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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
Resolved that: The Regional Audit Service Charter for 2023/24 be approved.
Apologies for absence were received from Councillor B Carter, Councillor J Davies and S Eriksen Lay Member.
No Declarations of Interest were made.
Resolved that: The Minutes of the Governance and Audit Committee held 27 February 2023 be accepted as a correct record.
Helen Harbord led the Committee through the Action Log. The following questions were then raised on the Action Log and were responded to by the Officers: · Ref 10 – Date for this – Role vacancy · Ref 23 – The possibility of using Committee Meeting dates as Workshops / Briefing Sessions
Councillor A Barry Cabinet Member referred the Committee to the ‘External Audit Recommendations’ report. Saeif Jablaoui then led the Committee through the report. The following questions were then raised on the report and were responded to by Councillor A Barry, Audit Wales and the Officers: · Table 3 – Helpful to look through the recommendations to see if any can be closed down – Lot of outstanding issues with no end dates available – Useful to know these dates as some issues have been outstanding for a long time – Information if any have been actioned at all – Helpful for details on if work has been done, any outstanding recommendations or if recommendations have been superseded – To have more manageable numbers · Table 1 – Clarification requested on the 76.89% figure The Chair then thanked Councillor A Barry, Audit Wales and the Officers for the update to the Committee.
Mike Jones Audit Wales referred the Committee to the MTCBC Outline Audit Plan 2023 and advised that a more detailed Plan would be presented shortly. The Chair then requested that a copy the Letters be shared with the Committee and Steve Jones responded that this would be done. Clarification was also sought in relation to Performance Audit Work – Risk Assurance together with sharing with the Committee what works had been completed since the last Audit Committee. Clarification and an update was then given by Audit Wales. The Chair then thanked Audit Wales and the Officers for the update to the Committee.
Decision as recorded
Resolved that: The Regional Audit Service Charter for 2023/24 be approved.
Andrew Wathan led the Committee through the ‘Regional Internal Audit Service Charter 2023/24’ report and further advised that he would report back to Committee any adverse comments made by Bridgend, RCT and the Vale of Glamorgan on the Charter. Resolved that: The Regional Audit Service Charter for 2023/24 be approved.
Helen Harbord led the Committee through the ‘Governance and Audit Committee Forward Work Programme’ report and advised of a correction as the dates should read 2023/2034. The following questions were then raised on the report and were responded to by the Officers: · Paragraph 4.2 · 10 – Draft Statement of Accounts – Timetable for this · 2 – Quarterly update on Corporate Risks – Type of report Audit Wales also gave an update on the Audit Work Programme. The Chair then thanked Audit Wales and the Officers for the update to the Committee.
Helen Harbord led the Committee through the ‘Issued Internal Audit Reports’ report. The Chair advised that in relation to Table 1 it would be helpful to add further columns advising if the Recommendations were High, Medium or Low. Helen Harbord advised that this would be done.
The Chair and the Committee reflected on the matters that had been considered at the Meeting.
The Chair advised that there was no other business deemed urgent.
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