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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED- That the minutes of the meetings of the Cabinet held on 16 and 23 July 2024, respectively, be approved and signed as a correct record.
RESOLVED- That the Cabinet Forward Work Programme be approved.
RESOLVED- (a) That the net addition of £2.261m to the 2023/2024 capital programme be approved. (b) That the final capital outturn position for 2023/24 of £43.176m, which includes advance spending of £0.193m relating to 2024/2025 budgeted capital schemes, be noted. (c) That the remaining 2023/2024 capital programme of £81.958m be carried forward, added to the 2024/2025 capital programme and approved.
RESOLVED- (a) That the net addition of £4.085m to the total Capital Programme be approved. (b) That the total Capital Programme of £101.643m and the first quarter capital outturn position for 2024/2025 be noted. (c) That those schemes carried forward from 2023/2024 be reviewed in the next quarter with a focus on the schemes that will incur borrowing.
RESOLVED- (a) That the report reflecting the final revenue outturn position for 2023/2024 be noted. (b) That the General Fund balance as at 31 March 2024 of £2.772m and the overall level of reserves and balances (including the general fund) of £57.739m be noted. (c) That the movements on reserves detailed in Appendix 2 - column 6 (set out in paragraph 3.17 of the report) resulting in a net transfer of £1.497m from earmarked reserves to general balances be approved. (d) That the level and purpose of individual earmarked service and be reviewed to ensure that corporate reserves are appropriate (as set out in Appendix 2 - column 6). (e) That the earmarked reserves set out in Appendix 2 - column 8 be reviewed to ascertain whether they are to remain for their intended purpose, or whether to re-prioritise some or all to further support the Council’s resilience by transferring to general balances.
RESOLVED- (a) That the latest financial assessment of the estimated budgetary position for 2024/2025 be received and noted. (b) That the virements set out in Appendix 1 of the report be approved. (c) That all budget holders and Heads of Service within the Authority are written to and reminded that they have a responsibility to deliver within budget.
RESOLVED- That the Glan yr Afon Staffing Structure be approved to enable the service to proceed to recruit to the facility.
RESOLVED- (a) That the Corporate Complaints and Compliments Annual Report 2023/2024 be approved. (b) That the Social Services Representations, Complaints and Compliments Annual Report 2023/2024 be approved. (c) That the Information Governance Annual Report 2023/2024 be approved.
RESOLVED- (a) That the proposed Replacement Local Development Plan (RLDP) Background Paper 45: Population Change – Housing and Education Impact recognising the implications for potential policy and land changes in the Replacement Local Development Plan (RLDP) be approved. (b) That delegated authority be given to the Head of Regulatory Services, in consultation with the relevant Cabinet Member, to make minor amendments to the appendices (including sites details once agreed).
RESOLVED- That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involves the likely disclosure of exempt information as defined in paragraph 14 of Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
None.
In the interest of transparency, Ceri Williams (Legal Services Manager - Social Care and Education) declared an interest in Agenda Item 14 (a) (Tender Award for the Provision of School Transport Services), as a family member was in receipt of home to school transport, as a result, Mrs Williams left the meeting whilst the item was discussed.
None.
Decision as recorded
RESOLVED- That the minutes of the meetings of the Cabinet held on 16 and 23 July 2024, respectively, be approved and signed as a correct record.
The minutes of the meetings of the Cabinet held on 16 and 23 July 2024, respectively, were submitted for approval. RESOLVED- That the minutes of the meetings of the Cabinet held on 16 and 23 July 2024, respectively, be approved and signed as a correct record.
None.
None.
Decision as recorded
RESOLVED- That the Cabinet Forward Work Programme be approved.
Members were presented with the Forward Work Programme for the Cabinet. RESOLVED- That the Cabinet Forward Work Programme be approved.
Decision as recorded
RESOLVED- (a) That the net addition of £2.261m to the 2023/2024 capital programme be approved. (b) That the final capital outturn position for 2023/24 of £43.176m, which includes advance spending of £0.193m relating to 2024/2025 budgeted capital schemes, be noted. (c) That the remaining 2023/2024 capital programme of £81.958m be carried forward, added to the 2024/2025 capital programme and approved.
The Leader presented the final capital outturn position for 2023/2024 and sought approval for the net addition of £2.261m to the 2023/2024 Capital Programme and that the sum of £81.958m be carried forward and added to the 2024/2025 Capital Programme. The Finance and Resources Overview and Scrutiny Committee considered the report on 12 August 2024 and supported the recommendations. RESOLVED- (a) That the net addition of £2.261m to the 2023/2024 capital programme be approved. (b) That the final capital outturn position for 2023/24 of £43.176m, which includes advance spending of £0.193m relating to 2024/2025 budgeted capital schemes, be noted. (c) That the remaining 2023/2024 capital programme of £81.958m be carried forward, added to the 2024/2025 capital programme and approved.
Decision as recorded
RESOLVED- (a) That the net addition of £4.085m to the total Capital Programme be approved. (b) That the total Capital Programme of £101.643m and the first quarter capital outturn position for 2024/2025 be noted. (c) That those schemes carried forward from 2023/2024 be reviewed in the next quarter with a focus on the schemes that will incur borrowing.
The Leader presented the quarter one financial activity on the total Capital Programme for the Council for 2024/2025 and sought approval of a net addition of £4.085m to the total Capital Programme. The Finance and Resources Overview and Scrutiny Committee considered the report on 12 August 2024 and supported the recommendations, with an additional request that those schemes carried forward from 2023/2024 be reviewed in the next quarter with a focus on the schemes that will incur borrowing. RESOLVED- (a) That the net addition of £4.085m to the total Capital Programme be approved. (b) That the total Capital Programme of £101.643m and the first quarter capital outturn position for 2024/2025 be noted. (c) That those schemes carried forward from 2023/2024 be reviewed in the next quarter with a focus on the schemes that will incur borrowing.
Decision as recorded
RESOLVED- (a) That the report reflecting the final revenue outturn position for 2023/2024 be noted. (b) That the General Fund balance as at 31 March 2024 of £2.772m and the overall level of reserves and balances (including the general fund) of £57.739m be noted. (c) That the movements on reserves detailed in Appendix 2 - column 6 (set out in paragraph 3.17 of the report) resulting in a net transfer of £1.497m from earmarked reserves to general balances be approved. (d) That the level and purpose of individual earmarked service and be reviewed to ensure that corporate reserves are appropriate (as set out in Appendix 2 - column 6). (e) That the earmarked reserves set out in Appendix 2 - column 8 be reviewed to ascertain whether they are to remain for their intended purpose, or whether to re-prioritise some or all to further support the Council’s resilience by transferring to general balances.
The Leader presented the financial outturn position of the Council for 2023/2024, which had been reflected in the draft Statement of Accounts. The Finance and Resources Overview and Scrutiny Committee considered the report on 12 August 2024 and supported the recommendations. Discussion ensued as follows:- · Schools had made redundancies, mostly voluntary, in order to reduce their budgets. · Whatever the financial circumstances, there was a duty to care for children. An action plan had been produced by the Head of Children, Family, and Safeguarding Services on future service delivery. · In response to financial support following storms, the Strategic Director – Finance and Resources advised that there was an Emergency Financial Assistance Scheme for local authorities to apply to the Welsh Government for discretionary financial support following an emergency, which would cover 85% of costs, above a threshold (which for Conwy in 2023/24 was £0.564m). · Members agreed that a view on the level of individual earmarked reserves service and whether they could be transferred to general balances would have to be reviewed as a Cabinet. RESOLVED- (a) That the report reflecting the final revenue outturn position for 2023/2024 be noted. (b) That the General Fund balance as at 31 March 2024 of £2.772m and the overall level of reserves and balances (including the general fund) of £57.739m be noted. (c) That the movements on reserves detailed in Appendix 2 - column 6 (set out in paragraph 3.17 of the report) resulting in a net transfer of £1.497m from earmarked reserves to general balances be approved. (d) That the level and purpose of individual earmarked service and be reviewed to ensure that corporate reserves are appropriate (as set out in Appendix 2 - column 6). (e) That the earmarked reserves set out in Appendix 2 - column 8 be reviewed to ascertain whether they are to remain for their intended purpose, or whether to re-prioritise some or all to further support the Council’s resilience by transferring to general balances.
Decision as recorded
RESOLVED- (a) That the latest financial assessment of the estimated budgetary position for 2024/2025 be received and noted. (b) That the virements set out in Appendix 1 of the report be approved. (c) That all budget holders and Heads of Service within the Authority are written to and reminded that they have a responsibility to deliver within budget.
The Leader presented the latest financial assessment of the estimated budgetary position for 2024/2025 and sought approval for the virements set out in Appendix 1 of the report. The Finance and Resources Overview and Scrutiny Committee considered the report on 12 August 2024 and supported the recommendations, with an additional request that all budget holders and Heads of Service within the Authority are written to and reminded that they have a responsibility to deliver within budget. Discussion ensued as follows:- · The Strategic Director – Finance and Resources advised that pressures had been recognised before any mitigation action had been put in place. · It was acknowledged that the Vulnerable People spend had increased, which could be attributed to vulnerable children becoming adults at 18 years of age. Communication had improved with health in terms of funding services for vulnerable people. · Spend on waste services had increased as a result of recycling values decreasing and employing agency staff to cover staff leave. It was hoped that the income from trade waste would offset the pressures. · Work was ongoing to reduce the overspend relating to housing. · Any funding for pay awards would be included within the Welsh Government financial settlement and it was likely that it would not include the full amount. There could be consequentials to Wales as a result of the UK Government’s decisions on the pay award for Teachers, but it is unknown at this stage. RESOLVED- (a) That the latest financial assessment of the estimated budgetary position for 2024/2025 be received and noted. (b) That the virements set out in Appendix 1 of the report be approved. (c) That all budget holders and Heads of Service within the Authority are written to and reminded that they have a responsibility to deliver within budget.
Decision as recorded
RESOLVED- That the Glan yr Afon Staffing Structure be approved to enable the service to proceed to recruit to the facility.
The Cabinet Member for Children, Families and Safeguarding sought approval of the Glan yr Afon Staffing Structure, which would enable the service to proceed with the recruitment to facility. Discussion ensued as follows:- · Glan yr Afon would enable young people to remain in their own local area. · The facility would create 13 full-time quality jobs in the County Borough. · Recruitment would be challenging but the facility would provide future savings. RESOLVED- That the Glan yr Afon Staffing Structure be approved to enable the service to proceed to recruit to the facility.
Decision as recorded
RESOLVED- (a) That the Corporate Complaints and Compliments Annual Report 2023/2024 be approved. (b) That the Social Services Representations, Complaints and Compliments Annual Report 2023/2024 be approved. (c) That the Information Governance Annual Report 2023/2024 be approved.
The Cabinet Member for Audit, Policy and Performance sought approval of the following reports:- · Corporate Complaints and Compliments Annual Report 2023/2024 · Social Services Representations, Complaints and Compliments Annual Report 2023/2024 · Information Governance Annual Report 2023/2024 Members were advised that the report was presented to the Governance and Audit Committee on 22 July 2024, which noted the reports. Whilst compliments were welcomed, complaints provided an opportunity for improving services. RESOLVED- (a) That the Corporate Complaints and Compliments Annual Report 2023/2024 be approved. (b) That the Social Services Representations, Complaints and Compliments Annual Report 2023/2024 be approved. (c) That the Information Governance Annual Report 2023/2024 be approved.
Decision as recorded
RESOLVED- (a) That the proposed Replacement Local Development Plan (RLDP) Background Paper 45: Population Change – Housing and Education Impact recognising the implications for potential policy and land changes in the Replacement Local Development Plan (RLDP) be approved. (b) That delegated authority be given to the Head of Regulatory Services, in consultation with the relevant Cabinet Member, to make minor amendments to the appendices (including sites details once agreed).
The Cabinet Member for Audit, Policy and Performance sought approval of the Replacement Local Development Plan (RLDP) Background Paper 45: Population Change – Housing and Education Impact. The Economy and Place Overview and Scrutiny Committee considered the report on 24 July 2024 and supported the recommendations, with the addition that delegated authority to make minor amendments includes consultation with the relevant Cabinet Member. RESOLVED- (a) That the proposed Replacement Local Development Plan (RLDP) Background Paper 45: Population Change – Housing and Education Impact recognising the implications for potential policy and land changes in the Replacement Local Development Plan (RLDP) be approved. (b) That delegated authority be given to the Head of Regulatory Services, in consultation with the relevant Cabinet Member, to make minor amendments to the appendices (including sites details once agreed).
Decision as recorded
RESOLVED- That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involves the likely disclosure of exempt information as defined in paragraph 14 of Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
RESOLVED- That the Public and Press be excluded from the meeting under the provisions of Section 100A of the above Act during consideration of the following items as it involves the likely disclosure of exempt information as defined in paragraph 14 of Part 4 of Schedule 12A to the Act and that in all the relevant circumstances, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Councillors must say when they have a personal link to something being discussed, such as a job, a property or a family member. A prejudicial interest is one strong enough that the councillor usually leaves the room and takes no part.
Declarations are read from the minutes once they are published.
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