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There is no summary of this meeting yet. One is written once the council publishes the minutes. The agenda and papers are below.
Richard Morgan and Cllr Jane Mudd.
None.
The Democratic and Electoral Services Manager (DESM) introduced the updated minute format which all future meetings will utilise. The DESM informed the Committee that the updated minute format had been implemented in order to ensure all minutes were more concise and consistent, with a focus on the decisions and recommendations as the output. The DESM confirmed that the full recordings of meetings were available to view on the Council’s YouTube channel. NCC Democratic meetings / Cyfarfodydd democrataidd - Youtube Resolved: The Minutes of the previous meeting held on the 17th October 2024 were accepted as a true and accurate record.
None.
The Chair noted that this would be the final meeting for Lay Member Gill Nurton and thanked her for her contributions. The Committee thanked Lay Member Gill Nurton for her contributions to the Standards Committee.
The Monitoring Officer provided an update on Complaints received to the Committee. To access a full recording of the comments made please refer to the Council’s YouTube channel. NCC Democratic meetings / Cyfarfodydd democrataidd - Youtube The Committed noted the Complaints as presented by the Monitoring Officer.
The Chair provided feedback on the most recent meeting of the National Standards Committee Forum which was discussed by the Committee. To access a full recording of the discussion please refer to the Council’s YouTube channel. NCC Democratic meetings / Cyfarfodydd democrataidd - Youtube The Committee made the following recommendations: That a suggestion is made by the Chair to the Forum, for the Police be invited to the National Standards Committee Forum meetings to promote best practice and Standards across public Bodies in Wales. The Monitoring Officer reports back to the Committee regarding the required interval that must pass following an individual's term as a Newport City Councillor, should they wish to join the Standards Committee as a Lay Member at a later date.
The Committee discussed the frequency at which the Group Leaders attend Standard Committee meetings for the upcoming year. To access a full recording of the comments made please refer to the Council’s YouTube channel. NCC Democratic meetings / Cyfarfodydd democrataidd - Youtube The Committee agreed that the Group Leaders should attend one meeting per cycle with them in person, and that they also provide a written submission when requested. The Committee wished for the previously adopted form for Group Leaders Discussion be circulated to the Committee for their recommendations and comments via email.
The Democratic and Electoral Services Manager provided feedback from the recent Democracy in Local Government Event with an additional submission from Lay Member John Davies. To access a full recording of the comments made please refer to the Council’s YouTube channel. NCC Democratic meetings / Cyfarfodydd democrataidd - Youtube The Committee noted the feedback.
The Democratic and Electoral Services Manager reminded the Committee that they were able to table items as part of the development of the Forward Work Programme. The Committee made some suggestions to be added to the Forward Work Programme. To access a full recording of the comments made please refer to the Council’s YouTube channel. NCC Democratic meetings / Cyfarfodydd democrataidd - Youtube The Committee wished to add an Agenda item to discuss what should be included within the guidance provided to Group Leaders on updating the Standards Committee in writing as well as verbally.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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