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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED That the Notice of Motion be not adopted, but Community Halls and Registered Charities be signposted to the organisations and potential sources of funding, as outlined in the report.
RESOLVED That the Notice of Motion be not adopted and that Cabinet continues to support schools in delivering the mandatory curriculum.
RESOLVED That the draft Minutes of the Sustainable Communities for Learning Strategic Programme Board meeting held on 7 October 2022 be noted.
RESOLVED That it be recommended to Council: (a) That the Pembrokeshire Standard Rents be increased by the same percentage increase to all properties of 5.2%, plus a maximum of £2 applied to those below standard rents. (b) That for new build, acquisitions of general needs houses and void properties where energy efficiency improvement measures have been made (dependent on its condition and energy efficiency rating), a Living Rent (aligned with Housing Association rent in the county) or Pembrokeshire Rent Standard to be used with the agreement of the relevant Cabinet Member and Head of Service. (c) That garage rents be increased by 6.5%, to be collected over 48 weeks, with effect from 4 April 2023. (d) That the report be adopted as the Cabinet’s recommendation to Council on the 15th December for rent increases for 2023-24. (e) That Officers be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government.
RESOLVED (a) As set out in Appendix A to the report: (i) That the feasibility costs associated with the Concept Bids be approved. (ii)That the additions to the Capital Programme for 2022-23 to 2025-26 be approved, with the exception of ‘New Registrar’s system, website and marketing materials’, which will be deleted for re-submission with additional information to support the ‘invest to save’ income stream. (b) As set out in Appendix B to the report: (i) That an addition of £64k for the Bulford Road Scheme be approved. (ii) That an addition of £80k for the Maidenwells Bypass Scheme be approved. (iii) That an addition of £7k for Vehicle Plant and MOT Bay Enhancement be approved. (iv) That an addition of £99k for Vehicle/Plant Electric Vehicle Charging Point scheme be approved. (v) That an addition of £88k for the Barham Road, Trecwn Water Supply Scheme be approved. (vi) That an addition of £164k for the Withybush Foodpark (Utilities) Scheme be approved. (vii) That an addition of £11k for the Homeless Pods scheme be approved. (c) As set out in Appendix C to the report: (i) That an addition of £9m for the Long Term Depot/Eco Park scheme be approved. (ii) That Option B to deliver Phase 1-3 (recycling and residual transfer facilities, depot facilities including depot parking) and complete Waste and Recycling Centre (WRC) design with a total cost estimate to be £34m, be progressed. (iii) That if Welsh Government is able to provide additional funding to support 50% of the full Eco Park Project, Phase 1-4 be developed. (d) As set out in Appendix D to the report: (i) That an addition of £5.527m (including fit-out) for the Western Quayside Scheme be approved and that the current construction contract with John Weaver Contractors be continued. (e) As set out in Appendix E to the report: (i) That an addition of £6.568m for South Quay projects, £2,902m for South Redevelopment and £3.666m (including fit-out) for LUF South Quay project, be approved. (ii) That the current budget pressure on the South Quay Projects in the wider context of the capital programme be acknowledged and that a dedicated Cabinet report with updated costs for phase 1 - Stage 2 (RIBA 5 Construction), be brought to Cabinet in April 2023 and phase 2 Stage 2 (RIBA 5 Construction) in July 2023 seeking approval to enter into construction contract with Andrew Scott Ltd as part of the 2 stage procurement process. (iii) That the continuation of the Enabling Works contract with Lloyd & Gravell be acknowledged. (iv) That subject to approval of (i) above, the stage 1 award to Andrew Scott Ltd for pre-construction services for both Phase 1 & 2 as detailed in section 2.0 of the report (Appendix E) be approved, in order to progress the projects. (f) As set out in Appendix F to this report: (i) That a combination of option 3 (using Pembrokeshire County Council funds to cover pressure) and option 5 (value engineering and seeking additional external funding) be approved, with provision made within the Pembrokeshire County Council capital programme to fully cover the current estimated shortfall of £3.442 million [core project pressure] together with £300,000 [wall to Castle back dangerous structure issue], total £3.742 million. (ii) That a report will be presented to Cabinet in February 2023 with an updated position, be noted. (g) That approval of the recommendations A-F above will result in the annual capital financing cap being breached over the current Medium Term Financial Plan (MTFP), be acknowledged, and that future methodology for ensuring affordability of the capital programme will need to be determined in the context of the Council’s financial sustainability over the MTFP and beyond.
RESOLVED (a) That the Budget Monitoring Report (revenue, capital, reserves, revenue collections and treasury management) for November 2022 (2022-23) be approved. (b) That all schools can carry over balances at the end of 2022-23 in excess of the limits included within the Scheme for Financing Schools (ie £0.050m for Primary Schools, £0.100m for Middle, Secondary and Special Schools) be approved. (c) That the proposed virements greater than £0.050m be approved. (d) That the proposed appropriations from reserves, utilising earmarked reserve funding in place for specific services, be approved. (e) That the moratorium on all non-essential expenditure will remain in place for the reminder of the financial year and that a freeze on all non-essential recruitment is now in place, be noted.
RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) That the Outline Draft County Council Budget and Service Pressures for 2023-24 and Outline Draft Medium Term Financial Plan 2023-24 to 2026-27 be approved. (c) That the Outline Draft Capital Programme for 2023-24 to 2026-27 be approved. (d) That the Senior Leadership Team continue to evaluate the 2023-24 budget following receipt of the Provisional Settlement on week commencing 12 December 2022 and in light of any decisions of Cabinet or Council. (e) That the report, as amended, be referred to Council for consideration on 15 December 2022. (f) That the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be delegated authority to make minor wording amendments to the Outline Draft County Council Budget for 2023-24, prior to it being considered by Council on 15 December 2022. (g) That the MIM cost be funded in the same way as any other revenue budget expenditure or pressure.
RESOLVED That the calculation of the Council’s Tax Base for the financial year 2023-24 be confirmed as 59,851.19, to be apportioned as set out in paragraph 4.3 of the report.
RESOLVED That the report provided by Estyn be noted and future improvement plans be monitored.
RESOLVED That authority be delegated to the Director of Community Services to award the Stage 2 NEC3 construction contract to Morgan Sindall Construction & Infrastructure Limited, subject to negotiating terms for obtaining early vacant possession of the land required for the proposed scheme prior to the award of the contract, on terms to be delegated to the Director of Community Services.
RESOLVED (a) That additional classroom accommodation be provided to Cosheston VC School in order to alleviate overcrowding and deliver an effective solution as soon as possible for the next 3-5 year period minimum, be agreed. (b) That a purchase solution in accordance with either Options 4 or 5 for additional accommodation at Cosheston VC School be approved. In light of the circumstances, the solution should utilise a Welsh Government grant and or any financial support provided by The Diocese of St David’s. (c) That the Director of Education be authorised to determine and deliver that solution within the headroom of the costings as detailed in paragraph 4d of the report plus a 20% contingency, subject to a feasibility exercise to determine best value for money and in accordance with extant procurement rules.
RESOLVED (a) That the publication of the draft Supplementary Planning Guidance on Seascape Character be endorsed, as a basis for a joint public consultation by the Council and the Pembrokeshire Coast National Park Authority. (b) That authority be delegated to the Director of Community Services to make further minor edits to the draft Supplementary Planning Guidance on Seascape Character, to include taking account of the Pembrokeshire Coast National Park Authority’s consideration of this document. Any proposed changes by the Pembrokeshire Coast National Park Authority which are of a substantive nature will be reported back to a future meeting of Cabinet for further consideration.
RESOLVED (a) That the invitation and evaluation of tenders to enable fitting of Solar PV panels to the Council’s building portfolio for the supply of electricity at a reduced rate, be approved. (b) That the subsequent award of the contract be delegated to the Director of Community Services.
RESOLVED That the development and submission of applications to Welsh Governmentfor Transport Grant as outlined in the report to fund the development anddelivery of a number of transport schemes and initiatives in 2023-24 be approved, with signoffof the final grant submission delegated to the Cabinet Member for Place, theRegion and Climate Change, in consultation with the Head of Infrastructure.
The following declaration was made: Item 11 - Pembrokeshire Council Rent and Service Charge Policy 2023-24 Councillor Neil Prior declared a personal and prejudicial interest in this item of business by virtue of being a Director of the Pobl Housing Association and had a dispensation to speak but not to vote.
Moved by Councillor Guy Woodham; Seconded by Councillor Jon Harvey. The vote was taken by way of a show of hands and carried. RESOLVED That the Minutes of the Cabinet Meeting held on 7 November 2022 be approved as a correct record.
Decision as recorded
RESOLVED That the Notice of Motion be not adopted, but Community Halls and Registered Charities be signposted to the organisations and potential sources of funding, as outlined in the report.
Cabinet considered a joint report by the Director of Resources and Director of Social Care and Housing which outlined a Notice of Motion that had been referred to Council on 13 October 2022 in the following terms: Request that PCC enter into dialogue with all interested community Halls /registered Charities who operate from their own premises within Pembrokeshire with a view to assisting them financially by way of a grant targeted at the extortionate rises in utility prices which in some cases have risen by 75 per cent! We all I am sure appreciate the vital work facilities such as these provide to their communities and I fear that several will not survive given the additional increases in utility prices. In conclusion this be reviewed annually as we all hope prices will return to a more sustainable level one day. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, thanked Councillor Tony Wilcox, the originator of the Motion, for bringing the Motion forward. He stated that he recognised that Community Halls and registered Charities provided essential services to the residents and vulnerable people of Pembrokeshire. Councillor Cormack highlighted that the financial challenges they were experiencing were also being experienced by various other organisations and individuals across the County, and stated that the Council did not have the responsibility or the resources to provide Community Halls and Charities with financial support. However, he stated that whilst the Council was unable to support their financial challenges, there were a number of organisations and potential sources of funding which the Community Halls and Registered Charities could be signposted to, and outlined the following: · Pembrokeshire Association of Voluntary Services (PAVS) - Warm Spaces Funding · Wales Council for Voluntary Action (WCVA) - Funding Wales · Discretionary Cost of Living Grant (including Welsh Church Act Fund) - The Council has set up, with the help of PAVS, a ‘Keep Warm, Keep Well’ scheme to deploy Discretionary Cost of Living Grant monies across a wide range of organisations and projects. Included in the phase 1 plan is the opportunity for organisations to apply for grants of £3,500 to assist them with continued or extended opening as part of the warms spaces offer across the county. PAVs and PCC will monitor interest and take-up of this grant offer during phase 1 and will consider extending this offer further within a phase 2 deployment of the funding. · 100% NDR Charitable Relief (80% Mandatory Relief and 20% Discretionary Relief). Most Community Halls would be eligible. · Enhancing Pembrokeshire Grant - Grants for Energy Efficiency. Councillor Cormack also stated that Community Halls and Registered Charities were able to claim for Covid-19 business grants ranging from £1k to £25k during recent years, subject to eligibility criteria. Councillor Alec Cormack Moved the Recommendation. Councillor Jon Harvey stated he supported the recommendation but highlighted that the key was to make Community Halls and Charities aware of the funding schemes available and how they could apply. Councillor Rhys Sinnett agreed with the sentiment behind the Notice of Motion but stated that he supported the recommendation with regret and suggested that the Council ensure that Community Halls and Charities were pointed in the right direction in regards to financial assistance. Councillor Tessa Hodgson stated that she agreed with Councillor Sinnett and highlighted that there was information on the Council website for people looking for help and support across the County. Councillor Paul Miller also understood the sentiment behind the Notice of Motion and suggested that the support network between the Council and Communities was kept under review in order to be maintained, as Community Halls and Charities were said to be an important part of the Community. The Interim Director of Social Care and Housing stated that under the ‘Keep Warm, Keep Well’ scheme, a phase one for discretionary money had been made, which was said to have seen in the region of 62 applications from a variety of Community groups. He also highlighted that the discretionary money was being phased out in order to understand the demand over the winter period, as well as the footfall in certain Community spaces. Councillor Miller thanked the Interim Director and his team for their ongoing work and highlighted that despite the recommendation, the Council was already carrying out work to support Community spaces. The Recommendation was Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. RESOLVED That the Notice of Motion be not adopted, but Community Halls and Registered Charities be signposted to the organisations and potential sources of funding, as outlined in the report.
Decision as recorded
RESOLVED That the Notice of Motion be not adopted and that Cabinet continues to support schools in delivering the mandatory curriculum.
Cabinet considered a report by the Director of Education which outlined a Notice of Motion that had been referred to Council on 13 October 2022 in the following terms: The Leader / The Member for Education & Welsh Language write a letter to the Minister for Education at Welsh Government expressing that as an authority Pembrokeshire County Council do not support or condone the removal of the historic rights of parents or guardians to withdraw their child / children from certain subjects being taught as part of the new RSE curriculum if they deem it to be inappropriate. The Leader invited the originator of the Motion, Councillor Rhys Jordan, to speak to the Motion. Councillor Jordan stated that the Notice of Motion was specifically in regards to the removal of the historic rights of parents. He suggested that communication with Welsh Government from the Council was important to the parents of Pembrokeshire, as it would prove that their voices were being heard. Councillor Jordan also made reference to the judicial review that was pending in relation to the removal of these historical rights. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that Relationships and Sexuality Education proposals had been consulted on extensively, including a formal Welsh Government consultation on 'full access to the curriculum' in 2019, a consultation on ‘Draft guidance on relationships and sexuality education’ and the consultation on the RSE guidance and code in May 2021. He highlighted that the RSE Code was subject to an affirmative vote and the motion was agreed in the Senedd in December 2021. Councillor Woodham highlighted that a number of issues were raised by respondents around the content of the draft guidance and the appropriateness for young people. In particular, it was felt that certain elements should be reviewed. He stated that a number of respondents supported the development of the RSE curriculum and he understood that the Welsh Government was currently consulting on a proposal to make RSE compulsory for all pupils under the age of 16. Councillor Woodham stated that he firmly supported this plan as evidence showed that pupils who were provided with high quality, comprehensive, factually accurate lessons on these issues were best placed to grow healthy, happy and safe, and stated that was important with this change in the curriculum. Councillor Guy Woodham Moved the Recommendation. Councillor Tessa Hodgson stated that she was in support of Councillor Jordan’s Notice of Motion and that it was important to focus on the parental right rather than the content of the curriculum. She believed that it was the right of a parent to impart this information, not the state. Councillor Alec Cormack stated his support for the recommendation and mentioned that the new RSE curriculum was far broader than traditional sex education as it covered individual rights, gender equality, emotions and relationships, in an age appropriate way. He stated that this would help pupils develop essential skills needed to have healthy relationships which would support them through their lives. Councillor Woodham stated that he did not feel that much could be done by the Council to influence a change in a legislation that was currently in place. He highlighted that it would also depend on the outcome of the pending judicial review. Councillor Michelle Bateman stated that she understood the concern around parent’s rights, however, she stated that it ultimately came down to the rights of the child and highlighted that all young people had the right to access information that would keep them safe in the future. The Recommendation was Seconded by Councillor Alec Cormack. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Neil Prior, Rhys Sinnett and Guy Woodham [8] Against the Motion: Councillor Tessa Hodgson [1] There were no abstentions. RESOLVED That the Notice of Motion be not adopted and that Cabinet continues to support schools in delivering the mandatory curriculum.
Decision as recorded
RESOLVED That the draft Minutes of the Sustainable Communities for Learning Strategic Programme Board meeting held on 7 October 2022 be noted.
Cabinet considered a report by the Director of Resources which outlined draft Minutes of the meeting of the Sustainable Communities for Learning Strategic Programme Board, held on 7 October 2022. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that Governance arrangements, the Band B Programme Risk Register and Band B programme were all discussed at the meeting. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Rhys Sinnett. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the draft Minutes of the Sustainable Communities for Learning Strategic Programme Board meeting held on 7 October 2022 be noted.
The Leader advised that Item 11, Pembrokeshire Council Rent and Service Charge Policy 2023-24, would be taken as the next item.
Decision as recorded
RESOLVED That it be recommended to Council: (a) That the Pembrokeshire Standard Rents be increased by the same percentage increase to all properties of 5.2%, plus a maximum of £2 applied to those below standard rents. (b) That for new build, acquisitions of general needs houses and void properties where energy efficiency improvement measures have been made (dependent on its condition and energy efficiency rating), a Living Rent (aligned with Housing Association rent in the county) or Pembrokeshire Rent Standard to be used with the agreement of the relevant Cabinet Member and Head of Service. (c) That garage rents be increased by 6.5%, to be collected over 48 weeks, with effect from 4 April 2023. (d) That the report be adopted as the Cabinet’s recommendation to Council on the 15th December for rent increases for 2023-24. (e) That Officers be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government.
Cabinet considered a joint report by the Director of Resources and Director of Social Care and Housing which outlined the key financial arrangements which applied to local authority Housing Revenue Account (HRA) rents and service charges, together with their impact on the day to day operation and service provided to local tenants. Councillor Michelle Bateman, the Cabinet Member with responsibility for Housing Operations and Regulatory Services, introduced the report and thanked Officers for their work on the report. She stated that a report had gone to the HRA Working Group as well as to Scrutiny Committees and highlighted that as a result of a valuable debate that took place during a Policy and Pre-decision Overview and Scrutiny Committee meeting, additional information had been added to the report in relation to affordability and rent collection. She stated that the priority, in regards to rent setting, should be about safeguarding the business plan and the ability to deliver it. Councillor Bateman then went on to outline issues around the HRA business plan, such as inflation costs and increased pressure on staffing levels. She also highlighted that Members wishes in relation to level rents had been taken on board. Councillor Michelle Bateman Moved the Recommendation with amendments to include ‘plus a maximum of £2 applied to those below standard rents’ under recommendation (a) and ‘That garage rents be increased by 5.2%, to be collected over 48 weeks, with effect from 4 April 2023’ under recommendation (c). Councillor Alec Cormack stated that he was in support of the Recommendation. Councillor Paul Miller stated that he was not comfortable with similar properties paying significantly different rent amounts and highlighted the importance behind similar properties having similar rents. He appreciated that the paper outlined two options, but suggested that there had to be a third way where the total level of income was maintained, such as an incremental approach. In response, Councillor Bateman stated that on page 272 of the agenda, there was further explanation in regards to some of the calculations, how the shortfall arises and the difficulty in bringing that up to maximum income earner. In regards to the incremental approach, Councillor Bateman highlighted that this would restrict the standard rent and it would have to be in place for about six years, which would affect income for future years. In regards to the £2 incremental approach that had been proposed, she stated that this would move the Council closer to levelling rents without impacting the HRA in the long term. The Chief Finance Officer then stated that in regards to the banding system, the more bands that were added would decrease the ability for the Council to maximise the rent and would become complicated to administer and explain to tenants. Councillor Miller thanked the Chief Finance Officer for the explanation and understood how difficult it would be to administer and explain to tenants. Councillor Miller then sought clarification in regards to future options for working with Welsh Government in order to achieve equal rents. In response, the Chief Housing Officer stated that Welsh Government wanted Councils over the next 12 months to engage with them in an assurance exercise to reflect on the application of the rent policy to date. She highlighted that Welsh Government was aware of the unique position in Pembrokeshire in relation to how the overall rental income cap hinders progress. She also agreed that a conversation needed to be had with Welsh Government as they review the policy moving forward. Councillor Neil Prior sought clarification in regards to the lowering of the garage rent rates. In response, Councillor Bateman stated that historically the increase in garage rents had always been in line with the increase in property rents, therefore lowering the garage rents would then align with the property rents, but stated she would be happy to revert to the original outlined rent of 6.5% if Members were happy with that. Consequently, Councillor Bateman removed her amendment to recommendation (c). Councillor Cormack stated his support for the removal of the overall rental income cap and highlighted that it was the only element preventing a more incremental approach. Councillor Miller wished for another recommendation to be added to the effect that Officers be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government. Councillor Bateman agreed to add this to her original motion. The Recommendation was Seconded by Councillor Paul Miller. Councillor Rhys Sinnett then sought assurance from Councillor Bateman that the work with Welsh Government would be shared with the HRA Working Group. Councillor Bateman gave assurance that this would be the case. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Rhys Sinnett and Guy Woodham [7] Against the Motion: Councillor Tessa Hodgson [1] Abstentions: Councillor Neil Prior [1] There were no votes against or abstentions. RESOLVED That it be recommended to Council: (a) That the Pembrokeshire Standard Rents be increased by the same percentage increase to all properties of 5.2%, plus a maximum of £2 applied to those below standard rents. (b) That for new build, acquisitions of general needs houses and void properties where energy efficiency improvement measures have been made (dependent on its condition and energy efficiency rating), a Living Rent (aligned with Housing Association rent in the county) or Pembrokeshire Rent Standard to be used with the agreement of the relevant Cabinet Member and Head of Service. (c) That garage rents be increased by 6.5%, to be collected over 48 weeks, with effect from 4 April 2023. (d) That the report be adopted as the Cabinet’s recommendation to Council on the 15th December for rent increases for 2023-24. (e) That Officers be asked to develop a preferred rent setting strategy for 2024-25 onwards for consideration in April 2023. The strategy shall deliberately disregard prevailing restrictions from Welsh Government on rent setting in order to set out Pembrokeshire County Council’s preferred position, on which there can then be engagement with Welsh Government.
Decision as recorded
RESOLVED (a) As set out in Appendix A to the report: (i) That the feasibility costs associated with the Concept Bids be approved. (ii)That the additions to the Capital Programme for 2022-23 to 2025-26 be approved, with the exception of ‘New Registrar’s system, website and marketing materials’, which will be deleted for re-submission with additional information to support the ‘invest to save’ income stream. (b) As set out in Appendix B to the report: (i) That an addition of £64k for the Bulford Road Scheme be approved. (ii) That an addition of £80k for the Maidenwells Bypass Scheme be approved. (iii) That an addition of £7k for Vehicle Plant and MOT Bay Enhancement be approved. (iv) That an addition of £99k for Vehicle/Plant Electric Vehicle Charging Point scheme be approved. (v) That an addition of £88k for the Barham Road, Trecwn Water Supply Scheme be approved. (vi) That an addition of £164k for the Withybush Foodpark (Utilities) Scheme be approved. (vii) That an addition of £11k for the Homeless Pods scheme be approved. (c) As set out in Appendix C to the report: (i) That an addition of £9m for the Long Term Depot/Eco Park scheme be approved. (ii) That Option B to deliver Phase 1-3 (recycling and residual transfer facilities, depot facilities including depot parking) and complete Waste and Recycling Centre (WRC) design with a total cost estimate to be £34m, be progressed. (iii) That if Welsh Government is able to provide additional funding to support 50% of the full Eco Park Project, Phase 1-4 be developed. (d) As set out in Appendix D to the report: (i) That an addition of £5.527m (including fit-out) for the Western Quayside Scheme be approved and that the current construction contract with John Weaver Contractors be continued. (e) As set out in Appendix E to the report: (i) That an addition of £6.568m for South Quay projects, £2,902m for South Redevelopment and £3.666m (including fit-out) for LUF South Quay project, be approved. (ii) That the current budget pressure on the South Quay Projects in the wider context of the capital programme be acknowledged and that a dedicated Cabinet report with updated costs for phase 1 - Stage 2 (RIBA 5 Construction), be brought to Cabinet in April 2023 and phase 2 Stage 2 (RIBA 5 Construction) in July 2023 seeking approval to enter into construction contract with Andrew Scott Ltd as part of the 2 stage procurement process. (iii) That the continuation of the Enabling Works contract with Lloyd & Gravell be acknowledged. (iv) That subject to approval of (i) above, the stage 1 award to Andrew Scott Ltd for pre-construction services for both Phase 1 & 2 as detailed in section 2.0 of the report (Appendix E) be approved, in order to progress the projects. (f) As set out in Appendix F to this report: (i) That a combination of option 3 (using Pembrokeshire County Council funds to cover pressure) and option 5 (value engineering and seeking additional external funding) be approved, with provision made within the Pembrokeshire County Council capital programme to fully cover the current estimated shortfall of £3.442 million [core project pressure] together with £300,000 [wall to Castle back dangerous structure issue], total £3.742 million. (ii) That a report will be presented to Cabinet in February 2023 with an updated position, be noted. (g) That approval of the recommendations A-F above will result in the annual capital financing cap being breached over the current Medium Term Financial Plan (MTFP), be acknowledged, and that future methodology for ensuring affordability of the capital programme will need to be determined in the context of the Council’s financial sustainability over the MTFP and beyond.
Cabinet considered a report by the Director of Resources which outlined an update regarding the Capital Programme. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and made reference to the Concept Bid and Full Business Cases as outlined in Appendix A to the report. In regards to the new Registrar’s System, website and marketing materials, he stated that the investment for this Full Business Case needed to generate budget savings in future years. Councillor Cormack felt that more work needed to be done to validate future budget savings from both the new website and new computer system. He stated he would like to explore whether the website project was best undertaken by a marketing organisation such as Visit Pembrokeshire, rather than Pembrokeshire County Council. Councillor Cormack also made reference to current programmes and highlighted that financial pressures were outlined in Appendix B to the report. He stated that project viability, reducing scope and the potential to delay the start of schemes had all been considered and recommendations for each scheme had been outlined. Councillor Cormack also made reference to the introduction of a cap on capital financing costs, which had assisted the Council to address affordability each year. He highlighted that the methodology for calculating the annual capital financing costs cap was currently under review and a recommendation would be presented to Cabinet on the 13 February 2023. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Jon Harvey. Councillor Paul Miller highlighted that it was a challenging time to have an ambitious Capital Programme but highlighted it was important to proceed with the delivery of the programme and stated that all projects would have a profound and positive impact on the County of Pembrokeshire once completed. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) As set out in Appendix A to the report: (i) That the feasibility costs associated with the Concept Bids be approved. (ii)That the additions to the Capital Programme for 2022-23 to 2025-26 be approved, with the exception of ‘New Registrar’s system, website and marketing materials’, which will be deleted for re-submission with additional information to support the ‘invest to save’ income stream. (b) As set out in Appendix B to the report: (i) That an addition of £64k for the Bulford Road Scheme be approved. (ii) That an addition of £80k for the Maidenwells Bypass Scheme be approved. (iii) That an addition of £7k for Vehicle Plant and MOT Bay Enhancement be approved. (iv) That an addition of £99k for Vehicle/Plant Electric Vehicle Charging Point scheme be approved. (v) That an addition of £88k for the Barham Road, Trecwn Water Supply Scheme be approved. (vi) That an addition of £164k for the Withybush Foodpark (Utilities) Scheme be approved. (vii) That an addition of £11k for the Homeless Pods scheme be approved. (c) As set out in Appendix C to the report: (i) That an addition of £9m for the Long Term Depot/Eco Park scheme be approved. (ii) That Option B to deliver Phase 1-3 (recycling and residual transfer facilities, depot facilities including depot parking) and complete Waste and Recycling Centre (WRC) design with a total cost estimate to be £34m, be progressed. (iii) That if Welsh Government is able to provide additional funding to support 50% of the full Eco Park Project, Phase 1-4 be developed. (d) As set out in Appendix D to the report: (i) That an addition of £5.527m (including fit-out) for the Western Quayside Scheme be approved and that the current construction contract with John Weaver Contractors be continued. (e) As set out in Appendix E to the report: (i) That an addition of £6.568m for South Quay projects, £2,902m for South Redevelopment and £3.666m (including fit-out) for LUF South Quay project, be approved. (ii) That the current budget pressure on the South Quay Projects in the wider context of the capital programme be acknowledged and that a dedicated Cabinet report with updated costs for phase 1 - Stage 2 (RIBA 5 Construction), be brought to Cabinet in April 2023 and phase 2 Stage 2 (RIBA 5 Construction) in July 2023 seeking approval to enter into construction contract with Andrew Scott Ltd as part of the 2 stage procurement process. (iii) That the continuation of the Enabling Works contract with Lloyd & Gravell be acknowledged. (iv) That subject to approval of (i) above, the stage 1 award to Andrew Scott Ltd for pre-construction services for both Phase 1 & 2 as detailed in section 2.0 of the report (Appendix E) be approved, in order to progress the projects. (f) As set out in Appendix F to this report: (i) That a combination of option 3 (using Pembrokeshire County Council funds to cover pressure) and option 5 (value engineering and seeking additional external funding) be approved, with provision made within the Pembrokeshire County Council capital programme to fully cover the current estimated shortfall of £3.442 million [core project pressure] together with £300,000 [wall to Castle back dangerous structure issue], total £3.742 million. (ii) That a report will be presented to Cabinet in February 2023 with an updated position, be noted. (g) That approval of the recommendations A-F above will result in the annual capital financing cap being breached over the current Medium Term Financial Plan (MTFP), be acknowledged, and that future methodology for ensuring affordability of the capital programme will need to be determined in the context of the Council’s financial sustainability over the MTFP and beyond.
Decision as recorded
RESOLVED (a) That the Budget Monitoring Report (revenue, capital, reserves, revenue collections and treasury management) for November 2022 (2022-23) be approved. (b) That all schools can carry over balances at the end of 2022-23 in excess of the limits included within the Scheme for Financing Schools (ie £0.050m for Primary Schools, £0.100m for Middle, Secondary and Special Schools) be approved. (c) That the proposed virements greater than £0.050m be approved. (d) That the proposed appropriations from reserves, utilising earmarked reserve funding in place for specific services, be approved. (e) That the moratorium on all non-essential expenditure will remain in place for the reminder of the financial year and that a freeze on all non-essential recruitment is now in place, be noted.
Cabinet considered a report by the Director of Resources which outlined the County Council Budget Monitoring Report for Quarter 2, 2022 to 2023. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated thatthe ongoing financial uncertainty made it difficult to forecast the Projected Outturn for 2022-23, and highlighted that the report reflected the latest intelligence available to provide an indication, but noted that the outlined figures continued to change on a regular basis. He stated that the approved revenue net expenditure budget for 2022-23 was £266.0m. Since the start of the 2022-23 budget setting process, the UK had experienced exceptional inflationary and cost of living increases, coupled with a very challenging recruitment market, all of which had resulted in a high level of uncertainty, making budget projections increasingly difficult to predict. Councillor Cormack stated that the Projected Outturn for 2022-23 at November 2022 was £268.2m, which represented a projected overspend of £2.2m, which was said to be £0.7m more than the July 2022 position. Councillor Cormack then made reference to the outlined projected outturn for the year and highlighted that there were five Council services with negative variants. He stated that current projections for 2023-24 suggested that increased cost pressures above available funding levels would result in school balances becoming severely depleted, therefore it was requested that all schools carry over balances at the end of 2022-23, in excess of the limits included within the scheme for financing schools. Councillor Cormack also highlighted that there were some significant challenges to be addressed and some difficult decisions to be made in regards to the budget. Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Neil Prior. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Michelle Bateman, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [9] There were no votes against or abstentions. RESOLVED (a) That the Budget Monitoring Report (revenue, capital, reserves, revenue collections and treasury management) for November 2022 (2022-23) be approved. (b) That all schools can carry over balances at the end of 2022-23 in excess of the limits included within the Scheme for Financing Schools (ie £0.050m for Primary Schools, £0.100m for Middle, Secondary and Special Schools) be approved. (c) That the proposed virements greater than £0.050m be approved. (d) That the proposed appropriations from reserves, utilising earmarked reserve funding in place for specific services, be approved. (e) That the moratorium on all non-essential expenditure will remain in place for the reminder of the financial year and that a freeze on all non-essential recruitment is now in place, be noted.
Decision as recorded
RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) That the Outline Draft County Council Budget and Service Pressures for 2023-24 and Outline Draft Medium Term Financial Plan 2023-24 to 2026-27 be approved. (c) That the Outline Draft Capital Programme for 2023-24 to 2026-27 be approved. (d) That the Senior Leadership Team continue to evaluate the 2023-24 budget following receipt of the Provisional Settlement on week commencing 12 December 2022 and in light of any decisions of Cabinet or Council. (e) That the report, as amended, be referred to Council for consideration on 15 December 2022. (f) That the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be delegated authority to make minor wording amendments to the Outline Draft County Council Budget for 2023-24, prior to it being considered by Council on 15 December 2022. (g) That the MIM cost be funded in the same way as any other revenue budget expenditure or pressure.
Cabinet considered a report by the Director of Resources which outlined Draft County Council Budget for 2023 to 2024 and Outline Draft Medium Term Financial Plan for 2023 to 2024 to 2026 to 2027. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that the Welsh Government would not provide the provisional Aggregate External Financing (AEF) for 2023-24 until later in the month, as outlined within the financial planning timetable on page 211 of the agenda. He stated that the AEF represented 74% of the Council’s net expenditure and that along with the serious impacts of the cost of living crisis, the outlined budget would change before full Council sets the budget in March 2023. Councillor Cormack highlighted that the best available information currently, based on Welsh Government’s indicative AEF increase of 3.5%, was that the Authority was facing a funding gap of £28 million, as described in the report. He stated that the Council had a legal obligation to set a balanced budget, closing the gap with a combination of Council Tax increases and budget savings, which would include increases to fees and charges. Councillor Cormack then proposed that Recommendation (g) be amended to the effect that the MIM cost be funded in the same way as any other revenue budget expenditure or pressure. He also proposed that recommendations (d), (e) and (h) be deleted but return to Cabinet in January for determination. Finally, he proposed adding a recommendation to the effect that the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be given authority to make minor or wording amendments to the Outline Draft County Council Budget for 2023-24, prior to it being considered by Council on 15 December 2022. Councillor Alec Cormack Moved the Recommendation as amended above; Seconded by Councillor Jon Harvey. Councillor Paul Miller stated that this was the most difficult prospective budget setting challenge that he had been involved in during his time as a Councillor. He highlighted that he thought the settlement from the Welsh Government would be slightly higher than what had been estimated within the report. He stated that it was best to be clear with both colleagues and the public that difficult decisions were going to be made. Councillor Guy Woodham wished to assure the public that Cabinet continued to be committed to the delivery of the MIM and Milford Haven School projects, there was just a change in regards to the approach with how the Council recorded the funding for those projects. The Leader stated that the Council was due to face the most demanding budget setting process and that cuts would have to be made to meet the needs of the budget. He then gave his thanks to the Finance Directorate for their efforts. [Councillor Michelle Bateman left the meeting at this juncture.] The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the updated Corporate and Financial Planning Timetable be noted. (b) That the Outline Draft County Council Budget and Service Pressures for 2023-24 and Outline Draft Medium Term Financial Plan 2023-24 to 2026-27 be approved. (c) That the Outline Draft Capital Programme for 2023-24 to 2026-27 be approved. (d) That the Senior Leadership Team continue to evaluate the 2023-24 budget following receipt of the Provisional Settlement on week commencing 12 December 2022 and in light of any decisions of Cabinet or Council. (e) That the report, as amended, be referred to Council for consideration on 15 December 2022. (f) That the Director of Resources, in consultation with the Cabinet Member for Corporate Finance, be delegated authority to make minor wording amendments to the Outline Draft County Council Budget for 2023-24, prior to it being considered by Council on 15 December 2022. (g) That the MIM cost be funded in the same way as any other revenue budget expenditure or pressure.
Decision as recorded
RESOLVED That the calculation of the Council’s Tax Base for the financial year 2023-24 be confirmed as 59,851.19, to be apportioned as set out in paragraph 4.3 of the report.
Cabinet considered a report by the Director of Resources which outlined the Council Tax Base for 2023 to 2024. Councillor Alec Cormack, the Cabinet Member with responsibility for Corporate Finance, introduced the report and stated that the Council was required to set its aggregate tax base for the County on an annual basis. He highlighted that the aggregate tax base had reduced by 396 from 2022-23, when it was 60,247, this being due to a number of factors such as an increasing class C exemptions for unoccupied and substantially unfurnished properties and class F exemptions for property left empty by someone who had passed away, as well as the movement of higher banded properties into the Non-Domestic Rates (NDR) list. He also highlighted that the Council would be compensated by Welsh Government for the properties moving into the NDR list, as part of the Council's Aggregate External Finance (AEF). Councillor Alec Cormack Moved the Recommendation; Seconded by Councillor Rhys Sinnett. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the calculation of the Council’s Tax Base for the financial year 2023-24 be confirmed as 59,851.19, to be apportioned as set out in paragraph 4.3 of the report.
Decision as recorded
RESOLVED That the report provided by Estyn be noted and future improvement plans be monitored.
Cabinet considered a report by the Director of Education which outlined the outcome of the Local Authority monitoring visit following the publication of the outcome of the Local Government Education Services on 12 February 2020. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that Pembrokeshire County Council was judged to have made sufficient progress in relation to the recommendations, following the 2019 core inspection and would be removed from the follow-up category of causing significant concern. The outcome was published on 4 November and the Authority was removed from that category. He then stated that the report outlined the details of Estyn's evaluation of progress since the core inspection in December 2019, against their then four recommendations. Councillor Woodham then highlighted the notable progress that had been made by the Authority and subsequently verified by Estyn, as outlined in the report. He highlighted how impressive it was that the Education Directorate, schools and all those involved in Education had been able to make such vast improvements during the Covid-19 pandemic and thanked them all for their hard work. Councillor Woodham then drew attention to the key areas where a strong focus would be maintained: · Supporting schools with the recovery from the pandemic with a robust focus on wellbeing, literacy, numeracy, Welsh language skills and supporting pupils from disadvantaged backgrounds · Providing strong support for schools causing concern of at risk of causing concern · Supporting effective cluster working and strong approaches to teaching and learning to bring about the effective implementation of the new curriculum · Supporting the development of middle and senior leaders across schools and support schools with leadership recruitment challenges · Supporting for governors and their engagement with schools and training · Maintaining and further developing robust approaches to evaluation and planning across the Directorate and with Partneriaeth Councillor Guy Woodham Moved the Recommendation. Councillor David Simpson thanked the Director, his team, the staff, teachers and the schools for all the excellent work they had done. Councillor Neil Prior echoed the comments made by Councillor Simpson. Councillor Rhys Sinnett stated that this result was excellent as a result of the hard work from all involved. He then sought clarification in regards to the recruitment and retention of Governors. In response, Councillor Woodham stated that this challenge had been recognised by the Directorate and mentioned that engaging with Governors was effective and highlighted a scheme that was being utilised to allow people to apply to be a Governor. The Director of Education confirmed that work had been done with a company called ‘Evidence Based Education’, where Governance toolkits would be available bilingually, which would support Governors in various technical aspects of the role. He also made reference to reintroducing live events with Governors, as well as incorporating work around supporting Governors within the Education service plans for 2023-24. Councillor Jon Harvey also echoed the positive comments made by Members and gave his thanks to all involved. He also wished to ensure that schools did not suffer in the future, despite the difficult financial situation the Council was currently facing. Councillor Alec Cormack also thanked Councillor Woodham and the Education Directorate. He also shared the views of Councillor Harvey and stated that it was up to all Elected Members to ensure the best out of a difficult set of options in order to set a balanced budget. Councillor Woodham also agreed with Councillor Harvey and stated that the impacts of cuts must be considered when there was a need to deliver improved Education services. The Recommendation was Seconded by Councillor Neil Prior. The vote, undertaken by way of a show of hands, was carried. RESOLVED That the report provided by Estyn be noted and future improvement plans be monitored.
Decision as recorded
RESOLVED That authority be delegated to the Director of Community Services to award the Stage 2 NEC3 construction contract to Morgan Sindall Construction & Infrastructure Limited, subject to negotiating terms for obtaining early vacant possession of the land required for the proposed scheme prior to the award of the contract, on terms to be delegated to the Director of Community Services.
Cabinet considered a report by the Director of Community Services which outlined a construction contract award for Ysgol Bro Penfro. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that on 30 November 2020, Cabinet approved the invitation of tenders under the South West Wales Regional Contractors Framework for a two stage tendering approach. Delegated approval to the Director of Community Services for the award of stage one, pre-construction services was also approved. Following the evaluation of submitted tenders, in February 2021 approval was obtained from the Director of Community Services to award a contract to Morgan Sindall Construction and Infrastructure Limited for Stage one pre-construction services, including the development of the design to RIBA Stage four (Technical Design). The option to proceed to Stage two and award a NEC3 contract for the works was said to be subject to the prior approval of Cabinet. Councillor Woodham highlighted that the land required for the proposed school was subject to a Farm Business Tenancy because it was held as part of the Council’s County Farm estate. The Farm Business Tenancy was granted in 2015 for a term of 15 years from 25 March 2015. He stated that due to the amount of land required for the proposed scheme and the timescales, agreement was being sought from the tenant to voluntarily agree a surrender of the existing Farm Business Tenancy. He stated that the intention was to grant a new Farm Business Tenancy on terms to be agreed and replace the land lost with land currently held within the Henry Tudor school boundary. Councillor Woodham stated that he had been informed that negotiations were going well with the tenant and it was hoped that there would be a satisfactory resolution soon. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Jon Harvey. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That authority be delegated to the Director of Community Services to award the Stage 2 NEC3 construction contract to Morgan Sindall Construction & Infrastructure Limited, subject to negotiating terms for obtaining early vacant possession of the land required for the proposed scheme prior to the award of the contract, on terms to be delegated to the Director of Community Services.
Decision as recorded
RESOLVED (a) That additional classroom accommodation be provided to Cosheston VC School in order to alleviate overcrowding and deliver an effective solution as soon as possible for the next 3-5 year period minimum, be agreed. (b) That a purchase solution in accordance with either Options 4 or 5 for additional accommodation at Cosheston VC School be approved. In light of the circumstances, the solution should utilise a Welsh Government grant and or any financial support provided by The Diocese of St David’s. (c) That the Director of Education be authorised to determine and deliver that solution within the headroom of the costings as detailed in paragraph 4d of the report plus a 20% contingency, subject to a feasibility exercise to determine best value for money and in accordance with extant procurement rules.
Cabinet considered a report by the Director of Education which outlined information on the School Governing Body’s request for additional site accommodation and actions taken to date. Councillor Guy Woodham, the Cabinet Member with responsibility for Education and Welsh Language, introduced the report and stated that it was important to note that the school required additional accommodation to cope with the number of pupils, especially since over 50% of the school's pupils were said to have Additional Learning Needs (ALN), with a significant number having a Statement of Special Educational Needs or being at School Action Plus, which was the highest prevalence of ALN in all of Pembrokeshire’s primary schools. Councillor Guy Woodham Moved the Recommendation; Seconded by Councillor Tessa Hodgson. Councillor Tessa Hodgson gave her thanks to Councillor Woodham and the Director of Education for the report and stated that the School and the Governing Body had worked tirelessly with the Director of Education to find a solution to the cramped conditions within Cosheston School. She stated that she hoped consideration would be given to option four within the report, as it would provide more internal space for teaching and learning, as well as a greatly improved outdoor space. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That additional classroom accommodation be provided to Cosheston VC School in order to alleviate overcrowding and deliver an effective solution as soon as possible for the next 3-5 year period minimum, be agreed. (b) That a purchase solution in accordance with either Options 4 or 5 for additional accommodation at Cosheston VC School be approved. In light of the circumstances, the solution should utilise a Welsh Government grant and or any financial support provided by The Diocese of St David’s. (c) That the Director of Education be authorised to determine and deliver that solution within the headroom of the costings as detailed in paragraph 4d of the report plus a 20% contingency, subject to a feasibility exercise to determine best value for money and in accordance with extant procurement rules.
Decision as recorded
RESOLVED (a) That the publication of the draft Supplementary Planning Guidance on Seascape Character be endorsed, as a basis for a joint public consultation by the Council and the Pembrokeshire Coast National Park Authority. (b) That authority be delegated to the Director of Community Services to make further minor edits to the draft Supplementary Planning Guidance on Seascape Character, to include taking account of the Pembrokeshire Coast National Park Authority’s consideration of this document. Any proposed changes by the Pembrokeshire Coast National Park Authority which are of a substantive nature will be reported back to a future meeting of Cabinet for further consideration.
Cabinet considered a report by the Director of Community Services which outlinedthe publication of the draft Joint Supplementary Planning Guidance (SPG) on Seascape Character as a basis for public consultation. Councillor Jon Harvey, the Cabinet Member with responsibility for Planning and Housing Delivery, introduced the report and stated that subject to the outcome of the public consultation exercise, a further report would be presented to a future meeting of Cabinet seeking SPG's adoption as supplementary planning guidance to the current adopted LDP. He highlighted that the joint strategy covered the whole of the Pembrokeshire Coast, including locations both within and outside the National Park. Councillor Harvey stated that when adopted, the SPG would be a useful tool for development management posts for decision makers and also in assisting developers, landowners and their consultants in considering proposals for development within the seascape character areas. Councillor Jon Harvey Moved the Recommendation; Seconded by Councillor Alec Cormack. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the publication of the draft Supplementary Planning Guidance on Seascape Character be endorsed, as a basis for a joint public consultation by the Council and the Pembrokeshire Coast National Park Authority. (b) That authority be delegated to the Director of Community Services to make further minor edits to the draft Supplementary Planning Guidance on Seascape Character, to include taking account of the Pembrokeshire Coast National Park Authority’s consideration of this document. Any proposed changes by the Pembrokeshire Coast National Park Authority which are of a substantive nature will be reported back to a future meeting of Cabinet for further consideration.
Decision as recorded
RESOLVED (a) That the invitation and evaluation of tenders to enable fitting of Solar PV panels to the Council’s building portfolio for the supply of electricity at a reduced rate, be approved. (b) That the subsequent award of the contract be delegated to the Director of Community Services.
Cabinet considered a report by the Director of Community Services which outlined a contract for a Power Purchase Agreement for electrical energy generated by solar photovoltaic (PV) on multiple Council buildings. Councillor Paul Miller, the Cabinet Member with responsibility for Place, the Region and Climate Change, introduced the report and stated that approximately 30 PV panels were envisaged to be fitted under the scheme. Due to the lack of resources, Councillor Miller highlighted that a third party would design, install and operate the panels and the Council would buy electricity from those panels at an agreed fixed rate, below market rate. He stated that agreements such as this would move the Council towards the net zero low carbon energy objective. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Alec Cormack. Councillor Alec Cormack stated his support for the Recommendation and appreciated the fact that the outlined scheme would help move the Council towards the net zero target. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED (a) That the invitation and evaluation of tenders to enable fitting of Solar PV panels to the Council’s building portfolio for the supply of electricity at a reduced rate, be approved. (b) That the subsequent award of the contract be delegated to the Director of Community Services.
Decision as recorded
RESOLVED That the development and submission of applications to Welsh Governmentfor Transport Grant as outlined in the report to fund the development anddelivery of a number of transport schemes and initiatives in 2023-24 be approved, with signoffof the final grant submission delegated to the Cabinet Member for Place, theRegion and Climate Change, in consultation with the Head of Infrastructure.
Cabinet considered a report by the Director of Community Services which outlined applications for a Transport Grant to fund the development and delivery of a number of transport schemes and initiatives, in excess of £2m in 2023-24. Councillor Paul Miller, the Cabinet Member with responsibility for Place, the Region and Climate Change, introduced the report and highlighted that it was a joint effort between himself and Councillor Rhys Sinnett. He stated that bidding was taking place to ensure that the Council’s objectives were completed in relation to the multi-storey car park in Haverfordwest, but also to invest in the local train stations, specifically Milford Haven and Pembroke Dock. He highlighted that investment would ensure that the Milford Haven Station could cater for high-speed trains, as there was an ambition to run trains from Milford Haven to London. Councillor Sinnett, the Cabinet Member with responsibility for Residents’ Services, stated that the outlined submission needed to be with Welsh Government by the end of January 2023. He highlighted that should the Council be successful in receiving funding for the all the schemes, it would be approximately £2 million in capital funding. Councillor Sinnett highlighted that around 50% of funding was received from Welsh Government in 2021. Councillor Paul Miller Moved the Recommendation; Seconded by Councillor Rhys Sinnett. The vote, undertaken by way of a roll call, was carried. The votes were recorded as follows: For the Motion: Councillors David Simpson, Paul Miller, Alec Cormack, Jon Harvey, Tessa Hodgson, Neil Prior, Rhys Sinnett and Guy Woodham [8] There were no votes against or abstentions. RESOLVED That the development and submission of applications to Welsh Governmentfor Transport Grant as outlined in the report to fund the development anddelivery of a number of transport schemes and initiatives in 2023-24 be approved, with signoffof the final grant submission delegated to the Cabinet Member for Place, theRegion and Climate Change, in consultation with the Head of Infrastructure.
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