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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
AGREED to recommend the policy for adoption by Cabinet
AGREED to note the current position.
AGREED (i) to note the current position; (ii) that a further report be presented in the July meeting updating Members on the number of properties that County Council rent and the amount of income generated from them; and (iii) the report would include examples of properties that require conversion, the cost of the conversion and possible income that could be generated from these properties
AGREED to note the Forward Work Programme subject to the report requested above be presented at the July meeting instead of County Farms.
Councillor Caryl Roberts and Carl Worrall apologised for their inability to attend the meeting.
None.
None.
Decision as recorded
AGREED to recommend the policy for adoption by Cabinet
Councillor Catrin M S Davies, Cabinet Member for Culture, Leisure and Customer Services presented the report upon the Data Protection and UKGDPR Policy. It was reported that the General Data Protection Regulation (GDPR) policy was last agreed in Council in 2019 so was due its 5-year formal review process. The policy remains largely the same but had been updated to reflect changes in legislation and to better represent this legislation. The UK GDPR was a UK law that took effect on 01 January 2021 and sets out the keyprinciples, rights and obligations for most processing of personal data in the UK,except for law enforcement and intelligence agencies. It was based on the EU GDPR (General Data Protection Regulation (EU)2016/679), which was applied in the UK before that date, with some changes to make it work more effectively in a UK context. The Data Protection Act 2018 sets out the framework for data protection law in the UK. It was amended on 01 January 2021 by regulations under the European Union(Withdrawal) Act 2018, to reflect the UK’s status outside the EU. The UK GDPR tells data controllers (organisations such as the council) how to use, collect and share personal data in a legal and fair way. The Data Protection and UK GDPR Policy outlines these requirements and how the authority should undertake our work in line with these requirements. The existing policy was approved by Cabinet on the 19/02/19 and could be found on Ceredigion County Council website. It was AGREED to recommend the policy for adoption by Cabinet
Decision as recorded
AGREED to note the current position.
Mr Duncan Hall, Corporate Lead Officer Finance & Procurement provided Members with an Oversight of in year Financial Matters. He reported that the latest quarterly financial position as reported to Cabinet (to include the latest BRAG status position on the 25/26 Budget Reductions). This would include both Revenue and Capital Financial Monitoring reports. This information would enable the Committee to scrutinise the financial matters pertinent to the areas of Service falling within its remit. At any point during the year, the Committee may choose to explore any area of the Budget within its remit via the Forward Work programme. It was AGREED to note the current position.
Decision as recorded
AGREED (i) to note the current position; (ii) that a further report be presented in the July meeting updating Members on the number of properties that County Council rent and the amount of income generated from them; and (iii) the report would include examples of properties that require conversion, the cost of the conversion and possible income that could be generated from these properties
Councillor Clive Davies, Cabinet Member for Economy, Regeneration and Carbon Management presented a report upon the Ceredigion County Council Asset Development Programme. It was reported that the Development plan to support Economy and Regeneration objectives in Ceredigion aims to demonstrate a clear evidence base to support the individual investments, supported by clear governance structures to ensure that the appropriate powers and delegations were used. The plan would not only support decisions made on investment of capital funding, but also decisions on asset disposal, in order to generate capital receipts to further support corporate objectives. Decisions on investments and disposals of assets would be informed by: i. Alignment with Corporate Priorities (not limited to Boosting the Economy) ii. Alignment with Economic Priorities (as expressed in the Economic Strategy) iii. Ceredigion County Council’s Medium Term Financial Strategy iv. Opportunities - either external funding, market interest etc. v. When considering and assessing decisions for the Development Group in the context of capital projects proposals, The Assets Development team would produce a viability report which would include options appraisals the appropriate financial analysis to project viability and associated time frames to meet conditions of related grants or lending requirements. It was reported in relation to priorities for action, they should be read in conjunction with the Council Economy Programme, which sets out the high-level programme, included in the appendix, with a narrative including updates. considered as part of the Growth deal programme development through the 5-case business model. There were currently three distinct programmes in various stages of development that include investment in CCC assets – two at Food Centre Wales, and the Harbour Development in Aberaeron. These would require investment from CCC to secure Growth Deal Investments. The development of an OBC, and subsequently the FBC for each investment would be equally important in assessing the benefit to CCC from investing its own Capital, but an allocation should be kept un reserve for the purpose. The list of strategic assets was also presented. In relation to Town Centre Regeneration, CCC owned a number of properties in town centre locations that were well placed to support the development of collectively-owned ambitions for the towns through the place-making plans. An opportunity currently exists in the shape of Welsh Government Transforming Towns Place-making grants, to present options for investment in key properties, but the investments would require match funding from the CCC capital programme. There were other opportunities to support third party applications for funding via lease arrangements of council owned assets, where there were limited other development options, and where there were opportunities to encourage third parties to support the development and maintenance of publicly-owned town centre assets. In relation to Asset Development, maintenance, disposal this work forms the core programme for the Asset Development Group, which was developing a 4-tier programme of asset management. Each asset included in the programme would undertake an early assessment to decide where in the programme it should sit, based on alignment to corporate priorities, funding requirements / opportunities, and a high-level assessment of viability. Assets were subsequently placed in one of the following categories: i.Assets for short-medium term investments These were assets that were deemed to have short to medium term opportunities to deliver greater return to CCC (financially or to other Corporate Priorities), but the assets in the list would need some action to realise their potential (with identified staffing resource to release the work in the short-medium term. ii.Assets for long-term need / opportunity These were assets that were of long-term strategic importance, and whilst there may be opportunities identified, they may not be realised in the near-term, but they were nevertheless maintained for long-term use. They may be held in CCC ownership, but may be leased out to a third party. iii.Assets for disposal Assets on this list were identified as ones that should be disposed of through the open market. This would be on the basis of various scenarios: •that any opportunity for development by CCC may be limited in its return •there were obvious opportunities / interest in the market. •there were insufficient resources to realise a development potential, even where an opportunity may be present. Opportunities may arise from time to time to acquire new assets that to enable the delivery of corporate objectives, including leading to cost savings in other Council services. Assessments here would focus on financial viability in the short, medium and long term, and would include the availability of external funding, and any risks from long-term commitment of revenue resources to realise the potential gains. It was reported that in relation to development funding, in order to properly assess, choose and development the right investments, a development fund was required to employ resources to professionally develop the investment proposals. This would follow the initial internal and high-level assessment referred to above. For example, significant development funding would be required for the strategic investments sought in CCC’s Growth Deal projects. Where possible, these funds were secured from external sources, including Welsh Government (e.g. Transforming towns programme), or UK Government via the UK Shared Prosperity fund programme. It was AGREED (i) to note the current position; (ii) that a further report be presented in the July meeting updating Members on the number of properties that County Council rent and the amount of income generated from them; and (iii) the report would include examples of properties that require conversion, the cost of the conversion and possible income that could be generated from these properties
Decision as recorded
AGREED to note the Forward Work Programme subject to the report requested above be presented at the July meeting instead of County Farms.
It was AGREED to note the Forward Work Programme subject to the report requested above be presented at the July meeting instead of County Farms.
It was RESOLVED to confirm as a true record the Minutes of the Meeting of the previous meeting subject to noting that Councillor Amanda Edwards was present at the meeting.
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