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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED: a) To note the outturn position for 2025/26 as detailed in this report and the draft Statement of Accounts for 2025/26; b) To note the attached draft Minor Bodies Return 2025/26; c) That the Committee Chair be authorised to sign the Minor Bodies Return 2025/26
Laura Cotton advised the Committee of the annual rotation arrangements for the positions of Chair and Vice-Chair. Chair It was proposed by Councillor Gwyn John and seconded by Councillor Wendy Lewis that Councillor Gareth Richards be appointed Chair of the Joint Committee for 2026/27. The proposal was approved unanimously. Vice-Chair Following nominations from Rhondda Cynon Taf representatives, Councillor Barry Stephens was proposed by Councillor Wendy Lewis and seconded by Councillor Gwyn John for the position of Vice-Chair. The proposal was approved unanimously. Councillor Richards assumed the Chair for the remainder of the meeting and thanked the outgoing Chair, Councillor Gwyn John, for his service during the previous year.
No declarations of interest were received.
The minutes of the meeting held on 12 December 2025 were agreed as a correct record.
Laura Cotton presented the Quarterly Report covering the period 1 March to 31 May 2026 and highlighted key achievements and developments. Rhian Diggins presented the results of the Archives and Records Association UK Distance Enquiries Survey. Members discussed school engagement activity. Councillor Barry Stephens sought information on the age range and geographical spread of school visits. Officers advised that most visitors were from Years 4 to 6, with significant participation from Cardiff schools benefiting from funded transport arrangements. Transport costs continued to present challenges for schools in other authority areas. Councillor Gwyn John and Councillor Norma Mackie praised the recent Black Diamond event and commented positively on the high level of engagement by participating children. The Chair suggested wider promotion of school visit opportunities through Directors of Education across partner authorities. Laura Cotton agreed to prepare information for circulation. The Committee also offered thanks to volunteers supporting the Archives and departing member of staff Stefan Walker. Resolved: That the Quarterly Report be noted.
Decision as recorded
RESOLVED: a) To note the outturn position for 2025/26 as detailed in this report and the draft Statement of Accounts for 2025/26; b) To note the attached draft Minor Bodies Return 2025/26; c) That the Committee Chair be authorised to sign the Minor Bodies Return 2025/26
Paulina Delegiewicz presented the financial outturn position for 2025/26. The Committee was advised that: • A balanced outturn had been achieved. • The final position produced a contribution of £145,819 to reserves. • General reserves increased to £343,084 as at 31 March 2026. • Additional income from grant funding and operational activity more than offset expenditure pressures. • The Minor Bodies Return had received a clean internal audit review. Councillor Barry Stephens moved approval of the recommendations, seconded by Councillor Elaine Winstanley. Following a vote, the recommendations were approved unanimously. RESOLVED: a) To note the outturn position for 2025/26 as detailed in this report and the draft Statement of Accounts for 2025/26; b) To note the attached draft Minor Bodies Return 2025/26; c) That the Committee Chair be authorised to sign the Minor Bodies Return 2025/26
The next meeting of the Glamorgan Archives Joint Committee will be held on 10 September 2026.
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