Governance and Audit Committee

The decisions as the council's minutes record them. A plain-language summary follows once it has been written.

1. ELECT CHAIR

   RESOLVED TO ELECT MR DEWI LEWIS AS CHAIR OF THIS COMMITTEE FOR 2026-2027

2. ELECT VICE CHAIR

   RESOLVED TO ELECT MRS CARYS EDWARDS AS VICE-CHAIR OF THIS COMMITTEE FOR 2026-2027

3. IMPLEMENTING THE DECISIONS OF THE COMMITTEE

   RESOLVED · To accept the contents of the report. Note: · Improving Council Tax Collection Arrangements – need to schedule an update on the matter in the Committee's forward programme for 2026/2027 · Capital Bids – Scheme to Extend Ysgol y Faenol Car Park. A request from the Local Member for the costs associated with the slippage

1. 1

   ELECT CHAIR

   Decision as recorded

   RESOLVED TO ELECT MR DEWI LEWIS AS CHAIR OF THIS COMMITTEE FOR 2026-2027

   Minute

   RESOLVED TO ELECT MR DEWI LEWIS AS CHAIR OF THIS COMMITTEE FOR 2026-2027

   Part of an issue followed across 2 meetings

2. 2

   ELECT VICE CHAIR

   Decision as recorded

   RESOLVED TO ELECT MRS CARYS EDWARDS AS VICE-CHAIR OF THIS COMMITTEE FOR 2026-2027

   Minute

   RESOLVED TO ELECT MRS CARYS EDWARDS AS VICE-CHAIR OF THIS COMMITTEE FOR 2026-2027

3. 3

   APOLOGIES

   Minute

   Apologies were received from Councillors Huw Rowlands and Wendy Cleaver.

4. 4

   DECLARATION OF PERSONAL INTEREST

   Minute

   None to note

5. 5

   URGENT ITEMS

   Minute

   None to note

6. 6

   MINUTES

   Minute

   The Chair accepted the minutes of the previous meetings of this committee held on 9 July 2026 as a true record.

   Papers: 2026-07-09
7. 7

   IMPLEMENTING THE DECISIONS OF THE COMMITTEE

   Decision as recorded

   RESOLVED · To accept the contents of the report. Note: · Improving Council Tax Collection Arrangements – need to schedule an update on the matter in the Committee's forward programme for 2026/2027 · Capital Bids – Scheme to Extend Ysgol y Faenol Car Park. A request from the Local Member for the costs associated with the slippage

   Minute

   A report was presented providing an outline of how the Council's departments had responded to the decisions of the Governance and Audit Committee so that Members could be assured that their decisions were being addressed. It was noted that the report gave Members an opportunity to consider the decision made with the intention of removing the item / decision when the action had been completed. The members thanked the officer for the report. Observations arising from the ensuing discussion: · Meeting on 13-11-2025 - Improving Council Tax Collection Arrangements - it appeared that no update on this matter had been included on the Committee's forward programme for 2026/2027. · Capital Bids – Scheme to Extend Ysgol y Faenol Car Park. Whilst accepting that the slippage in the scheme had derived from complex legal matters and an increase relating to the substantial parking provision requirements, compared to the original plans, the Local Member expressed disappointment that the costs of the slippage had not been highlighted. The member reiterated that it was good to see the work progressing but wished to see the matter being included on the list of actions until a resolution to the financial question had been found. The member noted that this was a capital bid and a company had been appointed by tender to carry out the work. RESOLVED · To accept the contents of the report. Note: · Improving Council Tax Collection Arrangements – need to schedule an update on the matter in the Committee's forward programme for 2026/2027 · Capital Bids – Scheme to Extend Ysgol y Faenol Car Park. A request from the Local Member for the costs associated with the slippage

   Part of an issue followed across 2 meetings

   Papers: IMPLEMENTING THE DECISIONS OF THE COMMITTEE
8. 8

   UPDATE ON THE PROGRESS OF THE RESPONSE PLAN: OUR BRAVERY BROUGHT JUSTICE

   Minute

   During the Leader's presentation and subsequent observations from the Chief Executive, it emerged that Members and Officers present at the meeting did not have a network connection. The lack of connection made it very difficult to follow the discussion and therefore a decision was made at 10:45 to take a break for half an hour in an attempt to resolve the issue. Following discussions between the Chair, Chief Executive, Head of Finance, Monitoring Officer and Head of Corporate Services, the Chief Executive informed the Committee that the instances where any formal meeting had to be postponed due to technical issues were very rare, but since there were several important items on the agenda, which required the Committee's observations and full approval, the decision was made to postpone the meeting to another date as it was not possible to continue due to the technical problems. He reiterated that should information regarding the issue come to hand, that he would share the information with Members.

   Part of an issue followed across 3 meetings

   Papers: Appendix 4 - Whats Changed Infograph, Appendix 8 - OBBJ Recommendations, Our Bravery Brought Justice Scrutiny Committee Report (1), Appendix 1 - Progress on Scrutiny Committee Recommendations, Appendix 1a - Trauma Informed and Children's Rights Work Programme, Appendix 2 - Progress Report Jan-July 2026, Appendix 6 - Chair's Quarterly Reports
9. 9

   FINAL ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2026 AND RELEVANT AUDIT

   Part of an issue followed across 2 meetings

   Papers: Statement of Accounts 2025.26, ISA260 Cyngor Gwynedd 2025-26, Letter of Representation 25-26, Report - Final Accounts 2025-26, Governance Statement 2025-26
10. 10

    THE GWE JOINT COMMITTEE'S FINAL ACCOUNTS FOR THE YEAR ENDED 31 MAY 2025 AND RELEVANT AUDIT

    Part of an issue followed across 2 meetings

    Papers: Appendix 1 - Statement of Accounts GwE 2025-26, Appendix 2 - GwE Annual Governance Statement, Appendix 3 - Audit Wales’ ‘ISA260’ report, Appendix 4 - Letter of Representation, Final Accounts Report GwE 25-26
11. 11

    TREASURY MANAGEMENT QUARTERLY UPDATE

    Part of an issue followed across 2 meetings

    Papers: TREASURY MANAGEMENT QUARTERLY UPDATE
12. 12

    OUTPUT OF THE INTERNAL AUDIT SECTION

    Part of an issue followed across 2 meetings

    Papers: OUTPUT OF THE INTERNAL AUDIT SECTION
13. 13

    REPORT OF THE CONTROLS IMPROVEMENT WORKING GROUP

    Part of an issue followed across 2 meetings

    Papers: REPORT OF THE CONTROLS IMPROVEMENT WORKING GROUP
14. 14

    INTERNAL AUDIT PLAN 2026/27

    Part of an issue followed across 3 meetings

    Papers: INTERNAL AUDIT PLAN 2026/27
15. 15

    CYNGOR GWYNEDD'S ANTI-FRAUD, ANTI-BRIBERY AND ANTI-CORRUPTION STRATEGY AND RESPONSE PLAN

    Part of an issue followed across 2 meetings

    Papers: CYNGOR GWYNEDD'S ANTI-FRAUD, ANTI-BRIBERY AND ANTI-CORRUPTION STRATEGY AND RESPONSE PLAN, Appendix 1 Strategy, Appendix 2 Response Plan
16. 16

    FORWARD WORK PROGRAMME

    Papers: Work programme

Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.

Declarations are read from the minutes once they are published.

• Angela Russell, Committee MemberIndependentPresent
• Arwyn Herald Roberts, Committee MemberPlaid CymruPresent
• Dewi Jones, Committee MemberPlaid CymruPresent
• Edgar Wyn Owen, Committee MemberPlaid CymruPresent
• Elfed Wyn ap Elwyn, Committee MemberPlaid CymruPresent
• Elwyn Jones, Committee MemberIndependentPresent
• Geraint Wyn Parry, Committee MemberPlaid CymruPresent
• Huw Rowlands, Committee MemberPlaid CymruSent apologies
• Huw Wyn Jones, Committee MemberPlaid CymruPresent
• Ioan Thomas, Committee MemberPlaid CymruPresent
• Menna Baines, Committee MemberPlaid CymruPresent
• Menna Trenholme, Committee MemberPlaid CymruPresent
• Meryl Roberts, Committee MemberPlaid CymruPresent
• Nia Wyn Jeffreys, Committee MemberPlaid CymruPresent
• Richard Glyn Roberts, Committee MemberIndependentPresent
• Wendy Cleaver, Committee MemberIndependentSent apologies

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