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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED: That Councillor Ryan McKeown be permitted as a substitute for the meeting.
RESOLVED: That subject to the amendment, the minutes of the meeting held on 25 November 2024 be approved as a correct record.
RESOLVED: That the Committee notes the recommendations from the HM Inspectorate of Probation (HMIP) Inspection Report and progress being made against our Improvement Plan.
RESOLVED: That the Committee notes the report and proposals to improve the timely closing out of actions identified in internal Audit reports.
RESOLVED: That the updated Code of Corporate Governance be endorsed for adoption as part of the Council’s Constitution.
RESOLVED: (a) That the Committee approves the revised Risk Management Framework; and (b) That the Committee is assured of the arrangements in place to manage the risks detailed within the Corporate Risk Register Report.
RESOLVED: (a) That having reviewed the draft Treasury Management Strategy 2025/26 and accompanying documents, the Committee has no specific issues to be reported to Cabinet on 18 February 2025; and (b) That the Treasury Management 2024/25 quarterly update be noted.
RESOLVED: That the report be noted.
RESOLVED: (a) That the report be accepted, noting the concerns raised by the Committee; and (b) That responses to the questions are shared with the Committee.
RESOLVED: That the report be accepted.
RESOLVED: (a) That the Forward Work Programme be accepted, as amended; and (b) That the Internal Audit, Performance & Risk Manager, in consultation with the Chair and Vice-Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises.
Decision as recorded
RESOLVED: That Councillor Ryan McKeown be permitted as a substitute for the meeting.
In line with Constitutional requirements, the Committee agreed to allow Councillor Ryan McKeown (who had undertaken the requisite training) to substitute for Councillor Ted Palmer. RESOLVED: That Councillor Ryan McKeown be permitted as a substitute for the meeting.
None.
Decision as recorded
RESOLVED: That subject to the amendment, the minutes of the meeting held on 25 November 2024 be approved as a correct record.
On minute number 50, Councillor Parkhurst referred to his comments made at the November meeting which he felt should be reflected in the Annual Report due to the period covered. It was agreed that reference to the main issues identified in the Audit Wales Financial Sustainability report would be incorporated into the Foreword of the Annual Report prior to submission to Council. On that basis, the minutes were approved. RESOLVED: That subject to the amendment, the minutes of the meeting held on 25 November 2024 be approved as a correct record.
Decision as recorded
RESOLVED: That the Committee notes the recommendations from the HM Inspectorate of Probation (HMIP) Inspection Report and progress being made against our Improvement Plan.
The Senior Manager for Flintshire’s Youth Justice Service presented a report (agenda item 4) on the outcome of the inspection carried out by HM Inspectorate of Probation (HMIP) in March 2024. The recommendation was supported. RESOLVED: That the Committee notes the recommendations from the HM Inspectorate of Probation (HMIP) Inspection Report and progress being made against our Improvement Plan.
Decision as recorded
RESOLVED: That the Committee notes the report and proposals to improve the timely closing out of actions identified in internal Audit reports.
The Chief Executive presented a report (agenda item 5) summarising the reasons for delays and proposals for improving the implementation of management actions. The Internal Audit, Performance & Risk Manager agreed that a request for an update on progress with implementing actions from audit reviews would be accommodated in the Internal Audit’s Annual Report each year. On that basis, the recommendation was supported. RESOLVED: That the Committee notes the report and proposals to improve the timely closing out of actions identified in internal Audit reports.
Decision as recorded
RESOLVED: That the updated Code of Corporate Governance be endorsed for adoption as part of the Council’s Constitution.
The Chief Executive presented a report (agenda item 6) to endorse the review of the Code of Corporate Governance prior to consideration by the Constitution and Democratic Services Committee. The recommendation was supported. RESOLVED: That the updated Code of Corporate Governance be endorsed for adoption as part of the Council’s Constitution.
Decision as recorded
RESOLVED: (a) That the Committee approves the revised Risk Management Framework; and (b) That the Committee is assured of the arrangements in place to manage the risks detailed within the Corporate Risk Register Report.
The Chief Executive introduced the report (agenda item 7) to review the newly developed Corporate Risk Register which would be used to record significant risks that could impact the strategic objectives and operations of the organisation. The Internal Audit, Performance & Risk Manager provided an update on further actions. In response to questions, she would liaise with officers on risks with meeting homelessness obligations, referencing the Transformation Programme in the mitigating actions and reviewing potential control issues arising from the unlicensed waste tip. On that basis, the recommendations were supported. RESOLVED: (a) That the Committee approves the revised Risk Management Framework; and (b) That the Committee is assured of the arrangements in place to manage the risks detailed within the Corporate Risk Register Report.
Decision as recorded
RESOLVED: (a) That having reviewed the draft Treasury Management Strategy 2025/26 and accompanying documents, the Committee has no specific issues to be reported to Cabinet on 18 February 2025; and (b) That the Treasury Management 2024/25 quarterly update be noted.
The Strategic Finance Manager presented a report (agenda item 8) to receive the draft Treasury Management Strategy 2025/26 and associated documents for review and recommendation to Cabinet. A quarterly update on Treasury Management activities in 2024/25 was also included for information. The recommendations were supported. RESOLVED: (a) That having reviewed the draft Treasury Management Strategy 2025/26 and accompanying documents, the Committee has no specific issues to be reported to Cabinet on 18 February 2025; and (b) That the Treasury Management 2024/25 quarterly update be noted.
Decision as recorded
RESOLVED: That the report be noted.
The Corporate Manager, Capital Programme & Assets presented the annual report (agenda item 9) which summarised land disposals and realisation of capital receipts during 2023/24. The recommendation was supported. RESOLVED: That the report be noted.
Decision as recorded
RESOLVED: (a) That the report be accepted, noting the concerns raised by the Committee; and (b) That responses to the questions are shared with the Committee.
The Internal Audit, Performance & Risk Manager presented the report (agenda item 10) to update the Committee on progress against the Plan, final reports issued, action tracking, performance indicators and current investigations. It was agreed that the Amber Red (some assurance) report on Deprivation of Liberty Safeguards (DoLS) would be referred to Overview & Scrutiny to place on the relevant forward work programme to monitor actions. A response would also be sought from Social Services on DoLS legislative duties applied to children. The issues arising from individuals using separate spreadsheets were acknowledged and would be highlighted with the relevant group responsible for data management. On the Amber Red report on Tenancy Enforcement, concerns were raised about the implementation of the new system within the timescale. The Corporate Manager, Capital Programme & Assets and Highway Network Manager provided an update on progress with actions arising from the Red (limited assurance) review of Management of Community and Recreation Assets. The recommendation, which was amended to reflect the debate, was supported. RESOLVED: (a) That the report be accepted, noting the concerns raised by the Committee; and (b) That responses to the questions are shared with the Committee.
Decision as recorded
RESOLVED: That the report be accepted.
The Internal Audit, Performance & Risk Manager presented the report (agenda item 11) on progress with actions from previous meetings of the Committee. As agreed previously, the governance arrangements and scope of Transformation Programme would be included on the Forward Work Programme, for April 2024. On that basis, the recommendation was supported. RESOLVED: That the report be accepted.
Decision as recorded
RESOLVED: (a) That the Forward Work Programme be accepted, as amended; and (b) That the Internal Audit, Performance & Risk Manager, in consultation with the Chair and Vice-Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises.
The Internal Audit, Performance & Risk Manager presented the current Forward Work Programme for consideration and would include the item on the Transformation Programme for April. On that basis, the recommendations were supported. RESOLVED: (a) That the Forward Work Programme be accepted, as amended; and (b) That the Internal Audit, Performance & Risk Manager, in consultation with the Chair and Vice-Chair of the Committee, be authorised to vary the Forward Work Programme between meetings, as the need arises.
None.
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