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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED to confirm as true the minutes of the meeting held on 4 December 2025. Matters arising There were no matters arising.
RESOLVED to a) Note the Member Champion and Peace Ambassador Role Descriptor; and b) To request Democratic Services Officers to review the current Member Champion roles prior to the Local Government Election in May 2027.
RESOLVED to recommend to Council the approval of the revised Code of Conduct for Member.
None.
None.
None.
Decision as recorded
RESOLVED to confirm as true the minutes of the meeting held on 4 December 2025. Matters arising There were no matters arising.
It was RESOLVED to confirm as true the minutes of the meeting held on 4 December 2025. Matters arising There were no matters arising.
Decision as recorded
RESOLVED to a) Note the Member Champion and Peace Ambassador Role Descriptor; and b) To request Democratic Services Officers to review the current Member Champion roles prior to the Local Government Election in May 2027.
Nia Jones, Corporate Manager: Democratic Services presented the report to the Committee noting that Ceredigion County Council had 20 Member Champions in addition to a Peace Ambassador role. She provided an overview of the role descriptor which had been provided by the WLGA and noted that this was reflective of the role descriptors used by other Local Authorities in Wales. However, it was noted that the list of Champion role varied from none to 40 Member Champion roles across Wales. She also noted that the roles varied in terms of the level of responsibility each carried. Members considered the Member Champion list, recommending that Democratic Services Officer undertakes a review of the categories in advance of the 2027 Local Authority Elections to ensure that relevant groups are reflected by the categories, to identify any gaps, and to consider whether some of the current roles may no longer be required. Councillor Gwyn James noted that as Member Champion for the Armed Forces, he had attended several events including the VE80 and the VJ80 day, and he thanked officers for the support that he had received in this role. Councillor Eryl Evans noted that the Town and Community Councils had received correspondence from One Voice Wales regarding a survey of Social Care and asked whether Member Champions would be required to assist the Town and Community Councils in responding to these surveys. Officers noted that Member Champions were not required to assist each Town and Community Council, and that their responses should be independent and reflective of their own perspectives. It was also noted that some Town and Community Councils appoint their own Member Champions. Following a discussion, it was RESOLVED to a) Note the Member Champion and Peace Ambassador Role Descriptor; and b) To request Democratic Services Officers to review the current Member Champion roles prior to the Local Government Election in May 2027.
Decision as recorded
RESOLVED to recommend to Council the approval of the revised Code of Conduct for Member.
Elin Prysor, Corporate Lead Officer: Legal and Governance and Monitoring Officer presented the report to the Committee noting that the Model Code of Conduct for Local Authorities in Wales had been revised to reflect legislative requirements. She noted that the Model Code of Conduct is the foundation upon which all Local Authorities Codes of Conduct are based, as adopted by Council and embedded in the Council’s Constitution. She reminded Members that all Councillors undertake Code of Conduct training upon election, prior to making their declaration of acceptance of office and an undertaking to comply with the Code of Conduct. Elin Prysor gave an overview of the changes, which replaces “gender, race, disability, sexual orientation, age and religion” with “protected characteristics or socio-economic circumstances”. She also noted that the report was being presented to the Democratic Services Committee in order to bring the changes to the attention of Members, and that it would be presented to the Cross-Party Constitution Working Group and the Ethics and Standards Committee in advance of being considered by the Council on 22 January for approval. Following discussion, Members RESOLVED to recommend to Council the approval of the revised Code of Conduct for Member.
The following items were proposed for the Democratic Services Committee Forward Work Programme: a) A revision to the Members’ Information Pack 2027 to include guidance on Nominated Representatives; Data Controllers; Privacy Notice and consent forms; b) A review of the mechanism for representatives on External Bodies to provide feedback; c) The Annual Report of the Democratic Services Committee 2025-26; d) A review of the Member Champion categories; e) An overview of the Member Training Programme for 2027; f) ICT equipment for new Members. Members noted that that following the election in 2027, Councillors would require training and support from the People and Organisation team on how to use the e-learning platform. Officers noted that on the Monday following the election, all elected Members are required to attend the Code of Conduct Training held at Penmorfa, and that ICT equipment, e-mail accounts, and guidance on accessing Committee reports would also be provided on this day. Further training would be scheduled to include the use of the e-learning platform and outlined in the report of the Member Training Programme for 2027.
None.
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