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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
Resolved that: Members approve the Forward Work Programme for 2024/25
Apologies for absence were received from Councillor A Williams-Price and the Chief Executive Ellis Cooper.
Councillors G Thomas and A Barry declared an interest in Items 5, 6 and 7.
The minutes of the meeting on 16 September 2024 were noted for information.
Andrew Wathan referred to the Action Log and updated the Committee on each action.
Sara-Jane Byrne and Jemma Trivett (Audit Wales) led the Committee through the ‘Audit Wales – Review of Performance Management Arrangements’ report and together with Sarah King updated the Committee. The following questions were raised by the committee and were responded to in detail by the Officers present: · Do we have sufficient resources to get this done? · Will this committee have a role to play? · Have we had budget boards in the last three months? · How many risk management workshops have you had with elected members over the last three months? The Chair thanked the Officers for the report and their responses to the questions raised.
Sara-Jane Byrne and Allison Rees (Audit Wales) led the Committee through the ‘Audit Wales – Financial Sustainability Review’ report and together with Craig Flynn Director of Finance updated the Committee. The following questions were raised by the committee and were responded to in detail by the Officers present: · Where are we with 24/25? · What deficit are we working to for 25/26? · Are there still pressures to come? · Are there any reasons for the high turnover of staff in the accountancy department? Councillors A Barry and D Sammon left the Meeting. The Chair thanked the Officers for the report and their responses to the questions raised.
Alice King and Sara-Jane Byrne (Audit Wales) led the Committee through the ‘Audit Wales – Work Programme & Timetable’ report and updated the Committee.
Sarah King led the Committee through the ‘Annual Corporate Risk Report & Corporate Risk Register’ and together with Andrew Mogford responded to the following question raised: • Will it go to Council? The Chair thanked the Officers for the report and their responses to the questions raised.
This item was discussed with Item 8 Annual Corporate Risk Report & Corporate Risk Register.
Sarah King introduced the item and highlighted the salient points within the report.
Sarah King introduced the item and highlighted the salient points within the report.
Simon Jones led the Committee through the ‘Annual Complaints Report’ and together with Gaynor Lewis responded to the following question raised: • How do we learn from this interaction? How do we capture that learning? • Do we know how our volume of complaints compares with other authorities? • Regarding 4.5, how does that work? • If a criminal matter goes to you, do you redirect it? The Chair thanked the Officers for the report and their responses to the questions raised.
Simon Jones introduced the item and highlighted the salient points within the report. The Chair thanked the Officers for the report and their responses to the questions raised.
Craig Flynn led the Committee through the ‘Draft Statement of Accounts’ report and responded to the following question raised: • When were the draft accounts submitted? • Are there any significant changes to the accounting policies? The Chair thanked the Officers for the report and their responses to the questions raised.
Andrew Wathan introduced the item and highlighted the salient points within the report. The following question was raised by the committee and were responded to in detail by the officers present: • Has there been any issues with staff availability? The Chair thanked the Officers for the report and their responses to the questions raised.
Joan Davies led the Committee through the ‘Internal Audit Recommendations’ report and responded to the following question raised: • Will we have an update?
Decision as recorded
Resolved that: Members approve the Forward Work Programme for 2024/25
Helen Harbord led the Committee through the ‘Governance and Audit Committee Forward Work Programme’ report. The Chair then referred to the final self-assessment report and discussed the amount of meeting in the cycle. Sara-Jane Byrne (Audit Wales) noted that the Annual Audit Summary won't go in January as further work needs to be done. Resolved that: Members approve the Forward Work Programme for 2024/25
The Chair and the Committee reflected on the items that had been considered at the Meeting.
The Chair advised that there was no other business deemed urgent.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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