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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP be approved.
RESOLVED: That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involved the likely disclosure of exempt information as defined in paragraph 14, Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Apologies for absence were received from Councillors Sian Grady, Chris Hughes, Nigel Smith, Jacob Williams and Fran Lewis (Head of People and Performance).
Councillor Geoff Stewart declared a personal interest in Agenda Item 6 (Loan Request from Ysgol Cynfran) as he is a School Governor. Councillor Gareth Jones declared a personal and prejudicial interest in Agenda Item 10 (Disposal of lands at Maes y Llan, Dwygyfylchi) as he is the Chair of Cartrefi Conwy. As the interest was considered prejudicial, Councillor Jones left the meeting whilst the item was discussed and voted upon. Councillor Anne McCaffrey declared a personal interest in Agenda item 10 (Disposal of lands at Maes y Llan, Dwygyfylchi) as she is the Local Member for the ward. As the interest was not considered prejudicial, Councillor McCaffrey was able to speak and vote on the matter. Whilst not declared at this point in the meeting, Councillor Harry Saville declared a personal interest in Agenda Item 8i (Corporate Procurement Strategy) as his mother-in-law has an interest in a company, which delivers Home to School Transport for Conwy County Borough Council and his aunt, through marriage, is a director of the same company. As the interest was not considered prejudicial, Councillor Saville was able to speak and vote on the matter.
None.
None.
Decision as recorded
RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP be approved.
The Scrutiny and Committee Services Officer presented Members with the individual Forward Work Programme (FWP) for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP. The forward work programme had been updated following consultation with Heads of Service and Members. The following was discussed: · A report regarding the Brickworks Site would be presented to the Finance and Resources Overview and Scrutiny Committee on 3 July 2023. · The Abergele Football pitch would be considered by the Economy and Place Overview and Scrutiny Committee as part of the Leisure Services Repair, Maintenance and Facilities Upgrade Project. · In respect of a query regarding the Recycling Vehicles Contract, the Cabinet Member for Environment, Roads and Facilities (ERF) Neighbourhood and Environment would update Members accordingly. · A report following the external Peer Review would be presented to a future meeting of the Finance and Resources Overview and Scrutiny Committee. RESOLVED: That the Forward Work Programme for the Finance and Resources Overview and Scrutiny Committee, together with the combined FWP be approved.
Note: The Headteacher and Business Manager for Ysgol Y Cynfran were in attendance for this item. The Cabinet Member for Education introduced a Loan Request Report from Ysgol Cynfran and the Education Improvement Service Manager, together with the Principal Accountant highlighted key points from within the report. In scrutinising the report, the following was noted: • Concern in respect of a possible reduction in support for children with Additional Learning Needs (ALN). • An inclusive plan was in place that considered the Welsh language and the recruitment of Welsh speaking teachers. • School budgetary pressures, the impact of loans on school balances along with a review of the School loans process would be discussed by the School Budget Forum. • It was a Conwy County Borough Council (CCBC) requirement that schools produced a balanced budget, this would not be considered by Estyn. • Other Local Authorities operated a Licenced Deficit scheme. • In respect of affordability, it was confirmed that the loan request had reduced to £44k and savings would be realised from compulsory redundancies. • Interest would be added to the loan in order to recover any interest incurred by CCBC. • Work was ongoing in respect of future budgetary planning for the school. • Monies were reallocated nationally as part of the annual settlement in order to reflect fluctuating pupil numbers. • 43% of pupils attending Ysgol Cynfran were not within the catchement area, which may impact on carbon reduction targets. • The Strategic Director – Finance and Resources would give consideration to how a 3 year budget cycle for schools could fit in with CCBC’s overall budget setting process. RECOMMENDED TO CABINET: a) That the request from Ysgol Cynfran for financial support in the form of a loan be approved. b) That consideration be given to the loan being interest free. Note: Councillor Geoff Stewart declared a personal interest in the above item as he is a School Governor.
The Cabinet Member for Democracy and Governance introduced Corporate Plan performance measure proposals for 2023-2024 and the Corporate Performance and Improvement Manager highlighted key points from within the report. In scrutinising the report, the following was noted: • Year-end data for 2022/2023 would be provided within the next round of Service Performance Reviews and would be included within a report to the Finance and Resources and Overview and Scrutiny Committee in October 2023. • A realistic affordable housing target had been included as well as a separate target for intermediate housing. • Boards had been established in order to discuss the national homelessness crisis and would allow for meaningful targets to be set. • Residential Care, Domiciliary Care and Respite Care would continue to be monitored as three separate areas and consideration would be given to providing the percentage of achievement against assessed need. • Data would be available by the end of the school year, 2023 in respect of the percentage of pupils accessing Welsh medium education. RECOMMENDED TO CABINET: That the Corporate Plan performance measure proposals for 2023-2024 be supported and recommended to Council for approval.
The Cabinet Member for Democracy and Governance introduced the Corporate Procurement Strategy 2023/2028 and the Head of Audit and Procurement highlighted key points from within the report. In scrutinising the report, the following was noted: • It was suggested that consideration be given to an in house home to school transport provision, which was environmentally friendly. • New legislation allowed for the consideration of local tenders. • Data would be gathered in respect of local spend. RECOMMENDED TO CABINET: That the Corporate Procurement Strategy 2023/2028 be approved. Note: Councillor Harry Saville declared a personal interest in the above item as his mother-in-law has an interest in a company, which delivers Home to School Transport for Conwy County Borough Council and his aunt, through marriage, is a director of the same company. As the interest was not considered prejudicial, Councillor Saville was able to speak and vote on the matter.
Decision as recorded
RESOLVED: That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involved the likely disclosure of exempt information as defined in paragraph 14, Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
RESOLVED: That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involved the likely disclosure of exempt information as defined in paragraph 14, Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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