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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED – That Councillor Bobby Feeley be elected as Chair of Denbighshire County Council for the 2026 – 2027 municipal year.
RESOLVED that the minutes of the meeting held on the 27 January 2026 and, subject to the above comments, the meeting held on the 12 February 2026 be received and confirmed as correct records.
RESOLVED that Council approve the Standards Committee Appointments Panel’s recommendation to appoint Robert Weston and Claire Blanchard as Independent Members for the Council’s Standards Committee
RESOLVED that Council noted the Standards Committee Annual Report and the information presented.
RESOLVED: That Councillor Bobby Feeley be appointed as the Council’s representative on the Denbighshire Leisure Ltd Board. Councillor Feeley thanked members and stated that she would do her utmost to serve effectively on the Board and act in the best interests of Denbighshire residents.
RESOLVED that Council noted the political balance arrangements for the allocation of committee seats.
RESOLVED that a full report be prepared outlining options, evidence and costs, to be considered by a scrutiny committee prior to any decision being made with regards to the Recycling Bin Replacement Policy
RESOLVED that the Council request that Cabinet and officers review the funding provided for the planned maintenance of the rural network in order that proposals can be brought forward for funding to be increased to allow an appropriate level of preventative maintenance of rural roads, and that City, Town and Community Councils are included in the presentations of how we undertake inspections and maintenance.
RESOLVED that the Council forward work programme be noted. The meeting concluded at 1:30pm
Apologies for absence were submitted by Councillors Kelly Clewett, Carol Holliday, Raj Metri, Ben Willliams and Huw Williams.
There were no declarations of interest.
The Chair briefly highlighted a few of the civic engagements he had undertaken over his term as Chair of the Council.
Decision as recorded
RESOLVED – That Councillor Bobby Feeley be elected as Chair of Denbighshire County Council for the 2026 – 2027 municipal year.
The outgoing Chair, Councillor Arwel Roberts, thanked his wife Awen Roberts who had accompanied him as consort on his civic duties, Flowers were presented in thanks to the consort and to the Business Support Manager, Eleri Woolford, for her work organising the civic programme of events and visits, prior to her retirement during his tenure as Chair of the Council. The Chair presented a cheque to both the Urdd and St. Kentigern Hospice, both charities thanked the chair for the donation. The representative from the Urdd, Iwan Rees, thanked the Chair for the donation, and outlined how donations such as the one from the Chair ensure that all children across Wales have an opportunity to have access to and use of the Urdd. Steve Thomas, Chair of the Board of Trustees of St. Kentigern thanked the Chair for the donation and outlined the services provided by the hospice and the financial commitment needed to support the hospice in its work. The Chair asked for nominations for candidates for the role of Chair of the Council for the 2026 – 2027 municipal year. Councillor Hugh Evans proposed Councillor Bobby Feeley to be the next Chair of Council, seconded by Councillor Andrea Tomlin. There were no further nominations, and the members present confirmed their approval The new Chair, Councillor Feeley, paid tribute to the outgoing Chair, Councillor Roberts, for his hard work and commitment to the Council. RESOLVED – That Councillor Bobby Feeley be elected as Chair of Denbighshire County Council for the 2026 – 2027 municipal year.
The Chair asked for nominations for candidates for the role of Vice Chair of the Council for the 2026 – 2027 municipal year. Councillor Brian Jones proposed Councillor Peter Scott to be the next Vice Chair of Council, seconded by Councillor James Elson. There were no further nominations, and the members present confirmed their approval. The new Vice Chair of Council, Councillor Scott, thanked the previous Chair, Councillor Roberts and gave his best wishes to the new Chair, Councillor Scott. RESOLVED – that Councillor Peter Scott be elected as Vice Chair of Denbighshire County Council for the 2026 – 2027 municipal year. The Chair announced a short break.
Prior to inviting Councillor Terry Mendies to ask a question, the Chair informed members that Councillor Elfed Williams had resigned from his position following his election to the Senedd. The Chair extended her best wishes to Councillor Williams in his new role. The Leader added his own good wishes to Councillor Williams and offered congratulations to all those who had been elected. He also expressed his appreciation to all candidates for the courteous and respectful manner in which the election had been conducted. Councillor Delyth Jones, Plaid Cymru Group Leader, thanked the Chair for raising the matter. She noted that the preceding months had been an exceptionally busy period for all candidates and campaigners. She offered her congratulations to Councillor Williams on his appointment, remarking that the substantive work would commence shortly, and concluded by expressing her confidence that he would serve diligently on behalf of residents in Denbighshire and the Clwyd constituency. The Chair then invited Councillor Terry Mendies to put forward his question. Councillor Mendies was advised by the Chair and the Monitoring Officer to confine his remarks to the question previously submitted. He stated: “My question is to the Lead Member for Highways. Our group remains concerned about the condition of rural roads and the process by which defects are identified and reported. My own experience is that certain defects on rural roads do not appear in the most recent inspection records. Could the Lead Member clarify the following: • Why are photographs not taken during inspections, date stamped, and appended to the reports? • When will the four inspection reports I have submitted as examples be reviewed? • In 2025, 46 claims were made to DCC relating to pothole damage. Why were only 5 claims upheld, at a total cost of £1,325?” Councillor Barry Mellor, Lead Member for Environment and Transport, responded to the questions. In relation to the first point, he explained that inspections were undertaken from Council vehicles, primarily due to staffing constraints and safety considerations. He reassured members that a business case was being developed to equip refuse collection vehicles with scanning technology to assess road conditions as they travelled. Regarding the second question, he confirmed that the relevant reports had been provided. Concerning the claims data, he stated that the low number of successful claims reflected the Council’s robust processes and high rate of defect resolution, which he considered a positive outcome. The Corporate Director for Governance and Business informed Councillor Mendies that he was entitled to ask a supplementary question. Councillor Mendies reiterated his concerns regarding the inspection reports, stating that he believed they lacked sufficient detail and evidence, and he sought clarification on when they would be circulated. The Corporate Director for Economy and Environment thanked the Chair for permitting him to respond. He stated that he did not accept Councillor Mendies’ assessment and confirmed that the reports provided were detailed and accurate.
Decision as recorded
RESOLVED that the minutes of the meeting held on the 27 January 2026 and, subject to the above comments, the meeting held on the 12 February 2026 be received and confirmed as correct records.
The minutes of the Council meeting held on the 27 January 2026 and the Council meeting held on the 12 February 2026 were submitted Matters Arising from the Council meeting held on the 27 January 2026, Councillor Brian Jones highlighted that it was mentioned that a letter from the leaders from the North Wales Councils was sent to Betsi Cadwaladr University Health Board; and that it would be shared. Councillor McLellan apologised that it had not been shared but would find it and send it to Councillor Jones. RESOLVED that the minutes of the meeting held on the 27 January 2026 and, subject to the above comments, the meeting held on the 12 February 2026 be received and confirmed as correct records.
Decision as recorded
RESOLVED that Council approve the Standards Committee Appointments Panel’s recommendation to appoint Robert Weston and Claire Blanchard as Independent Members for the Council’s Standards Committee
The Head of Corporate Support Services – People presented the Appointment of Independent Members to the Standards Committee report (previously circulated) the report sough Council’s approval to appoint for one term of office, two Independent Members to the Council’s Standards Committee. Council was informed that the proposed two independent members were decided upon by the Standards appointments panel, which comprised of Chair, Maggie Griffiths, County Councillor Bobby Feeley, Community Councillor Gordon Hughes and supported by Gary Williams, Corporate Director, who interviewed prospective applicants for the two vacant independent member positions on the Council’s Standards Committee. Two applicants were interviewed and were required to answer a number of questions and were assessed on their responses to each question. Following the interview process, the Standards Committee Appointments Panel agreed to offer the two independent member positions to Robert Weston and Claire Blanchard subject to Full Council approval. Responding to concerns from some members of Council; that the report did not detail the candidates enough; the chair Councillor Bobby Feeley reassured members as a member on the Standards Appointment Panel, that the process was a robust a through process. RESOLVED that Council approve the Standards Committee Appointments Panel’s recommendation to appoint Robert Weston and Claire Blanchard as Independent Members for the Council’s Standards Committee
Decision as recorded
RESOLVED that Council noted the Standards Committee Annual Report and the information presented.
The Chair of the Standards Committee Maggie Griffiths introduced the Annual Report of the Standards Committee (previously circulated) and guided members through key sections of the document. The Chair reported the following points: • The law required every county and county borough council in Wales to establish and maintain a Standards Committee, whose role was to support, enhance and oversee standards of behaviour in relation to the Code of Conduct for county councillors and for city, town and community councillors in Denbighshire. • The Committee aimed to ensure high standards of member conduct in order to strengthen public trust and engagement in local government. • Thanks were recorded to the outgoing Chair, Julia Hughes, and outgoing Vice‑Chair, Anne Mellor, who left the Committee in June 2025, and to the Monitoring Officer and his team for their ongoing support. • The Committee’s main role was to monitor adherence to the Members’ Code of Conduct, which was founded on the ethical framework for standards in public life. The ten principles of public life in Wales were noted. • The Standards Committee consisted of seven members: two county councillors, four independent members and one community council representative. The Committee was quorate only when at least half of those present were independent lay members. • During the past year, four meetings of the Standards Committee had taken place, and a summary of the items considered was included in the report. • The Committee’s terms of reference had been updated during the year. • Group Leader Reports had been received in accordance with the Local Government and Elections (Wales) Act 2021, which placed a duty on political group leaders to promote and maintain high standards of conduct within their groups. Group leaders had met individually with the Standards Committee to discuss their reports and any additional support or training required. • Group leaders demonstrated a commitment to promoting good standards of conduct, encouraging attendance at training, sharing good practice within their groups, and working constructively with the Monitoring Officer and each other. • Engagement with City, Town and Community Councils remained a key part of the Committee’s work. Chairs and clerks had been invited to a meeting in September 2025, which included training on dispensations. Independent members continued to attend local council meetings and provide supportive feedback to clerks. • A summary of the observation of a full Council meeting in February 2025 had been included, with feedback presented to the Standards Committee in March 2025. • The Committee received referrals from the Public Services Ombudsman for Wales (PSOW) and sat in a quasi‑judicial capacity when required. Possible sanctions included suspension, partial suspension, censure or training requirements. • Between January and December 2025, the Monitoring Officer had been notified of 12 complaints to the PSOW. Five of these related to Denbighshire County Councillors and seven in respect of Town, City or Community Councillors.. Seven complaints were not investigated, and five remained under investigation at the time of reporting. • An annual programme of Code of Conduct training for City, Town and Community Councils was in place, with virtual monthly sessions and bespoke sessions available. In 2025, 45 members attended training. • Five observation visits to local councils had taken place during 2025, with supportive feedback provided. • Complaints data from the PSOW was reviewed at each meeting in closed session to identify any training needs or patterns of concern. • No dispensation requests had been received during 2025, which remained a concern; awareness‑raising had been incorporated into Code of Conduct training. • National PSOW findings and Adjudication Panel for Wales decisions were shared with the Committee to support learning and consistency. • The Forward Work Programme was reviewed regularly to ensure a strategic and proactive approach. • The National Standards Forum for Wales met twice yearly, with topics including updates on the Ethical Framework Review, PSOW feedback, evidence to the Senedd, and approaches to dispensations. Councillor McLellan raised concerns regarding the length of time taken for complaints to be dealt with, noting that delays were unfair both to complainants and to those who had complaints outstanding against them. He also referred to the level of abuse experienced during recent election campaigning and asked when freedom of speech in political debate became a breach of the Code of Conduct, and whether a robust approach would be taken in the current climate. In response, the Chair of Standards Committee acknowledged the concerns and invited the Monitoring Officer to comment. The length of time taken to resolve complaints remained a recognised issue. The Ombudsman aimed to confirm within one month whether a complaint would be investigated and to complete any investigation within 12 months, although this remained a lengthy process for all involved. The Ombudsman encouraged local resolution of member‑to‑member complaints to reduce delays and lessen the impact on individuals. Freedom of expression was protected in the political environment, following a High Court judgment which established a higher tolerance for political speech. However, this did not remove the requirement for members to show respect and consideration. The Ombudsman’s guidance emphasised that while political debate allowed for a wider range of expression, it did not excuse poor behaviour, and members were still expected to act with civility. RESOLVED that Council noted the Standards Committee Annual Report and the information presented.
Decision as recorded
RESOLVED: That Councillor Bobby Feeley be appointed as the Council’s representative on the Denbighshire Leisure Ltd Board. Councillor Feeley thanked members and stated that she would do her utmost to serve effectively on the Board and act in the best interests of Denbighshire residents.
The Corporate Director: Governance and Business presented the Appointment of Director to Denbighshire Leisure Limited report (previously circulated) which was a report seeking the Council to appoint a new director to the Board of Directors of DLL following the resignation of Councillor Paul Keddie. The Chair welcomed any nominations for the position on the board. Councillor Brian Jones nominated Councillor Terry Mendies, He outlined Councillor Mendies’ business experience, including running franchises in Australia and operating businesses across three continents. He highlighted Councillor Mendies’ willingness to challenge matters constructively, his work on planning breaches within his ward, and his role in securing an accrual of approximately £150,000 in the Council’s budget to support a business case for additional planning enforcement officers. He also noted Councillor Mendies’ interest in public‑sector leisure provision and his engagement with neighbouring authorities. The nomination was seconded by Councillor Justine Evans. Councillor Huw Hilditch-Roberts nominated Councillor Bobby Feeley, He referred to Councillor Feeley’s previous service on the DLL Board, including her role as Chair when the Board was first established. He emphasised the value of continuity and experience during a period of national uncertainty and stated that Councillor Feeley had the skills to represent the Council effectively, listen, and challenge where appropriate. The nomination was seconded by Councillor Andrea Tomlin. Due to there being two nominations the Corporate Director: Governance and Business took a roll call vote of all present, there were 10 votes for Councillor Mendies, 22 votes for Councillor Feeley, and 7 abstentions. RESOLVED: That Councillor Bobby Feeley be appointed as the Council’s representative on the Denbighshire Leisure Ltd Board. Councillor Feeley thanked members and stated that she would do her utmost to serve effectively on the Board and act in the best interests of Denbighshire residents.
Decision as recorded
RESOLVED that Council noted the political balance arrangements for the allocation of committee seats.
The Democratic Services Manager (DSM) introduced a report on the Annual Review of Political Balance (previously circulated). The DSM reported the following points: • The Council was required to review, at least annually, how the membership of its committees related to the size of the political groups. • The report contained a summary of the statutory requirements governing the allocation of committee seats in proportion to the political composition of the Council. • The report explained the method for calculating political balance, including the proportional entitlement of each political group, the allocation of seats to non‑aligned members, and the treatment of the current Council vacancy. • It was noted that of the 126 politically balanced committee seats, 118 were attributable to political groups, five were allocated to non‑aligned members, and three reflected the proportional entitlement associated with the existing vacancy. • The DSM highlighted that Appendix 1 set out the overall entitlement of each political group and the variance between expected and actual seat allocations, while Appendix 2 demonstrated how political balance proportionality had been applied across individual committees. • The DSM confirmed that political groups, through their Group Leaders, had been consulted throughout the year on political balance matters, and that updated committee membership information would be shared with Group Leaders following the meeting. RESOLVED that Council noted the political balance arrangements for the allocation of committee seats.
Decision as recorded
RESOLVED that a full report be prepared outlining options, evidence and costs, to be considered by a scrutiny committee prior to any decision being made with regards to the Recycling Bin Replacement Policy
Councillor Karen Edwards presented a motion previously circulated as follows – Review and Reform of the Waste and Recycling Bin Replacement Policy The Independent Group believes that: • Residents should not be penalised financially for events outside their control, including extreme weather or the normal ageing of council-provided bins. • Replacement bins should be provided as part of the waste service unless it can be clearly demonstrated that damage has been deliberately caused by the resident. Therefore, this Council resolves to recommend to Cabinet that it: • Reviews and amends the current waste and recycling bin replacement policy. • Introduces a presumption that replacement bins will be provided without charge where they are lost, damaged, or have deteriorated through normal use. • Ensures that charges are only applied in cases where it can be clearly demonstrated that the bin has been deliberately damaged or misused by the resident. • Establishes clear and simple procedures for residents to report lost or damaged bins. • Ensures any revised policy is clearly communicated to residents. It was argued that the burden of proof should rest with the authority, rather than residents, in cases of alleged damage. This was presented as a matter of fairness, accountability and proportionality, particularly where loss or damage could arise from normal wear and tear, weather conditions, theft, or handling during collection. Members noted that residents were required to place bins outside, often overnight, and that instances had been reported where bins had gone missing or were damaged through no fault of the householder. Concern was also raised that some residents had purchased replacement containers due to delays, creating uncertainty around ownership and liability. The Lead Member for Finance acknowledged the concerns raised and confirmed that the policy, introduced in 2021, had already been amended to allow eligible residents to receive one free replacement container annually. While expressing support for reviewing the policy, she emphasised the need to consider the financial implications, noting a projected £11 million funding gap for the 2027-28 financial year. She proposed an amendment that a full report be prepared outlining options, evidence and costs, to be considered by a scrutiny committee prior to any decision being made. The amendment was seconded by Councillor Emrys Wynne. Members agreed the issue involved both financial and policy considerations, and that the implications for both residents and the Council required proper assessment. Some Members emphasised the importance of principle and fairness, citing examples where residents had been charged despite damage arising from incidents such as vandalism or issues during collection. Concerns were also raised regarding the durability of newer bins compared to previous systems. Other Members supported the amendment, stressing that a robust evidence base and impact assessment were necessary to inform decision-making. It was noted that any change to the policy would have financial consequences, which would need to be met through budget adjustments. A view was expressed that progressing without supporting evidence could risk the proposal being unsuccessful, whereas a detailed report would strengthen the case for change. A Member indicated support for the motion and thanked the Lead Member for Finance for proposing the amendment, noting that it would allow for a more detailed and considered response. It was acknowledged that, while financial implications were important, the issue extended beyond cost alone. Concern was raised that there was an emerging tendency to prioritise the protection of services over the protection of residents. It was emphasised that any report brought forward should be balanced, addressing not only financial impacts but also the experiences of residents and the principles involved. Members expressed the view that the existing policy lacked sufficient flexibility, and that any review should consider clear exceptions where residents were not at fault. It was further suggested that Members and officers should engage broadly to ensure that any report reflected a full and balanced picture. Support was expressed for the amendment on the basis that a comprehensive and evidence-based report was required. Examples were provided of bins being lost or displaced due to weather conditions, alongside wider concerns regarding the operation of the recycling system. Concerns were also raised about the quality and durability of the containers, with some Members describing them as fragile and not fit for purpose. It was suggested that this may be contributing to increased replacement requests. Members emphasised the need for a thorough, transparent and cross-party review to examine the underlying issues. While acknowledging the financial pressures, Members reiterated the Council’s obligation to residents, with some suggesting alternative approaches, including partial cost-sharing, for consideration as part of the review. Support was expressed for undertaking a full reassessment of costs, with Members agreeing that the matter should be revisited with updated financial information. It was noted that a request had already been submitted for the matter to be included in a scrutiny work programme, and that scrutiny would be able to undertake a detailed review and make recommendations to Cabinet. Some Members expressed the view that, irrespective of process, charging residents for replacement bins where they were not at fault was unreasonable in principle. In response, the Lead Member reiterated that while unlimited free replacements would not be sustainable, there was recognition that replacements should be provided in certain circumstances. She confirmed that the proposed approach was to consider options, evidence and costs through a structured process, culminating in a report to scrutiny. Members were reminded that the amendment proposed that a full report outlining options and costings be referred to scrutiny prior to any final decision, and that a recorded vote had been requested. Members voted on the amendment – For – 32 Abstain – 0 Against 3 The amendment was carried forward; and with a show of hands the amended motion was moved forward. RESOLVED that a full report be prepared outlining options, evidence and costs, to be considered by a scrutiny committee prior to any decision being made with regards to the Recycling Bin Replacement Policy
Decision as recorded
RESOLVED that the Council request that Cabinet and officers review the funding provided for the planned maintenance of the rural network in order that proposals can be brought forward for funding to be increased to allow an appropriate level of preventative maintenance of rural roads, and that City, Town and Community Councils are included in the presentations of how we undertake inspections and maintenance.
Councillor Hugh Evans presented a motion previously circulated as follows: The improvement and maintenance required of the highway network particularly in the rural areas is not progressing at an acceptable level to our residents and community councils. Council requests that Cabinet and officers review the funding provided for the planned maintenance of the rural network in order that proposals can be brought forward for funding to be increased to allow an appropriate level of preventative maintenance of rural roads. Councillor Hugh Evans introduced the motion, stating that it had been brought forward in good faith and not for political purposes, but as a reflection of concerns within rural areas. He explained that increasing frustration had arisen regarding the condition of highways, particularly within his ward. Councillor Evans referred to a range of pressures affecting the network, including more extreme weather, increased traffic, larger vehicles and rising maintenance costs. He reported that, over the previous 12 months, it had become increasingly difficult to defend the Council’s approach to highway maintenance, particularly in rural communities. He provided examples to illustrate his concerns, including: • Partial repairs to roads, where only some potholes had been addressed while others had been left untreated. • Delays in repair work, resulting in further deterioration and higher long-term costs. • Newly completed schemes being damaged due to insufficient follow-up maintenance. Councillor Evans further reported that community councils had experienced difficulty obtaining responses to reported issues and lacked clarity on progress. He also raised concerns regarding instances where works had been recorded as completed when this was not the case. He highlighted instances of vehicle damage caused by road conditions and noted that some routes within his ward had become difficult to pass. He described the overall situation as serious and deteriorating. Councillor Evans requested that the Council reconsider funding and resource allocation for highway maintenance, including previously removed provisions. While acknowledging wider financial pressures, he suggested that priorities should be reviewed to prevent further decline. He concluded by emphasising that his comments reflected a realistic account of current conditions, noting the growing difficulty in defending the situation to residents, and urged that action was required. The motion was seconded by Councillor Huw Hilditch-Roberts. The Lead Member thanked Councillor Hugh Evans for submitting the motion and acknowledged the concerns raised, noting that the issue was of significance to Members, residents, and town and community councils across rural Denbighshire. She expressed support for exploring options for further consideration but emphasised that the wider financial context could not be disregarded. It was noted that the process of setting a balanced budget for the 2027–28 financial year was due to commence, with a refreshed medium-term financial strategy projecting a potential £11 million funding gap. This pressure was attributed to increasing demand and rising costs associated with social care, education, and homelessness, which had increasingly limited the resources available for wider place-based services, including highways maintenance. It was highlighted that any prioritisation of rural roads through increased highway maintenance funding would incur additional costs, which could require increases in council tax or the identification of savings elsewhere. The importance of being transparent with the public regarding these implications was emphasised. Notwithstanding this, the Lead Member confirmed support for the development of a range of options supported by evidence, including an assessment of associated costs, to inform future decision-making. Members’ attention was drawn to an existing transformation project aimed at improving highway monitoring through the use of digital technology. It was noted that, based on current budget analysis for 2025–26, 51% of expenditure was allocated to planned maintenance and 49% to reactive maintenance, with reactive work being more costly. The proposed approach would involve automated monitoring via technology fitted to refuse collection vehicles, with the aim of improving data collection, reducing the need for manual inspections, and enabling more effective and risk-based maintenance planning. It was further noted that annual Member workshops on highways maintenance were held to outline the prioritisation process and provide transparency regarding decisions and challenges. In conclusion, the Lead Member indicated support for the motion, subject to consideration through a comprehensive, evidence-based report outlining the financial implications as part of the budget-setting process. An amendment was proposed to include a commitment to engage city, town and community councils in future presentations on highways maintenance prioritisation, ensuring opportunities for direct discussion, accountability, and the raising of questions. The amendment to include City, Town and Community Councils in presentations of how we undertake inspections and maintenance work, was agreed by the proposer and seconder of the motion. There were no abstentions or votes against the amendment. The substantive motion was passed by all members. RESOLVED that the Council request that Cabinet and officers review the funding provided for the planned maintenance of the rural network in order that proposals can be brought forward for funding to be increased to allow an appropriate level of preventative maintenance of rural roads, and that City, Town and Community Councils are included in the presentations of how we undertake inspections and maintenance.
Decision as recorded
RESOLVED that the Council forward work programme be noted. The meeting concluded at 1:30pm
The Council forward work programme was presented for consideration. The Monitoring Officer informed Members that the Council Workshop forward work programme had been populated and would be circulated. RESOLVED that the Council forward work programme be noted. The meeting concluded at 1:30pm
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