3,726 items
RESOLVED – (1) T H A T the contents of the report be noted. No. (2) T H A T the Members of the Governance and Audit Committee consider the matters set out in paragraphs 2.3 and 2.4 with reference to Appendix 1 under Part II of the agenda. Reasons for recommendation (1) Having regard to the contents of the report and discussions at the meeting. (2) To allow the Committee to consider the Part II report.
RESOLVED – T H A T the information provided in respect of the status of the high and medium recommendations made be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the minutes of the meeting held on 5th February, 2024 be approved as a correct record.
RESOLVED – (1) T H A T the Quarter 3 position of corporate risks (April 2023 – December 2023) outlined in the Risk Summary Report (Annex A), (including the inclusion of the new risk related to the Wales Community Care Information Service and the removal of Brexit and Covid from the Register), be noted. (2) T H A T Cabinet be advised of the view of the Governance and Audit Committee that in relation to the procurement regulation risk, for that risk to be considered for inclusion on the Register or at least an update on the review to be added when appropriate. Reasons for decisions (1) Having regard to the contents of the report and discussions at the meeting. (2) To ensure Cabinet receives the comments of the Governance and Audit Committee when considering the Quarter 3 risk position.
RESOLVED – T H A T prior to adoption any proposed terms of reference and planning protocol be considered by the Governance and Audit Committee before approval of Full Council. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the Forward Work Programme be noted. (2) T H A T the schedule of items for the next meeting on 22nd April, 2024 be endorsed. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T Cabinet considers the recommendation of the Governance and Audit Committee, that the Vale of Glamorgan Council should continue hosting the Shared Service arrangement and that the Council enters into a continual Partnership Agreement with a formal review process built in. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED: that the Committee note the report.
RESOLVED: • To note the draft report. • To delegate authority to the Director of Children’s Services in consultation with the Chair, to finalise the Annual Report, having regard to comments provided by Members of the Committee and Members of the Children & Young People Scrutiny Committee and; • The Chairperson to present the Annual Report to full Council in June 2024.
RESOLVED: • To note the Corporate Parenting Charter (Appendix 1) and the Forward Work Plan (Appendix 2) • That Members’ comments to be forwarded to officers in the form of minutes.
RESOLVED: that the Committee • note the programme of visits as outlined in Appendix 1 and indicate any expressions of interest in attending any of the visits contained within the programme. 2. identify any other appropriate and relevant services or organisations to be included within the member visit programme that would benefit the committee in carrying out the role.
RESOLVED – (1) T H A T Councillor A be given the opportunity to make representations at a future meeting of the Standards Committee, either orally or in writing in respect of the findings of the investigation and any complaint that they had failed, or may have failed, to comply with the Town and Community Council’s Members’ Code of Conduct. (2) T H A T the Public Services Ombudsman for Wales’ investigating officer be requested to attend the Standards Committee in line with Regulations 8(3A) and 8 (3C) of the Local Government Investigations (Functions of Monitoring Officers and Standards Committees) (Wales) Regulations 2001. Reasons for decisions (1) To comply with the provisions of the Local Government Investigations (Functions of Monitoring Officers and Standards Committees) (Wales) Regulations 2001 ("the 2001 Regulations). (2) In line with the provisions of the 2001 Regulations.
RESOLVED – T H A T the Forward Work Programme attached at Appendix 1 to the report be agreed. Reason for decision To discuss and agree a Forward Work Programme
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.
RESOLVED – T H A T the minutes of the meeting held on 2nd February, 2024 be approved as a correct record, subject to the word “the” in the first sentence of the last paragraph on page 4 of the minutes being amended to read “they” and the word “agenda” in the first sentence on page 6 being amended to read “agendad”.
RESOLVED – (1) T H A T Councillor A be given the opportunity to make representations at a future meeting of the Standards Committee, either orally or in writing in respect of the findings of the investigation and any complaint that they had failed, or may have failed, to comply with the Vale of Glamorgan Council’s Members’ Code of Conduct. (2) T H A T the Public Services Ombudsman for Wales’ investigating officer be requested to attend the Standards Committee in line with Regulations 8(3A) and 8 (3C) of the Local Government Investigations (Functions of Monitoring Officers and Standards Committees) (Wales) Regulations 2001. Reasons for decisions (1) To comply with the provisions of the Local Government Investigations (Functions of Monitoring Officers and Standards Committees) (Wales) Regulations 2001 ("the 2001 Regulations). (2) In line with the provisions of the 2001 Regulations.
RESOLVED – T H A T the report be noted and considered in connection with the Part II report later on the agenda. Reason for decision To allow the Part I and II reports to be considered together.
RESOLVED – T H A T the report be noted and considered in connection with the Part II report later on the agenda. Reason for decision To allow the Part I and II reports to be considered together. No.
RESOLVED: Council AGREED to: Receive a nomination and appoint to the vacancy on the Committee, in accordance with the Party Group wishes, as set out in Table A in the report.
RESOLVED: Council AGREED to: 1. Approve the draft Corporate Plan 2024-27; 2. Delegate authority to the Chief Executive, in consultation with the Leader of the Council, to make any minor amendments as necessary to the Corporate Plan 2024-27 following consideration by the Council on 7 March 2024 and prior to publication by 1 April 2024.
RESOLVED: Council AGREED to: 1 Approve the Revenue, Capital and Housing Revenue Account budgets including all associated proposals and assumptions as set out in this report and increasing the Council Tax by 6.0% and that the Council resolve the following terms; 2 Note that at its meeting on 14 December 2023 Cabinet calculated the following amounts for the year 2024/25 in accordance with the regulations made under Section 33(5) of the Local Government Finance Act 1992: a) 151,372 being the amount calculated in accordance with Regulation 3 of the Local Authorities (Calculation of Council Tax Base) (Wales) Regulations 1995, as amended, as its Council Tax base for the year. Lisvane 3,068 Pentyrch 3,709 Radyr 4,090 St Fagans 2,006 Old St Mellons 2,512 Tongwynlais 830 being the amounts calculated in accordance with Regulation 6 of the Regulations as the amounts of its Council Tax base for the year for dwellings in those parts of its area to which special items relate. 2.1 Agree that the following amounts be now calculated by the County Council of the City and County of Cardiff for the year 2024/25 in accordance with Sections 32 to 36 of the Local Government Finance Act 1992:- a) Aggregate of the amounts which the Council estimates for the items set out in Section 32(2)(a) to (d) (including Community Council precepts totalling £568,735): £1,326,949,735 b) Aggregate of the amounts which the Council estimates for items set out in Section 32(3)(a) and (c): £480,997,000 c) Amount by which the aggregate at 2.1(a) above exceeds the aggregate at 2.1(b) above calculated in accordance with Section 32(4) as the budget requirement for the year: £845,952,735 d) Aggregate of the sums which the Council estimates will be payable for the year into its Council Fund in respect of Revenue Support Grant, its council tax reduction scheme, redistributed Non-Domestic Rates: £623,157,566 e) The amount at 2.1(c) above less the amount at 2.1(d) (net of the amount for discretionary relief of £400,000), all divided by the amount at 2.0(a) above, calculated in accordance with Section 33(1) as the basic amount of Council Tax for the year: £1,474.48 f) Aggregate amount of all special items referred to in Section 34(1): £568,735 g) Amount at 2.1(e) above less the result given by dividing the amount at 2.1(f) above by the amount at 2.0(a) above, in accordance with Section 34(2) of the Act, as the basic amount of Council Tax for the year for dwellings in those parts of the area to which no special items relate: £1,470.72 h) The amounts given by adding to the amount at 2.1(g) above the amounts of special items relating to dwellings in those parts of the Council's area mentioned below, divided in each case by the amount at 2.0(b) above, calculated in accordance with Section 34(3) as the basic amounts of Council Tax for the year for dwellings in those parts of the area to which special items relate. Lisvane 1,494.35 Pentyrch 1,523.32 Radyr & Morganstown 1,511.13 St Fagans 1,496.49 St Mellons 1,492.72 Tongwynlais 1,505.54 I) The amounts given by multiplying the amounts at 2.1(g) and 2.1(h) above by the number which in the proportion set out in the Council Tax (Valuation Bands) (Wales) Order 2003 is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D calculated in accordance with Section 36(1) of the Act as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands. A B C D E F G H I £ £ £ £ £ £ £ £ £ Area Lisvane 996.23 1,162.27 1,328.31 1,494.35 1,826.43 2,158.50 2,490.58 2,988.70 3,486.82 Pentyrch 1,015.55 1,184.80 1,354.07 1,523.32 1,861.84 2,200.35 2,538.87 3,046.64 3,554.41 Radyr 1,007.42 1,175.32 1,343.23 1,511.13 1,846.94 2,182.74 2,518.55 3,022.26 3,525.97 St. Fagans 997.66 1,163.93 1,330.22 1,496.49 1,829.05 2,161.59 2,494.15 2,992.98 3,491.81 Old St. Mellons 995.15 1,161.00 1,326.87 1,492.72 1,824.44 2,156.15 2,487.87 2,985.44 3,483.01 Tongwynlais 1,003.69 1,170.97 1,338.26 1,505.54 1,840.11 2,174.67 2,509.23 3,011.08 3,512.93 All other parts of the Council’s Area 980.48 1,143.89 1,307.31 1,470.72 1,797.55 2,124.37 2,451.20 2,941.44 3,431.68 2.2 Note that for the year 2024/25, the Police and Crime Commissioner for South Wales has stated the following amounts in precepts issued to the Council, in accordance with Section 40 of the Local Government Finance Act 1992 for each of the categories of dwelling shown below:- VALUATION BANDS A B C D E F G H I £ £ £ £ £ £ £ £ £ 235.11 274.30 313.48 352.67 431.04 509.41 587.78 705.34 822.90 2.3 Having calculated the aggregate in each case of the amounts at 2.1(i) and 2.2 above, the County Council of the City and County of Cardiff in accordance with Section 30(2) of the Local Government Finance Act 1992 hereby sets the following amounts as the amounts of Council Tax for the year 2024/25 for each of the categories of dwellings shown below:- Part of Council’s Area VALUATION BANDS A B C D E F G H I £ £ £ £ £ £ £ £ £ Area Lisvane 1,231.34 1,436.57 1,641.79 1,847.02 2,257.47 2,667.91 3,078.36 3,694.04 4,309.72 Pentyrch 1,250.66 1,459.10 1,667.55 1,875.99 2,292.88 2,709.76 3,126.65 3,751.98 4,377.31 Radyr 1,242.53 1,449.62 1,656.71 1,863.80 2,277.98 2,692.15 3,106.33 3,727.60 4,348.87 St. Fagans 1,232.77 1,438.23 1,643.70 1,849.16 2,260.09 2,671.00 3,081.93 3,698.32 4,314.71 Old St. Mellons 1,230.26 1,435.30 1,640.35 1,845.39 2,255.48 2,665.56 3,075.65 3,690.78 4,305.91 Tongwynlais 1,238.80 1,445.27 1,651.74 1,858.21 2,271.15 2,684.08 3,097.01 3,716.42 4,335.83 All other parts of the Council’s Area 1,215.59 1,418.19 1,620.79 1,823.39 2,228.59 2,633.78 3,038.98 3,646.78 4,254.58 2.4 Authorise the Corporate Director Resources to make payments under Section 38 of the Local Government (Wales) Act 1994 from the Council Fund by equal instalments on the last working day of each month from April 2024 to March 2025 in respect of the precept levied by the Police and Crime Commissioner for South Wales in the sum of £53,384,363; 2.5 Agree that the Common Seal be affixed to the said Council Tax; 2.6 Agree that the Common Seal be affixed to precepts for Port Health Expenses for the period 1 April 2024 to 31 March 2025, namely: County Council of the City and County of Cardiff £155,460 Vale of Glamorgan County Borough Council £17,620 2.7 Agree that notices of the making of the said Council Taxes signed by the Chief Executive be given by advertisement in the local press under Section 38(2) of the Local Government Finance Act 1992; 3 In accordance with the Local Government Act 2003, the Local Authority (Capital Finance and Accounting) (Wales) Regulations 2003 and subsequent amendments and the CIPFA Prudential Code and Treasury Management Codes of Practice: (a) Approve the Capital Strategy 2024/25 (b) Approve the Treasury Management Strategy 2024/25 and authorise the Section 151 Officer to raise such funds as may be required to finance capital expenditure by temporary or long-term borrowing (c) Approve the Prudential Indicators for 2024/25 – 2028/29 including the affordable borrowing limit (d) Delegate to the Section 151 Officer the ability to effect movement between the limits for borrowing and long-term liabilities, within the limit for any year, and to bring forward or delay schemes in the Capital Programme (e) Approve the Minimum Revenue Provision Policy for 2024/25 4 To approve the Budgetary Framework outlined in this report; 5 To maintain the current Council Tax Reduction Scheme as set out in this report.
RESOLVED: Council AGREED to: Increase the premium charge of 100% on long-term empty dwellings to 200% for dwellings that have been unoccupied and substantially unfurnished for more than 24 months, and to 300% for dwellings that have been unoccupied and substantially unfurnished for more than 36 months, with effect from 1st April 2024.
RESOLVED: Council AGREED to: Approve the nomination and appoint to outside bodies as set out in Table A in the report.
RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C167, 30th November, 2023 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. NOMINATIONS FOR THE ROLES OF INDEPENDENT BOARD MEMBER REPRESENTING LOCAL AUTHORITIES TO THE CARDIFF AND VALE UNIVERSITY HEALTH BOARD AND THE NATIONAL JOINT COMMITTEE FOR THE NATIONAL ADOPTION SERVICE AND FOSTER WALES (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C170, 30th November, 2023 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. No. FINAL HOUSING REVENUE ACCOUNT (HRA) BUDGET PROPOSALS 2024/25, RENT SETTING 2024/2025 AND HOUSING REVENUE ACCOUNT BUSINESS PLAN 2024/25 (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C196, 11th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. INITIAL BUDGET 2024/25 AND MEDIUM TERM FINANCIAL PLAN 2024/25 TO 2028/29 PROPOSALS FOR CONSULTATION (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C206, 18th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. DRAFT CAPITAL PROGRAMME PROPOSALS 2024/25 TO 2028/29 (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C207, 18th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. ACQUISITION OF RESIDENTIAL PROPERTIES IN THE VALE OF GLAMORGAN (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C222, 25th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. No. VALE OF GLAMORGAN ENTERPRISE CENTRE (PART I) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C224, 25th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. VALE OF GLAMORGAN ENTERPRISE CENTRE (PART II) (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C228, 25th January, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution. DRAFT VALE OF GLAMORGAN COUNCIL ANNUAL DELIVERY PLAN 2024-25 (REF) RESOLVED – T H A T the use of the Urgent Decision Procedure (Cabinet Minute No. C248, 22nd February, 2024 (as set out in Section 15.14.2(ii) of the Council’s Constitution) be noted. Reason for decision The reporting of the use of the Urgent Decision Procedure is a requirement of the Council’s Constitution.
RESOLVED – T H A T the position be noted and having regard to the fact that no responses to the consultation had been received. Reason for decision To comply with the Non-Domestic Ratepayers (Consultation) Regulations 1992 (Statutory Instrument No. 3171). No.
RESOLVED – T H A T the final Governance and Audit Committee Annual Report 2022/23, be endorsed. Reason for decision Having regard to the Local Government and Elections (Wales) Act 2021 and the requirement for consideration by Full Council.
RESOLVED – T H A T the use of the Chief Executive’s Emergency Powers as contained within the report be noted. Reason for decision Having regard to the Council’s Constitution.
RESOLVED – T H A T the revised Guide to Public Speaking at Planning Committee, attached at Appendix A to the report to Planning Committee on 25th January, 2024 (Minute No. 731), be endorsed subject to the Planning Public Speaking Guide being amended to read that public speaking time for Elected Members of the Vale of Glamorgan Council not on the Planning Committee be increased from three minutes to five minutes. Reason for decision Having regard to the contents of the report, discussions at the meeting and in line with the Council’s Constitution.
RESOLVED – T H A T the revised Guide to Public Speaking at Public Rights of Way Sub-Committee, attached at Appendix A to the report to Planning Committee on 25th January, 2024 (Minute No. 732), be endorsed subject to the guide being amended to read that public speaking time for Elected Members of the Vale of Glamorgan Council not on the Public Rights of Way Sub-Committee be increased from three minutes to five minutes. Reason for decision Having regard to the contents of the report, discussions at the meeting and in line with the Council’s Constitution.