Overview and Scrutiny Management Committee

The Overview and Scrutiny Management Committee considered two reports: the Annual Information Risk Report 2024-25, on how the Council protects the data it holds, and the Climate Change Plan Annual Report 2024-25, on progress against the Council's climate plan. For both, the Committee made recommendations and said it was content with the report.

1. Annual Information Risk Report 2024-25

   Decided

   The Committee recommended that graphs in the report consistently use percentages and that the data be explained better in context. It also recommended more focus on improving training attendance. The Committee were content with the report.

   Why

   The Council must look after the data it holds under the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This is the 13th yearly report on the Council's information governance, meaning how it manages and protects information. The report says it is not a legal requirement but is written to support good practice and openness. It assesses the Council's arrangements and identifies where action is needed, including on cyber security.

   Based on the minutes, Item 4 - CR - IRR v1, Item 4.1 - Annual Information Risk Report

2. Climate Change Plan Annual Report 2024-25

   Decided

   The Committee recommended a simplified version of the report for a wider audience and a stronger executive summary. It stressed the need for resources to be used appropriately and effectively, with self-assessment to make sure this continues. It asked for information on the number of schools with solar panels installed. The Committee were content with the report.

   Why

   The Council declared an Ecological and Climate Emergency in 2021. This is the second performance report on the plan. The 2024-25 emissions figures were still marked as to be added in the draft report.

   Based on the minutes, Item 5 - CR - Climate Change Annual Report v1, Item 5.1 - Climate Change Annual Report

Written by AI from the council's minutes and reports. Sentences with a number or name that can't be found in those papers are removed automatically, but mistakes are still possible. Councils publish no word-for-word record of meetings, so this says what was decided and why. Read the official papers to be sure.

1. 2

   Declarations of Interest

   Minute

   None.

2. 3

   Annual Information Risk Report 2024-25

   Minute

   The report was introduced by the Head of People, Policy and Transformation. The Digital Services Manager presented the report. Members questioned the Officers on the content of the report – to access a full recording of the comments made please refer to the Council’s YouTube channel, and to the meeting name and date. Democratic meetings / Cyfarfodydd democrataidd. Comments and Recommendations: • The Committee recommended amending graphs throughout the report to consistently use percentages and improving data contextualisation. • The Committee recommended increasing focus on improving training attendance. The Committee were content with the report.

   Papers: Item 4 - CR - IRR v1, Item 4.1 - Annual Information Risk Report
3. 4

   Climate Change Plan Annual Report 2024-25

   Minute

   The report was introduced by the Cabinet Member for Climate Change, Waste and Recycling. The Strategic Director for Environment and Sustainability presented the report. Members questioned the Officers on the content of the report – to access a full recording of the comments made please refer to the Council’s YouTube channel, and to the meeting name and date. Democratic meetings / Cyfarfodydd democrataidd. Comments and Recommendations: • The Committee recommended a simplified version of the report to be available, tailored towards a wider audience. • The Committee recommended enhancing the executive summary of the report. • The Committee highlighted the importance of resources being used appropriately and effectively, and of the need for self-assessment to ensure that this is continued. • The Committee requested information on the number of schools with solar panels installed. The Committee were content with the report.

   Papers: Item 5 - CR - Climate Change Annual Report v1, Item 5.1 - Climate Change Annual Report
4. 5

   Scrutiny Advisor Reports

   Minute

   a. Actions Arising The Scrutiny Advisor noted that all actions were complete. b. Forward Work Programme The Scrutiny Advisor noted the date of the next meeting was 24th July 2025. c. Outcomes Monitoring The Scrutiny Advisor noted there were no updates.

   Papers: Item 6 - Scrutiny Advisor Report, Item 6.1 - Actions, Item 6.2 - Draft FWP, Item 6.3 - Outcomes
5. 6

   Meeting recording

   Minute

   Please click here to watch the recording.

Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.

The minutes record no declarations of interest.

• Phil Hourahine, ChairLabourPresent
• Bev Davies, Committee MemberLabourPresent
• Debbie Jenkins, Committee MemberLabourPresent
• John Harris, Committee MemberLabourPresent
• John Reynolds, Committee MemberLabourPresent
• Lauren James, Committee MemberGreenSent apologies
• Malcolm Linton, Committee MemberLabourPresent
• Matthew Evans MBE, Committee MemberConservativePresent
• Stephen Cocks, Committee MemberLabourPresent

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