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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That the Notice of Motion be not adopted.
RESOLVED (a) That the continuing collaboration between Schools and Pembrokeshire College under the Memorandum of Understanding be accepted. (b) That the Schools and Learning Overview and Scrutiny Committee review the Memorandum of Understanding again in 12 months and for the update to include all-inclusive data relating to Post-16 education and continuous improvement of Post-16 education.
RESOLVED That the Director for Education be authorised to publish a Statutory Notice to increase the number of pupils for whom Portfield School makes provision as part of the planned redevelopment of the school, and to implement the proposal if no objections are received.
RESOLVED (a) That the introduction of a Public Space Protection Order (PSPO) to address intoxicating substances (including alcohol) related crime, disorder and nuisance in the area identified in Haverfordwest town centre be approved. (b) That the amount payable when a fixed penalty notice is issued be confirmed as £100. (c) That the Safer Pembrokeshire Community Safety Partnership reviews the Order’s boundary and PSPO implementation on a six monthly basis and, should the evidence support an amendment to the boundary, that authority be delegated to the Director of Community Services in consultation with the relevant Cabinet Member.
RESOLVED That the content of the report be noted.
RESOLVED That the following appointments be approved: (a) Corporate Overview and Scrutiny Committee - deferred to the next meeting (b) Policy and Pre-decision Overview and Scrutiny Committee - Councillor Sam Skyrme Blackhall (c) SAC-RVE – Councillors Mel Phillips and Viv Stoddart (d) National Park Authority – Councillor Vanessa Thomas Reserve Members: · Schools and Learning Overview and Scrutiny Committee – Councillor Viv Stoddart · Services Overview and Scrutiny Committee – Councillor Michael Stoddart · Policy and Pre-decision Overview and Scrutiny Committee – Councillor Michael Stoddart · Governance and Audit Committee –Councillors Huw Murphy and Aaron Carey · Democratic Services Committee – Councillors David Howlett and Michael John · Standards Committee – Councillor Mark Carter The Meeting Adjourned at 12.23pm and resumed at 12.43pm. [Councillor Jonathan Grimes left the meeting at this juncture].
In welcoming everyone to the meeting, the Chairman made the following announcements:
The Presiding Member thanked all Members for electing him as Presiding Member and he stated that he wished to run Council meetings fairly, impartially and efficiently. He then stated he was looking forward to the input from new Members in the coming months and years ahead.
The Chairman / Deputy Presiding Member firstly passed on the condolences of the Council and the Authority to Councillor Michael John and his family, following the sad death of his sister Pam Dowling. Pam worked for Pembrokeshire County Council, and previously Preseli District Council, for more than 35 years, latterly on reception at Thornton. She stated that Pam would be sorely missed by everyone who knew and worked with her. The Chairman / Deputy Presiding Member highlighted an engagement with His Royal Highness the Prince of Wales in Narberth recently, where he met some of the independent traders from the High Street. She then made reference to her visits to the Triathlon in Fishguard and Goodwick, the celebrations of the Last Invasion of Britain in Goodwick and the Long Course Weekend in Tenby. She highlighted the way in which the Council had swung back into action and helped run such events alongside organisers and partners, and stated that the staff involved were a credit to the Authority. She also mentioned the Queen’s Baton Relay event, which had taken place in parts of north Pembrokeshire. Finally, the Chairman / Deputy Presiding Member highlighted a deserved award win by Rhian Bennett, a Commissioning Manager, who had won the Line Manager Award at the Carers Wales Employers for Carers Awards. She stated that the award highlighted Rhian’s dedication to her work and congratulated her on behalf of all Members.
The following declarations of interest were made: (a) Item 6 - Annual Review of the Memorandum of Understanding for Delivery of Post -16 Education in Pembrokeshire Councillor Tessa Hodgson declared a personal and prejudicial interest in this item of business by virtue of her sister working for Pembrokeshire College. Councillor Michael Stoddart declared a personal and prejudicial interest in this item of business by virtue of his daughter working for Pembrokeshire College and stated he had a dispensation to speak but not to vote. Councillor Michael John declared a personal interest in this item of business by virtue of being a Governor for Haverfordwest High School, appointed by the Authority. Councillor Vivien Stoddart declared a personal and prejudicial interest in this item of business by virtue of her daughter working for Pembrokeshire College and stated she had a dispensation to speak but not to vote. Councillor Michelle Bateman declared a personal interest in this item of business by virtue of being a Governor for Ysgol Bro Gwaun, appointed by the Authority, has a child who attends, a child who works there and a child due to start a trial at Pembrokeshire College in September. Councillor Michael James declared a personal interest in this item of business by virtue of being a Governor for Ysgol Bro Preseli, appointed by the Authority. Councillor Aled Thomas declared a personal interest in this item of business by virtue of being a Community Governor for Ysgol Caer Elen, appointed by the Authority. Councillor Shon Rees declared a personal interest in this item of business by virtue of being a Governor for Ysgol Bro Preseli, appointed by the Authority, and his wife being a teacher at Ysgol Caer Elen. Councillor Bethan Price declared a personal interest in this item of business by virtue of her niece being employed by Pembrokeshire College. Councillor Iwan Ward declared and interest by virtue of being a Governor at Ysgol Bro Preseli, appointed by the Authority. Councillor Simon Wright declared a personal interest by virtue of his daughter being employed at Ysgol Caer Elen. (b) Item 7 – Regulated Alteration to Increase the Number of Pupils for Whom Portfield School Makes Provision Councillor Tim Evans declared a personal interest in this item of business by virtue of being an LEA Governor for Portfield School. Councillor Reg Owens declared a personal interest in this item of business by virtue of being an LEA Governor for Portfield School. (c) Item 10 - Grant Application to Department of Work and Pensions (DWP) Supported Employment Initiative Councillor Jon Harvey declared a personal interest in this item of business by virtue of being employed by Ceredigion County Council as the project would be a partnership between Pembrokeshire, Ceredigion and Carmarthenshire County Councils.
Moved by the Presiding Member; Seconded by Councillor Brian Hall. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Council Meeting held on 3 March 2022 be approved as a correct record. Moved by Councillor the Presiding Member; Seconded by Councillor Brian Hall. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Annual Council Meeting held on 26 May 2022 be approved as a correct record.
Decision as recorded
RESOLVED That the Notice of Motion be not adopted.
Council considered a report by the Head of Democratic Services which outlineda recommendation from the Corporate Overview and Scrutiny Committee in respect of a Notice of Motion submitted by former Councillor Paul Rapi in the following terms: Many County Councils in Wales are making St. David's Day a bank holiday to celebrate the Patron Saint of Wales for their staff. Throughout Wales, schools celebrate the day with Eisteddfods which includes music, dance, poetry and Art. We are also privileged to be the custodians of the relics of St. David. I propose that Pembrokeshire County Council have an additional Bank Holiday for our members of staff on the 1st March every year. Councillor Michael John, Chair of the Corporate Overview and Scrutiny Committee, introduced the report and stated that the UK Government would need to devolve power to the Welsh Government for the purpose of establishing bank holidays in Wales, however, there appeared to be no intention to do so. He highlighted that the closing of schools was seen as a negative in regards to schools coming together with local communities to celebrate St David’s Day. He stated that the Committee was supportive of the Authority putting pressure on the Welsh Government to make representations to the UK Government to devolve power. The Committee also acknowledged comments made by the Trade Unions in support of staff having additional days off in line with other nations. He also highlighted that caution was expressed in regards to the financial impact the proposal would have on businesses, in giving staff an extra day off. Councillor Michael John Moved the Recommendation that the Notice of Motion be not adopted but that the Council puts pressure on Welsh and National Governments to consider making St David’s Day a holiday in Wales; Seconded by Councillor Alan Dennison. Councillor Jacob Williams sought clarification in regards to the pressure that would be put on the Welsh Government. Councillor Williams then Moved an Amendment to the Motion to the effect of removing the words that followed that the Notice of Motion be not adopted; Seconded by Councillor Jamie Adams. Councillor John reiterated that the Members of Corporate Overview and Scrutiny Committee had stated that they would support putting pressure on the Welsh Government, in order to seek alignment with other nations such as Scotland and Northern Ireland, who were able to set their own bank holidays. Councillor Williams then suggested that creating a bank holiday specifically for Wales would pose greater difficulties in regards to the trading links between Wales and England. Councillor Jordan Ryan stated that he believed pressure should be put onto Welsh Government. Councillor Reg Owens agreed with Councillor John. The vote for the Amendment, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Michelle Bateman, Aaron Carey, Mark Carter, David Bryan, Di Clements, John Cole, Terry Davies, Andrew Edwards, Tim Evans, Jonathan Grimes, Tessa Hodgson, David Howlett, Rhys Jordan, Mel Phillips, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Michele Wiggins, Tony Wilcox, Chris Williams, Jacob Williams, Guy Woodham, Steve Yelland and Danny Young [27] Against the Motion: Councillors Maureen Bowen, Alistair Cameron, Alec Cormack, John Davies, Pat Davies, Alan Dennison, Brian Hall, Simon Hancock, Delme Harries, Nicola Gwynn, Jon Harvey, Mike James, Mike John, Paul Miller, Peter Morgan, Elwyn Morse, Reg Owens, Neil Prior, Shon Rees, Jordan Ryan, Rhys Sinnett, Marc Tierney, Anji Tinley, Iwan Ward, Michael Williams and Simon Wright [26] Abstentions: Councillors Huw Murphy, Bethan Price and Vanessa Thomas [3] The vote for the substantive motion, undertaken by way of a show of hands, was carried. RESOLVED That the Notice of Motion be not adopted.
Decision as recorded
RESOLVED (a) That the continuing collaboration between Schools and Pembrokeshire College under the Memorandum of Understanding be accepted. (b) That the Schools and Learning Overview and Scrutiny Committee review the Memorandum of Understanding again in 12 months and for the update to include all-inclusive data relating to Post-16 education and continuous improvement of Post-16 education.
Council considered a report by the Director for Education which outlinedthe continuation of the Memorandum of Understanding, which been reviewed by the Schools and Learning Overview and Scrutiny Committee in the current scrutiny cycle in June 2022. Councillor Huw Murphy, the Chair of the Schools and Learning Overview and Scrutiny Committee, introduced the report and stated that the Committeecarried out quality scrutiny activity related to the Memorandum of Understanding and its impact on the delivery of post-16 education in Pembrokeshire, in February and December 2020. On both occasions, the Committee was stated to have recommended the continuation of the Memorandum of Understanding. He then stated that since the review on 10 June 2021, collaboration between the Local Authority, Schools and Pembrokeshire College had continued, broadening the 183 choice of A Level provision in the County, and facilitating effective transition into post-16 pathways. Councillor Huw Murphy Moved the Recommendation; Seconded by Councillor John Davies. Councillor Reg Owens wished to be assured that the Memorandum of Understanding would be reviewed on an annual basis. In response, the Director of Education stated the decision to close the sixth form at Milford Haven secondary school was an administrative decision and it would not be revisited. Councillor Michael John stated that he supported the recommendation but made reference to the review dates in Appendix 1 and suggested that they be updated to the most current dates, in line with when elements of the Memorandum of Understanding had been discussed. The Director of Education confirmed that the Memorandum would be updated. Councillor Mike Stoddart made reference to the lack of extra-curricular activities in Pembrokeshire College and stated that he believed all sixth forms could eventually be removed, which he believed to be a retrograde step. Councillor David Howlett stated that Councillor Stoddart’s comments were unfair. He stated that he previously supported having a sixth form in Haverfordwest but highlighted that other sixth forms were too small to be viable. He then stated his support for the recommendation. Councillor Pat Davies agreed with Councillor Howlett’s comments. Councillor Guy Woodham also stated that the comments made by Councillor Stoddart were unfair. He then suggested arranging an event for the current Administration to visit Pembrokeshire College, in order for Councillors to have a fuller understanding of the activities that take place as well as the great work of the College. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Michelle Bateman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwyn, Simon Hancock, Delme Harries, Jon Harvey, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Peter Morgan, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Neil Prior, Shon Rees, Jordan Ryan, Rhys Sinnett, Sam Skyrme-Blackhall, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Tony Wilcox, Chris Williams, Jacob Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [48] Against the Motion: Councillors Steve Alderman, Reg Owens and Michael Williams [3] Abstentions: Councillors Aaron Carey and Alan Dennison [2] RESOLVED (a) That the continuing collaboration between Schools and Pembrokeshire College under the Memorandum of Understanding be accepted. (b) That the Schools and Learning Overview and Scrutiny Committee review the Memorandum of Understanding again in 12 months and for the update to include all-inclusive data relating to Post-16 education and continuous improvement of Post-16 education.
Decision as recorded
RESOLVED That the Director for Education be authorised to publish a Statutory Notice to increase the number of pupils for whom Portfield School makes provision as part of the planned redevelopment of the school, and to implement the proposal if no objections are received.
Council considered a report by the Director for Education which outlinedthe findings of the statutory consultation undertaken during March and April 2022, in relation to the number of Pupils for whom Portfield School makes provision. Councillor Guy Woodham, Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that at its meeting on 14 October 2021, Pembrokeshire County Council considered a proposal to proceed with a redevelopment of the Portfield School campus, which would result in an increase in the number of pupils for whom the school makes provision. He stated that a total of 15 general responses were received, with all but one indicating support for the proposal. He highlighted that the provision was aligned with the business case process for the redevelopment of Portfield School. He also highlighted that Cabinet had recently approved that the strategic outline case be submitted to Welsh Government. Councillor Woodham then went on to explain that the redevelopment of Portfield School would secure appropriate provision for pupils with additional learning needs, as part of the Council's strategic planning. He stated that significant importance would be placed on educating the most vulnerable learners in our local communities. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Tim Evans. Councillor Alistair Cameron sought assurance that learners with additional learning needs were being properly cared for through the duration of the works and asked that Members be kept informed of the process. In response, Councillor Woodham stated that Council would be kept informed by way of the Minutes of the Sustainable Learning Communities Band B Programme Strategic Board, previously known as the 21st Century Schools Programme Board. He assured Members that head teachers, senior leaders and governing bodies were all aware of the importance of the learners being at the heart of the project and that they would not be distressed by the ongoing redevelopment. He also stated he would be happy to address Council with any updates. Councillor Michael John asked whether there would be consideration in regards to bringing back after school clubs, as they had previously provided great service to many vulnerable young people. In response, the Director of Education stated that potential available facilities would continually be assessed as the building progressed and highlighted that if there was demand, those proposals would be considered as and when they were received. Councillor Jamie Adams sought assurance in regards to what capacity would be required going forward. He stated that the redevelopment would be an opportune moment to ensure appropriate capacity. He also sought clarification in regards to how pupils would be integrated and exposed to mainstream secondary school settings at Sir Thomas Picton School. In response, Councillor Woodham stated that he would ensure the new capital builds were as suitable as possible and that they were not only made for the present but also for future use. In response to the second point raised, the Director of Education stated that outreach was an important part of the process and highlighted that transition arrangements for learners going into or out of mainstream school, would continue where possible. Councillor Michael James sought clarification in regards to whether the schools affected by the proposal, such as Ysgol Y Preseli, would allow for Welsh provision. In response, the Director of Education stated Portfield School only provided English provision, however, where there was outreach to Welsh medium schools, those learners would be supported with Welsh Language provision. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Steve Alderman, Joshua Beynon, Maureen Bowen, David Bryan, Alistair Cameron, Aaron Carey, Mark Carter, Di Clements, John Cole, Alec Cormack, John Davies, Pat Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwyn, Brian Hall, Simon Hancock, Delme Harries, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Peter Morgan, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Bethan Price, Neil Prior, Shon Rees, Jordan Ryan, Rhys Sinnett, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Aled Thomas, Vanessa Thomas, Marc Tierney, Anji Tinley, Iwan Ward, Michele Wiggins, Tony Wilcox, Chris Williams, Jacob Williams, Michael Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [56] There were no votes against or abstentions. RESOLVED That the Director for Education be authorised to publish a Statutory Notice to increase the number of pupils for whom Portfield School makes provision as part of the planned redevelopment of the school, and to implement the proposal if no objections are received.
Council considered a report by the Head of Law and Governance which outlineda recommendation from the Democratic Services Committee in respect of providing for Executive Assistants to Cabinet. Councillor Di Clements, Chair of the Democratic Services Committee, introduced the report and stated that under Section 57 of the Local Government and Elections (Wales) Act 2021, it stated that: Executive arrangements by a local authority may make provision for councillors of the authority to be appointed to assist the executive in discharging functions which are the responsibility of the executive. Councillor Clements highlighted that this was not a mandatory requirement and that the Council had discretion whether or not to add this facility to the Constitution. If it was added, the Leader may choose not to use it. She highlighted that the aim of the role was to support diversity by enabling Members who may not be in a position to take up a full-time Cabinet role, due to various circumstances, to have the opportunity to learn and develop. She also stated that the Independent Remuneration Panel for Wales had concluded that until there was more information in respect of the responsibilities attached to the post, it was not possible to decide on remuneration if any, and would decide on a case by case basis. It was noted that the Committee’s decision was to recommend to Council to amend the Constitution to allow for Assistants to the Executive but that they be unremunerated for a period of 12 months and be subject to review after that time. Councillor Viv Stoddart stated that she believed the role would increase the Leader’s power of patronage and highlighted concern around the potential powers of the Assistant role without having been mandated to the position. She stated she would not support the recommendation. Councillor Clements stated that the position could potentially reduce the number of Councillors that were able to sit on Overview and Scrutiny Committees, and that Members required the need to be able to hold a Cabinet Member accountable, not their assistant. She also highlighted that this role would increase the powers of Cabinet and that eventually a payment would potentially be required for this role, which would ultimately increase the overall cost of the Council. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Jon Harvey. Councillor Mike Stoddart stated that he believed the role would increase the Leader’s payroll vote and was not in support of the recommendation. Councillor Jacob Williams sought clarification in regards to the potential remuneration of the Presiding Member and why it was not on the agenda for the meeting of Council. In response, the Head of Democratic Services stated that the matter had been referred to the Constitutional Review Committee. In regards to the Assistant role, Councillor Williams stated that he was against the recommendation and suggested that if the role was remunerated, it should be the decision of Council to appoint the positions. He then agreed with the comments of Councillor Viv Stoddart. Councillor Paul Miller stated that the inclusion of this role was a legislative change made by Welsh Government, available to all Councils in Wales. He then highlighted that succession planning was important and suggested that assisting an Executive Member would be helpful for those Members wishing to join Cabinet in the future. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Michelle Bateman, Joshua Beynon, Alistair Cameron, Alec Cormack, Pat Davies, Simon Hancock, Jon Harvey, Paul Miller, Neil Prior, Jordan Ryan, Rhys Sinnett, Sam Skyrme-Blackhall, Marc Tierney and Michael Williams [14] Against the Motion: Councillors Jamie Adams, Steve Alderman, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, John Cole, John Davies, Terry Davies, Alan Dennison, Andrew Edwards, Tim Evans, Jonathan Grimes, Nicola Gwyn, Brian Hall, Delme Harries, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Peter Morgan, Elwyn Morse, Huw Murphy, Reg Owens, Mel Phillips, Shon Rees, Mike Stoddart, Viv Stoddart, Aled Thomas, Anji Tinley, Iwan Ward, Michele Wiggins, Chris Williams, Jacob Williams, Guy Woodham, Simon Wright, Steve Yelland and Danny Young [40] Abstentions: Councillors Bethan Price, Tony Wilcox and Vanessa Thomas [3] The Motion to approve the recommendation was not carried.
Decision as recorded
RESOLVED (a) That the introduction of a Public Space Protection Order (PSPO) to address intoxicating substances (including alcohol) related crime, disorder and nuisance in the area identified in Haverfordwest town centre be approved. (b) That the amount payable when a fixed penalty notice is issued be confirmed as £100. (c) That the Safer Pembrokeshire Community Safety Partnership reviews the Order’s boundary and PSPO implementation on a six monthly basis and, should the evidence support an amendment to the boundary, that authority be delegated to the Director of Community Services in consultation with the relevant Cabinet Member.
Council considered a report by the Director of Community Services which outlined the introduction of a Public Space Protection Order (PSPO) to address intoxicating substances (including alcohol) related crime, disorder and nuisance in the area identified in Haverfordwest town centre. Councillor Michelle Bateman, Cabinet Member for Housing Operations and Regulatory Services, introduced the report and stated that the PSPO would not replace the other ways in which such issues could be dealt with. She highlighted the importance of partnership working, engagement with the Community and education. She made reference to the consultation and stated that the amount of responses was disappointing and somewhat mixed. She also highlighted that Haverfordwest Members had been consulted and had agreed the defined area for the PSPO, as outlined in the report. Councillor Michelle Bateman Moved the Recommendation; Seconded by Councillor David Bryan. Councillor David Bryan stated that anti-social behaviour not only affected people's physical and mental welfare, but also shops and businesses. He stated that the PSPO would let shoppers and visitors know that anti-social behaviour would not be tolerated. Councillor Alan Dennison highlighted the poor amount of responses to the consultation but stated that he was for the PSPO to be implemented in all areas, not just Haverfordwest. Councillor Jacob Williams stated that he would not support the recommendation as the map specified Haverfordwest as a whole, rather than the skate park area, which he highlighted to have been the initial area of concern. He stated that if the area of the skate park was demarked, then he would have supported the recommendation. He then made reference to Tenby town being more in need of a PSPO. Councillor Tim Evans stated that the order had been initially suggested by Dyfed Powys Police and that he was in support of the recommendation. Councillor Andrew Edwards also stated he was in support of the recommendation and highlighted that anything that could combat anti-social behaviour was positive. Councillor Tony Wilcox agreed with Councillor Williams and highlighted that the area the PSPO covered was unnecessary. Councillor Jordan Ryan echoed the comments made by Councillor Williams and Councillor Wilcox and suggested the outlined area should be reduced. Councillor Michael John sought clarification in regards to why Dyfed Powys Police had sought to require this power, as it seemed to add to their workload in regards to discretion. In response, Councillor Bateman stated that the PSPO was a tool that could be used by the Police if various alternative attempts and mechanisms failed. The Director of Community Services then stated that anti-social behaviour had become more apparent in certain areas, with key focus on the skate park. He then highlighted that a PSPO specifically on the skate park area would potentially cause displacement to other areas of Haverfordwest. Councillor Mike Stoddart stated that he agreed with the points made by Councillor Williams and would support the recommendation if it was applied to a smaller area. Councillor Marc Tierney sought clarification in regards to the rationale behind the larger area selected for the PSPO. In response, the Director of Community Services stated that it was recognised that anti-social behaviour could easily relocate from the skate park to other areas in Haverfordwest. He then drew attention to the third part of the recommendation and stated that the issue of the boundary would be kept under review by the Community Safety Partnership and any decision made in regards to the boundary would be in consultation with Councillor Bateman as the relevant Cabinet Member. Councillor Mark Carter stated that he was in favour of the recommendation and stated that the order provided the Police with an easy method of dispersing an anti-social situation. Councillor Reg Owens suggested that PSPO’s needed to be introduced for many areas of the County, not just Haverfordwest. Councillor Dennison sought clarification in regards to the budget for signs that would be required to advertise the PSPO, if implementation was agreed. In response, the Director of Community Services stated that signs had not yet been costed and would create a small amount of pressure on the Council’s budget. Councillors Tony Wilcox and Huw Murphy suggested that the Police had an ample amount of sufficient methods they could use in order to control anti-social behaviour and stated that there was no need for the outlined PSPO. Councillor Williams then sought clarification in regards to how the signs would cover such a large area. The Director of Community Services reiterated that he was not in a position to confirm nor provide an exact cost. Councillor Paul Miller proposed that the matter be put; Seconded by Councillor Huw Murphy. The vote, undertaken by way of an electronic vote, was carried. The votes were recorded as follows: For the Motion: Councillors Jamie Adams, Michelle Bateman, Maureen Bowen, David Bryan, Aaron Carey, Mark Carter, Di Clements, Alec Cormack, John Davies, Andrew Edwards, Tim Evans, Jonathan Grimes, Brian Hall, Jon Harvey, Tessa Hodgson, David Howlett, Mike James, Mike John, Rhys Jordan, Paul Miller, Peter Morgan, Reg Owens, Neil Prior, Shon Rees, Rhys Sinnett, Aled Thomas, Michele Wiggins, Simon Wright Steve Yelland and Danny Young [30] Against the Motion: Councillors Steve Alderman, Alistair Cameron, John Cole, Pat Davies, Terry Davies, Alan Dennison, Nicola Gwyn, Elwyn Morse, Huw Murphy, Mel Phillips, Bethan Price, Jordan Ryan, Sam Skyrme-Blackhall, Mike Stoddart, Viv Stoddart, Vanessa Thomas, Iwan Ward, Chris Williams, Jacob Williams, Michael Williams and Guy Woodham [21] Abstentions: Councillors Delme Harries, Marc Tierney, Anji Tinley and Tony Wilcox [4] RESOLVED (a) That the introduction of a Public Space Protection Order (PSPO) to address intoxicating substances (including alcohol) related crime, disorder and nuisance in the area identified in Haverfordwest town centre be approved. (b) That the amount payable when a fixed penalty notice is issued be confirmed as £100. (c) That the Safer Pembrokeshire Community Safety Partnership reviews the Order’s boundary and PSPO implementation on a six monthly basis and, should the evidence support an amendment to the boundary, that authority be delegated to the Director of Community Services in consultation with the relevant Cabinet Member.
Decision as recorded
RESOLVED That the content of the report be noted.
Council considered a report by the Director of Social Care and Housing which outlinedGrant funding applications to the Department for Work and Pensions Supported Employment Initiative. Councillor Tessa Hodgson, the Cabinet Member for Social Care and Safeguarding, introduced the report and stated that the report related to an urgent decision already taken by the Leader. She highlighted that grant funding applications to the Department for Work and Pensions Supported Employment Initiative, were invited on 26 April 2022 with a closing date of 26 May 2022. She stated that the Council had been working with Ceredigion and Carmarthenshire County Councils and wished to submit an application on behalf of the region for £350,000 to develop a regional supported employment initiative, with the objective of supporting 100 people with learning disabilities/autism to gain paid employment. She highlighted that only 5% of people with learning disabilities and only 20% of people with autism, known to local authorities, were in employment. She then stated that if the pilot scheme was successful, it was anticipated that all local authorities would be offered funding to deliver supported employment. Councillor Tessa Hodgson Moved the Recommendation; Seconded by the Presiding Member. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the content of the report be noted.
Decision as recorded
RESOLVED That the following appointments be approved: (a) Corporate Overview and Scrutiny Committee - deferred to the next meeting (b) Policy and Pre-decision Overview and Scrutiny Committee - Councillor Sam Skyrme Blackhall (c) SAC-RVE – Councillors Mel Phillips and Viv Stoddart (d) National Park Authority – Councillor Vanessa Thomas Reserve Members: · Schools and Learning Overview and Scrutiny Committee – Councillor Viv Stoddart · Services Overview and Scrutiny Committee – Councillor Michael Stoddart · Policy and Pre-decision Overview and Scrutiny Committee – Councillor Michael Stoddart · Governance and Audit Committee –Councillors Huw Murphy and Aaron Carey · Democratic Services Committee – Councillors David Howlett and Michael John · Standards Committee – Councillor Mark Carter The Meeting Adjourned at 12.23pm and resumed at 12.43pm. [Councillor Jonathan Grimes left the meeting at this juncture].
Council considered a report by the Head of Democratic Services on a number of vacancies on Committee seats which were required to be filled and the appointment of reserve Members. The following nominations were then received for the following vacancies from Members not in a political group: (a) Policy and Pre-decision Overview and Scrutiny Committee - 1 vacancy Councillor Jacob Williams Moved that Councillor Sam Skyrme-Blackhall be appointed; Seconded by the Presiding Member. (b) SAC-RVE – 2 vacancies Councillor Jacob Williams Moved that Councillors Mel Phillips and Vivien Stoddart be appointed; Seconded by the Presiding Member. (d) National Park Authority – 1 vacancy The Presiding Member Moved that Councillor Vanessa Thomas be appointed; Seconded by Councillor Alan Dennison. It was noted that the vacancy on the Corporate Overview and Scrutiny Committee would be deferred and reconsidered at the next meeting. The following nominations were then received for the following vacancies from Members not in a political group as Reserve Members to the following Council bodies to which political balance rules apply: (a) Schools and Learning Overview and Scrutiny Committee Councillor Jacob Williams Moved that Councillor Vivien Stoddart be appointed as Reserve Member; Seconded by the Presiding Member. (b) Services Overview and Scrutiny Committee Councillor Jacob Williams Moved that Councillor Michael Stoddart be appointed as Reserve Member; Seconded by the Presiding Member. (c) Policy and Pre-decision Overview and Scrutiny Committee Councillor Jacob Williams Moved that Councillor Michael Stoddart be appointed as Reserve Member; Seconded by the Presiding Member. The following nominations were then received for the following vacancies fromPolitical Groups for Reserve Members to the following Council bodies to which political balance rules apply: (a) Governance and Audit Committee The Presiding Member Moved that Councillor Aaron Carey be appointed as Reserve Member; Seconded by Councillor Di Clements. Councillor Jamie Adams Moved that Councillor Huw Murphy be appointed as Reserve Member; Seconded by Councillor Peter Morgan. (b) Democratic Services Committee Councillor Jamie Adams Moved that Councillors David Howlett and Michael John be appointed as Reserve Members; Seconded by Councillor Di Clements. The following nominations were then received for Reserve Members to the following Council bodies to which political balance rules do not apply: (a) Standards Committee Councillor Di Clements Moved that Councillor Mark Carter be appointed as Reserve Member; Seconded by Councillor Peter Morgan. The votes, undertaken individually by a show of hands, were carried. RESOLVED That the following appointments be approved: (a) Corporate Overview and Scrutiny Committee - deferred to the next meeting (b) Policy and Pre-decision Overview and Scrutiny Committee - Councillor Sam Skyrme Blackhall (c) SAC-RVE – Councillors Mel Phillips and Viv Stoddart (d) National Park Authority – Councillor Vanessa Thomas Reserve Members: · Schools and Learning Overview and Scrutiny Committee – Councillor Viv Stoddart · Services Overview and Scrutiny Committee – Councillor Michael Stoddart · Policy and Pre-decision Overview and Scrutiny Committee – Councillor Michael Stoddart · Governance and Audit Committee –Councillors Huw Murphy and Aaron Carey · Democratic Services Committee – Councillors David Howlett and Michael John · Standards Committee – Councillor Mark Carter The Meeting Adjourned at 12.23pm and resumed at 12.43pm. [Councillor Jonathan Grimes left the meeting at this juncture].
Councillor Paul Miller, the relevant Cabinet Member, responded to a question submitted by Councillor Michael Williams prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: To ask the appropriate cabinet member. Bearing in mind the level of capital spend currently committed in Haverfordwest and Pembroke Town centres, what level of capital spend is anticipated for the town of Tenby in the next financial two financial years? In response, Councillor Miller stated that there was currently £38.3 million included or in the process of being included in the current Capital Programme. In response to a supplementary question, Councillor Miller agreed to provide a breakdown of where the funding would be allocated.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Michael John prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: During the recent election campaign, one of the most regular queries put to me was around the issue of booking slots to access the waste and recycling centres. Can the Leader or Cabinet Member please advise when this temporary arrangement (introduced due to Covid restrictions), will be removed and normal operations resumed? In response, Councillor Sinnett stated that in November 2021, it had been agreed by Cabinet that the booking system and associated policies for Waste and Recycling Centres would remain in place as a permanent change to the service. He highlighted that this was following theWaste and Recycling Centre Review and informed by recommendations from the cross-party Waste Working Group. Councillor Sinnett stated that the booking system provided a number of additional benefits to the Authority, such as traffic management, health and safety improvements and the reduction of abuse at Centres by commercial users. He stated that the availability of same day bookings was currently being developed through the My Account system, and the current aim was to implement this by the end of July. He then highlighted that similar systems had been implemented by many Local Authorities across Wales. In response to a supplementary question, Councillor Sinnett stated that once same day bookings became available, there would be a review in regards to increasing public awareness around the Waste and Recycling Centre booking system. He then stated that once sufficient time had passed, there would be an opportunity for a further review through Overview and Scrutiny Committees and Public consultation. [Councillor Brian Hall left the meeting at this juncture.]
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Michael John prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: Bus services across the county were obviously severely affected during the Covid pandemic, but since the ease of restrictions, not all services have been resumed. This includes the lack of any Saturday services in the area I represent. This goes against advice to use public transport instead of private cars, and also reduces opportunities for young people in rural areas. Does the cabinet member feel these reduction in services are acceptable? In response, Councillor Sinnett stated that he agreed with Councillor John that there was an ongoing impact of service reductions following Covid-19. He stated thatthe Council had worked closely with bus companies to try and reinstate services to pre-Covid-19 levels, however, two bus operators had been unable to commit to doing this on all routes due to a shortage of drivers. He stated that service levels had been reviewed to potentially remove one day from the week in order to operate on a Saturday instead. However, as Saturday was generally one of the least popular days and there were workers who travelled Monday to Friday, workers would ultimately be impacted by such a change.He then highlighted that it was currently taking between two to three months to recruit new drivers due to the various tests and training involved. Councillor Sinnett stated that he would continue to do as much as possible in order to restore full service provision to pre Covid-19 levels, with the available budget. In response to a supplementary question, Councillor Sinnett assured that he would continue to work with Welsh Government to ensure funding was available to allow for the enhancement of public transport in rural areas.
Councillor Paul Miller, on behalf of the Leader, responded to a question submitted by Councillor Jamie Adams prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: Could the Leader please provide a total associated cost of the unlawful process of departure of the previous Chief Executive? It would be appreciated if the cost could then be apportioned into the following categories; Internal officer costs. External advice on HR and negotiation. External legal advice. Consultants for advice on the process (eg Mr David Bowles). Additional costs of Audit Wales. Settlement agreement(s). Recruitment of Senior Officer replacements for staff who have left. In response, Councillor Miller stated that it was not possible to provide an accurate breakdown of expenditure on internal Officer time, but acknowledged it to be significant. He stated that Officers did not routinely record time spent working on individual issues and highlighted that he was not aware of any additional costs in relation to Staff working beyond their contracted hours. In terms of concluding the Settlement Agreement, he stated the cost of external advice and HR negotiations to be £5,280, the cost for external legal advice to be £157,310, the cost for consultants advised on the process to be £38,122 and the cost for Audit Wales to be £67,000. Councillor Miller then stated that the Settlement Agreement itself was £95,000, with the cost of external consultancy support for the recruitment of the Chief Executive and the Head of Law and Governance to be a total of £39,500. Internal Officer costs were then said to be £97,735, with the overall total being £306,477. In response to a supplementary question on whether the Authority was still haemorrhaging funds, Councillor Miller stated that the issue had principally been concluded.
Councillor Paul Miller, on behalf of the Leader, responded to a question submitted by Councillor Jamie Adams prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: This Council is now subject to a Public Interest Report from Audit Wales as a result of the Leader’s unlawful decision to enter into a settlement agreement with the previous Chief Executive. The Governance and Audit Committee have been given the responsibility of monitoring progress on the eight recommendations provided by Audit Wales but are not due to meet until Tuesday 12th July. The minutes of the March 11th meeting show that the responsibility for progressing the Corporate Governance 2022/24 Improvement Plan is led by the Chief Executive with regular reporting to the Governance & Audit Committee with feedback to Council. As this is the first opportunity to do so could the Leader please advise Council of his confidence in the process and at what point the Authority effectively concludes this matter to the satisfaction of Audit Wales? In response, Councillor Miller stated that he was confident that the Council was reaching a conclusion in regards to this matter. He stated that the matter would be concluded to the satisfaction of Audit Wales when it had been agreed with the Corporate Overview and Scrutiny Committee and the Governance and Audit Committee, that all actions had been successfully implemented. In response to a supplementary question, the Assistant Chief Executive stated that at the Governance and Audit Committee meeting held on 12 July 2022, Audit Wales, despite being behind on some actions, were generally satisfied with the progress of the Council given the timescale.
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Jamie Adams prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: At the last Council meeting the previous Cabinet Member for Environmental Services stated that a rollout of an ‘In-house enviro crime’ service would be rolled out in late spring or early summer. Can I please be assured that this is progressing on the promised timescale to combat specific concerning issues in our communities such as dog fouling, litter and fly tipping? In response, Councillor Sinnett agreed that visible signs of unregulated behaviour, such as illegal street trading, illegal parking, littering, dog fouling and waste overproduction, did raise concern. He stated that the Council was continuing to develop how to corporately deal with Enviro crime. He highlighted that the Council had previously deployed an external contractor to undertake Enviro crime enforcement. However, following a tender process, no external contractor came forward, which had resulted in the Council undertaking a full review on how to tackle Enviro crime and other enforcement issues internally. Councillor Sinnett then confirmed that enforcement officers on the ground would be deployed within the next few weeks, subject to finalising resource requirements. He stated that the deployed Officers would also assist with gathering data and fact-finding, which would provide feedback for the business case review. He highlighted that the current position was not as advanced as previously envisaged at this stage, however, the Council was looking to achieve progress with a long term solution to the issues. In response to a supplementary question, Councillor Sinnett confirmed that he would keep Members informed in regards to the roll out of the service and the matter would be brought back to the Services Overview and Scrutiny Committee later in the year.
Councillor Michelle Bateman, the relevant Cabinet Member, responded to a question submitted by Councillor Delme Harries prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: The Pembrokeshire County Council must take the lead to support the residents of Barham Road in Trecwn to get a solution finalised for the long outstanding water and road surfacing issues. These residents pay Council Tax the same as residents throughout Pembrokeshire and need the support of the Council to get this resolved once and for all. It is not acceptable in these days to have to rely on the delivery of bottled water for consumption. Could the relevant Cabinet Member please give an update on developments in relation to seeking a solution for the residents of Barham Road? In response, Councillor Bateman stated that Officers from the Public Protection Service were actively seeking a solution to the private water supply situation affecting residents of Barham Road, Trecwn. She stated that this involved liaising with Dwr Cymru/ Welsh Water with regards to laying a new mains water connection into Trecwn, as well as the procurement of a private contractor to relay individual connections from the mains water line to each property. This mains supply would replace the existing private water supply that was serving residents of the area. She then stated that due to issues with the water supply, the Council was looking to act on behalf of residents, by utilising legislative powers contained within the Water Industries Act and to thereafter in time recoup the costs of installation from the residents. Unfortunately, due to contractor availability, the installation works had not progressed quickly, however progress was now being made. Councillor Bateman highlighted that annual sampling of the existing private water supply had been undertaken, with the results confirming to date it was of satisfactory quality. In regards to the condition of the road, Councillor Bateman stated that as the road was an un-adopted highway, liability for the cost of the road maintenance sat with the householders. She highlighted that discussions had taken place with Valley Management Services with regard to potential adoption of the road, however, to bring this road up to adoptable standard, the cost would be considerable. In response to a supplementary question, the Assistant Chief Executive stated that contingency arrangements were in place for the residents of the area ahead of the hot weather, such as a supply of bottled water provided by Valley Management Services. [Councillor Joshua Beynon left the meeting at this juncture.]
Councillor Rhys Sinnett, the relevant Cabinet Member, responded to a question submitted by Councillor Delme Harries prior to the meeting in accordance with the provisions of Council Procedure Rule 4.10 as follows: The Pembrokeshire County Council must expedite the Cabinet's commitment to introduce a 20mph limit outside ALL schools within the County. There are 11, I believe, that have not had this speed limit introduced and the safety of the children, staff and parents at these locations are as important as all other schools in the county. Could the relevant Cabinet Member please give an update on the progress of rolling out this scheme? In response, Councillor Sinnett agreed that the safety of school children, amongst our most vulnerable users on the highway network, was of great importance. He highlighted that the remaining sites without 20mph zones would have them when the default 20mph limit was implemented in September 2023. He stated that there were some schools with specific access road arrangements, which were non-highway (Pembroke, Fishguard and Haverfordwest), therefore the surrounding highway network would revert to default 20mph. Ysgol Caer Elen also had a dedicated drop off and parking area, and there would be separate consideration being given to road safety concerns past this site, but the main road past the site was 30mph and, by default, would lower to 20mph in September 2023.Councillor Sinnett highlighted that a number of schemes had been brought forward over the years to manage and reduce speed around schools, and that the final change to all schools having 20mph zones would align with the default 20mph limit being introduced in September 2023. In response to a supplementary question, Councillor Sinnett stated that the work was unable to be carried out any sooner that 2023 as it was stated to be a large piece of work in regards to signs and road markings. He highlighted that the capacity was not in place to bring the scheme forward. Furthermore, he agreed to visit the outstanding schools and speak to pupils.
A Notice of Motion was submitted by Councillor Alistair Cameron in the following terms: This Council: · Is concerned about the number of cases reported to the RSPCA each year, regarding pets given as prizes via fairgrounds, social media and other channels in Wales - and notes the issue predominantly concerns goldfish · Is concerned for the welfare of those animals that are being given as prizes · Recognises that many cases of pets being as prizes may go unreported each year · Supports a move to ban the giving of live animals as prizes, in any form, on Pembrokeshire County Council land. • The Council agrees to: • Ban outright the giving of live animals as prizes, in any form, on Pembrokeshire County Council land. • Write to the Welsh Government, urging an outright ban on the giving of live animals as prizes on both public and private land. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Alistair Cameron; Seconded by Councillor Chris Williams then stood referred to Cabinet.
A Notice of Motion was submitted by Councillor Sam Skyrme-Blackhall in the following terms: That Pembrokeshire County Council establish a politically balanced working group to consider options for the siting of a new swimming pool in Tenby and to provide a steer on preferred options for progress. In response to a query from Councillor Jacob Williams, the Head of Law and Governance confirmed that the Notice of Motion would be referred to Cabinet and explained the rationale for this. Upon the terms of Council Procedure Rule 10.4, the Motion having been Moved by Councillor Paul Miller; Seconded by Councillor Peter Morgan then stood referred to Cabinet.
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