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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED: That the minutes of the Economy and Place Overview and Scrutiny Committee held on 24 September, 2025 be approved and signed as a correct record.
RESOLVED: That the minutes of the Local Area Forum – East held on 2 October, 2025 be noted.
RESOLVED: That the minutes of the Local Area Forum – South held on 7 October, 2025 be noted.
RESOLVED: That the forward work programme for the Economy and Place Overview and Scrutiny Committee be approved.
RESOLVED: That the Economy and Place Overview and Scrutiny Committee refer the Audit Wales External Regulatory Report – Temporary accommodation, long term crises and action plan to the Governance and Audit Committee, to provide assurance that the content has been acknowledged and that proactive steps have been made to address the recommendations included within the report.
Apologies for absence were received from Councillors Keith Eeles, Ros Griffiths-Williams, Chris Hughes and Alan Hunter. In addition, a warm welcome was extended to Councillors Cathy Augustine and Charlie McCoubrey, who had both recently joined the Committee. Congratulations were extended to recently appointed Cabinet Members Councillors Stephen Prince – Cabinet Member for Housing, Regulatory and Audit and Councillor Sharon Doleman - Cabinet Member for Sustainable Economy and Communication. Thanks were extended to the out-going Cabinet Members for all their hard work. The Chair extended his gratitude and thanks to the staff within Environment, Roads and Facilities (ERF) for all their hard work during the recent storm Amy.
Note: Interests were declared on behalf of all members in attendance, who were Town or Community Councillors, whose Councils had contributed financially to Playing Out provision delivered by Conwy Play Team (agenda item 9(i)). As the interest was not considered prejudicial, all Councillors remained in the meeting whilst the mater was discussed and voted upon.
None.
Decision as recorded
RESOLVED: That the minutes of the Economy and Place Overview and Scrutiny Committee held on 24 September, 2025 be approved and signed as a correct record.
The minutes of the meeting of the Economy and Place Overview and Scrutiny Committee held on 24 September, 2025 were submitted for approval. RESOLVED: That the minutes of the Economy and Place Overview and Scrutiny Committee held on 24 September, 2025 be approved and signed as a correct record.
Decision as recorded
RESOLVED: That the minutes of the Local Area Forum – East held on 2 October, 2025 be noted.
The minutes of the meeting of the Local Area Forum (LAF) – East held on 2 October, 2025 were presented for information. RESOLVED: That the minutes of the Local Area Forum – East held on 2 October, 2025 be noted.
Decision as recorded
RESOLVED: That the minutes of the Local Area Forum – South held on 7 October, 2025 be noted.
The minutes of the meeting of the Local Area Forum (LAF) – South held on 7 October, 2025 were presented for information. RESOLVED: That the minutes of the Local Area Forum – South held on 7 October, 2025 be noted.
None.
Decision as recorded
RESOLVED: That the forward work programme for the Economy and Place Overview and Scrutiny Committee be approved.
The Economy and Place Overview and Scrutiny Committee Forward Work Programme (FWP) was presented. Members were advised of the following: • The Local Flood Risk Management Strategy scheduled for 19 November, 2025 was to be rescheduled to February, 2026 as further work needed to be undertaken, prior to presenting the report. · In line with the Conwy County Borough Council’s Project/Programme Framework, Project Initiation Documents (PIDs) for Abergele Leisure Centre Decarbonisation and the Venue Cymru Levelling Up Funding Project would be presented to the next meeting, together with an update from the North Wales Councils – Regional Emergency Response Service on contingency plans for North Wales. RESOLVED: That the forward work programme for the Economy and Place Overview and Scrutiny Committee be approved.
Decision as recorded
RESOLVED: That the Economy and Place Overview and Scrutiny Committee refer the Audit Wales External Regulatory Report – Temporary accommodation, long term crises and action plan to the Governance and Audit Committee, to provide assurance that the content has been acknowledged and that proactive steps have been made to address the recommendations included within the report.
The Cabinet Member for Housing, Regulatory and Audit introduced the Audit Wales External Regulatory Report – Temporary accommodation, long term crises and the Head of Strategic Housing highlighted key points from within the report and provided the detail in response to actions to the recommendations within the draft action plan. The Cabinet Member confirmed that the report was for Wales as a whole and the recommendations were not specific to Conwy. The In scrutinising the report and the actions put in place to respond to the external regulatory report, Members discussed the following: • Conwy County Borough Council (CCBC) being cited for good practice in two areas was praised. • Reference was made to the Rapid Rehousing Transition Plan and the decommissioning of bed and breakfast (B&B) units. • Commissioning approaches, partnership working and agreements with Registered Social Landlords (RSLs). • Value for money. • Data driven outcomes. • Formulising Memorandums of Understanding (MOU)/delivery plans with RSLs to ensure aligned objectives surrounding developments, growth, work in communities and homelessness prevention was welcomed. In order to keep Members updated on the progress of the MOUs, it was suggested that an update on MOU’s be included as part of the RSL updates to the Member Development and Information Forum. RESOLVED: That the Economy and Place Overview and Scrutiny Committee refer the Audit Wales External Regulatory Report – Temporary accommodation, long term crises and action plan to the Governance and Audit Committee, to provide assurance that the content has been acknowledged and that proactive steps have been made to address the recommendations included within the report.
The Cabinet Member for Culture, Governance and IT introduced the Play Sufficiency Assessment and the Senior Play Officer highlighted key points from within the report and provided an overview of the Welsh Government sufficiency duty and local assessment cycle. In scrutinising the report, Members made reference to the following: • Capital funding streams for play provision, ensuring value for money. • Barriers to play and the need for infrastructure improvements. • Partnership opportunities with developers and community groups. • The importance of continual engagement with schools, Youth Council, parents/guardians and community stakeholders. • Safeguarding and education. • Sharing good practice. RECOMMENDATION TO CABINET: That the Play Sufficiency Action Plan for 2025-2026 be approved. Note: Interests were declared on behalf of all members in attendance, who were Town or Community Councillors, whose Councils had contributed financially to Playing Out provision delivered by Conwy Play Team (agenda item 9(i)). As the interest was not considered prejudicial, all Councillors remained in the meeting whilst the mater was discussed and voted upon.
The Cabinet Member for Sustainable Economy and Communication introduced a report on the Plas yn Dre Development, Llanrwst and the Head of Neighbourhood Services, together with the Section Head for Economic Development provided the detail. In scrutinising the report, Members made reference to the following: • The potential for economic growth / regeneration was welcomed. • The support from Local Members and the community was acknowledged. • Reference was made to the Future Regeneration Act and the importance of improving social, economic, environment and cultural well-being. • The current depot no longer being fit for purpose. • Procedures for acquiring grant funding and associated risks. • Other potential development sites. RECOMMENDED TO CABINET: That Cabinet approves continuing with pre-application planning consultation for the new depot site and a development masterplan for Plas yn Dre, Llanrwst.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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