacob Williams and Guy Woodham [25] Against the Motion: Councillors Jamie Adams, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Jonathan Grimes, Brian Hall, Delme Harries, David Howlett, Mike James, Mike John, Rhys Jordan, Phil Kidney, Elwyn Morse, Huw Murphy, Reg Owens, Bethan Price, Shon Rees, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Anji Tinley, Iwan Ward, Chris Williams, Steve Yelland and Danny Young [31] Abstentions: Councillor Steve Alderman [1]
Council considered a joint report by the Monitoring Officer and the Head of Democratic Services which outlined the recommendation of the Constitutional Review Committee in regards to the title of Honorary Alderman. Councillor Jacob Williams, originator of the Notice of Motion, introduced the report and spoke in favour of Mr Peter Stock, who he had nominated for the title. He highlighted that discussion at the Constitutional Review Committee meeting on 31 October 2023, made it clear the opposition to the principle of establishing an Honorary Alderman title. Councillor Jacob Williams then proposed that the Notice of Motion be withdrawn. Councillor Jacob Williams also raised a Point of Order and stated that no Member could speak on a Notice of Motion once it had been withdrawn. Councillor Bethan Price Seconded the withdrawal of the Notice of Motion. The Presiding Member confirmed that there was no dissent and that a vote on the matter was no longer required.
Decision as recorded
RESOLVED (a) That the Pembrokeshire Standard Rents be increased by 6.7%, plus up to £2 per individual rent that is currently below Standard Rent. Rents to be collected over 49 weeks (as 2024-2025 is a 53 week year), with effect for all existing tenancies from 1 July 2024, and for all new tenancies from 1 April 2024. (b) That Garage rents be increased by 6.7%, to be collected over 49 weeks (for 2024-2025), with effect from 1 April 2024. Best to put it at the top
[During the debate, Councillor Tony Wilcox declared a personal interest by virtue of his immediate family being Council tenants and Councillor Jordan Ryan declared a personal interest by virtue of being a Council tenant.] Council considered a report by the Head of Housing and Public Protection which outlined the Rent and Service Charge Policy for 2024 to 2025. Councillor Michelle Bateman, Cabinet Member with responsibility for Housing Operations and Regulatory Services, introduced the report and stated that the report had been discussed at both the Housing Revenue Account (HRA) Working Group and the Policy and Pre-Decision Overview and Scrutiny Committee. She highlighted that one of the ongoing issues in Pembrokeshire had been the level of variances between rents and how best to achieve a levelling up. Councillor Bateman stated that a preferred rent setting strategy had been set up, with the help of the HRA Working Group, and was presented to Welsh Government, but was rejected. However, Welsh Government had urged the Authority to work with them on the next rent standard, and Officers had already been in discussions with officials. She stated that she was optimistic that the future rent standard would offer the Authority more flexibility. Councillor Bateman then outlined the following key points from the report: • An opportunity to both increase rents to the maximum allowed, and use the full £2 transitional element to work towards closing the funding gap; • An affordability assessment; • The Joseph Rowntree Foundation Living Rent Model; • Comparing Council rents to the local Registered Social Landlords; • Testing affordability by speaking to tenants; • Feedback from the tenant’s panel; • Support available for tenants; • The incentive scheme making use of the Discretionary Hardship Fund; • Further support given over the winter months as part of the Keep Warm Keep Well campaign, including help with oil costs; • The Commitment, along with all other Local Authorities and Registered Social Landlords, to not evicting due to rent arrears, where tenants engage; and • The financial pressure on the HRA business plan, as well as the increase in demand. Councillor Bateman then reminded Members that the HRA account was ring-fenced, and that all rental income would go back into the service. Councillor Michelle Bateman then Moved the Recommendation and Option 1 - 6.7% increase plus up to £2 per individual rent that is currently below Standard Rent; Seconded by Councillor Joshua Beynon. Councillor Mike Stoddart proposed an Amendment and Moved Option 2 - 5% increase plus up to £2 per individual rent that is currently below Standard Rent; Seconded by Councillor Viv Stoddart. Councillor Mike Stoddart explained that the rents would be collected over 49 weeks, which he believed would add a further 2% on the amount of rent tenants would be asked to pay, alongside the further £2. He suggested that this would then exceed the 6.7% overall cap set out by Welsh Government. In response, the Finance Manager explained that the extra week should be taken into account by Welsh Government when looking at the overall cap, and highlighted that it would be the same for every other Local Authority in Wales, and they would adjust the calculation to show the extra week's rental income. Councillor Stoddart believed that the increase of 6.7% plus up to £2 per individual rent, would cause a £10 a week increase for tenants, and stated that it was a steep ask. Councillor Jamie Adams thanked Councillor Bateman and the Head of Housing and Public Protection for the work undertaken to allow Members to understand the affordability of rental changes. Councillor Adams then sought clarification on the current situation of rental arrears and whether evidence could be given to assure Members that any proposed changes to the level, as set out by Councillor Bateman, would likely increase rental arrears, and how tenants would be supported. In response, Councillor Bateman stated that the arrears were currently at £2.35 million, but stated that the Authority needed to be careful in regards to equating high arrears with unaffordability, and highlighted that she and the Head of Housing and Public Protection were looking into undertaking an analysis on arrears. She believed that some tenants were not engaging with the Authority and instead deciding to pay other bills. She stated that it was important to recognise that some people did have an inability to pay, therefore extra support had been put in place, as well as double the amount of Financial Support Officers, to ensure that support was targeted for those tenants that were not in receipt of benefits. Councillor Bateman believed it was about working closely with the Revenues and Benefits team to ensure that the Authority was robust in regards to collection methods. She also referred to the Joseph Rowntree model and explained that the team was confident that the outlined increase was reasonable, when the increased financial pressures and obligations were observed. The Director of Resources confirmed the point made by the Finance Manager that an increase of 6.7% would not exceed the overall cap set out by Welsh Government. Councillor Alec Cormack highlighted that other Local Authorities would be affected by this matter and stated that he fully supported the comments made by the Director of Resources. Councillor Mark Carter sought clarification in regards to the amount of rent being paid for both a 48 and 49 week period. In response, the Finance Manager explained that tenants were charged on a weekly basis, so they would therefore pay more during a 49 week period. Councillor Adams sought clarification as to whether there was sufficient capacity to ensure that rents were being received. In response, Councillor Bateman stated that the Authority’s rent collection rates remained high and that the Revenues and Benefits team had recently completed a recruitment exercise to take on two additional debt recovery Officers. Councillor Aled Thomas stated that he would support the 6.7% increase. He highlighted that some tenants in his ward believed they were not getting value for service or living in acceptable conditions for the rent that they paid, therefore he would support the higher increase on the proviso that repairs would be made in the future, as well as the need to level up rents in Pembrokeshire, in comparison to other Local Authorities. In response, Councillor Bateman recognised that there was a backlog of repairs and maintenance, mainly due to recruitment issues. Councillor Alan Dennison sought clarification in regards to housing benefits and whether such payments were paid directly to the Authority or the tenant. Councillor Bateman stated that the money would go directly to the tenant, unless chosen by the tenant to go automatically to the Authority. Councillor Reg Owens stated that he could not support the increase of 6.7%, and stated that he did not agree with comparing Pembrokeshire Services to other Local Authorities. Councillor Bateman wished to highlight that the Joseph Rowntree model focused on the lowest 25% of income. She also explained that comparing services with other Local Authorities was relevant, as the same obligations and standards needed to be met. Councillor Stoddart believed that the Welsh Government cap would be exceeded by a 6.7% increase, regardless of the advice given. In response, Councillor Bateman stated that she had assurances from the Director of Resources that there was flexibility within the cap and that the cap would not be breached. The vote for the Amendment , undertaken by way of an electronic vote, was lost. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Terry Davies, Andrew Edwards, Delme Harries, Tessa Hodgson, Mike John, Phil Kidney, Elwyn Morse, Huw Murphy, Reg Owens, Bethan Price, Mike Stoddart, Viv Stoddart, Michael Williams, Jacob Williams and Steve Yelland [16] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Tim Evans, Jonathan Grimes, Nicola Gwynn, Brian Hall, Simon Hancock, Jon Harvey, David Howlett, Mike James, Rhys Jordan, Paul Miller, Mel Phillips, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Tony Wilcox, Chris Williams, Guy Woodham and Danny Young [38] Abstentions: Councillor Alan Dennison [1] The vote for the original Motion, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Elwyn Morse, Mel Phillips, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Iwan Ward, Tony Wilcox, Chris Williams, Guy Woodham and Danny Young [43] Against the Motion: Councillors Terry Davies, Andrew Edwards, Phil Kidney, Reg Owens, Bethan Price, Mike Stoddart, Viv Stoddart, Michael Williams and Steve Yelland [9] There were no abstentions. RESOLVED (a) That the Pembrokeshire Standard Rents be increased by 6.7%, plus up to £2 per individual rent that is currently below Standard Rent. Rents to be collected over 49 weeks (as 2024-2025 is a 53 week year), with effect for all existing tenancies from 1 July 2024, and for all new tenancies from 1 April 2024. (b) That Garage rents be increased by 6.7%, to be collected over 49 weeks (for 2024-2025), with effect from 1 April 2024. Best to put it at the top
Decision as recorded
RESOLVED That, in recognition of the high level of housing need in the County, the Pembrokeshire Housing Strategy 2024 – 2029 be approved.
Council considered a report by the Director of Social Services and Housing which outlined the draft Housing Strategy for 2024 to 2029. Councillor Michelle Bateman, Cabinet Member with responsibility for Housing Operations and Regulatory Services, introduced the report and stated that the priorities outlined in the draft strategy were as a result of engagement with Members at seminars. She highlighted that the draft strategy provided a range of measures and interventions that could move Pembrokeshire in the right direction. Councillor Bateman then explained that the Authority was obliged, through legislation, to perform a strategic housing role for Pembrokeshire, which covered elements such as housing standards and enforcement, as well as the broader leadership role in understanding the local housing market, housing conditions and demand. She then highlighted the following elements, as outlined in the report, which related specifically to funding opportunities,including the second homes and empties premiums, and how these could be utilised: • Empty Property Conversions • Securing Turn Key Developments • Locally Funded Leasing Scheme • Low Cost Ownership Product to Support first time buyers • Empty Homes Grant for Landlords • Support for community Land Trust and other community led Housing Councillor Michelle Bateman Moved the Recommendation; Seconded by Councillor Jon Harvey. Councillor Jon Harvey, Cabinet Member with responsibility for Planning and Housing Delivery, then referred to the housing delivery side of the draft strategy, and outlined key achievements to date. He stated that as part of the Housing Strategy, the Authority would develop an Affordable Housing Delivery Plan, which would clearly set out the forward programme for affordable housing development, to be undertaken over the period of the strategy and beyond. He highlighted that as part of this process, the Authority would also be exploring the establishment of a Strategic Housing Partnership Board, which would have strategic oversight of the Housing Delivery Plan. Councillor Jamie Adams sought clarification in regards to the average cost of a turn key property that the Council had received into the housing stock, as well as whether there was a difference between the price of a turn key property and a property developed and built by the Council. He also sought clarification in relation to how much Section 106 monies had been taken and how much had been spent. In response, Councillor Harvey stated that the Authority had secured financial contributions in lieu of on-site provision of £3.68 million, between 2017 and April 2022. He stated that he would supply information regarding how much had been spent outside of the meeting, once he had confirmed with Planning Officers and the Section 106 Officer. In response to the question regarding turn key developments, the Head of Housing and Public Protection explained that turn key developments cost around £210,000 per property, compared to Council houses which were said to cost around £10,000 to £20,000 more for the build of an equivalent property. She explained that this higher price was due to the specification from Welsh Government that the Authority had to comply with. Councillor Mark Carter referred to the Solva Community Land Trust (CLT) land purchase, and sought clarification as to how the slow progress of the matter could be improved. In response, Councillor Harvey stated that it was a contractual agreement between the CLT and ATEB, who were providing the funding. He stated that the Authority could only monitor and facilitate the situation, and highlighted that the site was not one managed by the Authority. He stated, however, that the Planning Application for the site had been submitted by ATEB, which should move progress along. Councillor Michael John sought clarification in regards to Council owned land in Llangwm, as there was no mention of the land within the strategy as being available for affordable houses to be built. In response, the Head of Housing and Public Protection explained that such a development would require the service of the CLT and highlighted that the Authority relied on Community buy-in to instigate such developments, as well as to sustain that particular model of community housing for the area. Councillor Rhys Jordan sought clarification in regards to the number of properties that had been void for six months or longer, and whether a commitment could be made in making the turnaround of those properties a priority. In response, Councillor Bateman stated that the turnover of voids was a priority for the Authority, as it brought in additional income. She highlighted that such properties were brought back into the housing stock and back into use as soon as possible, but explained that some long term voids had a longer turnaround, as they may have required some work. Councillor Bateman stated that the Building and Maintenance team gave assurance that, due to some additional recruitment within the service, all capital voids had been surveyed and work was said to have been scheduled for all of those properties. Councillor Jordan wished to know how many voids there were currently. The Head of Housing and Public Protection stated that she would come back to Councillor Jordan with the exact figure, outside of the meeting. Councillor Mike Stoddart sought clarification in regards to the breakdown of costs for a turn key development, and whether the cost of the land was included in the final price. He also wished for assurance that turn key developments were up to the standard required. In response, the Head of Housing and Public Protection stated that as a turn key development was part of a Section 106 agreement, the cost of the land was a nominal amount. She explained that if it was a Council development, the cost of the land would depend on whether the land was already in the Housing Revenue Account (HRA) ownership, but assured that the cost would be taken into consideration in terms of any viability modelling undertaken from a housing development perspective. In relation to the standard of builds, she explained that it was required, under the Welsh Housing Quality Standards, for the Authority to achieve the highest thermal efficiency within the housing stock. Councillor Aled Thomas sought clarification in regards to the number of properties, purchased by the Authority under the current Administration, that were tenanted. The Head of Housing and Public Protection stated that less than half of the Authority’s acquisitions had sitting tenants, but explained that the decision to acquire such properties was important, not just for financial reasons, but for the wider personal impact on families and individuals. Councillor Thomas stated his concern for the amount of acquisitions with sitting tenants and questioned why these tenants were getting priority of Council tenancy, compared to the people who were on the homeless register and were waiting to be housed. He believed that the first step to address the homelessness issue, was to increase the Authority’s housing stock by building houses. In response, Councillor Harvey highlighted that the reason there was a housing crisis was due to Authorities being unable to reinvest money from Council house sales, and explained that houses were being built for the first time in a few years since being allowed. Councillor Harvey agreed with the Head of Housing and Public Protection in regards to acquiring properties with existing tenants, and allowing them to remain in that property. Councillor Bateman stated that purchasing properties with sitting tenants was not a blanket decision, and explained that careful consideration was given to each property on a case by case basis. She believed that the outlined housing strategy aimed to increase the choice for people. Councillor Jordan Ryan suggested that some people on the waiting list may have been sitting tenants, therefore, some people would have been taken off the list. Councillor Bateman confirmed that this would be the case for some people on the housing register. Councillor Jacob Williams Moved that the matter be put; Seconded by Councillor Bethan Price. The vote for the matter to be put, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Elwyn Morse, Reg Owens, Mel Phillips, Bethan Price, Neil Prior, Shon Rees, Jordan Ryan, David Simpson, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Thomas Tudor, Iwan Ward, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Guy Woodham and Danny Young [44] There were no votes against or abstentions. The vote for the Recommendation, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Shon Rees, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Vanessa Thomas, Marc Tierney, Thomas Tudor, Iwan Ward, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams, Guy Woodham and Danny Young [48] Against the Motion: Councillors Jonathan Grimes, Rhys Jordan, Aled Thomas and Steve Yelland [4] Abstentions: Councillor Neil Prior [1] RESOLVED That, in recognition of the high level of housing need in the County, the Pembrokeshire Housing Strategy 2024 – 2029 be approved.
The webcast of the meeting was paused at 12:42pm and resumed at 1:39pm.
Decision as recorded
RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) The Outline Draft County Council Budget for 2024-25, including Service Pressures and Proposed Budget Savings, and Outline Draft Medium Term Financial Plan 2024-25 to 2027-28 be noted. (c) The Outline Draft Capital Programme for 2024-25 to 2027-28 be noted. (d) That a capital financing costs capping level of 5.30%, (Capital Financing Costs as a proportion of Net Revenue Budget) be approved. Assumptions to be redefined and modelling work updated on a rolling basis with a review undertaken as part of the annual budget setting process. (e) That the Housing Revenue Account (HRA) estimates for 2024-25 be noted. (f) That the Senior Leadership Team continue to evaluate the Outline Draft County Council Budget for 2024-25 following receipt of the Provisional Local Government Settlement on 20 December 2023, and in light of any decisions of Cabinet or Council. (g) That it be noted that the Green and Amber budget savings measures will be implemented immediately. (h) That the range of options to bridge the projected funding gap (Band D Council Tax increase, use of Council Tax premiums, budget savings and use of reserves), including those shown in sections 3.5 and 14.2.7, be noted, and that these will continue to be refined before the Council meeting on 7 March 2024. [Councillors Shon Rees and Iwan Ward left the meeting at this juncture.]
Council considered a report by the Director of Resources which outlined the Draft Budget for 2024-2025 and the Medium Term Financial Plan (MTFP) for 2024-2025 to 2027-28. Councillor Alec Cormack, Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that the current forecast funding gap was £27.1 million, after receipt of the expected increase in Aggregate External Finance (AEF) from Welsh Government. He then thanked the Chief Executive and Officers for their work on the budget process so far, as well as holding two informative Members’ budget seminars. Councillor Cormack stated that the budget modeller showed that the £27.1 million budget gap could be eased by any combination of budget savings measures, Council Tax increases and Council Tax premium increases, supplemented by reserves where necessary. In regards to the level of possible AEF, the amount would be unknown until 20 December 2023, however, the forecast was based on the Authority receiving an extra £9.6 million from Welsh Government. Councillor Cormack then referred to the following key points: • Council Tax increase of the order of 22.65% would be needed to balance the budget, coupled with all the Green, Amber and Red savings measures. • The use of Reserves only with a clear plan in place to reduce base budgets for future years. • The need for significant reserves for unplanned pressures over the Medium Term Financial Plan (MTFP). • The potential use of Council Tax Premiums to help reduce the funding gap. • The Capital Financing Costs capping level of 5.3% of the Net Revenue Budget. • The Summary MTFP set out the cumulative funding gap of £80.8m, which highlighted that the Authority was dealing with a multi-year problem. • Inflationary pressures of £22.5m in 2024-25, and that primarily pay (schools and non-schools) were forecast to reduce throughout the term of the MTFP, assuming that inflation reduces back to the Bank of England target level of 2%. • Demand pressures of £12.9m for 2024-25 - primarily Children’s Social Care (£7.8m), Adult Social Care (£3.1m) were said to be harder to forecast throughout a four year period. • The established trend of the percentage of the Authority’s net revenue budget funded from AEF would continue to fall, while the proportion paid for by Council Tax would increase. • The need to increase the Council Tax level up to the Welsh average level to have a chance of achieving sustainability. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor David Simpson. Councillor Di Clements Moved an Amendment that each Recommendation be voted on separately; Seconded by Councillor Rhys Jordan. Councillor Cormack stated that he was happy with this way forward. Councillor Jamie Adams stated his concern in regards to the impact that large rises in Council Tax would have on hard working families and people on fixed incomes. He also highlighted ongoing inflationary rises and the difficulty further Council Tax increases could cause, and suggested that doing the same thing for the period of the MTFP was insufficient. He also referred to the increase to the element of the revenue budget that supported Capital investment, and stated that it was important to prioritise where the money was spent, as well as potentially changing the way Council services were delivered. Councillor Adams sought clarification as to whether something different could be done. In response, Councillor Cormack stated that the difficulty with the current situation was that there were only a small amount of areas to make budget savings or cuts to, which would not pose an immediate impact on services. He stated that he did not believe that residents would favour no Council Tax increase and that services be cut instead. Councillor Cormack highlighted that the best time to discuss alternative options would be at the upcoming budget seminars for Members, and suggested the need for balance between cuts and the delivery of services. In regards to Capital funding, he stated that the idea of a flexible cap that moved in line with the income available to the Council made more logical sense, and highlighted that the cap level had been modelled extensively by Officers. The Presiding Member stated that all votes would be taken by a show of hands, except Recommendation D, which would be taken by an electronic vote. Councillor Aled Thomas sought clarification in regards to the increase of the Capital Financing Costs capping level to 5.3% and what the current percentage cap was. In response, the Director of Resources stated that the monetary figure was £15.98 million, and stated that the methodology had since changed to make it a percentage of the net revenue budget. Councillor Reg Owens sought clarification as to whether there were conversations with neighbouring Authorities regarding the potential amalgamation of Council services. In response, Councillor Cormack stated that this idea was a possibility. The Chief Executive stated that the Authority was working constructively with partners on a number of different areas, and highlighted that there were a variety of different partnerships and joint committees, with the intention of delivering regional services more effectively over time. He stated that as part of the Operating Model and the efficiency savings, he had undertaken to look at how the Authority could achieve greater efficiencies over time with shared services. The votes for Recommendations A, B and C, undertaken by way of a show of hands, were carried. Councillor Adams sought clarification in regards to the monetary figure of £15.98 million in relation to the Capital Financing Costs and wished for the figure as a percentage. In response, the Director of Resources confirmed that the current cap percentage was 5.5% of the current net revenue budget of £288 million. Councillor Thomas sought clarification in regards to whether increased AEF or Council Tax increases would also cause the percentage of the cap to increase. In response, Councillor Cormack stated that the current methodology was that the Capital Financing Cap was reviewed annually and, subject to affordability, increased by the inflation level of the previous September. However, Councillor Cormack believed that it would make more sense for the cap increase to be linked to the income of the Authority instead, and highlighted that this aspect had been discussed at recent Overview and Scrutiny Committee meetings. Councillor Michael John referred to the last Corporate Overview and Scrutiny Committee meeting, and highlighted that the suggestion of a set figure for the cap was a more sensible option, and was supported by Members of the Committee. The vote for Recommendation D, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, Alistair Cameron, Aaron Carey, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Nicola Gwynn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, Mike James, Mike John, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Vanessa Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Tony Wilcox, Michael Williams, Chris Williams, Jacob Williams and Guy Woodham [46] Against the Motion: Councillors David Bryan, Mark Carter, Di Clements, Jonathan Grimes, David Howlett, Rhys Jordan, Aled Thomas, Iwan Ward, Steve Yelland and Danny Young [10] There were no abstentions. The votes for Recommendations E, F, G and H, undertaken by way of a show of hands, were carried. RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) The Outline Draft County Council Budget for 2024-25, including Service Pressures and Proposed Budget Savings, and Outline Draft Medium Term Financial Plan 2024-25 to 2027-28 be noted. (c) The Outline Draft Capital Programme for 2024-25 to 2027-28 be noted. (d) That a capital financing costs capping level of 5.30%, (Capital Financing Costs as a proportion of Net Revenue Budget) be approved. Assumptions to be redefined and modelling work updated on a rolling basis with a review undertaken as part of the annual budget setting process. (e) That the Housing Revenue Account (HRA) estimates for 2024-25 be noted. (f) That the Senior Leadership Team continue to evaluate the Outline Draft County Council Budget for 2024-25 following receipt of the Provisional Local Government Settlement on 20 December 2023, and in light of any decisions of Cabinet or Council. (g) That it be noted that the Green and Amber budget savings measures will be implemented immediately. (h) That the range of options to bridge the projected funding gap (Band D Council Tax increase, use of Council Tax premiums, budget savings and use of reserves), including those shown in sections 3.5 and 14.2.7, be noted, and that these will continue to be refined before the Council meeting on 7 March 2024. [Councillors Shon Rees and Iwan Ward left the meeting at this juncture.]
Decision as recorded
RESOLVED (a) That the results of the consultation exercise be noted. (b) That the following level of future Second Homes Properties Council Tax premiums, applicable from 1 April 2024, be approved: (i) An increase in the Second Homes Council Tax premium from 100% to 200%. (c) That the Long Term Empty Property Premium tax of 100% be levied after 24 months (commencement of year 3), 200% be levied after 36 months (commencement of year 4) and 300% be levied after 48 months (commencement of year 5).
[Councillor Viv Stoddart reiterated her declaration made at the start of the meeting and clarified that she had dispensation to speak but not to vote.] Council considered a report by the Head of Financial Services which outlined the findings of the Public Consultation held on the Council Tax Premiums for second homes and long term empty properties, as well as the levels of premiums to be implemented from 1 April 2024. Councillor Alec Cormack, Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that it outlined the findings of the Public Consultation held on Council Tax premiums for second homes and long term empty properties, as well as the decision required in regards to the levels of premiums from 1 April 2024. He explained that the Authorities current policy supported a 100% premium for second homes, which was the maximum allowed by legislation when it was introduced. He highlighted that long term empty properties incurred an incremental charge depending on the length of time the property had been vacant, and that Council Tax Regulations were amended in 2022 to allow a Local Authority to charge a premium up to a maximum of 300%, on both second homes and long term empty properties. Councillor Cormack then explained that all funding from the long term empty properties premium was currently used to bring empty properties back into use. He then outlined the following key points: • Figures showed that long term empty property numbers had remained high since the premium was introduced, therefore Councillor Cormack considered increasing the premium the best way to bring empty properties back into use. • In regards to second homes, from April 2023, Welsh Government had changed the qualification criteria for Non-Domestic Rates (NDR), therefore properties must now be let for 182 days per year, instead of the previous 70 days. • Between April 2023 to 14 November 2023, 75 properties had moved from NDR, and that 24 were being used as main residences, 12 as long term lets, and 23 paid second home council tax. • The Authority was said to be happy to enter in discussions with any landlord for a 5 or 10 year lease on their property, for use as social housing, given that Pembrokeshire was facing record levels of homelessness (800% increase between 2019 and 2023). • One direct consequence of Second Homes was that school rolls were falling in many areas of the County, especially those with high numbers of second homes. • Given the scale of the overall budget gap facing the County in March, Councillor Cormack believed that the Authority should increase the level of second home premiums as recommended, in order to give Full Council in March the option to decide how to use those revenues, to best support the people of Pembrokeshire. • The forecast additional revenue that could be raised by council tax premiums would vary depending on the budget savings chosen. • Increasing second home council tax from 100% to 200% could raise around £5 million. Increasing long term empty premiums to 50% after two years and 200% after three years, could raise around £1 million. Together, this could be equivalent to an 8% or 9% increase in Council Tax. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor David Simpson. The Presiding Member stated that the two Recommendations would be discussed and voted on separately, starting with the second home council tax increase. Councillor Mark Carter stated that he was against an increase above 100% in regards to the second home premium, and raised concern around the inability to identify who owned or lived in the property. He stated that if the premium was increased, it could result in unknown effects. Councillor Carter sought clarification as to whether it was appropriate to affect small businesses with the potential increase, and whether there was an alternative plan if such properties were for sale. In response, Councillor Cormack stated that if properties were to become for sale as a result of the increase, then it would be a positive in respect of the Policy. He did not wish for any small businesses to be affected, however he believed that there was a huge impact on local communities as a result of the percentage of second homes, and considered the increase to be a measured response. Councillor Alan Dennison expressed his support for the increase. Councillor Chris Williams believed that the real problem was that not enough houses had been built to assist young families or the lower paid residents of the community. Councillor Williams agreed with second home council tax, but could not support a 200% increase, and suggested that stricter planning and licensing of all second homes and holiday accommodation be put in place. He then sought clarification as to when homes would be built to support residents in areas that had a high number of second homes. In response, Councillor Cormack stated that the best thing to be done for residents in Pembrokeshire was to raise money in order to mitigate the impact of second homes. Councillor Rhys Jordan highlighted the economic benefit as a result of second homes and stated that he would not support the 200% increase. Councillor Joshua Beynon highlighted the wider effect of second homes in relation to Council services and suggested that if the increase did not work, there was the flexibility to reduce the premium or alter it. He also raised concern around the sustainability of local communities if such a measure was not implemented, and therefore stated his support for the increase. Councillor John Davies stated that he could not support a 200% increase and believed it to be premature at this stage. He mentioned the council tax revaluation that was due to take place in Wales, where rural communities would be significantly affected, and also referred to the lack of jobs and an imbalance in demographics across the County. Councillor Davies stated, however, that he could support a 150% increase, which would allow the Authority to reflect on the council tax revaluation. He then sought clarification as to whether due regard had been given to the council tax revaluation, and whether this would have an adverse effect on a significant percentage of Pembrokeshire households. In response, Councillor Cormack stated that he was aware of the council tax revaluation and mentioned that an increase in property values would cause a significant impact, however, it would not be for a few years. He highlighted that once the rules changed, the Director of Resources and his team would model the change and the Authority may amend its position on the situation. Councillor Michael Williams agreed with Councillor Davies and raised concern around the effects that second home properties had on local communities and the economy. Councillor Williams suggested the use of planning constraints as well as increasing the second home premium. Councillor Michael John raised concern in regards to the Authority being unable to accurately identify the use of second home properties. He was also concerned that funding from the second home premium would be allocated to the Authority’s funding gap, rather than the aims set out in the policy, which outlined that the statutory discretion was being given to bring long-term empty homes back, to provide safe, secure and affordable homes and to increase the supply of affordable housing. He agreed that an increase of 150% could be the first step, with a view to increasing again in the future. In response, Councillor Cormack stated that the legislation as written gave the Authority discretion as to how funds be utilised, and highlighted that how the money be used would be a decision for Council in March. Councillor Aled Thomas expressed his concern around the second homes premium and the inability to gather data on the matter to determine the issue of the lack of housing in Pembrokeshire, and highlighted that it was likely down to higher interest rates. He stated that he would remain sceptical until accurate data was available. Councillor Mike Stoddart stated that he would be inclined to increase the premium if the funds went towards building new homes. Councillor Reg Owens suggested that the increase of 200% was steep, and would instead support a gradual increase. Councillor Sam Skyrme-Blackhall raised concern around the increase of 200% but highlighted that second homes did not contribute to the community. She agreed with Councillor Chris Williams in regards to introducing planning constraints and believed that there needed to be a balance. Councillor Pat Davies stated her support for the 200% increase and also highlighted the lack of contribution to the community as a result of second homes. Councillor Jamie Adams Moved an Amendment to increase the Second Homes Council Tax premium from 100% to 150%; Seconded by Councillor John Davies. Councillor Michelle Bateman outlined the various impacts of second homes on local communities and stated her support for the outlined Recommendation. Councillor Delme Harries stated his supported for Councillor Adams’ Amendment and stated that gradual increases would allow self-catering businesses to adapt their business models accordingly. Councillor Di Clements sought clarification in regards to the percentage of non-domestic rates claimed back by the Authority. In response, the Director of Resources explained that the Authority was compensated for properties that were moved to non-domestic rates. Councillor Clements also sought clarification in regards to the increase of 200% and whether assumptions had been made as to the number of people that would continue to pay the premium, and whether the figure provided in the report was based on the expectation that 100% of second home owners would continue to pay if the premium was 200%. In response, the Director of Resources highlighted that this aspect was still being looked into as it was difficult to model the overall movement in figures, especially in regards to the 182 day rule. Councillor Mike James stated his support for the proposed increase of 150%. Councillor Thomas stated his concern around the modelling of the premium and sought clarification as to what the 75% of allocated funds were spent on, in relation to affordable housing and enhancing the sustainability of local communities. In response, Councillor Bateman outlined the various breakdowns of the funding, which included Community Land Trusts, Local Ownership Model, Housing Standards Officer recruitment and match funding for the Empty Homes Grant. Councillor Marc Tierney also highlighted the effects on communities as a result of second homes, as well as the social and cultural impacts for the future of the County. Councillor Rhys Sinnett referred to sustainability within the County, particularly in regards to Council services and how such aspects would be significantly affected if the increase was not implemented. He then stated his support for the increase of 200%. Councillor Huw Murphy stated his support for the increase of 200% in order to maintain and protect essential services. Councillor Jordan sought clarification in regards to the funding allocated to the Community Land Trusts in Solva and Roch respectively, as mentioned by Councillor Bateman. In response, Councillor Bateman outlined a detailed breakdown of the year to year spend, which included funding allocated to Turn Key developments, Empty Property Grant Scheme and the development of an Affordable Housing Shared Ownership Project. The vote on the Amendment to increase the Second Homes Council Tax premium from 100% to 150%, undertaken by way of an electronic vote, was lost. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, John Cole, John Davies, Terry Davies, Tim Evans, Delme Harries, Mike James, Mike John, Elwyn Morse, Reg Owens, Vanessa Thomas, Jacob Williams and Steve Yelland [13] Against the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, Pat Davies, Alan Dennison, Andrew Edwards, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Jon Harvey, David Howlett, Rhys Jordan, Phil Kidney, Paul Miller, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Aled Thomas, Marc Tierney, Anji Tinley, Thomas Tudor, Tony Wilcox, Michael Williams, Guy Woodham and Danny Young [36] There were no abstentions. The vote on the original Motion to increase the Second Homes Council Tax premium from 100% to 200%, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, Alec Cormack, Pat Davies, Alan Dennison, Nicola Gwynn, Simon Hancock, Jon Harvey, Mike James, Phil Kidney, Paul Miller, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney, Anji Tinley, Thomas Tudor, Tony Wilcox, Michael Williams and Guy Woodham [28] Against the Motion: Councillors Jamie Adams, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Cole, John Davies, Terry Davies, Andrew Edwards, Tim Evans, Jonathan Grimes, Delme Harries, David Howlett, Mike John, Rhys Jordan, Neil Prior, Aled Thomas, Vanessa Thomas, Jacob Williams, Steve Yelland and Danny Young [21] There were no abstentions. [Councillors Phil Kidney, Andrew Edwards and Anji Tinley left the meeting at this juncture.] The Presiding Member stated that the Long Term Empty property premium tax would be discussed next. Councillor Huw Murphy Moved the following Amendment: That the Long Term Empty Property tax of 100% be levied after 24 months (commencement of year 3), 200% be levied after 36 months (commencement of year 4) and 300% be levied after 48 months (commencement of year 5). The Amendment was Seconded by Councillor John Cole. Councillor Thomas sought clarification in regards to the rationale behind Cabinet’s decision to increase the Long Term Empty Property Premium tax at the lower end of the scale. In response, Councillor Cormack stated that the proposal on long term empty properties was a significant change to the policy, but stated that he would be happy to support Councillor Murphy’s Amendment. Councillor Thomas wished to add the word ‘Premium’. This was accepted by Councillor Murphy. The Amendment on the Long Term Empty property premium tax, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, Jordan Ryan, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Marc Tierney, Tony Wilcox, Chris Williams, Guy Woodham, Steve Yelland and Danny Young [42] Against the Motion: Councillors Reg Owens, Viv Stoddart, Thomas Tudor and Jacob Williams [4] There were no abstentions. The vote on the Substantive Motion, undertaken by a show of hands, was carried. RESOLVED (a) That the results of the consultation exercise be noted. (b) That the following level of future Second Homes Properties Council Tax premiums, applicable from 1 April 2024, be approved: (i) An increase in the Second Homes Council Tax premium from 100% to 200%. (c) That the Long Term Empty Property Premium tax of 100% be levied after 24 months (commencement of year 3), 200% be levied after 36 months (commencement of year 4) and 300% be levied after 48 months (commencement of year 5).
Decision as recorded
RESOLVED (a) The Council does not exercise its discretion in respect of: (i) Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. (ii) Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. (b) That the Council will exercise its discretion to: (i) Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. (ii) Enhance the process for notification of decisions above the minimum requirements as it considers appropriate. (c) That a Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013, as amended, be adopted. [Councillors Paul Miller, Jordan Ryan, Thomas Tudor, Michael Williams and Steve Yelland left the meeting at this juncture.]
Council considered a report by the Director of Resources which outlined the Council Tax reduction scheme for the financial year 2024 to 2025. Councillor Alec Cormack, Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that the proposed scheme remained the same, and that residents would continue to receive up to 100% support on council tax, if eligible. He explained that the Council may exercise discretion in a limited number of specific areas, in order to apply additional discretionary elements, more generous than the national scheme. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Jamie Adams. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, David Howlett, Mike James, Mike John, Rhys Jordan, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Thomas Tudor, Tony Wilcox, Chris Williams, Jacob Williams, Guy Woodham and Danny Young [44] There were no votes against or abstentions. RESOLVED (a) The Council does not exercise its discretion in respect of: (i) Extending payment for working age claimants who find work, the effect of which is that the prescribed period of four weeks will apply. (ii) Backdating of claims beyond the three-month period, the effect of which is that backdating will be limited to a maximum of up to three months for all claimants. (b) That the Council will exercise its discretion to: (i) Disregard war widows’ pensions, war disablement pensions and any other analogous payments as income for assessment purposes. (ii) Enhance the process for notification of decisions above the minimum requirements as it considers appropriate. (c) That a Scheme under the Council Tax Reduction Schemes and Prescribed Requirements (Wales) Regulations 2013, as amended, be adopted. [Councillors Paul Miller, Jordan Ryan, Thomas Tudor, Michael Williams and Steve Yelland left the meeting at this juncture.]
The webcast of the meeting was paused at 4:25pm and resumed at 4:45pm.
Decision as recorded
RESOLVED That the resolution of the Planning Committee be endorsed, subject to the conditions outlined below: • Standard time limit for implementation; • Development in accordance with the submitted plans; • Details of the definition of the terms local and craft to be submitted to and agreed in writing with the local planning authority; • Premises to be used for the sale of local craft goods only and not for the sale of hot or cold food; • Maximum of 61 days operation per year and requirement of a register of the number of market days to be kept and made available for inspection; • Premises to be open to the public between 10am and 4pm only; • External lighting scheme to be submitted for approval prior to installation; and • The off-street parking facilities shown on the plan to be provided before the building is first occupied, and thereafter retained for that purpose • Biodiversity enhancement measures to be implemented and thereafter retained
Council considered a report by the interim Head of Planning which outlined a Development Management Policy Issue, in regards to Planning Application 23/0458/PA, as outlined in the report. Councillor Jacob Williams, Chair of the Planning Committee, introduced the report and stated that the matter was discussed at the 7 November 2023 Planning Committee meeting and highlighted that the Committee voted 13 votes to one, in favour of approving it conditionally. He explained that the Committee felt that the economic benefits of the proposal outweighed the policy conflict. Councillor Jacob Williams Moved Recommendation B as supported by the Planning Committee; Seconded by Councillor Tim Evans. Councillor Rhys Jordan stated his support for the application and believed that Option B was the right decision, and urged Members to do the same. Councillor Jon Harvey also stated his support for the application and that the retail impact assessment outlined that there was very little impact on local retail centres, as the proposed application would only be open for 61 days a year, and was limited to the sale of local craft goods. Councillor Rhys Sinnett sought clarification as to whether there were any objections from the local community or otherwise, in respect of the development. He stated that if there were no objections, he would be minded to support the application. In response, Councillor Williams referred to the consultation responses, as outlined in the report, and highlighted that there were no objections. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Tony Wilcox, Chris Williams, Jacob Williams, Guy Woodham and Danny Young [43] Against the Motion: Councillor Alec Cormack [1] There were no abstentions. RESOLVED That the resolution of the Planning Committee be endorsed, subject to the conditions outlined below: • Standard time limit for implementation; • Development in accordance with the submitted plans; • Details of the definition of the terms local and craft to be submitted to and agreed in writing with the local planning authority; • Premises to be used for the sale of local craft goods only and not for the sale of hot or cold food; • Maximum of 61 days operation per year and requirement of a register of the number of market days to be kept and made available for inspection; • Premises to be open to the public between 10am and 4pm only; • External lighting scheme to be submitted for approval prior to installation; and • The off-street parking facilities shown on the plan to be provided before the building is first occupied, and thereafter retained for that purpose • Biodiversity enhancement measures to be implemented and thereafter retained
Decision as recorded
RESOLVED That the proposed response to the initial consultation stage, as set out in Appendix A of the report, be approved. [Councillors Jamie Adams and Vanessa Thomas left the meeting at this juncture.]
Council considered a report by the Assistant Chief Executive which outlined the Council’s response for the initial consultation stage of the Community Review, being undertaken by the Local Democracy and Boundary Commission for Wales. Councillor Neil Prior, Cabinet Member with responsibility for Corporate Improvement and Communities, introduced the report and outlined the Council response for the initial consultation stage of the Community Review. He highlighted that there would be further opportunities in April and before late summer in 2024, to comment on proposals and make representations. Councillor Prior explained that the Boundary Commission had clarified that changes to the number of Councillors within a community could only be affected if there was a change to the boundary of that community. He also stated that the Boundary Commission had also advised that, having sought legal advice, whilst a size policy would be put forward by the Authority, the Boundary Commission was not bound to follow the agreed policy, if a strong case existed for not doing so. Councillor Prior also highlighted that no mergers were being proposed, and stated that instead, Community Councils of less than 500 electors were encouraged to actively consider potential options for mergers, as per the size policy. Councillor Prior then thanked Members of the Communities Electoral Review Working Group, and Officers, for their efforts. Councillor Neil Prior Moved the Recommendation; Seconded by Councillor Joshua Beynon. The Presiding Member also thanked the Members of the Communities Electoral Review Working Group for their work and that it was appreciated by all Members. Councillor Jacob Williams sought clarification in regards to paragraphs 5.4 and 5.5 on pages 1327 and 1328 of the Agenda Pack, and how an additional Councillor being required could be achieved, whilst the boundary needed to be changed. In response, the Assistant Chief Executive clarified that this could not happen as it required a boundary change. He explained that the size policy, if agreed, would provide the one extra Councillor, however, the size policy could only apply if there was a boundary change. The Assistant Chief Executive also highlighted that only urban communities would continue as they were, but explained that there would be a removal of the boundaries in rural areas if communities wished for it. He suggested that it was potentially more expensive for such communities, in the long run, to retain such boundaries, as well as complicated in terms of the allocation of seats. Councillor Williams then sought clarification in regards to potential forced mergers and whether there were any communities that were willing to do so. In response, the Assistant Chief Executive stated that he was aware of some conversations taking place regarding voluntary mergers. Councillor Mark Carter sought clarification in regards to Solva Community Council applying to move the boundary to include one extra property, and whether two Council seats could be retained. In response, the Assistant Chief Executive stated that in regards to the size policy, the two seats would be lost, but there would be an opportunity to take that matter up directly with the Boundary Commission. Councillor Carter sought further clarification in regards to the elector ratio and the potential new boundary. In response, the Assistant Chief Executive explained that the boundary was a geographical line, and did not take into account the number of electors within that area, so the representative in terms of the Community Council, would reflect the number of electors within that community. Councillor Alan Dennison sought clarification in relation to the cost of the review. In response, the Assistant Chief Executive stated that the review was a statutory requirement and believed the cost to be around £13,500, which was being paid to the Boundary Commission to undertake the work. Councillor Prior then encouraged Members to submit their responses in relation to the review. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Josh Beynon, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Tony Wilcox, Chris Williams, Jacob Williams and Guy Woodham [40] Against the Motion: Councillors Steve Alderman, Reg Owens and Danny Young [3] Abstentions: Councillor Alan Dennison [1] RESOLVED That the proposed response to the initial consultation stage, as set out in Appendix A of the report, be approved. [Councillors Jamie Adams and Vanessa Thomas left the meeting at this juncture.]
Decision as recorded
RESOLVED (a) That the Milford Haven schools project be progressed via the Capital Funding route and that the Mutual Investment Model (MIM) no longer be pursued for consideration. (b) That the funds accumulated to date from an element of the annual Band D Council Tax increase, that are held in a specific reserve to contribute towards the MIM annual costs, be used to offset the future capital financing costs for the Milford Haven Schools project. (c) That the Strategic Outline Programme (SOP) for the Sustainable Communities for Learning Rolling Programme, and its submission to Welsh Government, be approved. As per the Capital Strategy, each project will need to adhere to the approved governance framework to be included within the capital programme. [Councillor Sam Skyrme-Blackhall left the meeting at this juncture.]
[Councillor Neil Prior left the meeting at this juncture. Councillors Paul Miller and Michael Williams re-joined the meeting remotely at this juncture.] [During consideration of this item, Councillor Alan Dennison declared a personal interest by virtue of being a Governor for Milford Haven School; Councillor Aled Thomas declared a personal interest by virtue of being a Governor for Johnston School; and Councillor Huw Murphy declared a personal interest by virtue of being a Governor for Ysgol Bro Preseli.] Council considered a joint report by the Director of Education and the Director of Resources which outlined the inclusion of education Capital Projects within the Sustainable Communities for Learning Rolling Programme, as well as the submission of a Strategic Outline Programme to Welsh Government. Councillor Guy Woodham, Cabinet Member with responsibility for Education and Welsh Language, introduced the report and referred to the context of the matter, as well as a broad summary of the decisions, approvals and milestones to date, as outlined in the report. He then highlighted the main considerations, the potential options, the Mutual Investment Model (MIM) versus Capital Funding, and the affordability of the Council’s Capital Programme, including the Rolling Programme. Councillor Woodham concluded that the Sustainable Communities for Learning Rolling Programme appeared to be the only means to fund the significant and much needed school Capital Projects. The proposals for Milford Haven Community Primary School, Milford Haven Secondary School, the Pembrokeshire Learning Centre, and Ysgol Bro Preseli, would lead to significantly improved teaching and learning environments he added, and would significantly address the poor condition of buildings at those schools and sites. He stated that the Rolling Programme should be considered in light of the Methodology, in order to assess the longer term affordability and sustainability of the Capital Programme. He therefore considered it to be sensible to withdraw from MIM and funding instead be sourced via the traditional Capital funding route. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Alec Cormack. Councillor Viv Stoddart referred to page 1345 of the Agenda Pack and sought clarification in regards to inflation and the increased costs of the Milford Haven School project, and whether it was still an affordable project. In response, Councillor Woodham stated that at every stage of the project, the costings were considered and therefore there were opportunities to reassess should things become unsustainable. He highlighted that he could not predict future rates of inflation, but stated that he was aware of the need to deliver the projects from an educational point of view and to try and contain the costs within affordability for the Authority. Councillor Dennison thanked Councillor Woodham for his efforts and urged him to start the Milford Haven project sooner rather than later, for the benefit of future pupils. He then sought clarification as to whether the new school would accommodate pupils over the age of 16. In response, Councillor Woodham stated that it would not accommodate those pupils as it was not part of the blueprint. Councillor Thomas referred to the catchment area of Johnston and highlighted his concerns, and stated that he wished to work with Councillor Woodham on the issues surrounding it. He then sought clarification as to whether the funds accumulated to date from an element of the annual Band D Council Tax increase, were held in a specific reserve, which would then be used on theMilford Haven Schools project. In response, Councillor Woodham stated that work was currently ongoing in regards to reviewing the catchment areas, but highlighted that he would be happy to have a conversation on the matter. Councillor Cormack then responded to the question regarding the reserve and stated that the amount would go into the reserve, however the total funds were managed through the Treasury team. He highlighted that there would be no ring fencing, or a way of identifying what the return was on that particular amount of money, as it was managed as a pool. Councillor Mike James stated his appreciation for the work ongoing, particularly regarding Ysgol Preseli. He also wished to emphasise that Ysgol Preseli had always been one of the top schools in Wales. Councillor Paul Miller welcomed the switch from MIM to Capital Funding and stated that the Administration was committed to building Milford Haven School, and highlighted that it was a key priority. Councillor Rhys Sinnett stated his support and highlighted that despite potential future challenges, the new school would provide the children of Milford Haven with a high quality education, and was keen to see the project begin. Councillor Murphy echoed the comments made by Councillor James, and stated that he was pleased to see the progression of a new building for Ysgol Bro Preseli. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Steve Alderman, Michelle Bateman, Josh Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Tim Evans, Jonathan Grimes, Nicola Gwynn, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, David Simpson, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Marc Tierney, Tony Wilcox, Chris Williams, Jacob Williams, Guy Woodham and Danny Young [43] Abstentions: Councillor Michael Williams [1] There were no votes against. RESOLVED (a) That the Milford Haven schools project be progressed via the Capital Funding route and that the Mutual Investment Model (MIM) no longer be pursued for consideration. (b) That the funds accumulated to date from an element of the annual Band D Council Tax increase, that are held in a specific reserve to contribute towards the MIM annual costs, be used to offset the future capital financing costs for the Milford Haven Schools project. (c) That the Strategic Outline Programme (SOP) for the Sustainable Communities for Learning Rolling Programme, and its submission to Welsh Government, be approved. As per the Capital Strategy, each project will need to adhere to the approved governance framework to be included within the capital programme. [Councillor Sam Skyrme-Blackhall left the meeting at this juncture.]
Decision as recorded
RESOLVED That Councillor Di Clements be appointed to the Governance and Audit Committee, as a Reserve Member. [Councillor Marc Tierney left the meeting at this juncture.]
Council considered a report by the Head of Democratic Services which outlined vacant seats on Committees and the Committees where Reserve Members could be appointed where applicable. The Presiding Member then sought nominations. Councillor Aled Thomas nominated Councillor Di Clements as a Reserve Member to the Governance and Audit Committee; Seconded by Councillor David Howlett. There were no further nominations for the outstanding vacancies, and they would therefore be rolled over to the next meeting of Council. The vote, undertaken by way of a show of hands, was carried. RESOLVED That Councillor Di Clements be appointed to the Governance and Audit Committee, as a Reserve Member. [Councillor Marc Tierney left the meeting at this juncture.]
[Councillor Alec Cormack reiterated his declaration of a personal interest in this item of business by virtue of being a Director of SPVRG.] Councillor Alec Cormack, the relevant Cabinet Member, responded to a question submitted by Councillor Mark Carter prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: On 26 January 2022 a High Court decision was handed down in relation to the Heritage Park, Stepaside judicial review proceedings issued by SPVRG LTD in relation to planning permission granted for the caravan site. The costs awarded to the Council were capped at £10,000.The actual cost to this Council does not appear to have been revealed. Would the Cabinet Member for Corporate Finance please provide a figure that includes all costs, Officer time etc, out of pocket expenses and external Legal advice to defend this action that was not recovered from SPVRG Ltd i.e. the nett loss to this Council once PCC had received the £10,000 assuming it was paid? In response, Councillor Cormack stated that, as with many matters the Council deals with on a regular basis, it was not normal practice to track and collate internal costs associated with a specific issue, other than those directly invoiced back by third parties, and highlighted that a number of Officers previously involved in the process were no longer with the Authority. Therefore, the total cost to the Council of the Heritage Park judicial review could not be confirmed, nor, by implication, the net cost. He stated that it did incur a very significant element of internal staff time involving a number of Officers, which was not covered by the costs awarded. However, in terms of the external third party fees incurred by the Authority in defending the action, Councillor Cormack stated that the external legal fees paid totalled £34,000 plus VAT. He explained that the Monitoring Officer had since confirmed verbally that the Council did receive, from SPVRG Limited, the maximum £10,000 legal costs allowed under the Aarhus cap. In response to a supplementary question regarding further judicial reviews and whether the cost would be picked up by the taxpayer, Councillor Cormack stated that the Aarhus Convention limited the cost of any judicial review which had an element of an environmental claim to £10,000. He explained that this was to ensure that there was access to the courts for people who wished to challenge any decisions. He believed that the cost would have to be picked up by the taxpayer.
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Aled Thomas prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: To ask the Cabinet Member for Place and the Region what is the estimated net economic and social benefit Pembrokeshire will see following the announcement in the Chancellor of the Exchequer's 2023 Autumn Statement that Freeport Incentive Zones will be doubled from 5 years to 10 years? In response, Councillor Miller stated that to date, it had not been confirmed that the approach in Wales would mirror that of England. Should it do so, he assumed that it would bring additional benefits. He stated that no detailed assessment of the benefit to Pembrokeshire had yet been conducted, and this would be developed during the development of the Outline Business Case and, in particular, in the development of the Full Business Case. Councillor Miller stated that UK and Welsh Governments had provided a high level estimate that the Freeports should generate in the region of £5.5 billion in Pembrokeshire and Neath Port Talbot. This was estimated to deliver some £550 million in additional non-domestic rates. [Councillor Reg Owens left the meeting at this juncture.]
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Di Clements prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: EJ Hales recently published that it anticipated an annual return of approx. £90,000 a year from renting out the entire floor space in the Western Quayside project. The cabinet's most recent report has an approved budget for this project of £11.35 million. This means that without any interest, administration or repair costs, the project will take at least 126 years to recover the cost of the project. Therefore, my question to the Cabinet member for Place and the Region is, what is the estimated number of years that he forecasts it will take PCC to recoup its financial investment in the Western Quayside (Ocky White) project, inclusive of loan interest, admin fees, building repairs that are not covered in the tenancy agreements and any other costs associated with the upkeep of the building? In response, Councillor Miller stated that Pembrokeshire County Council’s contribution to the building itself would not be £11.35 million. He stated that the end of the project had not yet been reached, however, it was estimated that the Council spend was likely to be around £7 million. He then confirmed that a 125 year plus flat cash lease would not be available, and stated that it was more than reasonable to expect rents to rise over the years, due, if nothing else, to inflation. The revenue costs of the Council’s borrowing were said to be fixed, as opposed to the Capital cost, therefore the gap between repayments and income would narrow over time to the Council’s benefit. Councillor Miller stated that this was not a commercial investment, but a regeneration investment. He highlighted that no one in the private sector wished to take on that development and the Administration recognised the need to act, and so too did Welsh Government, which is why they invested along with the Authority, through grant support, similar to the way in which the UK Government was also investing with the Authority in similar regeneration projects across Pembrokeshire. As a result, Councillor Miller stated that the area was being transformed, as well as the private sector beginning to invest as a result. He highlighted that one prospective tenant of that building stated that he would invest a multimillion pound sum in fit out, creating 50 plus jobs, He highlighted that beyond the building itself, the neighbouring Riverside shopping centre was now full with all units either under offer or occupied. Councillor Miller stated that the current Administration cared about the local communities and stated that the regeneration investments were important for bringing life back to town centres that had been neglected for too long. In response to a supplementary question regarding fairness to taxpayers, Councillor Miller stated that there was a cost to the taxpayer but highlighted the wider benefits, such as profits made in relation to the Riverside shopping centre, other businesses investing, and what Pembrokeshire now offered as a place. He stated that he thought it was fair that the Council invested in regeneration projects, and referred to the wider economic benefits to the County as a whole. [Councillors Delme Harries and Nicola Gwyn left the meeting at this juncture.]
Councillor Guy Woodham, the relevant Cabinet Member, responded to a question submitted by Councillor Viv Stoddart prior to the meeting in accordance with the provisions of Council Procedure Rule 4.18 as follows: During a recent visit to Ysgol Penrhyn Dewi by a panel of Councillors serving on the Council’s Schools and Learning Overview and Scrutiny Committee, Members were impressed with the school’s mobile phones policy. Last month the visiting panel reported back to the scrutiny committee that the system of pupils checking their phones into a locked cabinet at the start of the school day, and retrieving them at the end of the day, had resulted in a 75% improvement in safeguarding, vastly improved behaviour and better communication. Will the Cabinet Member for Education and the Welsh Language tell Council how many of our secondary schools have a similar "check in" mobile phones' policy which reduces classroom disruption, improves learning and prevents pupils being bullied? In response, Councillor Woodham stated that currently, only Ysgol Penrhyn Dewi had adopted the mobile phone policy as outlined in the question. Prior to the visit to Ysgol Penrhyn Dewi by Members of the Schools and Learning Overview and Scrutiny Committee, all head teachers had received a presentation from the head teacher at Ysgol Penrhyn Dewi on the policy that they had adopted. The head teacher highlighted the benefits that the school had since adopting the policy. The school had taken an evidence based approach to their decision making engaging staff, families and carers, learners and governors. Councillor Woodham stated that there was a clear rationale for the change in policy. In addition, implementing an underpinning strategy that addressed the necessary steps that needed to be taken to amend the school day, to assist with the administration of the policy, was recognised as important, and noted that at Ysgol Penrhyn Dewi this had gone well, which may, in part, be due to the number of secondary learners at the school. Councillor Woodham stated that consistently applying the policy appeared to have been key to its successful implementation, although the head teacher noted that there had been challenges from families and teething issues with full implementation, which had included the lock boxes for phones not being robust enough, managing pupils leaving for sporting or other events, and the policy not initially being read and fully implemented by staff. The school had reported an improvement in safeguarding, stating a 75% difference from the same period last year. The school has also noted significant Improvement in pupil engagement in learning, improved attendance and punctuality to lessons, more time for relevant staff to devote to strategic work, a significant impact on staff and pupil wellbeing, improved behaviour, pupils engaging in social communication, physical activity and club activities, and less exclusions. Therefore it would be appropriate to note that initial impacts appeared to be encouraging. Councillor Woodham stated that each Pembrokeshire secondary school was considering its own policy carefully, as some schools had policies such as ‘bring your own device’, which enabled learners to use their devices safely. The work that had been undertaken at Ysgol Penrhyn Dewi would be written up as a briefing paper for Governors to consider at their spring or summer governing body meetings, with emphasis given to consistent implementation, and parental and staff support being vital to assist in the successful implementation in any such change made by a governing body. Councillor Woodham then referred to two extracts from the recent PISA test results report, which specifically addressed the use of mobile phones in classrooms: ‘Yet technology used for leisure rather than instruction, such as mobile phones, often seems to be associated with poorer results. Students who reported that they become distracted by other students who are using digital devices in at least some mathematics lessons scored 15 points lower than students who reported that this never or almost never happens, after accounting for students’ and schools’ socioeconomic profile.’ With a separate quote later in the report that: ‘At the same time, students are less likely to report being distracted by using digital devices in mathematics lessons when the use of cell phones on school premises is banned. While mobile phones have expanded access to learning resources and provide flexibility in using them (particularly in classrooms where other devices may not be available), they may also be the source of distractions for students. Banning cell phones in class can help reduce distractions – especially when those bans are enforced. Analyses based on PISA 2022 data show that school phone bans appear to be most effective in reducing distraction in education systems where students’ use of smartphones is substantially lower in schools where smartphones are banned on school premises than in schools where they are not banned.’ In response to a supplementary question regarding the Authority encouraging other schools to adopt a similar policy, Councillor Woodham believed that the Authority would not be able to enforce the policy, but highlighted that the briefing paper going to Governing Bodies would encourage the policy to be considered. He suggested that a report could be brought to Council with a recommendation that would further encourage the policy, and stated that he would discuss the possibility with Officers and Councillor Stoddart.
A Notice of Motion was submitted by Councillor John Cole in the following terms: That the Council undertake a full assessment of how parking charges introduced at County Hall have impacted the businesses in and around the Town. That Council reverses the decision to charge a fee in respect of parking at County Hall on the Saturday and Sunday periods. Current charges mean residents and visitors are restricted by the hours purchased, as to the amount of time they spend in the town, thereby surely having a detrimental effect on businesses that rely on such custom. Upon the terms of Council Procedure Rule 4.19.6, the Motion having been Moved by Councillor John Cole; Seconded by Councillor Alan Dennison then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried.
A Notice of Motion was submitted by Councillor Mark Carter in the following terms: One of the biggest challenges facing the economy of Pembrokeshire is the lack of suitable housing for the people that were brought up in the County and wish to live and work here. One option that could make a small difference to this is to encourage first time buyers to become self-builders. This Notice of Motion asks that Pembrokeshire County Council changes its policy on the collection of Section 106 contributions on domestic new build properties and allows self-builders that qualify as first time buyers and live in the said property as their only home to defer S106 contributions whilst they live in the property until the time the property is sold. The contribution would then be paid to PCC out of the sale proceeds. Upon the terms of Council Procedure Rule 4.19.6, the Motion having been Moved by Councillor Di Clements; Seconded by Councillor Mark Carter then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried.
A Notice of Motion was submitted by Councillor Michele Wiggins in the following terms: The Welsh government have agreed to work collaboratively with local highway authorities to reflect on the application of the guidance in difference parts of Wales. As a Councillor for Pembrokeshire I agree with the 20mph but not a blanket roll out. I would like to put a Notion of Motion together for a working party to discuss areas as a large proportion of Pembrokeshire residents and businesses do not agree with the blanket limit and this is a democracy. Upon the terms of Council Procedure Rule 4.19.6, the Motion having been Moved by Councillor Simon Hancock; Seconded by Councillor Rhys Jordan then stood referred to Cabinet. The vote, undertaken by way of a show of hands, was carried.
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