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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
Agreed that Councillor S.K.Hunt be appointed Chairperson for the meeting.
RESOLVED: That pursuant to Regulation 4 (3) and (50 of Statutory Instrument 2001 No 2290, the public be excluded for the following items of business which involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A of the Local Government Act 1972.
Decision as recorded
Agreed that Councillor S.K.Hunt be appointed Chairperson for the meeting.
Agreed that Councillor S.K.Hunt be appointed Chairperson for the meeting.
The Chairperson welcomed all to the meeting.
That the following Members made declarations of interest at the commencement of the meeting. Councillor S. Jones Re: Agenda Item 7 and 10, Flying Start Expansion – Phase 1 and Commissioning of Families First Funded Services as he is a Director of two childcare settings in the Afan Valley. He felt his interest was prejudicial and withdrew from the meeting at those items only. Councillor S.Knoyle Re: Agenda Item 8, Insourcing of Leisure Services as he is a member of Celtic Leisure Sports Facilities. He felt his interest was not prejudicial.
The Forward Work Programme 2022-2023 was noted.
No questions were received.
Councillor S.Jones re-affirmed his interest and withdrew from the meeting for this item. Decisions: 1. That the Flying Start Phase One Expansion Plan be approved for submission to the Chief Operational Officer for Swansea Bay University Health Board. 2. That the expansion into the 3 new areas with all the elements of the Flying Start programme will commence September 2022. Reason for Decisions: To ensure a feasible expansion is possible within the timescales set for phase one by Welsh Government; to begin the much needed expansion of Flying Start services to other areas of need within the local authority, and to comply with Welsh Government Expansion Guidance. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends on Monday, 1 August 2022, 9.00.
Members were supportive of the addition to the recommendation proposed by the previous Scrutiny Committee held prior to this meeting as detailed in the decisions below. Decisions: 1. That Members note approach to the delivery of the insourcing by the 1st April 2023. 2. That the Director of Education, Leisure and Lifelong Learning in consultation with the Leader and the relevant Cabinet Member be granted delegated authority to make initial decisions required to present a full business case to Cabinet/Cabinet Board in October/November 2022 to achieve the delivery of the insourcing of leisure services by the 1st April 2023 (providing that such delegation shall not be utilised where there is a proposed change in service delivery and or significant cost to service delivery). 3. That future reports be brought to the Education, Skills and Wellbeing Cabinet Board. Reason for Decisions: To ensure suitable arrangements are in place for the transfer of indoor leisure services into Neath Port Talbot County Borough Council. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends on Monday, 1 August 2022, 9.00. Consultation: There is no requirement for external consultation on this report, in respect of the provision of leisure services. TUPE Staff consultations will take place, the Council will work with Celtic Leisure to ensure that all staff members within Celtic Leisure are kept updated on arrangements and the Council has sought to liaise with Celtic Leisure at all times to address any particular concerns raised, though to date these has been limited, with timescale being a key focus.
Decisions: 1. That £4.25m be earmarked from the capital funding for public realm improvements across the County Borough. 2. That Officers prepare further details for consideration at Cabinet Board/s as appropriate. Reason for Decisions: To deliver increased investment and improvements across the County Borough. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends at 9.00am, Monday 1st August 2022.
Decisions: 1. That approval be granted in principle to commence pilot changes to charges for childcare providers in schools, as detailed in the circulated report. 2. That a report on childcare developments on school sites will continue to be reported to Members on an annual basis. Reason for Decisions: To ensure that continuity of the development of childcare in Neath Port Talbot, in line with WG policies and plans, allowing officers to strive to close the childcare sufficiency gaps identified by our Childcare Sufficiency Audit, as well as to support the Governing Bodies of schools in supporting the request for childcare facilities to be developed on school sites. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends at 9.00am, Monday 1st August 2022.
Councillor S.Jones re-affirmed his interest and withdrew from the meeting for this item. Decisions: 1. That a commissioning exercise be commenced for the appointment of providers for the following services and values: · Coping with Loss · Domestic Abuse · Emotional Health and Wellbeing · Home Support · Maintaining Healthy Relationships · Support for Children and Young People with a Disability/Additional Learning Need. · Support for Families Affected by Disability 2. That the Director of Education, Leisure and Lifelong Learning (or his nominated representative) be granted delegated authority to agree the final specifications for services that are required to meet the requirements of the Welsh Government Families First Programme Guidance. 3. That the Director of Education, Leisure and Lifelong Learning (or his nominated representative) be granted delegated authority to accept the most advantageous tenders identified as part of the tendering programme identified in Recommendation 1, following a quality/cost evaluation of all tenders. 4. That the Director of Education, Leisure and Lifelong Learning (or his nominated representative be granted delegated authority to enter into a contract and any other associated documentation with providers to fulfil the requirements of the Welsh Government Families First Programme Guidance. 5. The Director of Education, Leisure and Lifelong Learning (or his nominated representative) be designated to be the Representative of this Council for the purposes of the proposed Contract and to carry out on behalf of the Council all the delegated powers of such a Representative. Reason for Decisions: To ensure that commissioning activities can be undertaken to secure appropriate support services are in place for children, young people and families in the Neath Port Talbot area. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends at 9.00am on Monday 1st August 2022.
Decision: That the Housing Renewal and Adaptation Service – Private Sector Housing Renewal Policy tool be approved and adopted with the implementation date of the 2nd August 2022 and reviewed in 2025. Reason for Decision: To adopt new policy tools and to start the new discretionary Disabled Facility Grant. Implementation of Decision: The decision will be implemented after the three day call in period, which ends at 9.00am on Monday 1st August 2022.
Decision: That approval be granted to submit the School Term Dates for 2024/2025 to the Welsh Government for approval. Reason for Decision: To enable the Authority to meet its statutory duties. Implementation of Decision: The decision will be implemented after the three day call in period, which ends at 9.00am on Monday 1st August 2022.
Decisions: That having regard to the Integrated Impact Assessment screening: 1. The Regional Investment Plan as detailed in the circulated report at Appendix 2 be approved. 2. The City and County of Swansea Council be designated lead local authority for the purposes of the UKSPF. 3. That delegated authority be granted to the Director of Environment and Regeneration in consultation with the Leader and relevant Cabinet Member(s) to approve the final regional Investment Plan for submission to UK government by 1st August 2022 deadline. 4. That delegated authority be granted to the Director of Environment and Regeneration in consultation with the Chief Finance Officer, the Leader and relevant Cabinet Member(s) to enter into grant agreements or associated documentation that might be necessary to draw down funding from the UKSPF. Reason for Decisions: To enable City and County of Swansea to formally submit the UKSPF Investment Plan on behalf of the south west Wales region and to enable Neath Port Talbot Council to enter into funding agreements with organisations to deliver UKSPF projects. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends on Monday, 1 August 2022, 9.00am. Consultation: This item has been subject to external consultation.
Decisions: That having given due regard to the first stage Integrated Impact Assessment: 1. Approval be granted to relocate the waste collection fleet to Crymlyn Burrow. 2. The necessary Planning and SuDs Approval Body applications as are necessary to deal with matters that are beyond the permitted development rights for the transfer station site: 3. Delegated authority be granted to the Head of Streetcare in consultation with the Head of Legal and Democratic Services, the Leader and the relevant Cabinet Member(s) to appoint consultant advisors to prepare any design and tender documents, and procure the necessary construction works. 4. The capital requirement for the project and approve the necessary capital expenditure by way of the waste reserve of £0.9m and prudential borrowing of £2.5m, the latter to be paid for from the waste management/waste collection budgets be noted. 5. Delegated authority be granted to the Head of Streetcare in consultation with the Head of People and Organisational Development, the Leader and relevant Cabinet Member(s) to give appropriate notice to staff and implement the proposal to relocate the waste collection service to the Transfer Station as soon as facilities are in place in the next financial year 2023/24. Reason for Decisions: To ensure future service needs can be met and efficiencies maximised. Implementation of Decisions: The decisions will be implemented after the three day call in period, which ends on Monday, 1 August 2022, 9.00am. Consultation: Staff consultation has been undertaken and informed the proposal, as set out in the circulated report.
Because of the need to deal now with the matter contained in minute no 16 & 17 below, the Chairperson agreed this could be raised as an urgent item pursuant to Section 100B (4) (b) of the Local Government Act 1972 Reason Due to time element.
Decisions: 1. That approval be granted for the following criteria for inviting bids for funds governed by the Third Sector Grants Scheme 2023-24: · Contribution to the delivery of key policies and priorities which are contained in the Council’s Corporate Plan 2022-2027. · Reducing the demand on Council services. For example, promoting and assisting citizens to use the Councils digital services; promoting participation in discretionary services to increase footfall; or through early intervention and prevention activities that maintain or improve people’s well-being · Levering in of additional resources. Applications that demonstrate how Council funding will be used to lever in additional resources in support of Council policies and priorities are particularly welcomed. · Financial sustainability. The Council will wish to be satisfied that the applicant is not dependent on continuing Council funding to achieve financial sustainability. · In addition to the above, applications are particularly welcome that focus on activities that will help community groups and societies recover from the pandemic and further develop community capacity/ collaboration - building from the community action that supported the response to the Covid-19 pandemic. · The Council continues to provide funding for up to 3 years which will provide 3rd sector organisations with the security to apply for funding from other sources and enable a longer term approach to planning and securing sustainability. 2. That the minor amendments made to the Scheme as attached at Appendix 1 be noted. Reason for Decisions: To ensure funding decisions made for the 2023-24 financial year in relation to grants awarded under the Third Sector Grants Scheme are aligned with the Council’s overall priorities. Implementation of Decisions: The decision will be implemented after the three day call in period which ends at 9am, Monday, 1st August 2022.
For Decision: Having due regard to the Integrated Impact Assessment: 1. Approval be granted for the underwriting of the shortfall of £200K for the reasons detailed in the circulated report. To be taken from the Capital Programme contingency budget to enable the project to commence with immediate effect. Reason for Decision: To manage the risks and liabilities associated with the partial collapse of the existing road and to ensure that Castle Drive is re-opened to traffic at the earliest opportunity and the current grant is expended in accordance with the Welsh Government Grant conditions. Implementation of Decision: With the agreement of the Cabinet Scrutiny Chairperson the decision will be implemented immediately. The item is not subject to the 3 day call in period.
Decision as recorded
RESOLVED: That pursuant to Regulation 4 (3) and (50 of Statutory Instrument 2001 No 2290, the public be excluded for the following items of business which involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A of the Local Government Act 1972.
RESOLVED: That pursuant to Regulation 4 (3) and (50 of Statutory Instrument 2001 No 2290, the public be excluded for the following items of business which involved the likely disclosure of exempt information as defined in Paragraph 14 of Part 4 of Schedule 12A of the Local Government Act 1972.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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