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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
AGREED (i)approve the draft revised standard licence conditions in Appendix C and D to be attached to holiday static and holiday touring caravan sites to go out for consultation. (ii) approve the need to consult with the trade in the form of existing licence holders on the updated Holiday Caravan Site Licence conditions for a period of eight weeks. Any representations would be brought back to this committee for consideration. If there were no representations, then site owners would get written confirmation of the revised conditions which apply to their site.
Councillor Amanda Edwards and Gareth Lewis apologised for their inability to attend the meeting as he was on other Council duties.
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It was RESOLVED to confirm as a true record the minutes of the meeting of the Committee held on the 19 June 2025. Matters arsing None.
Members received a report outlining the new licensing regime for individuals and businesses performing the following special procedures: • Acupuncture (including dry needling) • Body piercing • Electrolysis • Tattooing (including semi-permanent makeup) It was reported that the scheme aimed to improve public health outcomes by ensuring consistent hygiene and safety standards across Wales. This would replace the previous registration system under the Local Government (Miscellaneous Provisions) Act 1982.Premises were required to be approved and hold an approved premises certificate as licensed practitioners may only operate from them. The scheme commenced on 29 November 2024, following Senedd approval on 26 November 2024.A transition period also allowed previously registered practitioners to continue operating while applying under the new scheme until 28 February 2025.Key elements included: • Finalisation of the Special Procedure Licences (Wales) Regulations 2024 and associated statutory instruments; • Agreement on all-Wales licensing fees for the first year of operation; • Launch of the Qualifications Wales-regulated Level 2 Award in Infection Prevention and Control (IPC), a mandatory prerequisite for • licence applicants; and Establishment of a national public register of licensed practitioners • and approved premises/vehicles. It was reported that the Environmental Health Officers (EHOs) were responsible for Inspecting practitioners and premises for compliance, issuing Warning Notices and taking enforcement action where necessary; and Maintaining records and contributing to the national register. To date 16 practitioner licences and premises certificates issued. Further inspections were also pending; additional EHO time allocated to complete these. It was also stated that the Licensing Authority duties included: • Processing applications for practitioner licences and approval certificates for premises/vehicles. • Maintaining a public register of valid licences and certificates. • Charging and collecting fees as set out in the regulations. • Issuing licences in accordance with statutory criteria, with future duties likely to include varying, renewing, and revoking licences. • Licensing Committee may be required to hold hearings to determine enforcement responses (e.g., in response to Warning Notices). It was reported that EHOs were under pressure due to competing statutory duties. Support from food inspection contractors has helped free up EHO time.Limited public understanding of the new licensing requirements may undermine the scheme’s effectiveness. The next steps were to prioritise inspections of remaining pending application, increase public awareness of the scheme and promote the national register: www.specialprocedures.co.uk Following a number of points seeking clarification the report was noted and officers thanked for their work.
Decision as recorded
AGREED (i)approve the draft revised standard licence conditions in Appendix C and D to be attached to holiday static and holiday touring caravan sites to go out for consultation. (ii) approve the need to consult with the trade in the form of existing licence holders on the updated Holiday Caravan Site Licence conditions for a period of eight weeks. Any representations would be brought back to this committee for consideration. If there were no representations, then site owners would get written confirmation of the revised conditions which apply to their site.
Consideration was given to the New Holiday Caravan Site Licence Conditions. The purpose of this report was to consider approving a new set of Holiday Caravan Site licence conditions, which were more concise and up to date. The Authority was currently using model standards, which had not been updated since 1989. A consultation period with current licence holders would be required. The current Static Holiday Caravan site conditions and the current Touring Holiday Caravan site conditions were presented for consideration. The Licensing section was responsible for administering the licensing regimes for regulating caravan sites in Ceredigion. Caravan and camping sites had developed greatly within the past 40 years, both the construction of the caravans and the amenities available on these sites. Caravan sites were divided into 3 categories: · Residential sites; · Holiday static sites; and · Holiday touring sites. It was reported that the report was in relation only to the holiday static and holiday touring sites that are regulated under The Caravan Sites and Control of Development Act 1960. Residential sites had different, more modern legislation and model standards. In Ceredigion there were approximately 140 licensed holiday static and holiday touring sites that vary in size from small business to the larger commercial business sites. Many of these licences were first issued in the 1970s and 1980s, since when there had been significant changes in the construction of caravans and the amenities available on sites. The licences remain live and do not expire but were often transferred as owners change through the sale or transfer of sites or the passing of licence holders. The conditions that were attached to licences were based on model standards that date back to 1983 and 1989, these model standards had never been revised or revisited. It was considered that these conditions need modernising and as part of a Four Counties Licensing Forum that includes Ceredigion, Pembrokeshire, Powys and Carmarthenshire Licensing Officers, a revised set of holiday static and holiday touring site licence conditions were drafted and finalised. There were separate conditions for holiday static and holiday touring sites, the existing conditions and proposed updated conditions were presented for consideration. It was noted that one of the notable differences between the two sets of conditions was the removal of references to fire safety conditions which were replaced by a requirement to comply with The Regulatory Reform (Fire Safety) Order 2005 (“the Order”). Indeed, paragraph 43 of the Order states that whenever the Order applies in relation to the premises, any term, condition or restriction imposed by the licensing authority had no effect in so far as it relates to any matter in relation to which requirements or prohibitions were, or could be imposed by or under this Order. In other words, the fire safety conditions in the existing Licence were redundant as the premises must comply with the Order. The revised conditions were not expected to place any undue additional burdens on site owners as there was no evidence of a need to raise the current standards, the purpose of the revised conditions was so that they would be more concise, up to date and clearer to understand. It was intended that they would apply retrospectively to all existing site licences. Section 8 of The Caravan Sites and Control of Development Act 1960 allows for the conditions attached to a site licence to be altered at any time, but before exercising their powers the local authority shall afford to the holder of the licence an opportunity of making representations In line with statutory requirements (section 8 of the Caravan Sites and Control of Development Act 1960) any revised conditions would therefore need to go through a consultation process. In addition, the Fire Authority would also be a consultee, and indeed they had been involved in the drafting of the proposed conditions. It was reported that if the committee approved the revised conditions, then the authority would consult with current site licence holders and provide them with a copy of the proposed revised conditions and allow them a period of eight weeks in which to make representations. Any relevant representations would be presented back to this committee for consideration. Should there be no representations to consider then the process of applying the new conditions would commence. Revised conditions would apply to all sites on completion of this process and site owners would be notified of the date in due course, likely to be Spring/Summer 2026. If site owners would be required to carry out any works to meet the new standards, this was only likely where they do not meet current standards, then they would be given a reasonable amount of time to achieve compliance. It was proposed that an eight-week consultation would take place on the draft conditions with the holders of site licences. Following questions from the floor, it was AGREED (i)approve the draft revised standard licence conditions in Appendix C and D to be attached to holiday static and holiday touring caravan sites to go out for consultation. (ii) approve the need to consult with the trade in the form of existing licence holders on the updated Holiday Caravan Site Licence conditions for a period of eight weeks. Any representations would be brought back to this committee for consideration. If there were no representations, then site owners would get written confirmation of the revised conditions which apply to their site.
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