3,726 items
RESOLVED – T H A T the minutes of the meeting held on 10th June, 2025 be approved as a correct record.
RESOLVED – T H A T the proposed Statement of Licensing Principles for 2025- 2028, as detailed in Appendix A to the report, be approved and the report be referred to Cabinet and then on to Full Council for final approval. Reason for decision Having regard to there having been no consultation responses received, and to ensure that the Council fulfils its statutory duty as a Licensing Authority. September 09 Minutes and DN (LW)
RESOLVED – T H A T the minutes of the meeting held on 17th September, 2024 be approved as a correct record.
RESOLVED – That the public be excluded from the meeting at this point during consideration of this item as the Committee discussed exempt information of the description contained in Appendices 1, 4, 5 & 6. The public may be excluded from the meeting by resolution of the Committee pursuant to Section 100A(4) of the Local Government Act 1972 during discussion of this item. RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Chairperson writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED: That the Scrutiny Officer writes to the Cabinet Member on behalf of the Committee expressing their comments and observations captured during the way forward.
RESOLVED - That the public be excluded during the discussion on the following item of business on the grounds that, if members of the public were present during the discussion, because of the nature of the business to be transacted there would be disclosure to them of exempt information as defined in Part 4 of Schedule 12A of the Local Government Act 1972 and as described below: Paragraph 12 – Information relating to an applicant to become an employee of the Authority; and Paragraph 13 – Information which was likely to reveal the identity of an individual.
RESOLVED – That 1. Louise Bassett be appointed as Assistant Director – Adult Services. 2. the selection process had been conducted in accordance with the appointments process and each candidate had been treated equally and fairly. The successful candidate was appointed on merit.
RESOLVED: Pursuant to this Committee’s delegated powers the following development management applications be determined in accordance with the recommendation set out in the reports of the Director of Planning, Transport and Environment, subject to any further amendments as detailed below and notification be given of the decisions in accordance with Section 70 of the Town and Country Planning Act 1990 or Section 74 of the Planning (Listed Building & Conservation) Act 1990: APPLICATIONS GRANTED SUBJECT TO CONDITIONS: 25/00088/FUL – PLASNEWYDD 6 Timbers Square Conversion of property into three self-contained flats with single storey rear and side extensions and loft conversion with rear dormer and change pitched end main roof to a gable and external alterations. (Cllr Wong left his seat as a member of the Committee during this item in order to speak as a Ward Councillor). 25/01276/FUL – FAIRWATER 2 Llanbedr Road Conversion of 5 bedroom dwelling into an 8 bedroom HMO. Proposal includes replacing existing rear conservatory with flat roof extension and demolition of porches and outbuildings.
RESOLVED – That the Sub Committee, having considered the application on its individual merits, the committee papers, the statutory guidance made under section 182 of the Licensing Act 200 and the Council’s Statement of Licensing Policy, submissions made by the applicant and all other parties, and the oral evidence given by the applicant and objectors during the hearing in its determination of the matter GRANTED the application; subject to the agreed conditions with South Wales Police and Pollution Control. The Sub Committee heard from the applicant and listened to all the evidence and submissions and all the written material. Members also considered the Licensing Act 2003, the Section 182 Guidance, the Statement of Licensing Policy and Cumulative Impact Assessment. Members also heard the oral representations from the applicant and the local ward member. The Sub Committee noted that the applicant has agreed the conditions with South Wales Police and Environmental Health Pollution Control and they have subsequently withdrawn their objections. The Sub Committee carefully considered the objections, representations and written material and feel that the applicant has demonstrated that the application is exceptional and the granting of this licence will not undermine the licensing objectives. Members also accepted that the premises will continue to operate as a public house. The Sub Committee therefore resolved to grant the licence subject to the agreed conditions with South Wales Police and Environmental Health Pollution Control.
RESOLVED: That the public be excluded during the discussion on the following item of business on the grounds that, if members of the public were present during the discussion, because of the nature of the business to be transacted there would be disclosure to them of the exempt information as defined in Part 4 of Schedule 12A of the Local Government Act 1972 and as described below:- Paragraph 12 – Information relating to an applicant to become an employee of the Authority; Paragraph 13 – Information which was likely to reveal the identity of an individual.
RESOLVED: That candidate 27911 be invited for interview and advised of the presentation topic.
RESOLVED – That the following matters be dealt with as indicated: (1) Application 1 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that a complaint had been received stating he was abusive and threatening to a parking enforcement officer. Addressing the Sub Committee, the driver’s representative stated that the driver regretted the way he had acted. In terms of extenuating circumstances, he explained that the driver had been having a very difficult day and getting a parking ticket was the culmination of this. Members asked the driver for his reflections, having watched the video of the incident back, and heard that he understood it wasn’t appropriate to have reacted in that way. The driver apologised to the witness for his conduct. The driver’s representative noted that the witness’ statement indicated that the car was unattended, which he disputed. Addressing the Sub Committee, the witness explained that he was a parking enforcement officer for Cardiff Council, and had given an unattended vehicle on Albany Road an instant ticket for double parking. As he was issuing the ticket, the driver came out and challenged him about it. The driver started shouting so he activated his body camera, which also captured the 30 seconds before the button was pressed. The video of the incident showed the driver calling him a racist and a coloniser, and threatening the officer for giving him the ticket. The witness added that while the driver was shouting, a security guard came over to try to calm him down. After a minute or two he got back in his car and took the ticket. He explained that he could appeal it and that it would cost £35 if he paid it within 14 days, at which point the driver got out of the car and started shouting again. Eventually he took the ticket and drove away. Members asked how the incident had made the witness feel, and heard that he had been shocked. Although he got a lot of verbal abuse in his job, people normally calmed down when they were told they were being recorded, and sometimes they even apologised. Responding to questions from the Sub Committee, the driver confirmed that he had paid the parking fine. The driver’s representative emphasised that the driver was genuinely shocked looking back at his reaction in the video, which was totally out of order. It was out of character for him, and he had learned from the incident and would ensure it would never happen again. RESOLVED – that the Hackney Carriage / Private Hire Drivers’ licence be revoked. (2) Application 2 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had nine penalty points on his driving licence. Addressing the Sub Committee, the driver acknowledged his mistake and emphasised that he would be more careful next time. He was aware that if he had any other offences in the next year, he would lose his licence. He had been driving taxis since 2003 with no other issues. RESOLVED – that the driver receive a written warning. (3) Application 3 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had nine penalty points on his driving licence. The hearing took place in the absence of the driver. RESOLVED – that the driver receive a written warning, and be required to complete the ‘Introduction to the Role of the Professional Taxi and Private Hire Driver’ BTEC course within twelve months. (4) Application 4 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had 15 penalty points on his driving licence and was disqualified from driving for six months. Addressing the Sub Committee on behalf of the driver, the driver’s friend explained that he had been licensed since 2001 but had now been disqualified from driving for six months after accruing 15 points. He was very regretful about what had happened and had informed the council and returned his badges immediately. He added that if he got his licence back in December, he would take extra precautions to drive especially safely. He was 65 years old but was still keen to get back to work and not rely on benefits. He didn’t have any other sources of income, as this had been his job for more than 20 years, and he had five children to look after. Members queried the circumstances of the offences, and heard that two of them were in the same location on Newport Road near St Mellons, where a 30mph zone changed suddenly to 20mph. He had been caught going at 27mph and then 30mph by the same camera. RESOLVED – that the driver receive a written warning, and be required to complete the ‘Introduction to the Role of the Professional Taxi and Private Hire Driver’ BTEC course within six months. (5) Application 5 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had 9 penalty points on his driving licence. Addressing the Sub Committee, the driver stated that he had been a taxi driver for 20 years with no issues or complaints in that time, and this was his first time before the Sub Committee. Driving his taxi was his only source of income. He had received nine penalty points, three of which were for a speeding offence in 2023 where he didn’t realise a speed limit on Manor Way had recently changed from 40mph to 30mph, and was caught going at 37mph. He added that the other six were for failing to give information as to the identity of the driver. Members queried this and heard that he believed his car was in the garage at the time, but he had been unable to prove this and accepted the punishment. RESOLVED – that the driver receive a written warning. (6) Application 6 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had twelve penalty points on his driving licence. Addressing the Sub Committee, the driver explained that he had received six points and a fine in May for failing to give information as to the identity of the driver, after he didn’t see a letter which was sent to his family’s house while he wasn’t living there. He added that he had received a ticket on Manor Way for going 39mph in a zone that used to be a 40mph zone but had recently changed to a 30, and there was another offence where he went 55mph in a 50mph zone. The driver’s representative added that the driver had been up front and honest about what had happened, and reported his offences to the authority as soon as possible. In his view, he was clearly responsible enough to continue driving taxis. RESOLVED – that the Hackney Carriage / Private Hire Driver’s Licence be suspended for 7 days. (7) Application 7 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had 9 penalty points on the driving licence. Addressing the Sub Committee, the driver’s solicitor explained that he had received a fine and three points for misjudging going through a light when there were no passengers in the car. He had also exceeded the speed limit on two occasions very close to each other, which the driver explained were in the same place on Newport Road near Rumney, driving towards the city centre. The limit in this area had changed from 30mph to 20mph, and in both cases he was going under 30. The driver added that he had been driving since 2001, and had only been before the Sub Committee once in that time. On that occasion, his licence had been revoked, but this decision was overturned on appeal. Other than that, there had been no issues in the last 24 years, and he felt he was a fit and proper person to drive a taxi. He had declared everything that was relevant to the authority, and had demonstrated his fitness over a long period of time. The driver’s solicitor added that he had another speeding offence pending, which would go to court in September. He would plead special hardship reasons to be allowed to continue driving, and wouldn’t be able to drive if this was not accepted. RESOLVED – that the hearing be deferred until the resolution of the pending speeding offence. (8) Application 8 The Sub Committee was asked to determine if a driver remained a fit and proper person to continue to hold a Hackney Carriage / Private Hire Driver’s Licence given that he had nine penalty points on the driving licence. Addressing the Sub Committee, the driver explained that he had been driving for a long time and had unfortunately collected nine points recently: three for exceeding a 30mph limit and six for using a mobile phone while driving. He was still not sure what had happened with the phone offence, having received a letter about it with no pictures of details. Responding to questions from the Sub Committee, he explained that he did not have passengers in the car on either occasion. He never took phone calls when he had passengers because they wouldn’t like it. Regarding the speeding offence, he explained that this was on Newport Road near St Mellons, and he had been caught going at 26mph in a 20mph zone that he thought was a 30. RESOLVED – that the driver receive a written warning. (9) Application 9 The Sub Committee was asked to consider an application for the grant of a Hackney Carriage / Private Hire Driver’s Licence given that the applicant had a motoring conviction contrary to the guidance. Addressing the Sub Committee, the driver explained that he had made a mistake some time ago when he was new in the country, and got the wrong type of insurance for his car while working as a delivery driver for Amazon. He had now sorted this out and had the correct business insurance, and wanted to drive taxis in addition to doing deliveries. RESOLVED – that the application for a Hackney Carriage / Private Hire Driver’s Licence be granted.
RESOLVED – T H A T the contents of the report be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the schedule of items for the next meeting on 15th September, 2025 be endorsed. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the minutes of the meeting held on 23rd June, 2025 be approved as a correct record.
RESOLVED – (1) T H A T the unaudited Vale of Glamorgan Council Statement of Accounts for 2024/25 be noted. (2) T H A T the Head of Finance / Section 151 Officer notes the concern of the Governance and Audit Committee in regard to the delay in the production of the Cardiff Joint Committee accounts for this year. (3) T H A T the Chair of the Governance and Audit Committee write to the Chief Executive of the South East Wales Corporate Joint Committee expressing concern about the delay of the Statement of Accounts and also to express the Committee’s concern regarding the impact that it is having upon the production of the Vale of Glamorgan Council’s draft Statement of Accounts. Reason for decisions (1-3) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the Statement on Compliance with the Financial Management Code and the Contents of the Review as set out in Appendix 1 to the report be noted and forwarded to Cabinet to its consideration. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the draft Annual Governance Statement for 2024-25 be recommended for adoption by the Leader and Chief Executive. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the contents of the report be noted and an update report provided to indicate where the minutes of Joint Committee meetings will be reported to as part of the Council’s democratic process. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T the Governance and Audit Committee continue to receive Annual Reports in relation to policy implementation and incidents with the next report to be provided following the end of the current financial year. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the draft Vale of Glamorgan Council Annual Self-Assessment Report 2024-25 be noted. (2) T H A T the comments of the Governance and Audit Committee be referred to Cabinet for its consideration. The comments relating to the following: • For the presentation of calculations in relation to the percentages of actions and measures completed to be more clearly defined; • For any trends relating to the direction of travel of different judgements over time to be considered and presented; • The importance to explore the potential for partner engagement in the self-assessment process; • For an easy to read/ young person's version of the self-assessment to be devised post consultation. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the contents of the report be noted. (2) T H A T the report be referred to Cabinet for its oversight. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the Annual Report on Treasury Management 2024/25 be noted and the report be referred to Full Council for approval. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the findings from Audit Wales’ review of the Council’s arrangements for Commissioning Services (Appendix A to the report) and the response to the Review findings and Audit Wales’ recommendations (Appendix B to the report) be noted. (2) T H A T the report be referred to Cabinet for its oversight and endorsement of the proposed Council actions (Appendix B to the report). Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – (1) T H A T the findings from Audit Wales’ review of Urgent and Emergency Care: Flow out of Hospital – Cardiff and Vale Region be noted. (2) T H A T the report be referred to Cabinet for its oversight and endorsement. Reason for decisions (1&2) Having regard to the contents of the report and discussions at the meeting.
RESOLVED – T H A T the contents of the report and the measures in place and the working being undertaken to prevent and detect fraud and error be noted. Reason for decision Having regard to the contents of the report and discussions at the meeting.
RESOLVED - (1) T H A T the flexible retirement of M be approved in accordance with the Council’s policy subject to no other circumstances arising in the interim whereby the employment were to be terminated for a different reason. (2) T H A T the continued flexible retirement of M be approved from 11th September, 2025 (21 hours per week), with final retirement of M at 30th June, 2026, providing no other circumstances arise in the interim whereby the employment were to be terminated for a different reason. Reasons for decisions (1) To determine the flexible retirement application within the regulations and to allow for eventualities that may not be known at this time. (2) To achieve the necessary change to the employee’s working hours, to assist service continuity, to provide appropriate support to assist the employee’s transition to retirement and to contribute to the work of the Planning team.
RESOLVED – T H A T under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 4 of Schedule 12A (as amended) of the Act, the relevant paragraphs of the Schedule being referred to in brackets after the minute heading.