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The decisions as the council's minutes record them. A plain-language summary follows once it has been written.
RESOLVED: to note the report.
RESOLVED: to agree the text of the Annual Report for 2024, subject to minor typographical amendments.
RESOLVED: to agree the Annual Plan 2025-26.
Apologies had been received from Cllrs W Lewis and Winslade.
None received.
The minutes of the previous meeting held on 31/01/25 were agreed as a correct record.
Decision as recorded
RESOLVED: to note the report.
The Archivist provided a comprehensive overview of the report highlighting the key points below: Achievements Against Annual Plan Digital Services: · LGBTQ+ extension to the House of Memories app is live. · Increased social media engagement and newsletter publication. · Ceased posting on X due to declining engagement. · Enhanced online events, including talks and film clip events. Community Engagement Local Media: · Featured in Herald Wales for the LGBTQ+ House of Memories app. Community Groups: · Collaborations with Kiran Cymru, Cardiff Medical Society, and Heritage and Cultural Exchange. · Projects with Vale People First and Innovate Trust’s Secret Garden. · Workshops at Wales Millennium Centre. Education and Skills Development Schools: · Visits from Fitzalan High School and Deri Primary. Higher Education: · Placement for a Cardiff University History Masters’ student. Legal and Evidential Value Local Authorities: · Visits and collaborations with Merthyr Tydfil’s Collections Store and Vale of Glamorgan Council. · Advice to Cardiff Council’s Fine Art and Antiquities group. Collection Management Stocktake and Cataloguing: · Successful collections week focusing on Cardiff Docks plans. · High compliance with accession receipt targets. External Funding: · Ongoing applications for Archives Revealed grants and NMCT projects. Resource Management Budget and Income: · Annual billing for external storage customers. · New projects for Carmarthenshire Archives and local collections. Staffing and Training: · New Corporate Trainee Digital Assistant. · Staff training in social media and digital preservation. Volunteer Contributions Projects: · Various cataloguing, digitisation, and conservation projects. · Annual Volunteer Christmas Party and long service certificates. Building and Sustainability Maintenance: · Ongoing electrical repairs and safety testing. · Transport risk assessment completed. Climate Change: · Funding application for building improvements. Notable Accessions New Collections: · Papers of Mervyn Crawshay, Lyn Illtyd Davies Llewellyn, and Stanwell School records. · Various family papers and community council records. Visitor and Enquiry Statistics Visits and Documents: · Detailed statistics on visits, document production, and remote enquiries. Interesting Enquiries: · Maritime, property development, media, and academic research enquiries. Events and Social Media Events: · Wales Broadcast Archive events, Miners Strike talk, and various educational visits. Social Media: · Engagement statistics for X, Facebook, and Instagram. Members were invited to ask questions and make comments and observations. Members asked a question around the protections in place for digital records, and were assured around the arrangements in place with regards to the Digital Preservation Repository and all Cyber Security systems in place. Members discussed the use of X formerly Twitter and a Member considered it should still be used as it has regular followings and will increase engagement. The Archivist explained that the reason they had stopped was due to the dip in the engagement levels on this platform, but the point would be taken into consideration. Members asked about any security concerns around using Tik Tok. The Archivist explained that they wouldn’t put anything on any social media platform with any security concerns and no documents or information with any sensitive information is ever shared/posted. Members further discussed the security of Tik Tok itself and were advised that the Council’s ICT were content with its use. The Archivist considered that it was worth using due to the increased engagement. RESOLVED: to note the report.
Part of an issue followed across 2 meetings
Decision as recorded
RESOLVED: to agree the text of the Annual Report for 2024, subject to minor typographical amendments.
This report provided the Glamorgan Archives Joint Committee with the proposed text of the Annual Report 2024. The Archivist provided Joint Committee Members with a comprehensive outline of the report, after which she invited questions and comments. Members wished to thank staff for the excellent work carried out. RESOLVED: to agree the text of the Annual Report for 2024, subject to minor typographical amendments.
Decision as recorded
RESOLVED: to agree the Annual Plan 2025-26.
Joint Committee Members were provided with a comprehensive overview of the Joint Committee Annual Plan for 2025-26. Joint Committee Members were invited to ask questions and make comments and observations. Members asked questions around and discussed the building of an additional repository block being built on the staff car park. The archivist explained the reasoning behind this including the likely timeline of the additional repository block potentially needed for 2035. RESOLVED: to agree the Annual Plan 2025-26.
Joint Committee Members noted the proposed dates of forthcoming meetings: 13th June, 12th September and 12th December 2025.
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