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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
Resolved that: To modify the Temporary Event Notice by making changes to it (with the agreement of the Notice giver) All parties then re-entered the Meeting and were advised by Simon Jones of the Changes and Conditions in relation to the application and the applicant agreed with the Changes to the Temporary Event Notice. The Chair also stressed the importance of the event going well.
No apologies for absence were received as all Members were present.
No Declarations of Interest were made.
Decision as recorded
Resolved that: To modify the Temporary Event Notice by making changes to it (with the agreement of the Notice giver) All parties then re-entered the Meeting and were advised by Simon Jones of the Changes and Conditions in relation to the application and the applicant agreed with the Changes to the Temporary Event Notice. The Chair also stressed the importance of the event going well.
Application for a Temporary Event Notice – Treharris RFC, Treharris The Chair welcomed all parties to the Meeting. Matthew Herbert led the Committee in detail through the report. P C Steven Moseley Licensing Officer South Wales Police gave an overview to the Committee of the purpose and objective of the Licensing Officer role. He further advised that he strove to ensure positive relationships with the DPS of any premises and to provide guidance. PC Moseley then gave details of the application and the reasons for his objection to the application as detailed in Appendix C of the report. PC Moseley also advised the Committee in detail of an incident that had occurred in July 2023 involving the applicants son where there had been a serious road traffic accident where the applicants seventeen year old son had been driving a vehicle with a passenger whilst over the legal limit for alcohol. A visit had been made to the Club to view CCTV footage but due to a water leak there had been a malfunction of the equipment. Therefore he was unable to confirm any sales but that forensic analysis of the CCTV equipment was ongoing. PC Moseley also gave details of an incident in August 2023 where the Police had been called due to a big disturbance at the Club but when the Police arrived people had left the area. PC Moseley also gave details in relation to an incident at a charity event where there had been an unprovoked assault by a Committee member and the partner of the Committee member which he had referred to in Appendix C of the report. PC Moseley also stated that one SIA Door staff was insufficient as there would be children present. Therefore, he was objecting to the application as it did not meet the Licensing objectives. A Member then enquired in relation to the number of SIA door staff required for a TEN and PC Moseley gave details of the minimum number of door staff that was required for an event of up to 499 which was the maximum number allowed for a TEN and that the Ratio was usually 1 for every 80 persons depending on the event but this he would expect four or five door staff. A Member then referred to the Conditions attached to the Licence and the Committee were advised by Jo Baber that these Conditions had been added by a Licensing Committee following an application to add an outdoor area where there had been objections received from local residents and these Conditions had been added in relation to the outside area. The Pitch was not included only the Club House and the Annex but that for this application the Pitch was included as well. The applicant advised that they did not intend to sell alcohol on the field but would be on sale in the Annex but that alcohol could be drunk on the Pitch. A Member then referred to Annex 3 of the report and why had Conditions been added and had there been any issues. A Member also asked if the event could go ahead without the sale of alcohol. Jo Baber advised that the Firework event application was going through the ESAG process and a decision was yet to be made regarding the event but if granted it would be for the Club to decide if the event was viable without alcohol sales. Reference was made to the event in previous years and it was stated that there had been no trouble and the Club was now under new management. A Member then asked if the Committee member referred to in the Police report was still a Committee member and the applicant responded in the negative. The applicant then gave details of the accident involving her son. The applicant also advised that the CCTV system had been changed and that the restrictions on the Licence were crushing as she was trying to build up the business. There had been blips but that she had three letters of support from residents in close proximity to the Club. The applicant also gave details of SIA door people and that there were problems in the square every weekend and felt victimised as other Clubs had different Conditions and there was trade being lost. Floodlights had been installed and that patrons were not allowed to stay outside and that beer was sold in plastic glasses. With regard to the assault the Police had viewed CCTV footage and she had been advised that the situation had been managed well. There had been malicious complaints and there was bad feeling from previous management. The Police had been countless times to view CCTV footage and the complaints had been unfounded. The Club was a family hub and was raising money for good causes. The applicant stated that her son had never consumed alcohol in the Club as the Club sold zero alcohol products. The applicant advised how much had been spent for door security sinch March and there was no other premises having this and that she felt it unfair. Jo Baber confirmed that each Premises had different Licence Conditions and that the Club had been advised of the process to follow if they wished to apply to change their Conditions but that this was not the purpose of this hearing. A Member then referred to the statement in relation to incidents being checked via CCTV and Jo Baber advised that there had been a number of Complains and that CCTV had proved the complaints to be unfounded and that on other occasions CCTV could not be provided to the Police to prove if the complaint was factual or not. PC Moseley referred to an allegation made to the Police regarding sales early in the morning and that it was the duty of the Police to investigate but there has been a malfunction with the CCTV system. The Police had to look at all allegations but that he could see the good work that the applicant was doing. A Member then enquired if CCTV covered the outside area. The applicant then referred to the water leak and that a new system had been installed and that the Licensing Officer had undertaken a 360 degree walk around and that there were now thirteen cameras when there had been seven previously and that the Pitch was not covered but the bar area would be. A Member then asked regarding the proposed times for the event and was advised that gates would open at 5.30 pm with the Fire Display starting at 7.00pm for 30 minutes. Simon Jones then asked that if the application were granted how many SIA door people would there be. The applicant responded that she would be fully compliant and dependant on what the Police wanted and there would be volunteers involved as well for safety. The applicant then handed to the Chair three letter of support for the application that were read by the Committee. Simon Jones then explained the procedure for the hearing and the options available to the Committee. All parties then left the Meeting. Considerable debate then ensued on the application with a recommendation by Members with consent of the applicant that in relation to the hours detailed at Paragraph 3.2 of the report they be amended together with the removal of the pitch and off sales of alcohol. Resolved that: To modify the Temporary Event Notice by making changes to it (with the agreement of the Notice giver) All parties then re-entered the Meeting and were advised by Simon Jones of the Changes and Conditions in relation to the application and the applicant agreed with the Changes to the Temporary Event Notice. The Chair also stressed the importance of the event going well.
The Chair advised that there was no other business deemed urgent.
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